PLAINFIELD TOWN COUNCIL July 22, 2002 The Plainfield Town ...

PLAINFIELD TOWN COUNCIL July 22, 2002 The Plainfield Town Council met on Monday, July 22, 2002. In attendance were Mr. Brandgard, Mr. Kirchoff, Mr. Young, Mr. Ward and Mr. McPhail. PLEDGE OF ALLEGIANCE Mr. Brandgard said before we go to the Consent Agenda this evening we do have a bid opening tonight for the North Perry Road Extension Phase 2. For anybody that hasn’t turned in their bid this is the last opportunity. With nobody coming forward that part of the procedure is closed. We will open the bids at a later part of the meeting. CONSENT AGENDA 1. 2. 3. 4. 5.

6.

7.

Approval of the minutes of the regular Town Council meeting of July 8, 2002. Approval of the June, 2000 monthly report for the Plainfield Communications Department and the Town Engineer’s Report dated July 19, 2002. Second Reading of Ordinance No. 13-2002: Amendments to the Huntwick Planned Unit Development. Approval of the contract with Ratio Architects for nomination of Bridge 216 for inclusion on the National Record of Historic Places. Approval to reimburse Oakrite Manufacturing $4,825.30 (50%) for the repair of the water main upon proof of payment of Oakrite that they have paid JDH Contractors in full for the repair of the water main. Approval to waive sewer and water connection fees associated with the Van Buren Elementary School expansion project. The fees are $3,625.00 for sewer and $2,000.00 for water. Approval to authorize BFS Engineering to proceed with Dan Jones Road right-of-way appraisals in the amount of $140,000.00 per the Town Engineer’s recommendation.

Mr. Kirchoff said in reference to the July 8, 2002 minutes under the Consent Agenda it should read “Approval of the minutes of the regular Town Council meeting of June 24, 2002 and the Special Town Council meeting of June 27, 2002. On page 4 in the large paragraph at the top, about six lines up, the number “75” should be “65.” In the paragraph that says where Mr. Lydick is speaking the last line should read “when he would apply” instead of “it would apply.” Two paragraphs below that it should read that Mr. Lydick said that they will use the sick time instead of Mr. Kirchoff making the statement. Mr. Young made a motion to approve the Consent Agenda as amended. Second by Mr. McPhail. Motion carried. Mr. Brandgard asked, do we have a scout in the audience this evening? What we normally do is when we know there are scouts in the audience, and I assume that you are working on a merit badge, we will give you a certificate showing that you attended the meeting for your records. So, if you would let us have your name and what merit badge you are working on. Mr. Stephen Janssen said I’m working on communications. Mr. Brandgard said we don’t have the certificates with us so we will have to either probably mail one to you so could we have your address for the record? Mr. Janssen said 6297 Quail Ridge East, Plainfield, Indiana. Mr. Brandgard said we welcome your presence. We enjoy having the scouts in and sometimes the meetings last longer than you want to stay so you are free to leave at any time. These meetings are open so that people can come and go but as I said we enjoy having you here and if you have any questions afterwards, please let us know and we will try to take care of your questions. Thank’s for coming in.

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We have increase.

