Page 1 of 3 ARCOLA BOARD OF EDUCATION ... AWS
ARCOLA BOARD OF EDUCATION REGULAR MEETING August 9, 2017 7:00 P.M.
A regular meeting of the Board of Education of Arcola Community Unit District #306 Arcola, Illinois was called to order in the Media Center at 6:59 p.m. on Wednesday, August 9, 2017 for the purpose of regular business. Vice-President Crane called the meeting to order. The following members answered roll call: Stout, Shonkwiler, Thieman, Rothrock, Arrol and Crane. Strader was not present. Others present were: Tom Mulligan, Jennifer Frichtl, Lisa Sigrist, Angie Gentry, Cathy Brimner, David Porter, Allen and Ruth Ann Yoder, Julie Gauna, Melissa Conlin, Chloe Ingram, Jenni Butler, Carrie Schutzbach, and Jana Nacke. Vice-President Crane recognized the visitors and asked for public comment. Dr. Mulligan reported there was one FOIA request from a national company about contracts. Allan and Ruth Ann Yoder presented the Board with a 1913 class picture. It had been donated to them by Phyllis Smith, whose father was in the class of 1913. The picture had been hanging in the Dutch Kitchen restaurant here in town. With the Yoders retiring and the restaurant closing, they decided to donate the picture to the school. Julie Gauna, Melissa Conlin and Chloe Ingram provided a recap of the Summer Lunch Program. Chloe played a slideshow she had put together showing pictures of the kids participating in several of the program’s activities. Julie read a letter of gratitude that Summer Phillips, the program director from the Douglas County Health Department, had sent her describing how much of an impact the Arcola program had on children in the area. Julie thanked the Board and Dr. Mulligan for their support in allowing Arcola to serve as a site this year. Dr. Mulligan thanked Julie, Jennifer and Melissa for their dedication and commitment to the program as well. Elementary teachers Jenni Butler and Carrie Schutzbach presented on the implementation of flexible seating in their second grade classrooms. Their goal was to move from a teacher-directed classroom to more of a student-driven classroom environment. Although the seating is flexible, the classrooms still have structure. Both said that they had to change their own way of thinking during the transition. The new setup has proven to be very successful regarding student behavior and academic performance. Motion by Arrol, seconded by Thieman, to approve the regular meeting minutes and closed session minutes of the July 12, 2017 meeting, and the Finance Committee meeting minutes from August 7, 2017. Roll call vote: Crane, aye; Stout, aye; Shonkwiler, aye; Thieman, aye; Rothrock, aye; Arrol, aye. 6 ayes. 0 nays. Motion carried. Motion by Shonkwiler, seconded by Rothrock, to approve the Treasurer’s Report as of July 31, 2017 as submitted. Roll call vote: Crane, aye; Stout, aye; Shonkwiler, aye; Thieman, aye; Rothrock, aye; Arrol, aye. 6 ayes. 0 nays. Motion carried. Motion by Rothrock, seconded by Thieman, to approve the payment of bills as submitted in the amount of $218,114.41. Roll call vote: Crane, aye; Stout, aye; Shonkwiler, aye; Thieman, aye; Rothrock, aye; Arrol, aye. 6 ayes. 0 nays. Motion carried.
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Motion by Shonkwiler, seconded by Stout, to approve the payment of payroll in the amount of $284,158. Roll call vote: Crane, aye; Stout, aye; Shonkwiler, aye; Thieman, aye; Rothrock, aye; Arrol, aye. 6 ayes. 0 nays. Motion carried.
Business: Motion by Arrol, seconded by Thieman, to approve the district 2017-2018 Risk Management Plan that defines our eligible Tort Fund expenditures. Roll call vote: Crane, aye; Stout, aye; Shonkwiler, aye; Thieman, aye; Rothrock, aye; Arrol, aye. 6 ayes. 0 nays. Motion carried. Motion by Shonkwiler, seconded by Stout, to approve the FY18 tentative budget and set the budget hearing for September 13, 2017 at 7 p.m. Roll call vote: Crane, aye; Stout, aye; Shonkwiler, aye; Thieman, aye; Rothrock, aye; Arrol, aye. 6 ayes. 0 nays. Motion carried. Tabled the motion to approve the facility use request and waive the fee for the Girls on the Run program until the September meeting.
Administrative Team Reports ~~Mrs. Gentry, Principal, Arcola Elementary – Mrs. Gentry was happy to report that all of the open positions have been filled and they’re ready to start the school year. Online registration kicked off in July and 40% of the students registered on their own. The remaining came in during the onsite online registration day. One small glitch was that the student’s assigned teacher was not showing up in Teacher Ease but otherwise it went smoothly for the first year. ~~Mrs. Sigrist, Principal, Arcola Jr/Sr High – Mrs. Sigrist reported that 50% of the students had registered online prior to the onsite day. That number is now close to 98% registered with a few people still trickling in. The custodians have done a wonderful job preparing the buildings for a new school year, especially with the added heating and air project. Practice has started for the football, volleyball and golf teams. Band camp went well. Mr. Mueller incorporated themes for each day and the students enjoyed it. All open positions in the Jr/Sr High have been filled as well. They have been busy working on the academic study halls to be the most beneficial for the students. ~~Mrs. Brimner, Director of Special Services – Mrs. Brimner reported that they’re switching to AIMSweb Plus for universal screening for reading and math K-6 this year. They are also looking into Review360 as a universal screener for social/emotional. ~~Dr. Mulligan, Superintendent – New hire orientation will be taking place tomorrow. Several people will be presenting on technology and they will meet their mentors as well. The administration has been working on professional development to improve the organizational culture in the district.
