Pare
2013 3 VAA So oftball
Pare ents’ Me eeting Su unday, Feb bruary 24, 3:30-5:00p p.m. VA AA Field Ho ouse
AGENDA •
Welcome
•
Parent Han ndbook
•
New VAA A Website
•
Sponsorships
•
Fundraisin ng
•
Merchandiise (see sepaarate Merchaandise Handoout)
•
March Try youts and pree-tryout cliniics
•
Open Disccussion / Queestions
PARENT HANDBOOK
2013 VA AA Softball www w.applevalleyyfastpitch.com m Feb bruary 2013
P PARENT HANDBOOK H K INDEX SECTION N A. VAA Softball S Board B. Program Descriptio on C. Philoso ophy D. Traveliing Fast Pitcch i. Sum mmer Season ii. Falll Traveling Softball Seaason E. In-house Fast Pitch h Developmeent League F. Registrration Inform mation G. Key Daates: i. Pree-Season, Fu undraising, Volunteer V Opportunities ii. Seaason Schedu ule Dates H. Tryoutt i. Pollicies and Prrocedures ii. Eligibility iii. Parrticipation iv. Plaayer Identificcation v. Plaayer Evaluatiion vi. ‘Play Up’ Policcy vii. Teaam Selection n I. Coach Selection Prrocess
PAG GE 3 4 5 6
7 7 8
9 10
11
12
J. Uniform Policy
12
K. Program Costs
13
L. Fundraaisers (Sell & Event)
15
M. Additio onal Volunteeer Opportun nities
17
N. Grievaance Policy (From ( VAA Bylaws)
18
O. Program Summary y
18
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2013 VA AA Softball www w.applevalleyyfastpitch.com m Feb bruary 2013
PARENT HANDBOOK
A A. VAA SO OFTBALL BOARD B
C Commission ner
Todd Dougan D (10U U)
A Assistant Co ommissioner
Tom Crepin C
S Secretary
Leann Johnson (10 0U)
T Treasurer
N (14U) Tom Niederkorn
M Members at Large L
Christiian Duncan (10U) ( John Schuenke S (10 0U/14U) Lyle Lentz L (14U)
V VAA Board Liaison
Kevin Britt
IIn-House Co oordinator
Dawn Courteau
M Merchandisee Coordinato or
Vicki Munro M (12U U/14U)
((612) 363-56695 (c) T [email protected] ((952) 997-47794 (h)
T The purposee of the boarrd is to plan,, structure and a coordinaate the traveeling and in house softball pprogram; to serve as thee governing body of the program; p an nd to upholdd the philosoophy of the pprogram.
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PARENT HANDBOOK
2013 VA AA Softball www w.applevalleyyfastpitch.com m Feb bruary 2013
B B. Program m Descriptio ons: F For 2013, VA AA offers a an In-Housee Developmeental Fast Piitch Softball program K--4th grade annd offers t sslow pitch 5th -12th grade. LLevel
Descrip ption
Bronze is only availab ble at the 10U and below age e level. This levvel will focus on n development, play a regulaar league B Bronze schedu ule which includ des league playyoffs and state e tournament. The Brown Level teams will also participatte in at least on ne additional m metro area weekend tournam ment during thhe season. weekend tournnaments in thee Metro area S Silver Same aas Bronze level, however theyy will play 3‐4 w G Gold
Same aas Silver level te eams howeverr they will also participate in at least one ou ut of town tou urnament.
T Traveling Faast pitch prog gram for: 110U (Gold, Silver,and S Bronze) 112U (Gold an nd Silver) 114U (Gold an nd Silver) – number dep pendent 116U (Gold) - numbers deependent T The team forr which a pllayer is eligiible is determ mined by wh hat their agee is on Januaary 1st, 20133. W We have more information located on o our website www.appplevalleyfastppitch.com inn the About U Us ssection, plus on the New w VAA website. • In-Ho ouse softballl, Minors M K-2ndd Grade heav vy coach invo olvement, m machine pitchh – fast pitchh rules play M Mondays & Wednesday ys Ju uniors 3rd-5thh** Potential coach invo olvement & ggirl pitch - fa fast pitch rulees (5th gradee can ch hoose new in n-house prog gram or play y slow pitch)) play Tuesdday-Thursdayy th th In ntermediatess 5 -7 grad de play Mond day & Wednnesday Slow w pitch Majors M 8th-12 2th grade play y Tuesday-T Thursday Sloow pitch • Fast pitch p Traveling “Gold”, “Silver” and d “Bronze” S Summer Seaason (the prim mary seasonn with leagu ue and tournaament play) Gold G teams play at a morre competitiv ve level. Thee 10U Gold team particiipates in morre to ournaments than t the Silv ver and Bron nze 10U team ms. Silver teams play p at a dev velopmental level with aadded opporttunities for tournament pplay. Bronze B teamss provide stro ong develop pmental oppoortunities forr all players.. • Optio onal Fall Seaason (for 10U U/12U/14U and a good oopportunity for girls entering into thhe next age group g or as an a introductio on to Fast piitch for girls unfamiliar w with the spoort) Team forrmation and registration r mid-June. m • Fall/W Winter Train ning Session n for Pony/10 0U12U. In aaddition we coordinate w with the highh school for 12 2U/14U/16U U age groupss who are mo ore serious aabout playingg year-roundd and at the hhigh schoo ol level) • Otherr Clinics/Insstructional Prrograms
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PARENT HANDBOOK
2013 VA AA Softball www w.applevalleyyfastpitch.com m Feb bruary 2013
C C. Philosop phy: O Our objectives are to: Field competiitive teams to t play again nst similarly--skilled team ms from otheer communitties Provide high quality coacching that heelps our playyers develop their skills aand encourage the en njoyment off fast pitch Make M the fastt pitch experrience fun an nd rewardingg for each off our playerss P Primary emp phasis is placced on indiviidual skills development d t, team play,, sportsmansship, and enjoying tthe game. Reecognizing th hat individuaals have diffferent skills and needs, a positive ennvironment w will be ccreated to en ncourage con ntribution, acccomplishmeent, confidennce, and a feeeling of selff-worth in alll pplayers. Each h player willl know they are an important part off the team annd that their pparticipationn is vvalued. A Although winning is not the primary y focus, moree emphasis i s placed on competing aand striving tto win. A As our progrram has grow wn, the qualiity of play an nd ability to compete at higher levells has also inncreased; tthis is an imp portant elem ment of contin nually impro oving on the experience we offer eacch player. However, w winning at th he expense of o developing g each playeer’s skills wiill not be alloowed. Playiing Time Equaal playing tim me is not guaaranteed; how wever, it is oour intent thaat over the ccourse of thee season each participant will w get a faiir and ample amount of pplaying timee. Each headd coach is ressponsible for en nsuring this happens. Th he head coach also has thhe authority to limit playying time due to unexccused absencces or for oth her disciplin nary reasons . In leaague games, every effortt will be mad de for each pplayer to plaay every gam me unless: 1. Discipllinary action n is being tak ken or the plaayer has beeen suspendedd 2. The plaayer has chro onic unexcussed absencess 3. The plaayer is injureed or sick 4. Games have been shortened s du ue to the timee limit or incclement weaather In tou urnaments, each e player will w receive fair f and ampple playing ttime unless aan item from m the abovee list is in efffect. Comm mitment: We reealize there may be indiv vidual and family fa confliicts during thhe Travelingg season. Where confllicts arise,– due d to the teaam commitm ment – shoulld be given ffair priority, especially oover otherr sports comm mitments. Th his would ap pply to practtices, scrimm mages, leaguue games andd tourn naments. Pleaase let your coach know w in advance of any potenntial conflictts so they caan plan accorrdingly.
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PARENT HANDBOOK
D D. Travelin ng Fast Pitch h S Summer Traveling Sea ason P Practices beg gin in April (actual ( start weather dep pendent) andd league gam mes are schedduled from M May tthrough early y-July. Leag gue play conssists of 10-12 doubleheaaders played on either M Mon and/or W Wed ((12U) and/orr Tues-Thurss (10U, 14U); half of thee games willl be played aat Apple Vallley High School – tthe remaindeer at location ns throughou ut the South Metro M area. For high schhool players, schedule aadjustments are made wh hile the scho ool season is underway. G Gold and Sillver teams, except e for 10 0U Bronze, will w participaate in 3-4 weeekend tournnaments (10U U B Bronze team ms will participate in 1 weeekend tourn nament) playyed at locations in the Soouth Metro aand may aalso participaate in a statee qualifying tournament, t state tournaament, and nnational tournnament to bee held in llate July. Alll tournamentts will have at a least a 3 game g minimuum guaranteee over the w weekend. V VAA Traveling teams paarticipate in the Tri-Coun nty League.
