OSSEO-MAPLE GROVE HOCKEY ASSOCIATION
OSSEO-MAPLE GROVE HOCKEY ASSOCIATION Meeting Notes for Sunday, March 8th, 2015 8:00 pm Maple Grove Community Center
1.
Meeting Called to order: 8:06pm a. Announcements by the President th b. Gala on the 20 at the Lookout—look forward to seeing everyone there c. Clix—banner in entrance of MGCC and new pictures... Amy Lee Olson will take feedback on Clix d. Jesse Braasch will reach out to Prohybrid to talk about next steps. Any feedback to Jesse regarding Prohybrid e. Non-voting positions—April asking for interest to come back, and will send out to to Association. Adding House Ice Scheduler and second Asst. Treasurer…both will be compensated…
2.
Treasurer’s Report a. Consent Business Minutes from February 2015 meeting. Cash on hand, just over 1M…waiting on ice bills and working through annual audit and hoping to have that wrapped up. Irene—expenses to her by Wednesday 3/12…after that it will be May for next round. b. Charitable Gaming Report i. Donation Requests— Osseo Senior High wrestling $1000.00—OMGHA donates to the athletic departments to can care of such requests…we do this to be consistent. Jesse suggested we should look at our donation and how the school spends it…want it to be fanned out Osseo/Park Youth Lacrosse--$500.00—new request—have not gotten requests from Maple Grove, but for Jesse Braasch motion for OMGHA to donate $500.00 to both Osseo/Park and Maple Grove Youth Lacrosse programs…Dennis second, all approve, and motion is passed. ii. Approval of November Expenses: Duffy’s Bar Rent: $875.00 Wild Bills Rent: $1,750 Malone’s Rent: $1,750 Payroll: $17,946 Three Diamond games/tax: $6,217 Pull tabs Plus games/tax: $3,223 Osseo Meat Market: $800 Charitable Products: $116.40 Walmart: $29.69 Denise Hinton: $215.27 UPS: $28.91 Curt Hage: $350.00 iii. Approval of December Expenses: Duffy’s Bar Rent: $875.00 Wild Bills Rent: $1,750 Malone’s Rent: $1,750 Payroll: $17,619 Three Diamond games/tax: $5,925 Pull tabs Plus games/tax: $3,450 Denise Hinton: $129.33 iv. Approval of February Expenses: Duffy’s Bar Rent: $875.00 Wild Bills Rent: $1,750.00 Malone’s: $1,750.00
3.
Payroll/Employer Taxes: $18,284 Three Diamond games/tax: $5,391 Pull tabs Plus games/tax: $2,750 Office Max: $57.86 (supplies) UPS (copies/mailing): $106.11 Osseo Meat Market (meat raffle gift certificates): $600 Walmart (supplies): $67.60
Committee Reports (submitted written reports are attached) a.
District 3 – submitted verbally by Tracy Pfeffer i. Nothing to report, the last district meeting was focused on district tourney.
b. Boys Traveling – nothing to report c.
House Report – submitted verbally by Curtis Janicke i. Mr. Janicke noted that everything is running well, the jamboree is this weekend. Trophies and tees are in the coach’s room. ii. Brian Grant noted that the spring 3v3 league is filled. Two additional teams were added, there was a lot of interest. iii. Brian Grant confirmed they still only need 6 sets of goalie pads
d. Volunteer Committee – submitted by Rochelle Giuliani th i. Requesting Volunteers for Osseo Concessions - open through March 15 th ii. Requesting Volunteers for Mite Jamboree - March 14th & 15 th iii. Requesting Volunteers for Year End Party @ The Lookout - March 20 iv. Waiting for date, time and place of Scholastic Achievement Awards, once confirmed volunteers will be requested v. Rochelle and Tricia are determining which families plan to work their volunteer hours versus those that will have their checks cashed. vi. Amy Lee Olson thanked the coordinators for all of their efforts and thanked everyone for staying on budget this year. e.
