Parks and Recreation Commission Agenda Item Report
Parks and Recreation Commission Agenda Item Report September 21, 2016
Agenda Item
Contact – Drew Wells, City of Buda, 512-295-7170 [email protected] Subject: Deliberation and possible action regarding programming priorities related to Proposition 5 park projects
BACKGROUND / HISTORY Attached are the prioritization exercise results for the Prop 5 Park projects. The rank provided beside each item is the average of all responses received. The score of each item represents the priority ranking in which the lower the number, the higher priority assigned. For example, a score of 2.5 is more important as a priority than a score of 9.2. Also included for your review and reference are the meeting notes from the August 17th joint meeting. FINDINGS/CURRENT ACTIVITY To provide accurate direction to Design Workshop, the Commission/Committee needs to verify the scope of work for the Prop 5 improvements. The Commission/Committee has previously discussed dividing the improvements into three areas: 1) City Park development; 2) trails; and 3) Improvements to other parks (emphasis on East side). The Commission/Committee revised budget estimates for the three project components during the August 17th joint meeting. The revisions are: Project Area City Park Development Trails Improvements to other parks (emphasis on East side) Total
Budget (as of 8/17/16) $4,041,000 $400,000 $359,000 $4,800,000
The first order of business is to confirm the three project components as outlined above. Secondly, we need to clarify or specify types of projects to be included in the “Improvements to other parks”, and which parks to improve. If specific parks are identified for improvements, additional meetings with the respective HOA’s may be beneficial to ensure the proposed improvements are aligned with their expectations. FINANCIAL IMPACT N/A ACTION OPTIONS/CONSIDERATION Staff is asking the Commission/Committee to confirm the priority listing for Prop 5 improvements and verify the overall project scope. Decisions concerning improvements to other parks can be made in October/November.
Programming Prioritization B U D A C I T Y PA R K
Please rank the following items in order of preference from 1-17, with 1 being the item you care about the MOST for City Park and 17 being the item you care about the LEAST. 4.6
Main Entry
7.4
Event Parking (Asphalt)
3.4
Playground Area Improvements
15.7
Overflow Parking (Grass)
1.6
Spray Park
6.3
Playground Parking
8.5
Event Area Landscape & Irrigation
7.8
Trail Parking
5.6
Existing Pavilion Improvements
5.3
City Park Road
13.2 Event Plaza
14.2 Special Events Building
3.1
Amphitheater & Restrooms
14.7 Special Events Plaza Paving
12.8
Natural Area
12
12.8
FM 2001/Main Street Trail Garlic Creek Trail
Prop 5 Proposed Park Projects September 21, 2016
Rank 1.6 3.1 3.4 4.6 5.3 5.6 6.3 7.4 7.8 8.5 12 12.8 12.8 13.2 14.2 14.7 15.7
Description Spray Park Amphitheater inc. Restrooms Playground Area Improvements Main Entry City Park Road (24') Existing Pavilion Improvements Parking (playground 30 spaces) Event Asphalt Parking Parking (Trailhead 20 spaces) Event Area Landscape & Irrigation FM 2001/Main Street Trail Natural Area Garlic Creek Trail Event Plaza Special Events Building (4,000 sf) Special Events Plaza Paving Overflow Grass Parking (650 Spaces)
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
Totals
$
Initial budget 737,000.00 681,000.00 737,000.00 165,000.00 291,000.00 228,000.00 47,000.00 746,000.00 39,000.00 257,000.00 248,000.00 732,000.00 615,000.00 83,000.00 741,000.00 13,000.00 284,000.00
Revised (8/17/16) $ 737,000.00 $ 681,000.00 $ 500,000.00 $ 165,000.00 $ 291,000.00 $ 228,000.00 $ 47,000.00 $ 746,000.00 $ 39,000.00 $ 257,000.00 $ 100,000.00 $ 350,000.00 $ 300,000.00 $ $ $ $ -
6,644,000.00 $
4,441,000.00
MEETING RECORD
Landscape Architecture Planning Urban Design
To:
Drew Wells, Troy Kittell
From:
Claire Hempel
800 Brazos Street
Date:
August 23, 2016
Suite 490
Project Name:
Buda Parks and Trails: Garison Memorial Park
Project #:
5436
Subject:
Parks and Recreation Commission Joint Meeting with Prop. 5 Advisory Commission
Meeting Date:
August 17, 2016
Start/End:
6:30 pm – 9:00 pm
Location:
Buda City Hall
CC:
Steven Spears, client consultant team
Austin, TX 78701 512-499-0222 512-499-0229 fax www.designworkshop.com
Meeting
Telephone
Conference Call
Following is a record of the above referenced meeting. Items in bold print indicate what action is required. 1. Garison Park Analysis/Programming Overview 2. City Park Program Prioritization Due to the budget decrease of $2,344,000, the group went through this exercise to determine which items needed to be kept in the scope, which items needed to be kept in scope but reduced in budget and which items needed to be removed from scope/moved to a future phase (see chart on following page).
