Observer Safety Program Review
15a. Observer Policy Cte (November 15-17, 2016) - M #1
Observer Safety Program Review Office of Science & Technology
National Observer Program
External assessments of the practices and policies that govern NMFS observer safety Jane DiCosimo National Observer Program Coordinator November 17, 2016
Identifying Our Need Observer Losses US Vessels US Observer
4
Foreign Observer2
1
US other1
(1990 – Present) Foreign Vessels
Other Deployment3 2
N/A
N/A
1
1. US trained (NMFS supported trainings) citizens employed by private contractors to service an international treaty the US is a signatory to. 2. Observers managed by non-US observer programs to serve aboard US vessel, and are often supported by NMFS staff. 3. Deployment includes, shoreside duties, and training that pose uniform risks to observers. U.S. Department of Commerce | National Oceanic and Atmospheric Administration | National Marine Fisheries Service | Page 2
Developing a Safety Review • National Observer Program Advisory Team and its Safety Advisory Committee endorsed review expansion to include “Safety Program” instead of only safety training - Identifying components of the Safety Program were key to developing a comprehensive review
DAA Memo U.S. Department of Commerce | National Oceanic and Atmospheric Administration | National Marine Fisheries Service | Page 3
Overarching goals • Identify gaps and recommend improvements that will result in improved mitigation of dangers inherent to the industry and observers • Develop flexible self-evaluation tools that would adapt to changing safety concerns as they evolve
U.S. Department of Commerce | National Oceanic and Atmospheric Administration | National Marine Fisheries Service | Page 4
7 Core Review Elements Safety Reporting Communications Practices/ Policies Training Equipment International
Regulations U.S. Department of Commerce | National Oceanic and Atmospheric Administration | National Marine Fisheries Service | Page 5
Review Elements Safety Reporting Review incident reporting & tracking mechanisms Evaluate After Action Reports. Review National report compilation methods
Equipment Compare program and industry standards Review service maintenance records Evaluate suitability to observer duties
Communications Evaluate program and provider Emergency Notification Plans Plan evaluation and update methods Evacuations from sea
U.S. Department of Commerce | National Oceanic and Atmospheric Administration | National Marine Fisheries Service | Page 6
Review Elements Practices/ Policies
Evaluate observer vessel placement inspections Review observer roles during vessel drills Evaluate at-sea safety policies and enforcement Review observer health requirements Review methods to identify and mitigate safety trends Review program oversight of contractor assigned duties International
Review International regulatory impact on NMFS program safety NMFS role in fostering international safety U.S. Department of Commerce | National Oceanic and Atmospheric Administration | National Marine Fisheries Service | Page 7
Review Elements Training
Review curricula Evaluate risk management & assessment tools Evaluate trainer qualifications requirements/ maintenance Review standards compliance Review records and reporting methods Evaluate logistics/coordination methods Evaluate observer certifications requirements/ maintenance. Regulations Evaluate regional regulatory impact on safety Evaluate national regulatory impact Evaluate insurance requirements on safety program
U.S. Department of Commerce | National Oceanic and Atmospheric Administration | National Marine Fisheries Service | Page 8
Review Process
Data Analysis
National Observer Program
Report Development
Senior Analyst
Senior Analyst
1
2 Regional Site visits
5
Project Manager/ Analyst
3
Senior Analyst
4 Regional Programs
Data Collection 6
Review Team
7
8
U.S. Department of Commerce | National Oceanic and Atmospheric Administration | National Marine Fisheries Service | Page 9
Project Timing
Report Initial- 6 mos. Final- 9 mos. Sep 2016
Aug Sep 2016
Award June 2016
SOW
Reviews
NMFS Response
RFP Tentative site visits are scheduled for : 28 Nov-16 Dec (North Pacific) 29 Nov-20 Dec (Northeast) 24 Apr-12 May 2017 (West Coast) TBD (Southeast, Southwest, Pacific Islands)
Regional and International partners
U.S. Department of Commerce | National Oceanic and Atmospheric Administration | National Marine Fisheries Service | Page 10
Observer Program Action Plan I. Observer Safety Program Review Jane DiCosimo (NOP) Rich Kupfer (PIRO) on detail (April – Sept) Alex Perry (AFSC) on detail (Oct – Dec) II. Observer retention survey Dr. Yuntao Wang (NOP Knauss Fellow) ww.surveymonkey.com/r/JQM63FL III. Observer provider insurance workshop Jane DiCosimo (NOP) Alex Perry U.S. Department of Commerce | National Oceanic and Atmospheric Administration | National Marine Fisheries Service | Page 11
Thank YouQuestions?