P Pre-Season
R Regular Seasson
T Tournamentss T Total
10U U/12U/14U “Go old” & “Silv ver” 2-3 practices/weeek Onee scheduled batting b pracctice/week 1-2 league doub bleheaders/w week 1-3 practices/weeek 1 scheduled battting practicee 3 tou urnaments** * State Qualifier/S State Tournaament 16-2 20 practices;; 31-46 gamees** variies by age grroup
U “Brronze” Proggram – 10U 2 ppractices/weeek Onne scheduledd batting pracctice/week 1-22 league douubleheaders/w week 1-22 practice/weeek Battting practicce coach disccretion 1w weekend tourrnament Staate Qualifier//State Tournnament 14--16 practicess; 22-34 gam mes
***The prograam costs incclude 3 tourn naments; how wever, the C Coach can deecide to play in more ttournaments 22013-2014 Fall/Winter F program p to be announced d
F Fall Traveling Softball Season T Typically, th his season is a 5-6 week season s startiing in Mid-A August and rrunning throuugh Septembber. The sseason consists of 3 Sund day double headers h and ends with thhe state qualiifier & state tournamentts last 2 w weeks of Sep ptember. Co oaches usuallly practice 1-2 1 times perr week, withh one battingg session. T This fall seasson is the peerfect venue to try traveliing for the fi first time.
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PARENT HANDBOOK
2013 VA AA Softball www w.applevalleyyfastpitch.com m Feb bruary 2013
E E. In-housee Fast Pitch Developmeental League o Grades K through h 4th grade o Cost - $75.00 (teaam t-shirts) this t league is i a pitching machine leaague. (5 pitchhes from maachine and th hen hit from m a tee. o This league will play p (and praactice) on eiither on Monnday and/or Wednesday or Tuesdayss and/or mplex or at tthe Apple Vaalley High S School Thurssdays. Gamees will be plaayed at Hayees Field com with some gamess in the south h metro (Burrnsville or E Eastview) Praactices will bbe held in Apple Valleey Hayes Complex or Hiigh School Fields F o 5th throug gh 12th gradee in-house prrogram will rremain a sloow pitch proggram. F F. Registra ation Inform mation A All Registrattions are con nducted on-liine through the t VAA weebsite http:///www.valleyyathletic.org. 1. Traveling T Sum mmer Season Register R by age group. Players selectted for the 10U Gold/Sillver team wiill pay an additional $4 40 fee after tryouts to brring their tottal fee to the $230 Gold/Silver level..** o Softball – Traveling Gold/Silver G 10U/12U/144U/16U ($2330) o Softball – Traveling Bronze B 10U ($190) 2. In n-House o Softball – Developmeental Fast Pittch K-4th ($$75) t o Slow pitch Softball 5th – 12th ($75 5)
3. Fall League - 10U/12U/14U/16U ($75) Please noote: that youu can pay forr both Summ mer & Fall softball now n and save $25. C & Miscellaneous Camps 4. Clinics o Througho out the year, various clin nics, camps, aand special oopportunitiees will be offfered for pitchers and a catchers for all age groups. g Pricces vary for eeach offerinng. ***Please notte: that this cost c only cov vers 3 tournaaments. If yyour Coach ddecides to ennter into more ttournaments,, your cost will w rise. It is estimated that t each addditional tourrnament overr 3 will cost aapproximately $15.
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PARENT HANDBOOK
2013 VA AA Softball www w.applevalleyyfastpitch.com m Feb bruary 2013
G G. Key Dates P Pre-Season, Fundraisin ng, Volunteeer Opportun nities JJanuary Registratiion Opens F February 24
Mandatorry Parent Meeeting - Hayees Communiity Center/Fundraising P Pickup refundable deposit fun ndraising chheck due/ funndraising maaterial also aavailable at Tryoutss
F February 24
Fundraisin ng begins/op ptional clothhing and equuipment availlable for orddering
M March 16
Uniform Orders O Due – St. Paul Saaints
M March 16
Merchand dise Orders due/Gertens d Fundraisingg Due
M March 16
Tryout forr 10U-U16 10:00-4:00 1 ppm St. Paul S Saints Acadeemy, Lakeviille
M March 29
Tryout Reesults for 10U U Gold and 12U, 14U, 116U notifiedd by phone.
M March 2
Head Coaaches’ appliccations due [[Confirm]
A April TBD
VAA Day y-Softball @ AVHS Varrsity Fields AV vs. TB BD; game tim me is 4:15 (pprizes, free hhotdogs, picctures)
A April 15
Greater Midwest M Coo okie Fundraissing Due
M May 1
In House League registration endss
M May 7
Fundraisin ng Order Picckup (14001 WhiteRockk Road; Burnnsville)
M May TBD
TBD App ple Valley Von Hanson’ss Brat Cookoout (10-5PM M)
JJune 28-30
TBD Tri-C County Statee Qualifier hhosted by Appple Valley
JJuly TBD
TBD Statee Tournamen nt hosted byy Apple Vallley
JJuly/August TBD
Fall tryou ut for the 201 14 season 100U/12U/14U U/16U Gold tteams.
S September 7th
Apple Vaalley hosted Tourney T Undder the Lighhts
S September 28
TBD FAL LL STATE hosted h by Appple Valley
N November-M March
Winter Cllinic - TBD
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PARENT HANDBOOK
S Season Scheedule M Mid-April
2013 VA AA Softball www w.applevalleyyfastpitch.com m Feb bruary 2013
10U/12U practices p beg gin (weatherr permitting))
M May 1st
12U leagu ue play begin ns; Monday & Wednesdday evenings; Wednesdayy evenings only o while scchool is in s ession
M May 2nd
10U leagu ue play begin ns; Tuesday & Thursdayy evenings; T Thursday eveenings only whilee school is in n session
M May 23rd
14U leagu ue play begin ns; Tuesday & Thursdayy evenings
JJune 28-30th h
State Quallifiers 10U – Mounds M View w 12U – N. N St. Paul
JJuly 12-14th h
State Quallifier 14U – In nver Grove Heights H
JJuly 13-14th h
10U/12U State Tournaaments (locaations TBD)
JJuly 20-21st
14U State Tournamen nts (location TBD)
JJuly 18-21st
12U Natio onal Tournam ment
JJuly 25-28th h
10U/14U National N Tournaments ( locations TB BD)
M Mid- Augustt
Fall Ball Season S Startss
S September 8th
Under the Lights Tourrnament
S September 21-22 2
nd
Fall Ball State S Qualifiier (One Dayy only)
S September 28-29 2
th
Fall Ball State S (One Day D only)
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PARENT HANDBOOK
2013 VA AA Softball www w.applevalleyyfastpitch.com m Feb bruary 2013
H H. Tryouts S Spring 2013 tryouts in March M will in nclude full try youts for thee 10U/12U/114U/16U Goold, Silver, aand B Bronze team ms; At this po oint, 16U teaam tryouts will w be held too determine if we have eenough numbbers. T This Fall we will hold try youts for thee 2014 seaso on for the 10U U/12U/14U//16U Gold teams. P and Proceduress: All playerrs must partiicipate in alll scheduled ttryout sessioons, o Policies un nless an excused absencce is granted by the Boarrd. Players w will be evaluaated on the sskills of fiielding, throw wing, hitting g, bunting an nd base runnning. The evaaluators willl be independdent and not affiliated with VAA Traveling. T Th he evaluatioon scores willl be the basiis used to plaace t Playerrs can tryout to “play up”” (i.e. play oon a team oldder than theirr age players on a team. leevel) if particcipation leveels allow forr it. o Eligibility: E Players P are elligible to parrticipate in V VAA Traveliing Fastpitchh team tryouuts su ubject to the following criteria: c 1. Must be a registered r member m of VA AA (living iin District 1996), 2. Must be fu ully registered and have paid p all appllicable fees ((or made alteernate arrangemeents), nes, or 3. Must meet age guidelin 4. Otherwise approved by y the VAA Softball S Boarrd o Participation P n: Players must m participaate in all schheduled tryouut sessions uunless an exccused ab bsence is graanted by the VAA Softball Board. A An excused aabsence from m any of the sccheduled sesssions must be b granted prior p to the sttart of that seession. Playyers who aree absent frrom tryoutss without beeing excused d will be plaaced on an aappropriatee team as space ex xists. Excused E Abseences Players who have h registerred for tryou uts and cannoot participatte due to an aapproved conflict, in njury or illneess will be ex xcused. Alteernate evaluuation arranggements, as nnecessary, w will be made m available at the disccretion of thee VAA Softbball Board. Players excussed due to in njury or illneess must pressent a signedd doctors releease indicatiing that th he player is medically m fitt before they y will be alloowed to partiicipate in anny Valley Athhletic Association A activities. a P Identification: Pllayers will be b given a nuumber prior tto the tryoutt session. Plaayers are o Player not allowed to o wear cloth hes from prio or fastpitch tteams or thatt has their naame on it.