a

public

hearing

for

this

evening

for

a

water

rate

Mr. Lydick said a notice has been sent of the public hearing of the Town Council of Plainfield, Indiana of Rate Ordinance No. 12-2002, Setting Water Works User Fees and Charges. We have provided Mr. Daniel proof of publication. In addition, we have sent notices to all of the water and sewer users that are located outside of the Town limits. Mr. Brandgard asked, do we have any brief comments relative to the rate increase? Mr. Dave Fredrick with H. J. Umbaugh and Associates, the accountants that worked on the water rate study, said as you know, the Town is planning a water improvement project that will be financed with bonds. The purpose of the rate increase is to pay for the cost of financing those improvements. We have done a typical rate study. We have actually done a cost of service rate study to develop the proposed rates that are before you tonight. We have met on a number of occasions before. I think the average customer using about 5,000 gallons will see an increase of just about $3.00 a month. With the resulting rates you will still be lower than maybe just about everybody in Central Indiana even after the proposed rate increase. That summarizes it. I would be happy to answer any specific questions. Mr. Brandgard said just to make a change in Mr. Lydick’s statement I believe he meant water customers rather than sewer customers. Is there anyone in the audience who would like to address us relative to the water rate increase? Mr. Floyd Beckley at 10102 Medallion Drive, Indianapolis said I feel like a man without a country at this Council meeting. I’m between U.S. 40 and Road 200 South and CR1050. I’m Washington Township, Indianapolis telephone, Indianapolis address, pay taxes in Washington Township and here I’m down here at the Plainfield Council meeting. I was one of the first people who signed up for water when it came through there in 1999 I believe it was. In fact, my installation was October 22, 1999. I have been satisfied with the water that I have there. My wife is not too happy about paying the water bill but then that comes with the territory. I’m not an inhabitant of Plainfield. That is what this letter said, an inhabitant of Plainfield. I’m, like I said, a man without a country. But I’m going to have to abide by what the rules are and I talked to Mr. Brown, who you are familiar with to some extent, when they put this water in. I don’t quite understand this rate that you have over here on page 3 of your thing here. I have a three-quarter inch line in my house installed by a real plumber and I use around 2,700 gallons a month. That is an average. My water bill is around $7.00 a month. Now where do I fit in with this thing? Does it go up to $11.69? Mr. Fredrick said I can probably explain that. There is a service charge that you will pay based on a three-quarter inch meter so that would be $2.47. And then in addition to that you will pay $2.48 per thousand gallons. You say that you use about 2,700 gallons a month? Mr. Beckley said yes. I’ve got the statements here. I had 2,700 gallons for two months in a row and 2,900 the rest of the time. It was around that amount, less than 3,000. I want to know what the increase is. Mr. Fredrick said your bill under the old rate would be $7.38 and under the new it will be $9.93. Mr. Beckley said so it will run a little over two dollars. Maybe I can stand that. But that is the only question that I had. I don’t know when, if or ever I will be annexed into Plainfield or Avon or what but having to abide by the rules of Plainfield and the situation like that we need to be somewhere. You folks can’t answer that I don’t suppose but I’ve got some other people here that I don’t know if they intend to say anything or not. They are from Medallion and there are about 60 homes in there and I suspect that there are probably not more than half of the people signed up for the water. I’m guessing that. I don’t see too many blue disks as you go around the territory. I signed up for the prime purpose of going down the street and finding on Medallion Drive there were some people running hoses from one house to another to put water in their well. I said if I could help them, I would go ahead and sign up for the water, which I did. I talked to Mr. !2

Brown for some time. So, I have the water in the house and I’m satisfied with it. I also have my well. They told me I couldn’t have my well. I said yes I can, that is mine. So, I have the well and I use it to water my tomato plants. Is there any objection to that? Good, I’m glad because I’m going to water them anyway. Mr. Brandgard asked, is there anybody else who would like to address the Council relative to the water rate? Mr. Anderson at 1008 Ridgewood Dr., Plainfield said I’ve been here 38 years so I think I have contributed enough to your guy’s salary one way or the other. I’m interested in the fact that you have U.S Filter being managers for our administration of our water company, is that correct? Mr. McPhail said I believe that is the name. Mr. Brandgard said it is WREP. Mr. McPhail said it is WREP but isn’t the parent firm now U.S. Filter? Mr. Daniel said I’m not sure what the answer is to that. It was sold to the Indianapolis Water Company. We are in the process now of analyzing those contracts. Mr. Anderson said, as I understand it, whatever standards they set for Indianapolis, we adopt them, is that correct? Mr. Daniel said we have our own contract. Mr. Anderson said but also we have a contract selling water to Indianapolis, is that also correct? Mr. Daniel said that is correct. Mr. Anderson asked, and we are selling how many thousands of gallons? Mr. Brandgard said the contract is to sell up to two million gallons per day. Mr. Anderson asked, at what rate? Mr. Brandgard said fifty cents a gallon I think. cents per thousand gallons.

It’s fifty

Mr. Anderson asked, could we increase that so that we don’t have to increase his two dollars and my three? Mr. McPhail said I think our consultant can tell us how much that is saving us actually. Without that sale we would be asking for a higher rate increase. Mr. Anderson said that is what I’m trying to establish. Mr. Frederick said you don’t provide all of the services to the Indianapolis Water Company that you provide to the existing customers and that is why the rate is less. In other words, you are just giving them water. You don’t have to bill them or maintain their lines, etc. So, your cost is less to serve Indianapolis Water Company. it?

Mr. Anderson said so when we get this money, where are we putting Are we just using it as a savings to not increase our bills?

Mr. Frederick said it goes to the operation. general fund of the water utilities.