KEEP (As Is)
REDUCE (Decrease Size/Budget)
REMOVE (Future Phase)
Amphitheater with Restrooms
$681,000
Garlic Creek Trail
$615,00 300,000
Spray Park
$737,000
Natural Area
Event Parking (Asphalt)
$746,000
Playground
Existing Pavilion Improvements
$228,000
FM 2001 / Main Street Trail
$732,000 $350,000 (due to Garison Park natural area) $737,000 $500,000 $248,000 $100,000
Main Entry Event Area Landscape/Irrigation City Park Road Parking (Playground) Parking (Trailhead) SUBTOTAL
$165,000 $257,000 $291,000 $47,000 $39,000 $3,191,000
Overflow Parking (Grass) Special Events Building
$284,000
Event Plaza
$83,000
Special Events Plaza
$13,000
$741,000
-$1,121,000
$1,250,000
*please note that the budget numbers are based on City Park master plan TOTAL PRIORITIZED ITEMS: $4,441,000 TOTAL CONSTRUCTION BUDGET: $4,800,000 **The delta between the construction budget and prioritized items list is $359,000. This money could go toward moving an additional item back into the scope, increasing the budget for an item that had been reduced, or go toward “unspecified projects”. 3. Project Schedule o o o o
Garison Park final master plan is scheduled to be presented to City Council early December (see Master Plan schedule below) Construction period to begin one year from now Construction schedule: nine months Going to bid in June or July 2017
4. Meeting Schedule DATE October 19 November 7 November 21 December 6
MEETING
ATTENDANCE
Review Master Plan Alternatives
Prop.5 Commission/Parks Commission
Present Update
City Council
Present Master Plan
Prop.5 Commission/Parks Commission
Present Final Master Plan
City Council
5. Outstanding Items o Need City Park prioritization handouts from members by 8/25 at noon o Need access to Procorps to understand Prop. 3 and Prop. 4 (Troy Kittell)
Next Meeting: Buda Prop. 5 Commission Meeting (Present Master Plan Alternatives) Date: October 19th Time: 6:00 pm – 7:30 pm CST Location: Buda City Hall
END OF NOTES The record herein is considered to be an accurate depiction of the discussion and/or decisions made during the meeting unless written clarification is received by Design Workshop within five (5) working days upon receipt of this meeting record.