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PARENT HANDBOOK
2013 VA AA Softball www w.applevalleyyfastpitch.com m Feb bruary 2013
o Player P Evalu uation: Players will be evaluated e on their fieldinng, throwingg, hitting andd bunting. Evaluators E wiill be indepeendent, not affiliated a withh VAA Travveling or nonn-age group related VAA V Board members, m no ot be related to any of thee tryout partticipants involved in theiir asssigned leveel. However, the tryout will w be facilittated by the VAA Softbaall Board annd/or co oaches. Play Up’ Po olicy: Playerrs may tryou ut to “play upp” (play on a team olderr than their aage o ‘P leevel). A play yer trying ou ut for an age level higherr than their oown is eligibble if she scoores in th he top 5 play yers for both h age groups (the player m must compleete tryouts foor both theirr age grroup and thee age group they t wish to “play up” innto). This T player playing up caan only makee the top team m at the nexxt age level. T The player tthat is playing up mu ust be placed d on the A teeam unless tthere is a neeed at the B teeam level. The T VAA Softball Board d or team seleection comm mittee will reeview each ssituation wheere an in ndividual waants to “play y up” at the next n age leveel and assesss any impact to the overaall health of the VAA Softball S prog gram. For ex xample, if “playing up” ccauses issuess with the abbility to fo orm quality teams t at any y level, it maay not be alloowed. A playyer cannot ““play down” (i.e. play on a team m younger th han her age level) l Itt is at the Bo oard’s discrettion to deterrmine team ccontent. If ddeemed to beenefit the oveerall sttrength and viability v of the t program (i.e. playerss needed at aan upper leveel age group)) the Board B may ap pproach play yers to “play y up”. o Team T Selectiion: The VA AA Softball Board or teaam selectionn committee will review the ev valuation sco ores, 75% off the top team m will be plaaced based uupon evaluattion scores; the reemaining positions will be b selected by b the head ccoach underr guidelines ddefined by thhe Board. B In casses where th he two scoress are tied at tthe 75% leveel, the coachh’s pick will be reeduced accorrdingly. Iff a player do oes not have the opportun nity or has nnever attendeed a tryout, tthat player w will be placed on the lowest team m at their agee level. The T Board orr Team selecction committtee will havve the final saay on all teaam placemennts. A Team anno ouncement will w be made at the earlieest date possiible. Annouuncement will be made m if anticiipated delays are longer than 1 weekk.
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PARENT HANDBOOK
2013 VA AA Softball www w.applevalleyyfastpitch.com m Feb bruary 2013
II. Coach Selection Pro ocess V VAA Softballl relies on vo olunteer coaaches at 10U U, 12U, and a paid head ccoach at 14U U and older. Anyone interested in serving as Head H Coach must submitt a letter (e-m mail) of interrest to the V VAA Softball Board bby February 27th. Upon n receipt of in nterest the co oaching candidates will receive a quuestionnaire asking ffor their com mmitment to coaching, co oaching philosophy, expperience and knowledge of the game. E Each candidaate will be considered by y members of o the Boardd and evaluatted on said ccriteria. We are ccommitted to o providing quality q coach hing at all ag ge levels. P Please send letters l or em mails to:
Valley Ath hletic Associiation PO Box 24 40462 Apple Vallley, MN 551124 Attention: Traveling F Fast pitch Or Todd Dougan D (toddddougan@gm mail.com)
IIn the case of multiple heead coach vo olunteers, eaach candidatee will be inteerviewed byy members of the T Traveling Ad dvisory Com mmittee who will be resp ponsible for m making the ffinal determination. H Head coachees will be ressponsible forr selecting th heir assistantt coaches. A All coaching candidates – head aand assistantt – must passs a VAA bacckground cheeck. Coachees are assignned at the sam me age grouup as ttheir daughteer, if applicaable. IInterested co oaches will be b allowed to o view playeers during tryyouts, givingg them the oppportunity too pick ttwo-three plaayers in addiition to the players p placeed by tryout results. IIt is the inten nt of the Boaard to have Head H Coachees selected concurrently with team fo formation. A All coaches and a assistan nt coaches are a required by VAA andd State bylaw ws to compllete a backgrround ccheck and on n-line concu ussion trainiing prior to starting anyy on field traaining. JJ. Uniform m Policy A All players are a required to t have all necessary n pieeces of the unniform, incluuding jerseyy, shorts, slidding sshorts, sockss and slider (knee ( pad). The T board deeveloped a uuniform policcy which allows for unifform rreview every y 2 years determining if style/colors s should be adddressed. F For first yearr 10U playerrs, the uniforrm (jersey, shorts s and soocks) is provvided as part of the registtration ffee. White slliding shorts, white tee sh hirts and blaack sliding kknee pad alloow for a conssistent unifoorm aapproach. Heelmets and equipment e baags will be available a for purchase (ooptional) connsistent with Apple V Valley High School. Thiis allows for utilization with w AVHS pplay. P Pants may bee purchased separately at a a team leveel for all agee groups. Teeams may voote to decidee if they aare wearing pants p or not.. Uniform must m be conssistent. M Merchandisse and Unifo orms Orderrs: All Unifo orms and Meerchandise w will be availaable throughh A Athletic Mettro Supply on n their webssite. .Try-on n dates will bbe at the pre--tryout cliniccs on 3/10, 33/12, & 33/14 and at trryouts on 3/16. We need d to closeoutt orders by 3/17.
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2013 VA AA Softball www w.applevalleyyfastpitch.com m Feb bruary 2013
PARENT HANDBOOK
K K. Program m Costs V VAA Softball runs a bud dget neutral program, p clo osely matchiing our fees with the cossts to run thee pprogram. We W are currently operating g with a posiitive reservee to allow forr year-to-yeaar fluctuationns in pprogram partticipation an nd larger equ uipment/field d maintenancce expenses as the needss arise. F Financial asssistance is av vailable baseed on docum mented need. Contact Toodd Dougan for further information on o the appliccation proceess for financcial assistancce or downlooad the form m on our webbsite uunder About Us/Financiaal Q&A. V VAA also haas a refund policy. p This policy is loccated on our website undder About U Us/Financial Q Q&A. T Traveling Registration R Fees are $2 230 (10U 12U U, 14U, 16U U Gold & Siilver) and $190 (10U Brronze) ccovers team expenses forr league partticipation an nd tournamennt games, um mpires, equippment, field usage, ffield mainten nance, and VAA V fees. Paarticipants arre expected to participatte in our prim mary fundraiiser; a $$100 refundaable “sell” fu undraising deposit d requirred at tryoutts plus a $10000 volunteeer obligation deposit w will be requiired mid-May through yo our team maanager. At thhe conclusioon of each faamily’s fundrraising ccommitmentt, these deposits will be returned r in full fu or in partt, dependingg on the level of fundraissing aachieved.
A All Fees Duee by T Tryout F Fees
Gold d/Silver 10U//12U/14U/16 6U $230 0 + uniform
F Fundraising D Deposit
$100 0 per player for f main “sell” fundraiser + $100 0 per family + “event” fundrraiser/voluntteer oblig gation
“Bronze” P Program 10U $190 + unifform (uniform inncluded in feee for 1st year 10U playerss) $100 per pllayer for main “sell”” fundraiser + $100 per faamily + “event” fundraiser/vvolunteer obligation
Early F Fall Ball registraation $50.00 ((includes: team t-sshirts, visors and gam me socks)
F Fall Ball is $75 $ – Registter now and d price is red duced $25 tto $50.