It goes to the

Mr. Anderson asked, do we have a slush fund built into that? Mr. Frederick said there is no special fund. operating account that goes to operating the utilities.

There

is

an

Mr. Anderson asked, is this a long-term contract? Mr. Frederick said yes. I can’t remember how long the term of the contract is.

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Mr. Daniel said it is several years. Mr. Anderson asked, is it adjustable as we go along? Mr. Frederick said I believe there is adjusting, yes. Mr. Anderson said so if they sell it again, are we going to have to renew this contract? Mr. Frederick said I’m sorry. Mr. Anderson asked, what if somebody else decides that they want to buy U.S. Filter because it is a French firm? Mr. McPhail said I think you are a little confused. The only thing that U.S. Filter does for us or WREP is they operate the plants for us. We are selling the water to Indianapolis Water Company. Mr. Brandgard said U.S. Filter has a contract with Indianapolis to manage theirs. Mr. Anderson asked, and they are also managing ours? Mr. Brandgard said yes. Mr. Young said one other thing Mr. Anderson, just to make it very clear, in negotiations in establishing this management agreement it was meant to keep our water rates low and keep our quality high. And keep certified people operating our plants. We said that there is a difference between the Indianapolis Water Company’s standards of operation and standards of construction and that we were not going to forgo any of our construction criteria or specifications or quality. For instance, if they put in plastic pipe in Marion County and we put in cast iron, we mandated that if they repaired any of our pipe, they would maintain it with cast iron and meet our standards. Mr. Anderson said I was concerned with that as well. Mr. Young said we were concerned as well before we entered into this. And again, as was stated by our President and other Council members, the purpose was to establish a revenue stream, which would allow us to build infrastructure for the next 50 years without hitting fixed income people with large rate increases. So, that allowed us to generate some income. Mr. Anderson said I feel better about that because I have a fixed income. Obviously, I’m retired and that is the most difficult issue. Three dollars doesn’t sound like much to many people but everybody and their brother seems to be picking at fixed incomes, even the gas stations for some strange reason. But in this case three dollars doesn’t sound like much but it is to us who have fixed incomes and we have to look at that. That is why my concern here and look to see if we could get him to charge them more but that is for an entirely different structure. Mr. Frederick said the contract, as I remember, does allow for adjustment for the Indianapolis Water Company to raise again. So, it can be adjusted in the future. Mr. Anderson said if we could just hold down our cost. That is what I would appreciate. Mr. Brandgard said so far the agreement has been working in our favor. We have been able to keep the cost down. We are sensitive to fixed income because there are several of us on the Council that are retired and a couple of us close to retirement so we do look at that. And we are sensitive to that issue. The biggest value of being able to sell water to Indianapolis is that revenue is going to offset the cost of the new plant and distribution system, which we needed anyway. So, that is the plus of doing that. Mr. Anderson asked, who is going to build the new plant? going to be our infrastructure? Is the bid basis on ours?

Is that

Mr. Brandgard said it will be a bid basis. Once the water rates are approved, we will be able to go out for bid on the plant and system.