Contact: [email protected] U.S. Department of Commerce | National Oceanic and Atmospheric Administration | National Marine Fisheries Service | Page 12
Observer Safety Program Review Office of Science & Technology
National Observer Program
External assessments of the practices and policies that govern NMFS observer safety Jane DiCosimo National Observer Program Coordinator November 17, 2016
Identifying Our Need Observer Losses US Vessels US Observer
4
Foreign Observer2
1
US other1
(1990 – Present) Foreign Vessels
Other Deployment3 2
N/A
N/A
1
1. US trained (NMFS supported trainings) citizens employed by private contractors to service an international treaty the US is a signatory to. 2. Observers managed by non-US observer programs to serve aboard US vessel, and are often supported by NMFS staff. 3. Deployment includes, shoreside duties, and training that pose uniform risks to observers. U.S. Department of Commerce | National Oceanic and Atmospheric Administration | National Marine Fisheries Service | Page 2
Developing a Safety Review • National Observer Program Advisory Team and its Safety Advisory Committee endorsed review expansion to include “Safety Program” instead of only safety training - Identifying components of the Safety Program were key to developing a comprehensive review
DAA Memo U.S. Department of Commerce | National Oceanic and Atmospheric Administration | National Marine Fisheries Service | Page 3
Overarching goals • Identify gaps and recommend improvements that will result in improved mitigation of dangers inherent to the industry and observers • Develop flexible self-evaluation tools that would adapt to changing safety concerns as they evolve
U.S. Department of Commerce | National Oceanic and Atmospheric Administration | National Marine Fisheries Service | Page 4
7 Core Review Elements Safety Reporting Communications Practices/ Policies Training Equipment International
Regulations U.S. Department of Commerce | National Oceanic and Atmospheric Administration | National Marine Fisheries Service | Page 5
Review Elements Safety Reporting Review incident reporting & tracking mechanisms Evaluate After Action Reports. Review National report compilation methods
Equipment Compare program and industry standards Review service maintenance records Evaluate suitability to observer duties
Communications Evaluate program and provider Emergency Notification Plans Plan evaluation and update methods Evacuations from sea
U.S. Department of Commerce | National Oceanic and Atmospheric Administration | National Marine Fisheries Service | Page 6
Review Elements Practices/ Policies
Evaluate observer vessel placement inspections Review observer roles during vessel drills Evaluate at-sea safety policies and enforcement Review observer health requirements Review methods to identify and mitigate safety trends Review program oversight of contractor assigned duties International
Review International regulatory impact on NMFS program safety NMFS role in fostering international safety U.S. Department of Commerce | National Oceanic and Atmospheric Administration | National Marine Fisheries Service | Page 7
Review Elements Training
Review curricula Evaluate risk management & assessment tools Evaluate trainer qualifications requirements/ maintenance Review standards compliance Review records and reporting methods Evaluate logistics/coordination methods Evaluate observer certifications requirements/ maintenance. Regulations Evaluate regional regulatory impact on safety Evaluate national regulatory impact Evaluate insurance requirements on safety program
U.S. Department of Commerce | National Oceanic and Atmospheric Administration | National Marine Fisheries Service | Page 8
Review Process
Data Analysis
National Observer Program
Report Development
Senior Analyst
Senior Analyst
1
2 Regional Site visits
5
Project Manager/ Analyst
3
Senior Analyst
4 Regional Programs
Data Collection 6
Review Team
7
8
U.S. Department of Commerce | National Oceanic and Atmospheric Administration | National Marine Fisheries Service | Page 9
Project Timing
Report Initial- 6 mos. Final- 9 mos. Sep 2016
Aug Sep 2016
Award June 2016
SOW
Reviews
NMFS Response
RFP Tentative site visits are scheduled for : 28 Nov-16 Dec (North Pacific) 29 Nov-20 Dec (Northeast) 24 Apr-12 May 2017 (West Coast) TBD (Southeast, Southwest, Pacific Islands)
Regional and International partners
U.S. Department of Commerce | National Oceanic and Atmospheric Administration | National Marine Fisheries Service | Page 10
Observer Program Action Plan I. Observer Safety Program Review Jane DiCosimo (NOP) Rich Kupfer (PIRO) on detail (April – Sept) Alex Perry (AFSC) on detail (Oct – Dec) II. Observer retention survey Dr. Yuntao Wang (NOP Knauss Fellow) ww.surveymonkey.com/r/JQM63FL III. Observer provider insurance workshop Jane DiCosimo (NOP) Alex Perry U.S. Department of Commerce | National Oceanic and Atmospheric Administration | National Marine Fisheries Service | Page 11
Thank YouQuestions?
Contact: [email protected] U.S. Department of Commerce | National Oceanic and Atmospheric Administration | National Marine Fisheries Service | Page 12