Concessions – submitted verbally by Tony Kunz i. Mr. Kunz stated that this has been a pretty good year, sales look consistent. ii. The Health Department was in and the concessions scored well – 98 out of 100. Working now to correct the two minor items. iii. The concessions did a good job of managing toward budget, may come a few hours under. th iv. Clean up will start March 15 , following the jamborees. Leftovers will go to Scholastic Night. v. Mr. Braasch noted that maybe we should look at more performance drinks/healthy items next year. Mr. Kunz noted that apples, bananas, cheese sticks and chocolate milk were brought it but it didn’t do great. He did note that Aspire does well. vi. Mr. Braasch noted that he was contacted by parents and the Energy team regarding staffing the MG concession stand during Energy games. vii. Amy Lee Olson reminded the Board that we are still in need of people working toward vouchers at MGCC. All OMGHA Members are welcomed to participate in the voucher program--it works great to offset the cost of hockey.
f.
Equipment— verbally by Tim Carlson i. Mr. Carlson noted that seven teams have turned in equipment. ii. Mr. Carlson is watching the returned white jerseys as they seem to have absorbed puck marks and that a lot will need to be replaced. Will wait to see how Squirt and U10 look. iii. Two more Saturdays for equipment to be turned in. iv. Mr. Carlson noted that the shed was flooded again. A lot of time was spent chipping ice away; he needs someone to talk to. v. Mr. Carlson noted that there will be lots of volunteer opportunities in the off-season, sorting tryout jerseys, etc. He will make a list of what needs to be done. vi. Mr. Braasch noted that he would like to purchase some on ice goalie equipment for the coaches (mites). Mr. Carlson said they could look at purchasing some used large sizes.
g.
ACE Report— submitted by Luke Johnson i. The final Skill Sessions has been completed with both Be-Fit, Cal Dietz, and Scott Steffen Josh Hutton would like to do a de-brief with all of the coaches to discuss the season. Josh Hutton is interested in offering an off-season workout program and will be putting this together over the coming weeks. Mr. Johnson received good feedback on Scott Steffen’s SM clinic held February 21st. The skills committee will be discussing if there are options to bring him in for more train-the-coaches session for next season at the SM level. Additional feedback will be gathered during our end of season survey of the coaches and parents. ii. Dry-land room update An estimate of the dry-land room flooring will be provided soon. Additional quote is forthcoming specific to the cabinet and cubby build out and the sound system in the dryland room over the next few weeks. The CCC (Confidence Crease) will be fixed for the spring/summer season and next year we’ll have a full blow plan to maximize the use of this tool. Mr. Reiter noted that he has some stride boards to put in.
h. Girls Traveling—submitted verbally by Jeff Brandt i. Great season U19 Semi Final game to get to regions U14 did not make regions U12 made to region U10 won district championship U10B playing Wayzata for Championship U10 White won 3rd i.
Scholastic Achievement – submitted verbally by Amy Lee Olson th i. The date should be set the week of March 9 , still waiting on additional info. ii. Mr. Braasch noted that 3O3 Hockey has offered gifts in trade for an email blast to the association. An email regarding camps will be blasted out this week.
j.
Marketing i. Mr. Braasch noted that Mr. Appelman will chair the committee for the 15/16 black traveling jersey. ii. The design will be opened up to the kids to submit ideas. OMGHA will support this and provide prizes if jersey is selected. iii. Mr. Carlson noted that designs need to be approved early so they can be completed in time.
k.
Registrar—House: nothing to report
l.
Registrar—Traveling: nothing to report
m. Tournament – nothing to report n. End of Year Celebration – submitted by Stacie Klitz th i. The End of Year Celebration has been scheduled for March 20 , 7:30pm at The Lookout ii. Fabulous prizes, come early for a chance to win (traveling outfits, volunteer hours, Wild tickets) iii. There will be an 80’s cover band (The Lookout had previously booked). iv. Great appetizers and cash bar
v. Rink advertising should be displayed soon o. Grievances – i. Mr. Braasch noted that one grievance has been finalized; outcome was positive. 4.