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Mr. Anderson said thank you very much and appreciate your time. Mr. Young said but one thing I think I’m reading between the lines in what you are saying and in the specifications with the engineering company we were very careful to specify that the steel that went into that plant was American made steel. The pumps were American made pumps. The motors were American made motors. The controls were American made controls. So, we do have some control before it goes to bid on the specification project. So, what I’m hearing you say is, are we being sensitive to keeping American jobs, American employment, and American taxes, inside America? And this Council has already done that in the specification phase. Am I reading you correctly? Mr. Anderson said yes you are. There was a book several years ago about the fact that we had a diplomat in Vietnam and Thailand and they couldn’t understand why the government gave up buying American motors for their pumps. One failed and they opened it up and they saw that there was a bearing in there that said made in Japan. They said well if the Americans like it, why don’t we buy Japanese pumps? Just little things like that mean a lot and you can lose a lot of jobs. I appreciate that. Thank you. Mr. Daniel said I’m like Councilman Young and was reading through the lines but all of this equipment and plant will be owned by the Town of Plainfield. So, I had the feeling that maybe you were thinking that some of this was going to be owned by someone else but all of this is going to be owned by the Town of Plainfield. Mr. Brandgard said before you leave I want to apologize for our difficulty in answering your question about whether it is U.S. Filter managing or WREP. We have a contract with WREP and with the purchase of Indianapolis water by Indianapolis and then giving U.S. Filter management contract we are in negotiations now to redo that contract. So, we are working out the details on it. Ms. Vicky DeWitt at 2443 Medallion Court said I live over by Mr. Beckley and I appreciate having the number to call here in Plainfield about our water. I have used that number twice and it has been most appreciated in having a local number. My question probably needs to be to the expert here. I called and asked what size pipe I have? I’m a recent widow and I do not know a lot of these things. I was told that I have a five-eighths pipe. I had called previously because I have, what I think, is low water pressure and a man came one morning at nine o’clock and checked my water pressure. I have about 45 pounds of pressure he said, which, to me, seemed very low. My question here about this pressure is what is the lowest my pressure could get? What is the bacteria count? I have heard from other people that if you have very low pressure, there is more of a chance of getting bacteria in your water and I wanted to know if you would address that question for me please? Mr. Brown said no. The pressure has nothing to do with the bacteria. We carry a chlorine residual in the far part and that is what keeps the bacteria down. So, that really has nothing to do with it. In that area it is pretty common because it is kind of the tail end of the section so that does happen occasionally. Normally you have 50-52 pounds but sometimes you will experience a 45-pound. Mr. DeWitt said like in the morning when I’m getting a shower. Is there anything that can be done about this? Will the new water plant help out in that regards? Mr. Brown said no. We have a booster station over here that feeds the west side of the Town. When we get some of the main built on this new one, we will be pulling that booster station out. We plan on installing it in the northeast side and that will bring the pressure up at that time. Mr. Brandgard said I would like to thank everybody that came out. The questions were good and we appreciate having you come in and invite you back. We enjoy having people in the audience. Thank you. BID OPENING:

Interurban Depot Restoration

Mr. Brandgard said we have a bid opening this evening for the Interurban Depot Restoration. I think Mr. Daniel has proof of publication.

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Mr. Daniel said yes I do. Before we start opening bids Ms. Mitchell handed me this bid before the meeting started. Apparently, this bid came in at 5:53 p.m. today and I have looked over the notice that was published in the paper concerning these bids. It states that bids shall be accepted until 5:00 p.m. local time Monday, July 22, 2002. Sealed bids may be submitted until the listed time and date in opaque envelopes. Bids received after the listed time and date shall be returned unopened. This bid has not been opened and, obviously, none of the other bids have been opened. I don’t know if the person that turned this bid in tonight is here to make any comment before the Council. But I think before any bids are opened the Council needs to make a determination on whether or not they should consider this bid since it has come in late. Mr. Brandgard asked, was there a reason why it was late? Mr. Daniel asked, is the person here this evening? Ms. Mitchell said I don’t see him. Mr. Daniel said I frankly think anything that we hear concerning why this is late really should come from the person who turned the bid in. Mr. Brandgard said I agree.

How many other bids do we have?

Ms. Mitchell said six. Mr. Daniel said on some bids we have in our notice a waiver allowance that the Town Council can waive certain defects or other things in bids. This bid notice does not provide for a waiver for an untimely bid. Mr. McPhail said I think we should send the bid back unopened. Timely bidding procedures are important. Fifty-three minutes is a long time. Mr. Daniel said the bid has no name on it so we don’t know where it came from. The other alternative would be just to move to hold it in our file with the minutes of this meeting. If somebody claims it and they can prove that it is their bid, we will let them have it. Mr. Young said I think it would be appropriate for the Clerk/ Treasurer to state everything that she has heard from the person that brought it, the extenuating circumstances why it was late. Mr. Mitchell said he called a little after five and stated that he was observing a wreck and that he needed to help the person in the wreck. The person was pinned in the car and they had to cut the steering wheel to get the person out. The airbag, supposedly, he said, did not go off. Had it gone off it actually would have potentially suffocated the person. So, in his opinion it was a severe accident that required people helping until the proper people were there. He appeared about 35 minutes later. Mr. Brandgard said it would have been good to have him here. Mr. McPhail said we really have no way of verifying his story. Mr. Brandgard said I will entertain a motion. Mr. McPhail said I move that we don’t open the bid and if the person claims it, I suppose then open it and verify that it is him and return it. Would we do that? Mr. Daniel said yes.

That would be required.

Mr. Brandgard said have the Clerk/Treasurer maintain it. Mr. Kirchoff made a second to that motion.

Motion carried.

