OC Meeting Summary Aug 2013
OPERATING COMMITTEE MEETING SUMMARY Friday, August 16, 2013 Loews Vanderbilt Hotel – Nashville, TN SCOTT SEELEY, CHAIR
1. Call to Order: Chairman Scott Seeley called the meeting to order at 1:30 p.m. 2. Determination of Quorum: Chairman Seeley confirmed a quorum. Present:
Paul Billups Tim Bradley
John Crysup Gary Hadden
Absent:
David Preston Norden Sieg
Staff Present:
Roger Wentz
Michael Hare Ron Jones
David Rich Scott Seeley
Ron Sims Paul Wander
Sandy Bryant
3. Consent Agenda: A. Meeting Summary from February 26, 2013 Meeting: The meeting summary was approved by unanimous consent. 4. Chairman’s Report: A. Chairman Seeley welcomed the Operating Committee members and guests and self introductions were made. He then reminded the committee chairs that any requests for 15 or fewer conference calls are automatically approved and do not need to be requested during their committee reports. B. Board Actions Since Last Meeting: Chairman Seeley briefly mentioned the upcoming ATSSA Leadership Program currently being developed, the new Toward Zero Deaths policy, and the findings from the Member Value Survey conducted at Convention. He then urged committee members to review the Board Liaisons Report found in their meeting materials. 5. Reports from Standing Committee Chairs:
Sign Committee – Charlie Bond, Chair Chairman Bond introduced Joe Frazzetta who will be succeeding him as committee chair at the February meeting. The Sign Committee approved the full MUTCD vision document with edits. The Committee requests up to $1,000 to update the Private Property brochure and cover the mailing. New Developments: o ATSSA Training Course: How to implement and use a sign assessment and management methods to maintain your signs o MUTCD Vision and Strategic Review Team o Wrong-Way Driving Handbook Liaison Team New Officers effective February 2014: o Chairman – Joe Frazzetta, Nucor Steel o Vice Chairman – Scott Chapman, Avery Dennison Reflective Solutions o Secretary – John Hayes, Solar Technology, Inc. Pavement Marking Committee – Travis Hansen, Chair The Strategic Planning Subcommittee identified top two strategic goals. They approved both the Toward Zero Deaths and the MUTCD documents with no changes. The committee had lengthy discussions on Hours of Service and the Mark of Excellence Award. The committee requested $3,000 to cover development of a pavement marking technician training course. Safety and Public Awareness Committee -- Joy Shamay, Chair The Safety and Public Awareness Committee approved the Toward Zero Deaths policy. The committee approved with MUTCD document with edits. Membership Committee – Leslie Elmore, Chair New Officers effective February 2014: o Co-Chairs: Kathi Holst and John Bassett o Secretary – Marc Rue The Communications Task Force was upgraded to a subcommittee. They are currently working on a Top 3 Referral Project. Government Relations Committee -- Dan Lang, Chair The committee’s recently updated work plan was approved. The policy review was approved with amendments. The Toward Zero Deaths policy was approved with minor edits. Guardrail Committee – Tom Calton The Guardrail Committee requests $300 to conduct a member survey (What will it take to get you more interested?) Ron Sims made the motion to grant the $300 for a member survey. The motion was seconded and passed unanimously. A Highway Hardware Best Practices Task Force was created. The committee approved the Toward Zero Deaths policy. Brent Tewksbury was elected Chair of the Committee.
