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LITTLE AXE BOARD OF EDUCATION REGULAR MEETING MINUTES MARCH 4, 2017

The Little Axe Board of Education met in regular session, Saturday, March 4, 2017, at 8:00 a.m. in the Administration Building meeting room. Cathey Miller, Assistant Board Clerk, posted the agendas and meeting notices at 2:30 p.m., Wednesday, March 1, 2017. The President, Beverly Felton, called the meeting to order. Roll call was made with the following members present: Beverly Felton –President Al Heitkamper – Vice President Ron Palmer – Member Tessa Proffitt – Member Amanda Blanchard – Member Let the minutes reflect there was a quorum. FLAG SALUTE The Flag salute was led by Beverly Felton APPROVAL OF MINUTES FROM THE FEBRUARY 11, 2017 REGULAR MEETING. On motion made by Mr. Palmer, and seconded by Mr. Heitkamper, the Board voted to approve the minutes from the February 11, 2017 regular meeting. Mrs. Proffitt – aye Mr. Palmer – aye Mrs. Felton –aye

Mr. Heikamper – aye Mrs. Blanchard – aye

ESTABLISHMENT OF THE 2017 BOARD OF EDUCATION Oath of Office and Seating of Al Heitkamper, Post # 2, and Tessa Proffitt, Post #4 The Board Clerk administered the Oath of Office to Mr. Heitkamper, and the Assistant Board Clerk administered the Oath of Office to Mrs. Proffitt.

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Election of Officers (President and Vice-President) for 2017 On motion made by Mr. Heitkamper, and seconded by Mrs. Proffitt, the Board voted to elect Beverly Felton as President of the Board for 2017. Mrs. Proffitt – aye Mr. Palmer – aye Mrs. Felton –abstain

Mr. Heikamper – aye Mrs. Blanchard – aye

On motion made by Mrs. Felton, and seconded by Mrs. Proffitt, the Board voted to elect Al Heitkamper as Vice President of the Board for 2017. Mrs. Proffitt – aye Mr. Palmer – aye Mrs. Felton –aye

Mr. Heikamper – abstain Mrs. Blanchard – aye

RECOGNITION OF VISITORS AND READING OF CORRESPONDENCE Susan Newkham, Executive Director, Little Axe Community Foundation, regarding donation of iPods to Elementary School. Susan Newkham, Executive Director, Little Axe Community Foundation received donations to purchase 25 ipods for the Elementary Library. Patty Cejda, Elementary Librarian demonstrated how students could go on virtual field trips with Google Expeditions, Google Cardboard and donated ipods. The donors were invited to the board meeting to be recognized. Craig Parker with Silver Star Construction was present. The other donors were OEC and AC Owen. CONSENT DOCKET 1. Consider a request to vote to approve or not approve Change Order #7 for the Little Axe Safe Room Project. 2. Consider a request to vote to approve or not approve the following items listed within the Activity Fund Accounts: a. Consider a request to vote to approve the following fundraiser for the 2016-2017 school year: (i)

High School Boys Basketball to host a summer league for surrounding teams to raise funds for practice gear and to attend team camps.

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b. Consider a request to vote to affirm the following fundraiser for the 2016-2017 school year: (i)

Carnival by the High School BPA, Account # 899, during Parent/Teacher Conference night, to raise funds for BPA National Fees.

On motion made by Mr. Palmer, and seconded by Mr. Heitkamper, the Board voted to approve items 1, 2 a (i), and b (i) as listed above under the Consent Docket. Mrs. Proffitt – aye Mr. Palmer – aye Mrs. Felton –aye

Mr. Heikamper – aye Mrs. Blanchard – aye

REQUESTS Consider a request to vote to approve or not approve entering into a License/Contract Agreement between the Little Axe School District and the following for the 2017-2018 fiscal year: a. OKTLE Employee Evaluation Systems, Inc. b. Municipal Accounting System for Software Service Agreements On motion made by Mr. Heitkamper, and seconded by Mrs. Proffitt, the Board voted to approve entering into a License/Contract Agreement between the Little Axe School District and the OKTLE Employee Systems, Inc. and Municipal Accounting Systems for Software Service Agreements. Mrs. Proffitt – aye Mr. Palmer – aye Mrs. Felton –aye