Public Outreach HOA’s Green Meadows HOA
Pocket park – would like to have covered picnic area, BBQ pits Additional lighting on sidewalks within main park Lights at basketball court Spray pad or pool (some type of water feature)
Bradfield HOA
Younger age appropriate playground equipment (2 to 5 yr) Direct sidewalk connection from picnic area to fishing dock Connectivity from neighborhood to downtown other than sidewalk adjacent to Main Street Spray pad or pool (some type of water feature)
Garlic Creek HOA
No requests
Whispering Hollow HOA
Multi-purpose court Neighborhood Dog Park Disc Golf Course
Stoneridge HOA
Cover over multi-purpose court Soccer nets for existing goals Additional park lighting
Cullen Country HOA
Half-court multi-purpose court Small covered pavilion
Agenda Item
Contact – Drew Wells, City of Buda, 512-295-7170 [email protected] Subject: Deliberation and possible action regarding programming priorities related to Proposition 5 park projects
BACKGROUND / HISTORY Attached are the prioritization exercise results for the Prop 5 Park projects. The rank provided beside each item is the average of all responses received. The score of each item represents the priority ranking in which the lower the number, the higher priority assigned. For example, a score of 2.5 is more important as a priority than a score of 9.2. Also included for your review and reference are the meeting notes from the August 17th joint meeting. FINDINGS/CURRENT ACTIVITY To provide accurate direction to Design Workshop, the Commission/Committee needs to verify the scope of work for the Prop 5 improvements. The Commission/Committee has previously discussed dividing the improvements into three areas: 1) City Park development; 2) trails; and 3) Improvements to other parks (emphasis on East side). The Commission/Committee revised budget estimates for the three project components during the August 17th joint meeting. The revisions are: Project Area City Park Development Trails Improvements to other parks (emphasis on East side) Total
Budget (as of 8/17/16) $4,041,000 $400,000 $359,000 $4,800,000
The first order of business is to confirm the three project components as outlined above. Secondly, we need to clarify or specify types of projects to be included in the “Improvements to other parks”, and which parks to improve. If specific parks are identified for improvements, additional meetings with the respective HOA’s may be beneficial to ensure the proposed improvements are aligned with their expectations. FINANCIAL IMPACT N/A ACTION OPTIONS/CONSIDERATION Staff is asking the Commission/Committee to confirm the priority listing for Prop 5 improvements and verify the overall project scope. Decisions concerning improvements to other parks can be made in October/November.
Programming Prioritization B U D A C I T Y PA R K
Please rank the following items in order of preference from 1-17, with 1 being the item you care about the MOST for City Park and 17 being the item you care about the LEAST. 4.6
Main Entry
7.4
Event Parking (Asphalt)
3.4
Playground Area Improvements
15.7
Overflow Parking (Grass)
1.6
Spray Park
6.3
Playground Parking
8.5
Event Area Landscape & Irrigation
7.8
Trail Parking
5.6
Existing Pavilion Improvements
5.3
City Park Road
13.2 Event Plaza
14.2 Special Events Building
3.1
Amphitheater & Restrooms
14.7 Special Events Plaza Paving
12.8
Natural Area
12
12.8
FM 2001/Main Street Trail Garlic Creek Trail
Prop 5 Proposed Park Projects September 21, 2016
Rank 1.6 3.1 3.4 4.6 5.3 5.6 6.3 7.4 7.8 8.5 12 12.8 12.8 13.2 14.2 14.7 15.7
Description Spray Park Amphitheater inc. Restrooms Playground Area Improvements Main Entry City Park Road (24') Existing Pavilion Improvements Parking (playground 30 spaces) Event Asphalt Parking Parking (Trailhead 20 spaces) Event Area Landscape & Irrigation FM 2001/Main Street Trail Natural Area Garlic Creek Trail Event Plaza Special Events Building (4,000 sf) Special Events Plaza Paving Overflow Grass Parking (650 Spaces)
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
Totals
$
Initial budget 737,000.00 681,000.00 737,000.00 165,000.00 291,000.00 228,000.00 47,000.00 746,000.00 39,000.00 257,000.00 248,000.00 732,000.00 615,000.00 83,000.00 741,000.00 13,000.00 284,000.00
Revised (8/17/16) $ 737,000.00 $ 681,000.00 $ 500,000.00 $ 165,000.00 $ 291,000.00 $ 228,000.00 $ 47,000.00 $ 746,000.00 $ 39,000.00 $ 257,000.00 $ 100,000.00 $ 350,000.00 $ 300,000.00 $ $ $ $ -
6,644,000.00 $
4,441,000.00
MEETING RECORD
Landscape Architecture Planning Urban Design
To:
Drew Wells, Troy Kittell
From:
Claire Hempel
800 Brazos Street
Date:
August 23, 2016
Suite 490
Project Name:
Buda Parks and Trails: Garison Memorial Park
Project #:
5436
Subject:
Parks and Recreation Commission Joint Meeting with Prop. 5 Advisory Commission
Meeting Date:
August 17, 2016
Start/End:
6:30 pm – 9:00 pm
Location:
Buda City Hall
CC:
Steven Spears, client consultant team
Austin, TX 78701 512-499-0222 512-499-0229 fax www.designworkshop.com
Meeting
Telephone
Conference Call
Following is a record of the above referenced meeting. Items in bold print indicate what action is required. 1. Garison Park Analysis/Programming Overview 2. City Park Program Prioritization Due to the budget decrease of $2,344,000, the group went through this exercise to determine which items needed to be kept in the scope, which items needed to be kept in scope but reduced in budget and which items needed to be removed from scope/moved to a future phase (see chart on following page).
