Pioneer Preparatory School: A Challenge Foundation Academy
Pioneer Preparatory School: A Challenge Foundation Academy Minutes of the Meeting of the Board of Directors Monday, July 22, 2013 Meeting was held at Pioneer Preparatory School, 6510 West Clarendon Avenue, Phoenix AZ Board Members Present: John Fisher, Chris Klonoski, Mary Kremer, Wendy Riddell Also Present: Tisha Crisler, Bookkeeper, Tony Best, School Director Absent:
Jonathan Butcher
John Fisher called the meeting to order at 4:00pm and a quorum was established. Wendy Riddell moved to adopt the agenda as presented. Mary Kremer seconded and the motion carried unanimously. CONTINUING BUSINESS John Fisher thanked Tony Best for distributing the board meeting materials to the board the Wednesday before the meeting. Mr. Fisher requested that Mr. Best continue this practice throughout the year. Mr. Best agreed. Mary Kremer made a motion to approve the minutes from the July 12, 2013 board meeting as read. Wendy Riddell seconded and the motion carried unanimously. There was no comment from the Public, PTSA or Teachers Director’s Report Tony Best gave the School Director’s Report. Please see attached document entitled: Pioneer Preparatory Academy: A Challenge Foundation Academy Operation Report July 2013. Ms. Kremer asked questions about the Pioneer Enrichment program, Grade Book Training, parents having the ability to log into the program to review their children’s grades, ERate and the janitor situation. Mr. Fisher asked Mr. Best to highlight the four areas of focus in his Director’s report moving forward. Mr. Best agreed to do so. Treasurer’s Report Mary Kremer, Treasurer, asked Tisha Crisler to present the budget. Monthly disbursements for June totaled $390,230.14. There were questions regarding the amount of money owed to Pioneer from Ridgeline Academy CFA. Ridgeline must reimburse Pioneer for teacher healthcare coverage and a portion of the School Director’s salary. There was a brief discussion on whether to request the
amount in full or to invoice for quarterly payments. The discussion was tabled until the next meeting. Ms. Crisler wants to change how the budget is presented each month during the Board meeting. The budget to actual is based on the adopted budget and there are approved changes that happen during the middle of the year that are not accounted for in the actual adopted budget. So we are constantly asking why our numbers are out of whack. The actual financial activity should be compared to the adopted budget and any approved changes. This change will make for a more useful report . Ms. Crisler also offered to provide any additional information any Board member would like to see reflected in these reports. Tony Best mentioned that he had received a notice from Blue Cross Blue Shield that there may be an employer rebate due to the less than 15% expenditure clause. He asked what we would do with the rebate. It was determined that last year the rebate was minimal – around $48.62 per employee. It was suggested that this amount be distributed evenly between all employees and taken as a reduction in the month that the rebate is received. Wendy Riddell moved to approve the budget and Mary Kremer seconded the motion. The motion carried unanimously. NEW BUSINESS The Board Retreat will be August 24, 2013 from 8AM – 4PM, to be held in the conference room of Berry, Riddell and Rosensteel, LLC located at 6750 East Camelback Road, Suite #100, Scottsdale AZ 85251. Board members requested the following items to be considered as possible topics for the retreat:
Standard Academic Background: Acronyms, general tests, brief review of Title I, II, III etc. Define a process for handling contracts and big item purchases Refine the Vision and Mission of the school Provide our website in Spanish, or at least portions of our website in Spanish: the most important areas to be: the Calendar, Events, News Identify additional board members, focusing on diversity and skillsets Define the Board’s goals for 2013 What is the plan and timeline for and with Western Tech Enrollment
Send any more ideas for the board retreat to John Fisher
Mary Kremer moved to approve Jack Rowe’s contract proposal and service agreement not to exceed $25,000. Chris Klonoski seconded and the motion carried unanimously. The Employee Dress Code was tabled. The document is to be edited by Wendy Riddell and will be on the next Board Meeting Agenda. After discussing participating in the Quality Schools Program, the fee of which is to be paid from Title I funds, Mary Kremer motioned that we approve participation in the quality school program. Wendy Riddell seconded the motion and it carried unanimously. Wendy made a motion to approve the Consent Agenda, on which there were two contracts (Jani-King proposal and the Carl Grasso proposal), Chris Klonoski seconded and the motion carried unanimously. The next meeting of the Board of Directors is the 2013 Board Retreat. The next regular Board of Directors meeting will be held Monday, August 26, 2013 at 4PM to be held in the library of Pioneer Preparatory School CFA. Action Items to be considered during that Monday meeting include: The Staff Dress Code Tony Best is to present his 2013-2014 Action Plan Discussion of how to invoice Ridgeline Wendy Riddell motioned to adjourn, Mary Kremer seconded and the motion carried unanimously and the meeting adjourned at 5:22pm.