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2013 VA AA Softball www w.applevalleyyfastpitch.com m Feb bruary 2013
PARENT HANDBOOK
2013 VAA Traveling Fast F Pitch Program P Co ost per Playeer Summer Teams only Gold & 10U Bronze Silver B 10U/12U, 14U/16U 2013 Playerr Estimates: Total Team ms – 5 10U U 12U U 14U U 16U U
36
12
1 2 1 TBD
2
M EXPENS SES PROGRAM VAA Admiin Fee Equipment and Uniform ms nt Entry Feess Tournamen League Feees Referees/Offficials Coaches / Player P Cliniccs/Winter Traaining Field Usagee Fee Field Mainttenance Feess Miscellaneo ous TOTAL PR ROGRAM EXPENSE E
Per Playerr Cost 14 14 81 81 133 96 36 36 23 20 10 10 14 14 9 9 10 10 330 290
Fundraising g Offset
-100
-100
Registratio on Fee
230
190
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PARENT HANDBOOK
2013 VA AA Softball www w.applevalleyyfastpitch.com m Feb bruary 2013
L L. Fundraisers O Out-of-pockett registration fees are set an nd require a $100 $ fundraissing net proceeeds per playeer. To ensure a w workable budget, two refun ndable checkss are required d from each paarticipant ($1100 for the maain fundraiserr and $$100 for the to ournament vo olunteer oblig gation). Oncee fundraising and volunteerr obligations are complete th ((September 30 0 ), checks be either destro oyed or partiaally returned bbased upon inndividual partticipation. A player m may “buy out”” of fundraisiing activities by b paying thee $100 (or $1000 separatelyy if only one ffundraiser buyyout is cchosen). Failu ure to providee checks will prohibit p the player p from teeam tryouts. T The cost to hiire help is sett around $$15-20/per ho our. T Two types of fundraisers arre conducted:: (1) “Sell”, and a (2) “Evennt”. F Sell Fundraisers This year’s y “sell” fundraiser f is Gerten’s G Plan nt Sale and Grreater Midweest Fundraisinng (GMFR) coookie dough h & cheese caake. You willl receive the fundraiser f maaterials at the parent meetinng. Otherwisse contact Leann n Johnson ([email protected]) or go to o our websitee. Each playerr is asked to sell s $225 or more m in produccts A $100 retu urnable depossit check is required for eacch player prioor to tryouts. This check w will not be cashed until the end of th he fundraising g period and iis only cashedd if a player ddoes not sell tthe minimum $225 $ in total product p sales. Checks willl be returned ((fully or partiially) to famillies if the fundraising requirement is met. Families wiith more than 2 players reg gistered will oonly need to ssell $450 in prroducts. hecks out to (d deposit and during d selling)): VAA Fasttpitch Make all ch Fundraisin ng Products: (1) Greater G Midw west Fund Raissing: cheese cake, cookie dough (2) Gerten’s G Plantts IMPORTA ANT DATES Sales period d: February 24 2 – March 16 6 urn-in @ St. Paul P Saints A Academy duriing tryouts Laate Orders willl be Order form and money tu n Great Midw west Fundrasin ng ONLY. G Gertens is a H HARD Due Daate. accepted on All Gerten’s Fundraisin ng orders are due at Try outs. f must in nclude your AV A #, players name and muust be calculatted and totaleed on All orders forms your envelo ope. Fundraising g Product pick kup: Tuesday y, May 7 @ JJohnson Residdence; 14001 WhiteRock R Road, Burnsville All informaation and extra ordering forrms are locateed on the webbsite. Applevvalleyfastpitchh.com or new VAA website w
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2013 VA AA Softball www w.applevalleyyfastpitch.com m Feb bruary 2013
PARENT HANDBOOK
APPLE E VALLEY GIVES BAC CK PROGRA AM If you sell morre than you minimum m requ uirement – wee are offering a credit that can be used iin purchasingg aadditional Meerchandise orr the Uniform.. 2500
-
$ 274.99 9
Earn
$
5.00
500 5
-
$ 524..99
Earn
$
55.00
750
-
$ 774.99
Earn
$ 105.00
2755
-
$ 299.99 9
Earn
$
10.00 1
525 5
-
$ 549..99
Earn
$
60.00
775
-
$ 799.99
Earn
$ 110.00
3000
-
$ 324.99 9
Earn
$
15.00 1
550 5
-
$ 574..99
Earn
$
65.00
800
-
$ 824.99
Earn
$ 115.00
3255
-
$ 349.99 9
Earn
$
20.00 2
575 5
-
$ 599..99
Earn
$
70.00
825
-
$ 849.99
Earn
$ 120.00
3500
-
$ 374.99 9
Earn
$
25.00 2
600 6
-
$ 624..99
Earn
$
75.00
850
-
$ 874.99
Earn
$ 125.00
3755
-
$ 399.99 9
Earn
$
30.00 3
625 6
-
$ 649..99
Earn
$
80.00
875
-
$ 899.99
Earn
$ 130.00
4000
-
$ 424.99 9
Earn
$
35.00 3
650 6
-
$ 674..99
Earn
$
85.00
900
-
$ 924.99
Earn
$ 135.00
4255
-
$ 449.99 9
Earn
$
40.00 4
675 6
-
$ 699..99
Earn
$
90.00
925
-
$ 949.99
Earn
$ 140.00
4500
-
$ 474.99 9
Earn
$
45.00 4
700 7
-
$ 724..99
Earn
$
95.00
950
-
$ 974.99
Earn
$ 145.00
4755
-
$ 499.99 9
Earn
$
50.00 5
725 7
-
$ 749..99
Earn
$ 100.00
975
-
$ 999.99
Earn
$ 150.00
For every $100 in additional prroduct sold ea arns you $20.00. You havee the ability too offset your eentire uniforrm & merchandise costs orr costs associiated with Traaveling. Thiss payment willl be made at the time you pick up your products . Eventt Fundraiserrs Each family is asked to po ostdate a Volu unteer deposiit check to Seeptember 30, 22013. Our “event” fundraisers are a as follows. Each familyy is required tto work a totaal of 6 voluntteer hours or at least tw wo shifts (apprroximately 3 hours each) aat one of the eevent fundraissers. Sign-up sheeets will be avaailable on linee at our webs ite www.appllevalleyfastpiitch.com/Dibss in the coming week ks -Apple Va alley Von Ha anson’s Bratss Sales Booth h (this is by raffle/we may y or may not get this)
tbd~ 10 a..m.-5 p.m.
M Statee Qualifier an nd or State T Tournamentss TBD -Hosting MMFL -Third Annual A Underr the Lights Apple A Valleyy Saturrday Septembber 7 -MMFL Fall F State To ournament –P Potential (appproval pendinng) Contaact Leann Joh hnson directly y at lkdajohn@ @live.com forr more inform mation on thiss fundraiser iff your team is interested.
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PARENT HANDBOOK
AA Softball 2013 VA www w.applevalleyyfastpitch.com m Feb bruary 2013
M M. Additiona al Volunteerr Opportunitiies IIn addition, we w are asking that t someone to act as team m manager foor each team. Each team m manager will bbe rresponsible fo or planning th he End of Thee Year summ mer party. Thee managers m must attend thhe June Boardd meeting tto present theiir recommend dation. The Board B will vo ote at that tim me O Ongoing volu unteer opportu unities are avaailable within n the VAA Sooftball organizzation. Thesee include Boaard ppositions, Teaam Managers,, Head Coach hes and Assisttant Coaches. Parent participation is alsso needed on various ccommittees within w the leag gue. V VAA Softballl Board meetiings are generrally held the second Tuesdday of each m month at the V VAA Fieldhouuse ((Apple Valley y Community y Center). Meeetings are op pen to all famiilies. The meeeting scheduules are publisshed on tthe website. M Most Board positions invollve 2-year terrms. These po ositions and ccommittees innclude: missioner • Comm
• Compeetition Comm mittee
• Tournaament Planninng
• Asst Commissione C er
• Tri-Co ounty Fastpitcch Leaguee Liaison
• Uniform ms
• Treasurer • Secretary • Comm munications • Fundrraising
2 2013 VAA Softb ball Parents’ M Meeting
• Fall Baall Coordinattor • Fall & Winter Develo opment Progrram • Spring g & Summer Prograam
www. applevvalleyfastpitchh.com
• Merchaandise • Equipm ment • In-Houuse Coordinatoor • AVFPB BC (High Schhool Program m) Liaison
Page 17 of 18
ARENT HANDBOOK PA
2013 3 VAA Softtball www.applevvalleyfastpitch h.com February 2 2013
N. Griev vance Policy y (From VA AA Bylaws) When a player p or parrent has a co oncern regard ding the poliicies or proccedures of a ssport, they should ad ddress it with h the coach. If the problem persists oor is unable to be resolvved between the player/paarent and thee coach, it sh hould be brou ught to the aattention of tthe sports coommissionerr and/or league directo or. me, the sporrt commissio oner or leagu ue director shhall act as a mediator beetween the At this tim parent/pllayer and coaach. All partties involved d will meet too discuss thee situation annd find a solution. The sport co ommissionerr or league director d shalll communicaate with theiir board liaisson any necessary mediattion and the outcome off that mediatiion. d should conttact the boarrd liaison to help with m mediating thee If necessary, the partties involved T board liaison will meet m with all parties to diiscuss the sittuation and ffind solutionn. The dispute. The board liaison will com mmunicate with w the VAA A Board of D Directors anny situation tthat is being mediated d in their spo ort. O. Prog gram Summ mary The VAA A Softball Prrogram is deesigned to offfer the fem male athlete a fun and coompetitive experience in the on nly form of softball playeed in Minneesota High S Schools. It iis our missioon to provide a successfull youth experrience for ou ur players too develop an nd challengee their abilitties. The boarrd is committted to proviiding the lea adership neccessary to fu ulfill this purrpose. At the core of our o program m are our pla ayers’ parentts. Thank yyou for your support, coooperation an nd individua al participattion in assistting with thee VAA Softbball program m.