KEEP (As Is)
REDUCE (Decrease Size/Budget)
REMOVE (Future Phase)
Amphitheater with Restrooms
$681,000
Garlic Creek Trail
$615,00 300,000
Spray Park
$737,000
Natural Area
Event Parking (Asphalt)
$746,000
Playground
Existing Pavilion Improvements
$228,000
FM 2001 / Main Street Trail
$732,000 $350,000 (due to Garison Park natural area) $737,000 $500,000 $248,000 $100,000
Main Entry Event Area Landscape/Irrigation City Park Road Parking (Playground) Parking (Trailhead) SUBTOTAL
$165,000 $257,000 $291,000 $47,000 $39,000 $3,191,000
Overflow Parking (Grass) Special Events Building
$284,000
Event Plaza
$83,000
Special Events Plaza
$13,000
$741,000
-$1,121,000
$1,250,000
*please note that the budget numbers are based on City Park master plan TOTAL PRIORITIZED ITEMS: $4,441,000 TOTAL CONSTRUCTION BUDGET: $4,800,000 **The delta between the construction budget and prioritized items list is $359,000. This money could go toward moving an additional item back into the scope, increasing the budget for an item that had been reduced, or go toward “unspecified projects”. 3. Project Schedule o o o o
Garison Park final master plan is scheduled to be presented to City Council early December (see Master Plan schedule below) Construction period to begin one year from now Construction schedule: nine months Going to bid in June or July 2017
4. Meeting Schedule DATE October 19 November 7 November 21 December 6
MEETING
ATTENDANCE
Review Master Plan Alternatives
Prop.5 Commission/Parks Commission
Present Update
City Council
Present Master Plan
Prop.5 Commission/Parks Commission
Present Final Master Plan
City Council
5. Outstanding Items o Need City Park prioritization handouts from members by 8/25 at noon o Need access to Procorps to understand Prop. 3 and Prop. 4 (Troy Kittell)
Next Meeting: Buda Prop. 5 Commission Meeting (Present Master Plan Alternatives) Date: October 19th Time: 6:00 pm – 7:30 pm CST Location: Buda City Hall
END OF NOTES The record herein is considered to be an accurate depiction of the discussion and/or decisions made during the meeting unless written clarification is received by Design Workshop within five (5) working days upon receipt of this meeting record.
Public Outreach HOA’s Green Meadows HOA
Pocket park – would like to have covered picnic area, BBQ pits Additional lighting on sidewalks within main park Lights at basketball court Spray pad or pool (some type of water feature)
Bradfield HOA
Younger age appropriate playground equipment (2 to 5 yr) Direct sidewalk connection from picnic area to fishing dock Connectivity from neighborhood to downtown other than sidewalk adjacent to Main Street Spray pad or pool (some type of water feature)
Garlic Creek HOA
No requests
Whispering Hollow HOA
Multi-purpose court Neighborhood Dog Park Disc Golf Course
Stoneridge HOA
Cover over multi-purpose court Soccer nets for existing goals Additional park lighting
Cullen Country HOA
Half-court multi-purpose court Small covered pavilion