Jonathan Butcher
John Fisher called the meeting to order at 4:00pm and a quorum was established. Wendy Riddell moved to adopt the agenda as presented. Mary Kremer seconded and the motion carried unanimously. CONTINUING BUSINESS John Fisher thanked Tony Best for distributing the board meeting materials to the board the Wednesday before the meeting. Mr. Fisher requested that Mr. Best continue this practice throughout the year. Mr. Best agreed. Mary Kremer made a motion to approve the minutes from the July 12, 2013 board meeting as read. Wendy Riddell seconded and the motion carried unanimously. There was no comment from the Public, PTSA or Teachers Director’s Report Tony Best gave the School Director’s Report. Please see attached document entitled: Pioneer Preparatory Academy: A Challenge Foundation Academy Operation Report July 2013. Ms. Kremer asked questions about the Pioneer Enrichment program, Grade Book Training, parents having the ability to log into the program to review their children’s grades, ERate and the janitor situation. Mr. Fisher asked Mr. Best to highlight the four areas of focus in his Director’s report moving forward. Mr. Best agreed to do so. Treasurer’s Report Mary Kremer, Treasurer, asked Tisha Crisler to present the budget. Monthly disbursements for June totaled $390,230.14. There were questions regarding the amount of money owed to Pioneer from Ridgeline Academy CFA. Ridgeline must reimburse Pioneer for teacher healthcare coverage and a portion of the School Director’s salary. There was a brief discussion on whether to request the
amount in full or to invoice for quarterly payments. The discussion was tabled until the next meeting. Ms. Crisler wants to change how the budget is presented each month during the Board meeting. The budget to actual is based on the adopted budget and there are approved changes that happen during the middle of the year that are not accounted for in the actual adopted budget. So we are constantly asking why our numbers are out of whack. The actual financial activity should be compared to the adopted budget and any approved changes. This change will make for a more useful report . Ms. Crisler also offered to provide any additional information any Board member would like to see reflected in these reports. Tony Best mentioned that he had received a notice from Blue Cross Blue Shield that there may be an employer rebate due to the less than 15% expenditure clause. He asked what we would do with the rebate. It was determined that last year the rebate was minimal – around $48.62 per employee. It was suggested that this amount be distributed evenly between all employees and taken as a reduction in the month that the rebate is received. Wendy Riddell moved to approve the budget and Mary Kremer seconded the motion. The motion carried unanimously. NEW BUSINESS The Board Retreat will be August 24, 2013 from 8AM – 4PM, to be held in the conference room of Berry, Riddell and Rosensteel, LLC located at 6750 East Camelback Road, Suite #100, Scottsdale AZ 85251. Board members requested the following items to be considered as possible topics for the retreat:
Standard Academic Background: Acronyms, general tests, brief review of Title I, II, III etc. Define a process for handling contracts and big item purchases Refine the Vision and Mission of the school Provide our website in Spanish, or at least portions of our website in Spanish: the most important areas to be: the Calendar, Events, News Identify additional board members, focusing on diversity and skillsets Define the Board’s goals for 2013 What is the plan and timeline for and with Western Tech Enrollment
Send any more ideas for the board retreat to John Fisher
Mary Kremer moved to approve Jack Rowe’s contract proposal and service agreement not to exceed $25,000. Chris Klonoski seconded and the motion carried unanimously. The Employee Dress Code was tabled. The document is to be edited by Wendy Riddell and will be on the next Board Meeting Agenda. After discussing participating in the Quality Schools Program, the fee of which is to be paid from Title I funds, Mary Kremer motioned that we approve participation in the quality school program. Wendy Riddell seconded the motion and it carried unanimously. Wendy made a motion to approve the Consent Agenda, on which there were two contracts (Jani-King proposal and the Carl Grasso proposal), Chris Klonoski seconded and the motion carried unanimously. The next meeting of the Board of Directors is the 2013 Board Retreat. The next regular Board of Directors meeting will be held Monday, August 26, 2013 at 4PM to be held in the library of Pioneer Preparatory School CFA. Action Items to be considered during that Monday meeting include: The Staff Dress Code Tony Best is to present his 2013-2014 Action Plan Discussion of how to invoice Ridgeline Wendy Riddell motioned to adjourn, Mary Kremer seconded and the motion carried unanimously and the meeting adjourned at 5:22pm.