2013 VAA SSoftball Parentts’ Meeting
www. ap pplevalleyfastp tpitch.com
P Page 18 of 18
Pare ents’ Me eeting Su unday, Feb bruary 24, 3:30-5:00p p.m. VA AA Field Ho ouse
AGENDA •
Welcome
•
Parent Han ndbook
•
New VAA A Website
•
Sponsorships
•
Fundraisin ng
•
Merchandiise (see sepaarate Merchaandise Handoout)
•
March Try youts and pree-tryout cliniics
•
Open Disccussion / Queestions
PARENT HANDBOOK
2013 VA AA Softball www w.applevalleyyfastpitch.com m Feb bruary 2013
P PARENT HANDBOOK H K INDEX SECTION N A. VAA Softball S Board B. Program Descriptio on C. Philoso ophy D. Traveliing Fast Pitcch i. Sum mmer Season ii. Falll Traveling Softball Seaason E. In-house Fast Pitch h Developmeent League F. Registrration Inform mation G. Key Daates: i. Pree-Season, Fu undraising, Volunteer V Opportunities ii. Seaason Schedu ule Dates H. Tryoutt i. Pollicies and Prrocedures ii. Eligibility iii. Parrticipation iv. Plaayer Identificcation v. Plaayer Evaluatiion vi. ‘Play Up’ Policcy vii. Teaam Selection n I. Coach Selection Prrocess
PAG GE 3 4 5 6
7 7 8
9 10
11
12
J. Uniform Policy
12
K. Program Costs
13
L. Fundraaisers (Sell & Event)
15
M. Additio onal Volunteeer Opportun nities
17
N. Grievaance Policy (From ( VAA Bylaws)
18
O. Program Summary y
18
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PARENT HANDBOOK
A A. VAA SO OFTBALL BOARD B
C Commission ner
Todd Dougan D (10U U)
A Assistant Co ommissioner
Tom Crepin C
S Secretary
Leann Johnson (10 0U)
T Treasurer
N (14U) Tom Niederkorn
M Members at Large L
Christiian Duncan (10U) ( John Schuenke S (10 0U/14U) Lyle Lentz L (14U)
V VAA Board Liaison
Kevin Britt
IIn-House Co oordinator
Dawn Courteau
M Merchandisee Coordinato or
Vicki Munro M (12U U/14U)
((612) 363-56695 (c) T [email protected] ((952) 997-47794 (h)
T The purposee of the boarrd is to plan,, structure and a coordinaate the traveeling and in house softball pprogram; to serve as thee governing body of the program; p an nd to upholdd the philosoophy of the pprogram.
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PARENT HANDBOOK
2013 VA AA Softball www w.applevalleyyfastpitch.com m Feb bruary 2013
B B. Program m Descriptio ons: F For 2013, VA AA offers a an In-Housee Developmeental Fast Piitch Softball program K--4th grade annd offers t sslow pitch 5th -12th grade. LLevel
Descrip ption
Bronze is only availab ble at the 10U and below age e level. This levvel will focus on n development, play a regulaar league B Bronze schedu ule which includ des league playyoffs and state e tournament. The Brown Level teams will also participatte in at least on ne additional m metro area weekend tournam ment during thhe season. weekend tournnaments in thee Metro area S Silver Same aas Bronze level, however theyy will play 3‐4 w G Gold
Same aas Silver level te eams howeverr they will also participate in at least one ou ut of town tou urnament.
T Traveling Faast pitch prog gram for: 110U (Gold, Silver,and S Bronze) 112U (Gold an nd Silver) 114U (Gold an nd Silver) – number dep pendent 116U (Gold) - numbers deependent T The team forr which a pllayer is eligiible is determ mined by wh hat their agee is on Januaary 1st, 20133. W We have more information located on o our website www.appplevalleyfastppitch.com inn the About U Us ssection, plus on the New w VAA website. • In-Ho ouse softballl, Minors M K-2ndd Grade heav vy coach invo olvement, m machine pitchh – fast pitchh rules play M Mondays & Wednesday ys Ju uniors 3rd-5thh** Potential coach invo olvement & ggirl pitch - fa fast pitch rulees (5th gradee can ch hoose new in n-house prog gram or play y slow pitch)) play Tuesdday-Thursdayy th th In ntermediatess 5 -7 grad de play Mond day & Wednnesday Slow w pitch Majors M 8th-12 2th grade play y Tuesday-T Thursday Sloow pitch • Fast pitch p Traveling “Gold”, “Silver” and d “Bronze” S Summer Seaason (the prim mary seasonn with leagu ue and tournaament play) Gold G teams play at a morre competitiv ve level. Thee 10U Gold team particiipates in morre to ournaments than t the Silv ver and Bron nze 10U team ms. Silver teams play p at a dev velopmental level with aadded opporttunities for tournament pplay. Bronze B teamss provide stro ong develop pmental oppoortunities forr all players.. • Optio onal Fall Seaason (for 10U U/12U/14U and a good oopportunity for girls entering into thhe next age group g or as an a introductio on to Fast piitch for girls unfamiliar w with the spoort) Team forrmation and registration r mid-June. m • Fall/W Winter Train ning Session n for Pony/10 0U12U. In aaddition we coordinate w with the highh school for 12 2U/14U/16U U age groupss who are mo ore serious aabout playingg year-roundd and at the hhigh schoo ol level) • Otherr Clinics/Insstructional Prrograms
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PARENT HANDBOOK
2013 VA AA Softball www w.applevalleyyfastpitch.com m Feb bruary 2013
C C. Philosop phy: O Our objectives are to: Field competiitive teams to t play again nst similarly--skilled team ms from otheer communitties Provide high quality coacching that heelps our playyers develop their skills aand encourage the en njoyment off fast pitch Make M the fastt pitch experrience fun an nd rewardingg for each off our playerss P Primary emp phasis is placced on indiviidual skills development d t, team play,, sportsmansship, and enjoying tthe game. Reecognizing th hat individuaals have diffferent skills and needs, a positive ennvironment w will be ccreated to en ncourage con ntribution, acccomplishmeent, confidennce, and a feeeling of selff-worth in alll pplayers. Each h player willl know they are an important part off the team annd that their pparticipationn is vvalued. A Although winning is not the primary y focus, moree emphasis i s placed on competing aand striving tto win. A As our progrram has grow wn, the qualiity of play an nd ability to compete at higher levells has also inncreased; tthis is an imp portant elem ment of contin nually impro oving on the experience we offer eacch player. However, w winning at th he expense of o developing g each playeer’s skills wiill not be alloowed. Playiing Time Equaal playing tim me is not guaaranteed; how wever, it is oour intent thaat over the ccourse of thee season each participant will w get a faiir and ample amount of pplaying timee. Each headd coach is ressponsible for en nsuring this happens. Th he head coach also has thhe authority to limit playying time due to unexccused absencces or for oth her disciplin nary reasons . In leaague games, every effortt will be mad de for each pplayer to plaay every gam me unless: 1. Discipllinary action n is being tak ken or the plaayer has beeen suspendedd 2. The plaayer has chro onic unexcussed absencess 3. The plaayer is injureed or sick 4. Games have been shortened s du ue to the timee limit or incclement weaather In tou urnaments, each e player will w receive fair f and ampple playing ttime unless aan item from m the abovee list is in efffect. Comm mitment: We reealize there may be indiv vidual and family fa confliicts during thhe Travelingg season. Where confllicts arise,– due d to the teaam commitm ment – shoulld be given ffair priority, especially oover otherr sports comm mitments. Th his would ap pply to practtices, scrimm mages, leaguue games andd tourn naments. Pleaase let your coach know w in advance of any potenntial conflictts so they caan plan accorrdingly.
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2013 VA AA Softball www w.applevalleyyfastpitch.com m Feb bruary 2013
PARENT HANDBOOK
D D. Travelin ng Fast Pitch h S Summer Traveling Sea ason P Practices beg gin in April (actual ( start weather dep pendent) andd league gam mes are schedduled from M May tthrough early y-July. Leag gue play conssists of 10-12 doubleheaaders played on either M Mon and/or W Wed ((12U) and/orr Tues-Thurss (10U, 14U); half of thee games willl be played aat Apple Vallley High School – tthe remaindeer at location ns throughou ut the South Metro M area. For high schhool players, schedule aadjustments are made wh hile the scho ool season is underway. G Gold and Sillver teams, except e for 10 0U Bronze, will w participaate in 3-4 weeekend tournnaments (10U U B Bronze team ms will participate in 1 weeekend tourn nament) playyed at locations in the Soouth Metro aand may aalso participaate in a statee qualifying tournament, t state tournaament, and nnational tournnament to bee held in llate July. Alll tournamentts will have at a least a 3 game g minimuum guaranteee over the w weekend. V VAA Traveling teams paarticipate in the Tri-Coun nty League.