Manufacturers and Suppliers Committee – Dave Poffenberger, Chair The committee approved both the Toward Zero Deaths and the MUTCD documents with no changes. A Green Sustainability/Health and Safety Task Force was created with Ray Somich as chair. The committee approved their new work plan. A task force was created to develop a best practices document for bonding and general credit issues with Dave Villani as chair. It will be distributed to members to aid them with the collection/standardization of bond information. Requested $1,000 to have the document reviewed by an attorney prior to distribution. A motion was made by Ron Sims to approve the request. It was seconded by Gary Hadden and was approved unanimously. The committee requested that staff discuss the re-establishment of the Joint Review and Evaluation Committee (JREC) with AASHTO staff. Seven committee members volunteered to serve on the task force. No chair has been appointed yet. ITS Council – Les Spade, Chair The council approved the MUTCD document. The Strategic Planning Subcommittee is working on updating the strategic plan. Chairman Spade reported that their webpage will promote Work Zone ITS. Chairman Spade would like the ITS Council to endorse the Enterprise Program like the Sign Committee did (through Jon Jackels). High Friction Surfacing Council – Rob Dingess, Chair The council approved both the Toward Zero Deaths policy and the MUTCD document. Louis Fuselier was appointed liaison to the Membership Committee The council requested $900 for a press release and $500 to build a HFS website. Michael Hare made a motion to approve the request for $1,400 for the press release and website. Ron Sims seconded the motion and it passed unanimously. Temporary Traffic Control Committee -- Ben Capel, Chair The Temporary Traffic Control Committee approved the Toward Zero Deaths policy. The committee also approved the MUTCD document with one edit. 6. Unfinished Business A.
Future Meeting Times After discussion, the Operating Committee reached a consensus to leave the meeting times for both Convention and Midyear as they have been scheduled in the past.
7. New Business A.
MUTCD Vision Task Forces Technical committees (Sign, TTC, Guardrail, Pavement Marking and SPA) reported that they had formed task forces to review and make recommendations to the MUTCD vision that was developed at NCUTCD.
8. Next Meetings: Operating Committee Conference Call on MUTCD Vision Document October 4, 2013 – 2:00-4:00 p.m. Eastern Time PLEASE NOTE THAT THE DATE FOR THIS CALL HAS BEEN CHANGED TO Tuesday, October 8 – 2:00-4:00 p.m. Eastern Time Operating Committee Meeting – February 25, 2014 – 1:30-3:00 p.m. ATSSA 44th Annual Convention and Traffic Expo February 21-25, 2014 San Antonio (TX) Convention Center 9. Tim Bradley made a motion to adjourn. Gary Hadden seconded and the motion passed unanimously. The meeting adjourned at 2:50 p.m. 10. Total funds requested: $6,700.00 Respectfully submitted,
Sandra Bryant Recording Secretary
1. Call to Order: Chairman Scott Seeley called the meeting to order at 1:30 p.m. 2. Determination of Quorum: Chairman Seeley confirmed a quorum. Present:
Paul Billups Tim Bradley
John Crysup Gary Hadden
Absent:
David Preston Norden Sieg
Staff Present:
Roger Wentz
Michael Hare Ron Jones
David Rich Scott Seeley
Ron Sims Paul Wander
Sandy Bryant
3. Consent Agenda: A. Meeting Summary from February 26, 2013 Meeting: The meeting summary was approved by unanimous consent. 4. Chairman’s Report: A. Chairman Seeley welcomed the Operating Committee members and guests and self introductions were made. He then reminded the committee chairs that any requests for 15 or fewer conference calls are automatically approved and do not need to be requested during their committee reports. B. Board Actions Since Last Meeting: Chairman Seeley briefly mentioned the upcoming ATSSA Leadership Program currently being developed, the new Toward Zero Deaths policy, and the findings from the Member Value Survey conducted at Convention. He then urged committee members to review the Board Liaisons Report found in their meeting materials. 5. Reports from Standing Committee Chairs:
Sign Committee – Charlie Bond, Chair Chairman Bond introduced Joe Frazzetta who will be succeeding him as committee chair at the February meeting. The Sign Committee approved the full MUTCD vision document with edits. The Committee requests up to $1,000 to update the Private Property brochure and cover the mailing. New Developments: o ATSSA Training Course: How to implement and use a sign assessment and management methods to maintain your signs o MUTCD Vision and Strategic Review Team o Wrong-Way Driving Handbook Liaison Team New Officers effective February 2014: o Chairman – Joe Frazzetta, Nucor Steel o Vice Chairman – Scott Chapman, Avery Dennison Reflective Solutions o Secretary – John Hayes, Solar Technology, Inc. Pavement Marking Committee – Travis Hansen, Chair The Strategic Planning Subcommittee identified top two strategic goals. They approved both the Toward Zero Deaths and the MUTCD documents with no changes. The committee had lengthy discussions on Hours of Service and the Mark of Excellence Award. The committee requested $3,000 to cover development of a pavement marking technician training course. Safety and Public Awareness Committee -- Joy Shamay, Chair The Safety and Public Awareness Committee approved the Toward Zero Deaths policy. The committee approved with MUTCD document with edits. Membership Committee – Leslie Elmore, Chair New Officers effective February 2014: o Co-Chairs: Kathi Holst and John Bassett o Secretary – Marc Rue The Communications Task Force was upgraded to a subcommittee. They are currently working on a Top 3 Referral Project. Government Relations Committee -- Dan Lang, Chair The committee’s recently updated work plan was approved. The policy review was approved with amendments. The Toward Zero Deaths policy was approved with minor edits. Guardrail Committee – Tom Calton The Guardrail Committee requests $300 to conduct a member survey (What will it take to get you more interested?) Ron Sims made the motion to grant the $300 for a member survey. The motion was seconded and passed unanimously. A Highway Hardware Best Practices Task Force was created. The committee approved the Toward Zero Deaths policy. Brent Tewksbury was elected Chair of the Committee.
Manufacturers and Suppliers Committee – Dave Poffenberger, Chair The committee approved both the Toward Zero Deaths and the MUTCD documents with no changes. A Green Sustainability/Health and Safety Task Force was created with Ray Somich as chair. The committee approved their new work plan. A task force was created to develop a best practices document for bonding and general credit issues with Dave Villani as chair. It will be distributed to members to aid them with the collection/standardization of bond information. Requested $1,000 to have the document reviewed by an attorney prior to distribution. A motion was made by Ron Sims to approve the request. It was seconded by Gary Hadden and was approved unanimously. The committee requested that staff discuss the re-establishment of the Joint Review and Evaluation Committee (JREC) with AASHTO staff. Seven committee members volunteered to serve on the task force. No chair has been appointed yet. ITS Council – Les Spade, Chair The council approved the MUTCD document. The Strategic Planning Subcommittee is working on updating the strategic plan. Chairman Spade reported that their webpage will promote Work Zone ITS. Chairman Spade would like the ITS Council to endorse the Enterprise Program like the Sign Committee did (through Jon Jackels). High Friction Surfacing Council – Rob Dingess, Chair The council approved both the Toward Zero Deaths policy and the MUTCD document. Louis Fuselier was appointed liaison to the Membership Committee The council requested $900 for a press release and $500 to build a HFS website. Michael Hare made a motion to approve the request for $1,400 for the press release and website. Ron Sims seconded the motion and it passed unanimously. Temporary Traffic Control Committee -- Ben Capel, Chair The Temporary Traffic Control Committee approved the Toward Zero Deaths policy. The committee also approved the MUTCD document with one edit. 6. Unfinished Business A.
Future Meeting Times After discussion, the Operating Committee reached a consensus to leave the meeting times for both Convention and Midyear as they have been scheduled in the past.
7. New Business A.
MUTCD Vision Task Forces Technical committees (Sign, TTC, Guardrail, Pavement Marking and SPA) reported that they had formed task forces to review and make recommendations to the MUTCD vision that was developed at NCUTCD.
8. Next Meetings: Operating Committee Conference Call on MUTCD Vision Document October 4, 2013 – 2:00-4:00 p.m. Eastern Time PLEASE NOTE THAT THE DATE FOR THIS CALL HAS BEEN CHANGED TO Tuesday, October 8 – 2:00-4:00 p.m. Eastern Time Operating Committee Meeting – February 25, 2014 – 1:30-3:00 p.m. ATSSA 44th Annual Convention and Traffic Expo February 21-25, 2014 San Antonio (TX) Convention Center 9. Tim Bradley made a motion to adjourn. Gary Hadden seconded and the motion passed unanimously. The meeting adjourned at 2:50 p.m. 10. Total funds requested: $6,700.00 Respectfully submitted,
Sandra Bryant Recording Secretary