Mr. Brandgard said the first bid is from Pyramid Architecture Engineering Construction Administration, Inc., Avon. Mr. Daniel said the Pyramid bid is in proper form. Mr. Brandgard said there appears to be several alternates for this evening. I will only read the base bid and under the review of all !6

of the bids we will come up with the final. The bid submitted by Pyramid is in the amount of $370,961.00. The second bid is submitted by Childers Construction, Sheridan. form.

Mr. Daniel said the bid from Childers Construction is in proper

Mr. Brandgard said the total amount of the base bid from Childers Construction is $374,000.00. The third bid is submitted by M.D. Rowe Construction, Indianapolis. Mr. Daniel said the bid from M. D. Rowe Construction on the financial questionnaire on the last page has been signed and notarized. The other signature line that is required has not been signed. I think it has inadvertently been missed by the person because the other signature line is notarized. So, if the Council is willing to waive that, they can make it subject to the signature being added later. Otherwise, it is in proper form. Mr. McPhail said that is a pretty standard omission and we have always accepted them in the past so I move that we accept this bid subject to requiring a signature at the proper time. Second by Mr. Ward. Motion carried. Mr. Brandgard said the total amount of the bid submitted by M. D. Rowe Construction is $465,000.00. The fourth bid is from Glenroy Construction, Indianapolis. form.

Mr. Daniel said the bid from Glenroy Construction is in proper

Mr. Brandgard said the total amount of the bid submitted by Glenroy Construction is $467,000.00. The fifth bid is submitted by Future Construction, Indianapolis. form.

Mr. Daniel said the bid from Future Construction is in proper

Mr. Brandgard said the total amount of the bid submitted by Future Construction, Inc. is $472,200.00. The sixth bid is submitted by Stenz Corporation, Indianapolis. Mr. Daniel said the bid submitted by Stenz Corporation is in proper form. Mr. Brandgard said the total amount of the bid submitted by Stenz Corporation is $455,000.00. That was the last of the bids that were submitted. I would like to have a committee made up of Mr. Prince, Mr. Ward and Mr. Carlucci to review the bids and come back with a recommendation at the next meeting if possible. Mr. Young asked, has there been an engineering estimate of what this would be? Mr. Brandgard said I was not presented with one. A representative from Ratio said actually when we were first asked to put together a proposal way back when, we did give Mr. Carlucci an idea that it would be in the range of $250,000.00 and $300,000.00. That was just based on the square footage cost. As we proceeded with the design and with the intent on being as accurate as possible on the exterior of the building with the restoration of the tower roof over the porch, etc., we had bumped that up to $350,000.00 to $400,000.00. So, we are still within a range. There are a lot of alternates and a lot of allowances on this. That is just where we were but we were not asked to and Mr. Carlucci never provided us with a budget either. Mr. Brandgard said if I could, I would like to add you to the committee. We also have a bid opening this evening for the North Perry Road Extension Phase 2. Do we have proof of publication? Mr. Daniel said yes we do. Mr. Brandgard Indianapolis.

said

the

first

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bid

is

from

Reith-Riley,

form.

Mr. Daniel said the bid submitted by Reith-Riley is in proper

Mr. Brandgard said the bid submitted by Reith-Riley is in the amount of $828,911.75. The second bid is submitted by Milestone, Indianapolis. A gentleman in the audience said I want to apologize for not getting this to you on time. I had a choice of getting somebody out of a car that was trapped in a car and getting this here on time. Mr. Brandgard said I understand. Mr. Daniel said the bid submitted by Milestone is in proper form. Mr. Brandgard said the total amount of the bid submitted by Milestone Construction is in the amount of $879,600.00. The third bid is submitted by Angelo Iafrate Construction, Indianapolis. Mr. Daniel said the bid submitted by Angelo Iafrate Construction is in proper form. Mr. Brandgard said the total amount of the bid submitted by Angelo Iafrate Construction is in the amount of $718,846.45. The fourth bid is submitted by Fox Contractors Corporation, Fort Wayne. Mr. Daniel said the bid submitted by Fox Contractors Corporation is in proper form. Mr. Brandgard said the total amount of the bid submitted by Fox Contractors Corporation is $845,614.66. The fifth bid is submitted by Calumet Asphalt, Indianapolis. form.