Sub-Committees a. Organizational Structure – i. Mr. Braasch noted that a lot of positive work has been put forth. Over next month and a half, Jesse will look at handbook and bylaws (not exec committee). ii. April mtg will have a review of that with an org chart from Matt. Jesse will need ideas on what it means for our handbook. Potential for additional spots that would need to be added as voting positions. Jesse will be working on this with the exec committee over the next month. iii. Election Update: Zero interest in positions that are coming up. Can we retain or convince people to come in. iv. Treasurer is not open, this was a mistake. It is Asst Treasurer. Jesse has not heard from everyone and their desire to re-elect. Please reach out to Jesse on your interest. If you are interested in a different position – please talk to Jesse so they can determine what the best route to take is. Would love to hear why you would like to be the next XXXX. Call Jesse this week to indicate intents. b. North Metro Committee – nothing to report
5.
Old Business
6.
New Business a.
Town Hall Meeting - brought forward by Mr. Braasch th
i. Mr. Braasch noted that the Town Hall Meeting will be held on March 18 at 7pm, Maple Grove Junior High. ii. It will be an open door for all association members, Mr. Braasch will be able to listen to members views about what is good, what can be improved, etc. iii. The high school coaches from Maple Grove and Osseo are aware and have been invited. iv. There are a lot of rumors on what is happening next season with traveling, the North Metro split, etc., Mr. Braasch hopes there is a good turnout. v. Attendance is optional for board members. b. Scholarship – brought forward by Amy Lee Olson i. Amy Lee Olson noted that the rebate gained by the house sweatshirts/t-shirts has been deposited to the scholarship fund; $750 from David Cohen. ii. As a result of “what could OMGHA do to help boost the $ in the scholarship fund”, moving forward, all partnerships with OMGHA logo will be managed by Amy Lee Olson and any rebate $ realized from these partnerships will go back to the scholarship fund. iii. Mr. Braasch questioned how we could use the funds; perhaps we look at building a scholarship committee? The board could highlight a couple of individuals. iv. Kristi Gourley asked who the partners were; Amy Lee Olson confirmed they were Lettermen and David Cohen. v. The association will be moving forward with safeguarding the partnerships and the use of the OMGHA logo. Approval for any logo use will need to come through Mr. Braasch or Amy Lee Olson.
7.
c.
Annual Survey – brought forward by Mr. Braasch i. Mr. Braasch will send during the month of April; looking at using Survey Monkey. ii. The survey will focus on all areas of OMGHA and will ask subjective measurable questions. As an example for traveling: “If you are a Squirt, were the players taken through positions, was their equal playing time?” If answers come back as “I have only played defense, etc” then the results will be shared with coaches and questions will be asked. iii. The survey data will help with targeted goals for each of the questions and then be able to decide what to do with them over the summer. iv. This will be an all OMGHA survey; there could be some overlap with traveling surveys. v. Questions will be derived from the handbook with a focus on player/parent/coach responsibility vi. Sunny Hammann asked if a question could be included surrounding if you were a team manager – if so – was the training provided helpful? They would like to receive feedback. vii. Mr. Braasch will be looking for a volunteer who has experience with Survey Monkey. viii. Survey will be announced at annual meeting.
d.
Annual Meeting – brought forward by Mr. Braasch i. Mr. Braasch noted that according to bylaws, the annual meetings needs to be held in the first two weeks of April. However, due to facility availability, the 2015 meeting will be held outside of the bylaw language (April th 20 ). Mr. Braasch will communicate this timeline. ii. Mr. Braasch asked that the Level directors keep their presentation short and simple. We shouldn’t talk for two hours of power point. The election will need to be held and we will need to get out of on time. We will need to do the election and get out on time. iii. Amy Lee Olson reminded everyone that the meeting will be held on Monday, April 20 at 7pm at the Maple Grove Community Center.