Mr. Heikamper – aye Mrs. Blanchard – aye

Consider a request to vote to approve or not approve the BPA students to attend the National Leadership Conference in Orlando, FL on May 10, 2017. On motion made by Mr. Heitkamper, and seconded by Mrs. Proffitt, the Board voted to approve the BPA students to attend the National Leadership Conference in Orlando, FL on May 10, 2017. Mrs. Proffitt – aye Mr. Palmer – aye Mrs. Felton –aye

Mr. Heikamper – aye Mrs. Blanchard – aye

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Consider a request to vote to approve or not approve a resolution authorizing the district to obtain a Master Card from FNB Community Bank. On motion made by Mr. Heitkamper, and seconded by Mrs. Proffitt, the Board voted to approve the resolution authorizing the district to obtain a Master Card from FNB Community Bank with a credit limit of $10,000 to be paid in full monthly, not allowing interest to accrue. Mrs. Proffitt – aye Mr. Palmer – aye Mrs. Felton –aye

Mr. Heikamper – aye Mrs. Blanchard – aye

Consider a request to vote to approve Supplemental Appropriations in the amount of $450.71 to close out the OKCMAPS funds. On motion made by Mrs. Proffitt, and seconded by Mrs. Blanchard, the Board voted to approve Supplemental Appropriations in the amount of $450.71 to close out the OKCMAPS funds. Mrs. Proffitt – aye Mr. Palmer – aye Mrs. Felton –aye

Mr. Heikamper – aye Mrs. Blanchard – aye

REPORTS Report regarding Indian Education Participation Study. Cathey Miller, Impact Aid Director, presented the Indian Education Participation Study. DISCUSSION Discussion and possible action to set date and time to hold a special board of education meeting for board policy review, conversation and adoption. The board discussed dates for a special meeting for continued policy review. They will choose a date once calendars are reviewed.

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FINANCE Consider a request to vote to approve the financial encumbrances, the encumbrances for payment, and the warrant registers for the following appropriated funds: GENERAL FUND a. 2015-2016 General Fund Warrants for Approval 02-01-17 through 2-28-17 b. 2016-2017 General Fund Encumbrances for Approval Purchase Orders 352-366 c. 2016-2017 General Fund Warrants for Approval 02-01-17 through 02-28-17 (Report Date: 3-1-17) BUILDING FUND a. 2016-2017 Building Fund Warrant for Approval 02-01-17 through 02-28-17 (Report Date: 3-1-17) CHILD NUTRITION FUND a. 2016-2017 Child Nutrition Encumbrances for Approval Purchase Order 33 b. 2016-2017 Child Nutrition Fund Warrants for Approval 02-01-17 through 02-28-17 (Report Date: 3-1 -17) Discussion and vote to approve expenditures for the following cash funds for the 2016-2017 school year as listed in the March 4, 2017 board meeting financial packet. a. Activity Fund On motion made by Mr. Heitkamper, and seconded by Mrs. Proffiitt, the board voted to approve the following: 2015-2016 General Fund Warrants for Approval 02-01-17 through 2-28-17; 2016-2017 General Fund Encumbrances for Approval Purchase Orders 352-366; 2016-2017 General Fund Warrants for Approval 02-01-17 through 02-28-17(Report Date: 3-1-17); 2016-2017 Building Fund Warrant for Approval 02-01-17 through 02-28-17(Report Date: 3-1-17); 2016-2017 Child Nutrition Encumbrances for Approval Purchase Order 33; 2016-2017 Child Nutrition Fund Warrants for Approval 02-01-17 through 02-28-17 (Report Date: 3-1-17); and the Activity cash funds for the 2016-2017 school year as listed in the March 4, 2017 board meeting financial packet. Mrs. Proffitt – aye Mr. Palmer – aye Mrs. Felton –aye

Mr. Heikamper – aye Mrs. Blanchard – aye

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NEW BUSINESS There was no New Business presented. ANNOUNCEMENTS, COMMENTS, AND QUESTIONS Superintendent Thomas announced the need to fix the new gym roof. The cost now will be about $45,000; If we wait, there may be more damage and the expense will go up. The fire suppression sprinkler pipes are leaking and will be repaired over Spring Break. Technology Director, Andy Mobley reported that all cameras are installed and are great tools for the district. The Surveillance signs have been ordered and will be put up soon. He also said the new technology assistant is doing a great job. Principal Griffin gave a report on the student led Parent Conference. Parent participation is up and they are getting positive feedback. The Blue and Gold fundraiser is underway; this will help fund the Frontier City and Six Flags trips which will be taken on Fridays so the students will not miss class. Assist Principal Bread talked about behavior problems percent being up a little, but a small percent of the students are creating the majority of the problems. Principal Tupper reported that the fans for the Elementary Gym are up and running and are great improvement. Elementary attendance is down and Mr. Tupper is concerned about the effects this will have on the Elementary Report Card. He also announced that the Alpha Plus testing is coming up. Mrs. Felton suggested that attendance problems might be due to the flu. Assistant Principal Brewer reported on Muffins for Moms. Mrs. Brewer prepared for 100 more than last year and still had to get more muffins, because they had 410 moms show up. Mr. Heitkamper announced the monthly Fish Fry would be tonight. PERSONNEL On motion made by Mrs. Blanchard, and seconded by Mr. Palmer, the board voted to enter into executive session at 10:10 a.m. Acknowledge Board’s return to open session. Let the minutes reflect that the Board returned to Open Session at 11:36.