P Pre-Season
R Regular Seasson
T Tournamentss T Total
10U U/12U/14U “Go old” & “Silv ver” 2-3 practices/weeek Onee scheduled batting b pracctice/week 1-2 league doub bleheaders/w week 1-3 practices/weeek 1 scheduled battting practicee 3 tou urnaments** * State Qualifier/S State Tournaament 16-2 20 practices;; 31-46 gamees** variies by age grroup
U “Brronze” Proggram – 10U 2 ppractices/weeek Onne scheduledd batting pracctice/week 1-22 league douubleheaders/w week 1-22 practice/weeek Battting practicce coach disccretion 1w weekend tourrnament Staate Qualifier//State Tournnament 14--16 practicess; 22-34 gam mes
***The prograam costs incclude 3 tourn naments; how wever, the C Coach can deecide to play in more ttournaments 22013-2014 Fall/Winter F program p to be announced d
F Fall Traveling Softball Season T Typically, th his season is a 5-6 week season s startiing in Mid-A August and rrunning throuugh Septembber. The sseason consists of 3 Sund day double headers h and ends with thhe state qualiifier & state tournamentts last 2 w weeks of Sep ptember. Co oaches usuallly practice 1-2 1 times perr week, withh one battingg session. T This fall seasson is the peerfect venue to try traveliing for the fi first time.
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PARENT HANDBOOK
2013 VA AA Softball www w.applevalleyyfastpitch.com m Feb bruary 2013
E E. In-housee Fast Pitch Developmeental League o Grades K through h 4th grade o Cost - $75.00 (teaam t-shirts) this t league is i a pitching machine leaague. (5 pitchhes from maachine and th hen hit from m a tee. o This league will play p (and praactice) on eiither on Monnday and/or Wednesday or Tuesdayss and/or mplex or at tthe Apple Vaalley High S School Thurssdays. Gamees will be plaayed at Hayees Field com with some gamess in the south h metro (Burrnsville or E Eastview) Praactices will bbe held in Apple Valleey Hayes Complex or Hiigh School Fields F o 5th throug gh 12th gradee in-house prrogram will rremain a sloow pitch proggram. F F. Registra ation Inform mation A All Registrattions are con nducted on-liine through the t VAA weebsite http:///www.valleyyathletic.org. 1. Traveling T Sum mmer Season Register R by age group. Players selectted for the 10U Gold/Sillver team wiill pay an additional $4 40 fee after tryouts to brring their tottal fee to the $230 Gold/Silver level..** o Softball – Traveling Gold/Silver G 10U/12U/144U/16U ($2330) o Softball – Traveling Bronze B 10U ($190) 2. In n-House o Softball – Developmeental Fast Pittch K-4th ($$75) t o Slow pitch Softball 5th – 12th ($75 5)
3. Fall League - 10U/12U/14U/16U ($75) Please noote: that youu can pay forr both Summ mer & Fall softball now n and save $25. C & Miscellaneous Camps 4. Clinics o Througho out the year, various clin nics, camps, aand special oopportunitiees will be offfered for pitchers and a catchers for all age groups. g Pricces vary for eeach offerinng. ***Please notte: that this cost c only cov vers 3 tournaaments. If yyour Coach ddecides to ennter into more ttournaments,, your cost will w rise. It is estimated that t each addditional tourrnament overr 3 will cost aapproximately $15.
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PARENT HANDBOOK
2013 VA AA Softball www w.applevalleyyfastpitch.com m Feb bruary 2013
G G. Key Dates P Pre-Season, Fundraisin ng, Volunteeer Opportun nities JJanuary Registratiion Opens F February 24
Mandatorry Parent Meeeting - Hayees Communiity Center/Fundraising P Pickup refundable deposit fun ndraising chheck due/ funndraising maaterial also aavailable at Tryoutss
F February 24
Fundraisin ng begins/op ptional clothhing and equuipment availlable for orddering
M March 16
Uniform Orders O Due – St. Paul Saaints
M March 16
Merchand dise Orders due/Gertens d Fundraisingg Due
M March 16
Tryout forr 10U-U16 10:00-4:00 1 ppm St. Paul S Saints Acadeemy, Lakeviille
M March 29
Tryout Reesults for 10U U Gold and 12U, 14U, 116U notifiedd by phone.
M March 2
Head Coaaches’ appliccations due [[Confirm]
A April TBD
VAA Day y-Softball @ AVHS Varrsity Fields AV vs. TB BD; game tim me is 4:15 (pprizes, free hhotdogs, picctures)
A April 15
Greater Midwest M Coo okie Fundraissing Due
M May 1
In House League registration endss
M May 7
Fundraisin ng Order Picckup (14001 WhiteRockk Road; Burnnsville)
M May TBD
TBD App ple Valley Von Hanson’ss Brat Cookoout (10-5PM M)
JJune 28-30
TBD Tri-C County Statee Qualifier hhosted by Appple Valley
JJuly TBD
TBD Statee Tournamen nt hosted byy Apple Vallley
JJuly/August TBD
Fall tryou ut for the 201 14 season 100U/12U/14U U/16U Gold tteams.
S September 7th
Apple Vaalley hosted Tourney T Undder the Lighhts
S September 28
TBD FAL LL STATE hosted h by Appple Valley
N November-M March
Winter Cllinic - TBD
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PARENT HANDBOOK
S Season Scheedule M Mid-April
2013 VA AA Softball www w.applevalleyyfastpitch.com m Feb bruary 2013
10U/12U practices p beg gin (weatherr permitting))
M May 1st
12U leagu ue play begin ns; Monday & Wednesdday evenings; Wednesdayy evenings only o while scchool is in s ession
M May 2nd
10U leagu ue play begin ns; Tuesday & Thursdayy evenings; T Thursday eveenings only whilee school is in n session
M May 23rd
14U leagu ue play begin ns; Tuesday & Thursdayy evenings
JJune 28-30th h
State Quallifiers 10U – Mounds M View w 12U – N. N St. Paul
JJuly 12-14th h
State Quallifier 14U – In nver Grove Heights H
JJuly 13-14th h
10U/12U State Tournaaments (locaations TBD)
JJuly 20-21st
14U State Tournamen nts (location TBD)
JJuly 18-21st
12U Natio onal Tournam ment
JJuly 25-28th h
10U/14U National N Tournaments ( locations TB BD)
M Mid- Augustt
Fall Ball Season S Startss
S September 8th
Under the Lights Tourrnament
S September 21-22 2
nd
Fall Ball State S Qualifiier (One Dayy only)
S September 28-29 2
th
Fall Ball State S (One Day D only)
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PARENT HANDBOOK
2013 VA AA Softball www w.applevalleyyfastpitch.com m Feb bruary 2013
H H. Tryouts S Spring 2013 tryouts in March M will in nclude full try youts for thee 10U/12U/114U/16U Goold, Silver, aand B Bronze team ms; At this po oint, 16U teaam tryouts will w be held too determine if we have eenough numbbers. T This Fall we will hold try youts for thee 2014 seaso on for the 10U U/12U/14U//16U Gold teams. P and Proceduress: All playerrs must partiicipate in alll scheduled ttryout sessioons, o Policies un nless an excused absencce is granted by the Boarrd. Players w will be evaluaated on the sskills of fiielding, throw wing, hitting g, bunting an nd base runnning. The evaaluators willl be independdent and not affiliated with VAA Traveling. T Th he evaluatioon scores willl be the basiis used to plaace t Playerrs can tryout to “play up”” (i.e. play oon a team oldder than theirr age players on a team. leevel) if particcipation leveels allow forr it. o Eligibility: E Players P are elligible to parrticipate in V VAA Traveliing Fastpitchh team tryouuts su ubject to the following criteria: c 1. Must be a registered r member m of VA AA (living iin District 1996), 2. Must be fu ully registered and have paid p all appllicable fees ((or made alteernate arrangemeents), nes, or 3. Must meet age guidelin 4. Otherwise approved by y the VAA Softball S Boarrd o Participation P n: Players must m participaate in all schheduled tryouut sessions uunless an exccused ab bsence is graanted by the VAA Softball Board. A An excused aabsence from m any of the sccheduled sesssions must be b granted prior p to the sttart of that seession. Playyers who aree absent frrom tryoutss without beeing excused d will be plaaced on an aappropriatee team as space ex xists. Excused E Abseences Players who have h registerred for tryou uts and cannoot participatte due to an aapproved conflict, in njury or illneess will be ex xcused. Alteernate evaluuation arranggements, as nnecessary, w will be made m available at the disccretion of thee VAA Softbball Board. Players excussed due to in njury or illneess must pressent a signedd doctors releease indicatiing that th he player is medically m fitt before they y will be alloowed to partiicipate in anny Valley Athhletic Association A activities. a P Identification: Pllayers will be b given a nuumber prior tto the tryoutt session. Plaayers are o Player not allowed to o wear cloth hes from prio or fastpitch tteams or thatt has their naame on it.