Meeting Adjourned a. Motion to adjourn by Denise Hinton, second by Amy Lee Olson meeting is adjourned at 9:00pm
1.
Meeting Called to order: 8:06pm a. Announcements by the President th b. Gala on the 20 at the Lookout—look forward to seeing everyone there c. Clix—banner in entrance of MGCC and new pictures... Amy Lee Olson will take feedback on Clix d. Jesse Braasch will reach out to Prohybrid to talk about next steps. Any feedback to Jesse regarding Prohybrid e. Non-voting positions—April asking for interest to come back, and will send out to to Association. Adding House Ice Scheduler and second Asst. Treasurer…both will be compensated…
2.
Treasurer’s Report a. Consent Business Minutes from February 2015 meeting. Cash on hand, just over 1M…waiting on ice bills and working through annual audit and hoping to have that wrapped up. Irene—expenses to her by Wednesday 3/12…after that it will be May for next round. b. Charitable Gaming Report i. Donation Requests— Osseo Senior High wrestling $1000.00—OMGHA donates to the athletic departments to can care of such requests…we do this to be consistent. Jesse suggested we should look at our donation and how the school spends it…want it to be fanned out Osseo/Park Youth Lacrosse--$500.00—new request—have not gotten requests from Maple Grove, but for Jesse Braasch motion for OMGHA to donate $500.00 to both Osseo/Park and Maple Grove Youth Lacrosse programs…Dennis second, all approve, and motion is passed. ii. Approval of November Expenses: Duffy’s Bar Rent: $875.00 Wild Bills Rent: $1,750 Malone’s Rent: $1,750 Payroll: $17,946 Three Diamond games/tax: $6,217 Pull tabs Plus games/tax: $3,223 Osseo Meat Market: $800 Charitable Products: $116.40 Walmart: $29.69 Denise Hinton: $215.27 UPS: $28.91 Curt Hage: $350.00 iii. Approval of December Expenses: Duffy’s Bar Rent: $875.00 Wild Bills Rent: $1,750 Malone’s Rent: $1,750 Payroll: $17,619 Three Diamond games/tax: $5,925 Pull tabs Plus games/tax: $3,450 Denise Hinton: $129.33 iv. Approval of February Expenses: Duffy’s Bar Rent: $875.00 Wild Bills Rent: $1,750.00 Malone’s: $1,750.00
3.
Payroll/Employer Taxes: $18,284 Three Diamond games/tax: $5,391 Pull tabs Plus games/tax: $2,750 Office Max: $57.86 (supplies) UPS (copies/mailing): $106.11 Osseo Meat Market (meat raffle gift certificates): $600 Walmart (supplies): $67.60
Committee Reports (submitted written reports are attached) a.
District 3 – submitted verbally by Tracy Pfeffer i. Nothing to report, the last district meeting was focused on district tourney.
b. Boys Traveling – nothing to report c.
House Report – submitted verbally by Curtis Janicke i. Mr. Janicke noted that everything is running well, the jamboree is this weekend. Trophies and tees are in the coach’s room. ii. Brian Grant noted that the spring 3v3 league is filled. Two additional teams were added, there was a lot of interest. iii. Brian Grant confirmed they still only need 6 sets of goalie pads
d. Volunteer Committee – submitted by Rochelle Giuliani th i. Requesting Volunteers for Osseo Concessions - open through March 15 th ii. Requesting Volunteers for Mite Jamboree - March 14th & 15 th iii. Requesting Volunteers for Year End Party @ The Lookout - March 20 iv. Waiting for date, time and place of Scholastic Achievement Awards, once confirmed volunteers will be requested v. Rochelle and Tricia are determining which families plan to work their volunteer hours versus those that will have their checks cashed. vi. Amy Lee Olson thanked the coordinators for all of their efforts and thanked everyone for staying on budget this year. e.