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Executive session minutes compliance announcement. Mrs. Felton announced that while in executive session the Board discussed the items listed under Personnel with no votes take while in executive session. Discussion and consider to vote to affirm the dismissal of Regan Abbitt, MS/HS ISD Monitor effective February 9, 2017. On motion made by Mr. Heitkamper, and seconded by Mrs. Proffitt, the Board voted to affirm the dismissal of Regan Abbitt, MS/HS ISD Monitor effective February 9, 2016. Mrs. Proffitt – aye Mr. Palmer – aye Mrs. Felton –aye

Mr. Heikamper – aye Mrs. Blanchard – aye

Discussion and consider a request to vote to affirm the resignation of Colton Calderon, High School Full Time Substitute (Paraprofessional) effective February 2, 2017. On motion made by Mr. Heitkamper, and seconded by Mrs. Blanchard, the Board voted to affirm the resignation of Colton Calderon, High School Full Time Substitute (Paraprofessional) effective February 2, 2017. Mrs. Proffitt – aye Mr. Heikamper – aye Mr. Palmer – aye Mrs. Blanchard – aye Mrs. Felton –aye Discussion and consider a request to vote to affirm the resignation of Joann Jones, Elementary Special Education Teacher effective March 30, 2017. On motion made by Mrs. Proffitt, and seconded by Mr. Heitkamper, the Board voted to affirm the resignation of Joann Jones, Elementary Special Education Teacher effective March 30, 2017. Mrs. Proffitt – aye Mr. Palmer – aye Mrs. Felton –aye

Mr. Heikamper – aye Mrs. Blanchard – aye

Discussion and consider a request to vote to employ or not employ the following support personnel for the remainder of the 2016-2017 school year, subject to assignment, pending results from background checks and drug testing: (a) Mark McCarthy, Part Time Computer Tech Assistant; (b) Meghan Mancini, Childcare Provider; (c) Carmon Whalin, Elementary Paraprofessional/Pre-K Assistant; (d) Edward Gann, Part Time Custodian; and Brandon Smith, MS/HS ISD Monitor (Paraprofessional).

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On motion made by Mr. Heikamper, and seconded by Mrs. Proffitt, the Board voted to employ the following support personnel for the remainder of the 2016-2017 school year, subject to assignment, pending results from background checks and drug testing: (a) Mark McCarthy, Part Time Computer Tech Assistant; (b) Meghan Mancini, Childcare Provider; (c) Carmon Whalin, Elementary Paraprofessional/Pre-K Assistant; (d) Edward Gann, Part Time Custodian; and Brandon Smith, MS/HS ISD Monitor (Paraprofessional). Mrs. Proffitt – aye Mr. Palmer – aye Mrs. Felton –aye

Mr. Heikamper – aye Mrs. Blanchard – aye

Discussion and consider a request to vote to reassign Angie Thomas from Full Time Substitute to High School Library Assistant for the remainder of the 2016-2017 school year. On motion made by Mrs. Proffitt, and seconded by Mrs. Blanchard, the Board voted to reassign Angie Thomas from Full Time Substitute to High School Library Assistant for the remainder of the 2016-2017 school year. Mrs. Proffitt – aye Mr. Palmer – aye Mrs. Felton –aye

Mr. Heikamper – aye Mrs. Blanchard – aye

On motion made by Mr. Palmer and seconded by Amanda Blanchard, the Board voted to adjourn at 11:40 a.m. Mrs. Proffitt – aye Mr. Palmer – aye Mrs. Felton –aye

Mr. Heikamper – aye Mrs. Blanchard – aye

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Respectfully submitted,

Cathey Miller Assistant Board Clerk

APPROVAL OF MINUTES __________________________________

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