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PARENT HANDBOOK
2013 VA AA Softball www w.applevalleyyfastpitch.com m Feb bruary 2013
o Player P Evalu uation: Players will be evaluated e on their fieldinng, throwingg, hitting andd bunting. Evaluators E wiill be indepeendent, not affiliated a withh VAA Travveling or nonn-age group related VAA V Board members, m no ot be related to any of thee tryout partticipants involved in theiir asssigned leveel. However, the tryout will w be facilittated by the VAA Softbaall Board annd/or co oaches. Play Up’ Po olicy: Playerrs may tryou ut to “play upp” (play on a team olderr than their aage o ‘P leevel). A play yer trying ou ut for an age level higherr than their oown is eligibble if she scoores in th he top 5 play yers for both h age groups (the player m must compleete tryouts foor both theirr age grroup and thee age group they t wish to “play up” innto). This T player playing up caan only makee the top team m at the nexxt age level. T The player tthat is playing up mu ust be placed d on the A teeam unless tthere is a neeed at the B teeam level. The T VAA Softball Board d or team seleection comm mittee will reeview each ssituation wheere an in ndividual waants to “play y up” at the next n age leveel and assesss any impact to the overaall health of the VAA Softball S prog gram. For ex xample, if “playing up” ccauses issuess with the abbility to fo orm quality teams t at any y level, it maay not be alloowed. A playyer cannot ““play down” (i.e. play on a team m younger th han her age level) l Itt is at the Bo oard’s discrettion to deterrmine team ccontent. If ddeemed to beenefit the oveerall sttrength and viability v of the t program (i.e. playerss needed at aan upper leveel age group)) the Board B may ap pproach play yers to “play y up”. o Team T Selectiion: The VA AA Softball Board or teaam selectionn committee will review the ev valuation sco ores, 75% off the top team m will be plaaced based uupon evaluattion scores; the reemaining positions will be b selected by b the head ccoach underr guidelines ddefined by thhe Board. B In casses where th he two scoress are tied at tthe 75% leveel, the coachh’s pick will be reeduced accorrdingly. Iff a player do oes not have the opportun nity or has nnever attendeed a tryout, tthat player w will be placed on the lowest team m at their agee level. The T Board orr Team selecction committtee will havve the final saay on all teaam placemennts. A Team anno ouncement will w be made at the earlieest date possiible. Annouuncement will be made m if anticiipated delays are longer than 1 weekk.
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PARENT HANDBOOK
2013 VA AA Softball www w.applevalleyyfastpitch.com m Feb bruary 2013
II. Coach Selection Pro ocess V VAA Softballl relies on vo olunteer coaaches at 10U U, 12U, and a paid head ccoach at 14U U and older. Anyone interested in serving as Head H Coach must submitt a letter (e-m mail) of interrest to the V VAA Softball Board bby February 27th. Upon n receipt of in nterest the co oaching candidates will receive a quuestionnaire asking ffor their com mmitment to coaching, co oaching philosophy, expperience and knowledge of the game. E Each candidaate will be considered by y members of o the Boardd and evaluatted on said ccriteria. We are ccommitted to o providing quality q coach hing at all ag ge levels. P Please send letters l or em mails to:
Valley Ath hletic Associiation PO Box 24 40462 Apple Vallley, MN 551124 Attention: Traveling F Fast pitch Or Todd Dougan D (toddddougan@gm mail.com)
IIn the case of multiple heead coach vo olunteers, eaach candidatee will be inteerviewed byy members of the T Traveling Ad dvisory Com mmittee who will be resp ponsible for m making the ffinal determination. H Head coachees will be ressponsible forr selecting th heir assistantt coaches. A All coaching candidates – head aand assistantt – must passs a VAA bacckground cheeck. Coachees are assignned at the sam me age grouup as ttheir daughteer, if applicaable. IInterested co oaches will be b allowed to o view playeers during tryyouts, givingg them the oppportunity too pick ttwo-three plaayers in addiition to the players p placeed by tryout results. IIt is the inten nt of the Boaard to have Head H Coachees selected concurrently with team fo formation. A All coaches and a assistan nt coaches are a required by VAA andd State bylaw ws to compllete a backgrround ccheck and on n-line concu ussion trainiing prior to starting anyy on field traaining. JJ. Uniform m Policy A All players are a required to t have all necessary n pieeces of the unniform, incluuding jerseyy, shorts, slidding sshorts, sockss and slider (knee ( pad). The T board deeveloped a uuniform policcy which allows for unifform rreview every y 2 years determining if style/colors s should be adddressed. F For first yearr 10U playerrs, the uniforrm (jersey, shorts s and soocks) is provvided as part of the registtration ffee. White slliding shorts, white tee sh hirts and blaack sliding kknee pad alloow for a conssistent unifoorm aapproach. Heelmets and equipment e baags will be available a for purchase (ooptional) connsistent with Apple V Valley High School. Thiis allows for utilization with w AVHS pplay. P Pants may bee purchased separately at a a team leveel for all agee groups. Teeams may voote to decidee if they aare wearing pants p or not.. Uniform must m be conssistent. M Merchandisse and Unifo orms Orderrs: All Unifo orms and Meerchandise w will be availaable throughh A Athletic Mettro Supply on n their webssite. .Try-on n dates will bbe at the pre--tryout cliniccs on 3/10, 33/12, & 33/14 and at trryouts on 3/16. We need d to closeoutt orders by 3/17.
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2013 VA AA Softball www w.applevalleyyfastpitch.com m Feb bruary 2013
PARENT HANDBOOK
K K. Program m Costs V VAA Softball runs a bud dget neutral program, p clo osely matchiing our fees with the cossts to run thee pprogram. We W are currently operating g with a posiitive reservee to allow forr year-to-yeaar fluctuationns in pprogram partticipation an nd larger equ uipment/field d maintenancce expenses as the needss arise. F Financial asssistance is av vailable baseed on docum mented need. Contact Toodd Dougan for further information on o the appliccation proceess for financcial assistancce or downlooad the form m on our webbsite uunder About Us/Financiaal Q&A. V VAA also haas a refund policy. p This policy is loccated on our website undder About U Us/Financial Q Q&A. T Traveling Registration R Fees are $2 230 (10U 12U U, 14U, 16U U Gold & Siilver) and $190 (10U Brronze) ccovers team expenses forr league partticipation an nd tournamennt games, um mpires, equippment, field usage, ffield mainten nance, and VAA V fees. Paarticipants arre expected to participatte in our prim mary fundraiiser; a $$100 refundaable “sell” fu undraising deposit d requirred at tryoutts plus a $10000 volunteeer obligation deposit w will be requiired mid-May through yo our team maanager. At thhe conclusioon of each faamily’s fundrraising ccommitmentt, these deposits will be returned r in full fu or in partt, dependingg on the level of fundraissing aachieved.
A All Fees Duee by T Tryout F Fees
Gold d/Silver 10U//12U/14U/16 6U $230 0 + uniform
F Fundraising D Deposit
$100 0 per player for f main “sell” fundraiser + $100 0 per family + “event” fundrraiser/voluntteer oblig gation
“Bronze” P Program 10U $190 + unifform (uniform inncluded in feee for 1st year 10U playerss) $100 per pllayer for main “sell”” fundraiser + $100 per faamily + “event” fundraiser/vvolunteer obligation
Early F Fall Ball registraation $50.00 ((includes: team t-sshirts, visors and gam me socks)
F Fall Ball is $75 $ – Registter now and d price is red duced $25 tto $50.