Concessions – submitted verbally by Tony Kunz i. Mr. Kunz stated that this has been a pretty good year, sales look consistent. ii. The Health Department was in and the concessions scored well – 98 out of 100. Working now to correct the two minor items. iii. The concessions did a good job of managing toward budget, may come a few hours under. th iv. Clean up will start March 15 , following the jamborees. Leftovers will go to Scholastic Night. v. Mr. Braasch noted that maybe we should look at more performance drinks/healthy items next year. Mr. Kunz noted that apples, bananas, cheese sticks and chocolate milk were brought it but it didn’t do great. He did note that Aspire does well. vi. Mr. Braasch noted that he was contacted by parents and the Energy team regarding staffing the MG concession stand during Energy games. vii. Amy Lee Olson reminded the Board that we are still in need of people working toward vouchers at MGCC. All OMGHA Members are welcomed to participate in the voucher program--it works great to offset the cost of hockey.
f.
Equipment— verbally by Tim Carlson i. Mr. Carlson noted that seven teams have turned in equipment. ii. Mr. Carlson is watching the returned white jerseys as they seem to have absorbed puck marks and that a lot will need to be replaced. Will wait to see how Squirt and U10 look. iii. Two more Saturdays for equipment to be turned in. iv. Mr. Carlson noted that the shed was flooded again. A lot of time was spent chipping ice away; he needs someone to talk to. v. Mr. Carlson noted that there will be lots of volunteer opportunities in the off-season, sorting tryout jerseys, etc. He will make a list of what needs to be done. vi. Mr. Braasch noted that he would like to purchase some on ice goalie equipment for the coaches (mites). Mr. Carlson said they could look at purchasing some used large sizes.
g.
ACE Report— submitted by Luke Johnson i. The final Skill Sessions has been completed with both Be-Fit, Cal Dietz, and Scott Steffen Josh Hutton would like to do a de-brief with all of the coaches to discuss the season. Josh Hutton is interested in offering an off-season workout program and will be putting this together over the coming weeks. Mr. Johnson received good feedback on Scott Steffen’s SM clinic held February 21st. The skills committee will be discussing if there are options to bring him in for more train-the-coaches session for next season at the SM level. Additional feedback will be gathered during our end of season survey of the coaches and parents. ii. Dry-land room update An estimate of the dry-land room flooring will be provided soon. Additional quote is forthcoming specific to the cabinet and cubby build out and the sound system in the dryland room over the next few weeks. The CCC (Confidence Crease) will be fixed for the spring/summer season and next year we’ll have a full blow plan to maximize the use of this tool. Mr. Reiter noted that he has some stride boards to put in.
h. Girls Traveling—submitted verbally by Jeff Brandt i. Great season U19 Semi Final game to get to regions U14 did not make regions U12 made to region U10 won district championship U10B playing Wayzata for Championship U10 White won 3rd i.
Scholastic Achievement – submitted verbally by Amy Lee Olson th i. The date should be set the week of March 9 , still waiting on additional info. ii. Mr. Braasch noted that 3O3 Hockey has offered gifts in trade for an email blast to the association. An email regarding camps will be blasted out this week.
j.
Marketing i. Mr. Braasch noted that Mr. Appelman will chair the committee for the 15/16 black traveling jersey. ii. The design will be opened up to the kids to submit ideas. OMGHA will support this and provide prizes if jersey is selected. iii. Mr. Carlson noted that designs need to be approved early so they can be completed in time.
k.
Registrar—House: nothing to report
l.
Registrar—Traveling: nothing to report
m. Tournament – nothing to report n. End of Year Celebration – submitted by Stacie Klitz th i. The End of Year Celebration has been scheduled for March 20 , 7:30pm at The Lookout ii. Fabulous prizes, come early for a chance to win (traveling outfits, volunteer hours, Wild tickets) iii. There will be an 80’s cover band (The Lookout had previously booked). iv. Great appetizers and cash bar
v. Rink advertising should be displayed soon o. Grievances – i. Mr. Braasch noted that one grievance has been finalized; outcome was positive. 4.