Motion by Stout, seconded by Shonkwiler, to enter executive session at 8:04 p.m. to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body. Illinois Open Meetings Act, 5 ILCS 120/2(c)(1). Roll call vote: Crane, aye; Stout, aye; Shonkwiler, aye; Thieman, aye; Rothrock, aye; Arrol, aye. 6 ayes. 0 nays. Motion carried. Motion by Stout, seconded by Shonkwiler, to return to regular session at 9:00 p.m. Roll call vote: Crane, aye; Stout, aye; Shonkwiler, aye; Thieman, aye; Rothrock, aye; Arrol, aye. 6 ayes. 0 nays. Motion carried.
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Motion by Stout, seconded by Rothrock, to approve the resignations of Desi Thomas as Jr/Sr High School Clerk and Jennifer Ingram as Elementary School Clerk. Roll call vote: Crane, aye; Stout, aye; Shonkwiler, aye; Thieman, aye; Rothrock, aye; Arrol, aye. 6 ayes. 0 nays. Motion carried. Motion by Rothrock, seconded by Arrol, to approve the employment of Chelsea Clark as Elementary School Clerk, Debora Vargas as Jr/Sr High School Clerk, Jana Nacke as RTI Coordinator, Susan Moore as Instructional Coach, Cindy Mills as Vocational Teacher for the Bridges Program, Adriana Herrera as PreK Parent Coordinator, and Jenny Doud and Johnna Myers as JH Cheerleading Coaches. Roll call vote: Crane, aye; Stout, aye; Shonkwiler, aye; Thieman, aye; Rothrock, aye; Arrol, aye. 6 ayes. 0 nays. Motion carried.
Announcements: Special Meeting on Strategic Planning – August 21, 2017 at 5 p.m.
Motion by Rothrock, seconded by Thieman, to adjourn at 9:12 p.m. Roll call vote: Crane, aye; Stout, aye; Shonkwiler, aye; Thieman, aye; Rothrock, aye; Arrol, aye; Strader, aye. 7 ayes. 0 nays. Motion carried.
___________________________ President
___________________________ Secretary
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A regular meeting of the Board of Education of Arcola Community Unit District #306 Arcola, Illinois was called to order in the Media Center at 6:59 p.m. on Wednesday, August 9, 2017 for the purpose of regular business. Vice-President Crane called the meeting to order. The following members answered roll call: Stout, Shonkwiler, Thieman, Rothrock, Arrol and Crane. Strader was not present. Others present were: Tom Mulligan, Jennifer Frichtl, Lisa Sigrist, Angie Gentry, Cathy Brimner, David Porter, Allen and Ruth Ann Yoder, Julie Gauna, Melissa Conlin, Chloe Ingram, Jenni Butler, Carrie Schutzbach, and Jana Nacke. Vice-President Crane recognized the visitors and asked for public comment. Dr. Mulligan reported there was one FOIA request from a national company about contracts. Allan and Ruth Ann Yoder presented the Board with a 1913 class picture. It had been donated to them by Phyllis Smith, whose father was in the class of 1913. The picture had been hanging in the Dutch Kitchen restaurant here in town. With the Yoders retiring and the restaurant closing, they decided to donate the picture to the school. Julie Gauna, Melissa Conlin and Chloe Ingram provided a recap of the Summer Lunch Program. Chloe played a slideshow she had put together showing pictures of the kids participating in several of the program’s activities. Julie read a letter of gratitude that Summer Phillips, the program director from the Douglas County Health Department, had sent her describing how much of an impact the Arcola program had on children in the area. Julie thanked the Board and Dr. Mulligan for their support in allowing Arcola to serve as a site this year. Dr. Mulligan thanked Julie, Jennifer and Melissa for their dedication and commitment to the program as well. Elementary teachers Jenni Butler and Carrie Schutzbach presented on the implementation of flexible seating in their second grade classrooms. Their goal was to move from a teacher-directed classroom to more of a student-driven classroom environment. Although the seating is flexible, the classrooms still have structure. Both said that they had to change their own way of thinking during the transition. The new setup has proven to be very successful regarding student behavior and academic performance. Motion by Arrol, seconded by Thieman, to approve the regular meeting minutes and closed session minutes of the July 12, 2017 meeting, and the Finance Committee meeting minutes from August 7, 2017. Roll call vote: Crane, aye; Stout, aye; Shonkwiler, aye; Thieman, aye; Rothrock, aye; Arrol, aye. 6 ayes. 0 nays. Motion carried. Motion by Shonkwiler, seconded by Rothrock, to approve the Treasurer’s Report as of July 31, 2017 as submitted. Roll call vote: Crane, aye; Stout, aye; Shonkwiler, aye; Thieman, aye; Rothrock, aye; Arrol, aye. 6 ayes. 0 nays. Motion carried. Motion by Rothrock, seconded by Thieman, to approve the payment of bills as submitted in the amount of $218,114.41. Roll call vote: Crane, aye; Stout, aye; Shonkwiler, aye; Thieman, aye; Rothrock, aye; Arrol, aye. 6 ayes. 0 nays. Motion carried.