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2013 VA AA Softball www w.applevalleyyfastpitch.com m Feb bruary 2013
PARENT HANDBOOK
2013 VAA Traveling Fast F Pitch Program P Co ost per Playeer Summer Teams only Gold & 10U Bronze Silver B 10U/12U, 14U/16U 2013 Playerr Estimates: Total Team ms – 5 10U U 12U U 14U U 16U U
36
12
1 2 1 TBD
2
M EXPENS SES PROGRAM VAA Admiin Fee Equipment and Uniform ms nt Entry Feess Tournamen League Feees Referees/Offficials Coaches / Player P Cliniccs/Winter Traaining Field Usagee Fee Field Mainttenance Feess Miscellaneo ous TOTAL PR ROGRAM EXPENSE E
Per Playerr Cost 14 14 81 81 133 96 36 36 23 20 10 10 14 14 9 9 10 10 330 290
Fundraising g Offset
-100
-100
Registratio on Fee
230
190
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PARENT HANDBOOK
2013 VA AA Softball www w.applevalleyyfastpitch.com m Feb bruary 2013
L L. Fundraisers O Out-of-pockett registration fees are set an nd require a $100 $ fundraissing net proceeeds per playeer. To ensure a w workable budget, two refun ndable checkss are required d from each paarticipant ($1100 for the maain fundraiserr and $$100 for the to ournament vo olunteer oblig gation). Oncee fundraising and volunteerr obligations are complete th ((September 30 0 ), checks be either destro oyed or partiaally returned bbased upon inndividual partticipation. A player m may “buy out”” of fundraisiing activities by b paying thee $100 (or $1000 separatelyy if only one ffundraiser buyyout is cchosen). Failu ure to providee checks will prohibit p the player p from teeam tryouts. T The cost to hiire help is sett around $$15-20/per ho our. T Two types of fundraisers arre conducted:: (1) “Sell”, and a (2) “Evennt”. F Sell Fundraisers This year’s y “sell” fundraiser f is Gerten’s G Plan nt Sale and Grreater Midweest Fundraisinng (GMFR) coookie dough h & cheese caake. You willl receive the fundraiser f maaterials at the parent meetinng. Otherwisse contact Leann n Johnson ([email protected]) or go to o our websitee. Each playerr is asked to sell s $225 or more m in produccts A $100 retu urnable depossit check is required for eacch player prioor to tryouts. This check w will not be cashed until the end of th he fundraising g period and iis only cashedd if a player ddoes not sell tthe minimum $225 $ in total product p sales. Checks willl be returned ((fully or partiially) to famillies if the fundraising requirement is met. Families wiith more than 2 players reg gistered will oonly need to ssell $450 in prroducts. hecks out to (d deposit and during d selling)): VAA Fasttpitch Make all ch Fundraisin ng Products: (1) Greater G Midw west Fund Raissing: cheese cake, cookie dough (2) Gerten’s G Plantts IMPORTA ANT DATES Sales period d: February 24 2 – March 16 6 urn-in @ St. Paul P Saints A Academy duriing tryouts Laate Orders willl be Order form and money tu n Great Midw west Fundrasin ng ONLY. G Gertens is a H HARD Due Daate. accepted on All Gerten’s Fundraisin ng orders are due at Try outs. f must in nclude your AV A #, players name and muust be calculatted and totaleed on All orders forms your envelo ope. Fundraising g Product pick kup: Tuesday y, May 7 @ JJohnson Residdence; 14001 WhiteRock R Road, Burnsville All informaation and extra ordering forrms are locateed on the webbsite. Applevvalleyfastpitchh.com or new VAA website w
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2013 VA AA Softball www w.applevalleyyfastpitch.com m Feb bruary 2013
PARENT HANDBOOK
APPLE E VALLEY GIVES BAC CK PROGRA AM If you sell morre than you minimum m requ uirement – wee are offering a credit that can be used iin purchasingg aadditional Meerchandise orr the Uniform.. 2500
-
$ 274.99 9
Earn
$
5.00
500 5
-
$ 524..99
Earn
$
55.00
750
-
$ 774.99
Earn
$ 105.00
2755
-
$ 299.99 9
Earn
$
10.00 1
525 5
-
$ 549..99
Earn
$
60.00
775
-
$ 799.99
Earn
$ 110.00
3000
-
$ 324.99 9
Earn
$
15.00 1
550 5
-
$ 574..99
Earn
$
65.00
800
-
$ 824.99
Earn
$ 115.00
3255
-
$ 349.99 9
Earn
$
20.00 2
575 5
-
$ 599..99
Earn
$
70.00
825
-
$ 849.99
Earn
$ 120.00
3500
-
$ 374.99 9
Earn
$
25.00 2
600 6
-
$ 624..99
Earn
$
75.00
850
-
$ 874.99
Earn
$ 125.00
3755
-
$ 399.99 9
Earn
$
30.00 3
625 6
-
$ 649..99
Earn
$
80.00
875
-
$ 899.99
Earn
$ 130.00
4000
-
$ 424.99 9
Earn
$
35.00 3
650 6
-
$ 674..99
Earn
$
85.00
900
-
$ 924.99
Earn
$ 135.00
4255
-
$ 449.99 9
Earn
$
40.00 4
675 6
-
$ 699..99
Earn
$
90.00
925
-
$ 949.99
Earn
$ 140.00
4500
-
$ 474.99 9
Earn
$
45.00 4
700 7
-
$ 724..99
Earn
$
95.00
950
-
$ 974.99
Earn
$ 145.00
4755
-
$ 499.99 9
Earn
$
50.00 5
725 7
-
$ 749..99
Earn
$ 100.00
975
-
$ 999.99
Earn
$ 150.00
For every $100 in additional prroduct sold ea arns you $20.00. You havee the ability too offset your eentire uniforrm & merchandise costs orr costs associiated with Traaveling. Thiss payment willl be made at the time you pick up your products . Eventt Fundraiserrs Each family is asked to po ostdate a Volu unteer deposiit check to Seeptember 30, 22013. Our “event” fundraisers are a as follows. Each familyy is required tto work a totaal of 6 voluntteer hours or at least tw wo shifts (apprroximately 3 hours each) aat one of the eevent fundraissers. Sign-up sheeets will be avaailable on linee at our webs ite www.appllevalleyfastpiitch.com/Dibss in the coming week ks -Apple Va alley Von Ha anson’s Bratss Sales Booth h (this is by raffle/we may y or may not get this)
tbd~ 10 a..m.-5 p.m.
M Statee Qualifier an nd or State T Tournamentss TBD -Hosting MMFL -Third Annual A Underr the Lights Apple A Valleyy Saturrday Septembber 7 -MMFL Fall F State To ournament –P Potential (appproval pendinng) Contaact Leann Joh hnson directly y at lkdajohn@ @live.com forr more inform mation on thiss fundraiser iff your team is interested.
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PARENT HANDBOOK
AA Softball 2013 VA www w.applevalleyyfastpitch.com m Feb bruary 2013
M M. Additiona al Volunteerr Opportunitiies IIn addition, we w are asking that t someone to act as team m manager foor each team. Each team m manager will bbe rresponsible fo or planning th he End of Thee Year summ mer party. Thee managers m must attend thhe June Boardd meeting tto present theiir recommend dation. The Board B will vo ote at that tim me O Ongoing volu unteer opportu unities are avaailable within n the VAA Sooftball organizzation. Thesee include Boaard ppositions, Teaam Managers,, Head Coach hes and Assisttant Coaches. Parent participation is alsso needed on various ccommittees within w the leag gue. V VAA Softballl Board meetiings are generrally held the second Tuesdday of each m month at the V VAA Fieldhouuse ((Apple Valley y Community y Center). Meeetings are op pen to all famiilies. The meeeting scheduules are publisshed on tthe website. M Most Board positions invollve 2-year terrms. These po ositions and ccommittees innclude: missioner • Comm
• Compeetition Comm mittee
• Tournaament Planninng
• Asst Commissione C er
• Tri-Co ounty Fastpitcch Leaguee Liaison
• Uniform ms
• Treasurer • Secretary • Comm munications • Fundrraising
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• Fall Baall Coordinattor • Fall & Winter Develo opment Progrram • Spring g & Summer Prograam
www. applevvalleyfastpitchh.com
• Merchaandise • Equipm ment • In-Houuse Coordinatoor • AVFPB BC (High Schhool Program m) Liaison
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ARENT HANDBOOK PA
2013 3 VAA Softtball www.applevvalleyfastpitch h.com February 2 2013
N. Griev vance Policy y (From VA AA Bylaws) When a player p or parrent has a co oncern regard ding the poliicies or proccedures of a ssport, they should ad ddress it with h the coach. If the problem persists oor is unable to be resolvved between the player/paarent and thee coach, it sh hould be brou ught to the aattention of tthe sports coommissionerr and/or league directo or. me, the sporrt commissio oner or leagu ue director shhall act as a mediator beetween the At this tim parent/pllayer and coaach. All partties involved d will meet too discuss thee situation annd find a solution. The sport co ommissionerr or league director d shalll communicaate with theiir board liaisson any necessary mediattion and the outcome off that mediatiion. d should conttact the boarrd liaison to help with m mediating thee If necessary, the partties involved T board liaison will meet m with all parties to diiscuss the sittuation and ffind solutionn. The dispute. The board liaison will com mmunicate with w the VAA A Board of D Directors anny situation tthat is being mediated d in their spo ort. O. Prog gram Summ mary The VAA A Softball Prrogram is deesigned to offfer the fem male athlete a fun and coompetitive experience in the on nly form of softball playeed in Minneesota High S Schools. It iis our missioon to provide a successfull youth experrience for ou ur players too develop an nd challengee their abilitties. The boarrd is committted to proviiding the lea adership neccessary to fu ulfill this purrpose. At the core of our o program m are our pla ayers’ parentts. Thank yyou for your support, coooperation an nd individua al participattion in assistting with thee VAA Softbball program m.
2013 VAA SSoftball Parentts’ Meeting
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