Sub-Committees a. Organizational Structure – i. Mr. Braasch noted that a lot of positive work has been put forth. Over next month and a half, Jesse will look at handbook and bylaws (not exec committee). ii. April mtg will have a review of that with an org chart from Matt. Jesse will need ideas on what it means for our handbook. Potential for additional spots that would need to be added as voting positions. Jesse will be working on this with the exec committee over the next month. iii. Election Update: Zero interest in positions that are coming up. Can we retain or convince people to come in. iv. Treasurer is not open, this was a mistake. It is Asst Treasurer. Jesse has not heard from everyone and their desire to re-elect. Please reach out to Jesse on your interest. If you are interested in a different position – please talk to Jesse so they can determine what the best route to take is. Would love to hear why you would like to be the next XXXX. Call Jesse this week to indicate intents. b. North Metro Committee – nothing to report
5.
Old Business
6.
New Business a.
Town Hall Meeting - brought forward by Mr. Braasch th
i. Mr. Braasch noted that the Town Hall Meeting will be held on March 18 at 7pm, Maple Grove Junior High. ii. It will be an open door for all association members, Mr. Braasch will be able to listen to members views about what is good, what can be improved, etc. iii. The high school coaches from Maple Grove and Osseo are aware and have been invited. iv. There are a lot of rumors on what is happening next season with traveling, the North Metro split, etc., Mr. Braasch hopes there is a good turnout. v. Attendance is optional for board members. b. Scholarship – brought forward by Amy Lee Olson i. Amy Lee Olson noted that the rebate gained by the house sweatshirts/t-shirts has been deposited to the scholarship fund; $750 from David Cohen. ii. As a result of “what could OMGHA do to help boost the $ in the scholarship fund”, moving forward, all partnerships with OMGHA logo will be managed by Amy Lee Olson and any rebate $ realized from these partnerships will go back to the scholarship fund. iii. Mr. Braasch questioned how we could use the funds; perhaps we look at building a scholarship committee? The board could highlight a couple of individuals. iv. Kristi Gourley asked who the partners were; Amy Lee Olson confirmed they were Lettermen and David Cohen. v. The association will be moving forward with safeguarding the partnerships and the use of the OMGHA logo. Approval for any logo use will need to come through Mr. Braasch or Amy Lee Olson.
7.
c.
Annual Survey – brought forward by Mr. Braasch i. Mr. Braasch will send during the month of April; looking at using Survey Monkey. ii. The survey will focus on all areas of OMGHA and will ask subjective measurable questions. As an example for traveling: “If you are a Squirt, were the players taken through positions, was their equal playing time?” If answers come back as “I have only played defense, etc” then the results will be shared with coaches and questions will be asked. iii. The survey data will help with targeted goals for each of the questions and then be able to decide what to do with them over the summer. iv. This will be an all OMGHA survey; there could be some overlap with traveling surveys. v. Questions will be derived from the handbook with a focus on player/parent/coach responsibility vi. Sunny Hammann asked if a question could be included surrounding if you were a team manager – if so – was the training provided helpful? They would like to receive feedback. vii. Mr. Braasch will be looking for a volunteer who has experience with Survey Monkey. viii. Survey will be announced at annual meeting.
d.
Annual Meeting – brought forward by Mr. Braasch i. Mr. Braasch noted that according to bylaws, the annual meetings needs to be held in the first two weeks of April. However, due to facility availability, the 2015 meeting will be held outside of the bylaw language (April th 20 ). Mr. Braasch will communicate this timeline. ii. Mr. Braasch asked that the Level directors keep their presentation short and simple. We shouldn’t talk for two hours of power point. The election will need to be held and we will need to get out of on time. We will need to do the election and get out on time. iii. Amy Lee Olson reminded everyone that the meeting will be held on Monday, April 20 at 7pm at the Maple Grove Community Center.
Meeting Adjourned a. Motion to adjourn by Denise Hinton, second by Amy Lee Olson meeting is adjourned at 9:00pm