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Motion by Shonkwiler, seconded by Stout, to approve the payment of payroll in the amount of $284,158. Roll call vote: Crane, aye; Stout, aye; Shonkwiler, aye; Thieman, aye; Rothrock, aye; Arrol, aye. 6 ayes. 0 nays. Motion carried.
Business: Motion by Arrol, seconded by Thieman, to approve the district 2017-2018 Risk Management Plan that defines our eligible Tort Fund expenditures. Roll call vote: Crane, aye; Stout, aye; Shonkwiler, aye; Thieman, aye; Rothrock, aye; Arrol, aye. 6 ayes. 0 nays. Motion carried. Motion by Shonkwiler, seconded by Stout, to approve the FY18 tentative budget and set the budget hearing for September 13, 2017 at 7 p.m. Roll call vote: Crane, aye; Stout, aye; Shonkwiler, aye; Thieman, aye; Rothrock, aye; Arrol, aye. 6 ayes. 0 nays. Motion carried. Tabled the motion to approve the facility use request and waive the fee for the Girls on the Run program until the September meeting.
Administrative Team Reports ~~Mrs. Gentry, Principal, Arcola Elementary – Mrs. Gentry was happy to report that all of the open positions have been filled and they’re ready to start the school year. Online registration kicked off in July and 40% of the students registered on their own. The remaining came in during the onsite online registration day. One small glitch was that the student’s assigned teacher was not showing up in Teacher Ease but otherwise it went smoothly for the first year. ~~Mrs. Sigrist, Principal, Arcola Jr/Sr High – Mrs. Sigrist reported that 50% of the students had registered online prior to the onsite day. That number is now close to 98% registered with a few people still trickling in. The custodians have done a wonderful job preparing the buildings for a new school year, especially with the added heating and air project. Practice has started for the football, volleyball and golf teams. Band camp went well. Mr. Mueller incorporated themes for each day and the students enjoyed it. All open positions in the Jr/Sr High have been filled as well. They have been busy working on the academic study halls to be the most beneficial for the students. ~~Mrs. Brimner, Director of Special Services – Mrs. Brimner reported that they’re switching to AIMSweb Plus for universal screening for reading and math K-6 this year. They are also looking into Review360 as a universal screener for social/emotional. ~~Dr. Mulligan, Superintendent – New hire orientation will be taking place tomorrow. Several people will be presenting on technology and they will meet their mentors as well. The administration has been working on professional development to improve the organizational culture in the district.
Motion by Stout, seconded by Shonkwiler, to enter executive session at 8:04 p.m. to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body. Illinois Open Meetings Act, 5 ILCS 120/2(c)(1). Roll call vote: Crane, aye; Stout, aye; Shonkwiler, aye; Thieman, aye; Rothrock, aye; Arrol, aye. 6 ayes. 0 nays. Motion carried. Motion by Stout, seconded by Shonkwiler, to return to regular session at 9:00 p.m. Roll call vote: Crane, aye; Stout, aye; Shonkwiler, aye; Thieman, aye; Rothrock, aye; Arrol, aye. 6 ayes. 0 nays. Motion carried.
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Motion by Stout, seconded by Rothrock, to approve the resignations of Desi Thomas as Jr/Sr High School Clerk and Jennifer Ingram as Elementary School Clerk. Roll call vote: Crane, aye; Stout, aye; Shonkwiler, aye; Thieman, aye; Rothrock, aye; Arrol, aye. 6 ayes. 0 nays. Motion carried. Motion by Rothrock, seconded by Arrol, to approve the employment of Chelsea Clark as Elementary School Clerk, Debora Vargas as Jr/Sr High School Clerk, Jana Nacke as RTI Coordinator, Susan Moore as Instructional Coach, Cindy Mills as Vocational Teacher for the Bridges Program, Adriana Herrera as PreK Parent Coordinator, and Jenny Doud and Johnna Myers as JH Cheerleading Coaches. Roll call vote: Crane, aye; Stout, aye; Shonkwiler, aye; Thieman, aye; Rothrock, aye; Arrol, aye. 6 ayes. 0 nays. Motion carried.
Announcements: Special Meeting on Strategic Planning – August 21, 2017 at 5 p.m.
Motion by Rothrock, seconded by Thieman, to adjourn at 9:12 p.m. Roll call vote: Crane, aye; Stout, aye; Shonkwiler, aye; Thieman, aye; Rothrock, aye; Arrol, aye; Strader, aye. 7 ayes. 0 nays. Motion carried.
___________________________ President
___________________________ Secretary
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