Mr. Daniel said the bid submitted by Calumet Asphalt is in proper

Mr. Brandgard said the total amount of the bid submitted by Calumet Asphalt is in the amount $767,535.00. That was all of the bids that were submitted this evening. I would like to thank everyone that took the time to submit a bid and have a committee made up of Mr. Belcher, Council Member Kirchoff, Ben Zobrist from Butler Fairman & Seufert and Mr. McGillem to review the bids and come back with a recommendation at the next meeting. The engineer’s estimate was $842,785.05. BUSINESS FROM THE FLOOR Ms. Martha Pricket, Sales Manager for Rumpke in Central Indiana and northern Indiana said we have come before the Town Council this evening to make them aware of a change that has been happening within the Rumpke of Indiana location. Rumpke has sold most of their Indiana operations to Republic Services. We anticipate the transaction to be complete by the end of the summer. Basically the Rumpke employee shirts will say Republic on the first of September. I had a brief conversation with Mr. Carlucci the other evening on the phone and he told me that I needed to be here under the business portion of it. From this forward I’m not real sure. We kind of want to go with the lead of the Town Council on how we want to proceed with this. I know that there is going to be operational questions probably from the Republic side as far as whether they are going to continue with the same types of trucks, etc. I know that there are going to be a lot of questions. Mr. Brandgard asked, from a legal standpoint Mr. Daniel where do we go from here? Mr. Daniel said I will have to look at that contract. our contracts do not allow an assignment without approval parties. So, to the extent that the company has been sold, if true in this contract, it would be up to the Town Council to any assignment of that contract.

Most of of both that is approve

Ms. Pricket said that is why we wanted to do this ahead of time. Most of our municipalities say that. I do have a consent form from our legal department that I would like to leave with you. You can take a look at it. Some of the towns and cities are going ahead and using that form. Some are resubmitting their own depending on how the contracts are stated. One of the other things that we have also done, !8

as a suggestion, I will leave you with a couple of copies here and also my card, is that the Rumpke representative and Republic has gone in and met with the mayor or the council. And also some of the street departments in charge of the trash services. That way the operational people can ask the appropriate questions. So, I don’t know if that is appropriate here in Plainfield to set up some sort of other meeting so that the operational get through the transaction. Mr. Brandgard said that would probably be a good idea. Ms. Pricket said we want to make the transition as smooth as possible for everybody obviously. Mr. Brandgard said, as September date on whether to through also. So, we will be Carlucci is on vacation for a something up.

you know, with the contract we have a go forward another year on it to work getting in touch with you shortly. Mr. week so when he gets back, we will set

Ms. Pricket said I will leave you with my time the cell phone is the best place to find me. up in the mean time, please feel free to give me legality questions, I can refer you to the correct

cards. Most of the So, if anything comes a call. If you have person.

TOWN MANAGER’S REPORT Mr. Lydick said you received a copy of a report that Mr. Carlucci had given you on general information. It looks like one item in there that he would like for you to take some action on is the fact that the Plainfield Chamber of Commerce has sold its office building. They are interested in entering into a lease with the Town of Plainfield for the building at 210 W. Main St. He suggested that maybe you might want to consider appointing a committee to work on that lease. Mr. Brandgard said I think that is a good idea. Going back to the Chamber of Commerce, almost a year ago we found at the fact that their finances were not what they thought they were. One of the things that we offered was the fact that the Communications building was empty and that if they were to sell their office that they were in, that we would work out an arrangement with them for the use of that. With that thought I would like to have a committee of Council members Mr. McPhail and Mr. Ward, Mr. Carlucci and also Mr. Brown to work with them on how best to see that it happens. Mr. Lydick said on the Consent Agenda you agreed to enter into a contract with Ratio Architects on getting the bridge on the National Register of Historic Places. I have a copy of that contract that needs to be signed during that portion of the meeting. The only other thing that I noticed on his report that you might want to take action on is we just talked to Rumpke and evidently that will be done at a later time. REPORTS Mr. McPhail said I have a report that if you will remember at the last Council meeting Summit Construction indicated that they had taken bids on miscellaneous steel for the recreation center. At that point and time they had not reviewed those bids nor made a recommendation. I have received a letter today from Roger Smith, the Contract Manager for Summit and he said the bid tabulation for bid package number one, bid item number 1, see miscellaneous ornamental steel on the above referenced project. We have reviewed the bids and recommend the award go to the low bidder, Marion Steel Fabricator pending review of the bid forms and other required information by the Plainfield Town Attorney. Mr. President I did sit in on that meeting and based on their recommendation and my participation I would move that we award the contract to Marion Steel in the amount of $187,765.00. The second low bidder was $230,000.00. I would move that we enter into a contract with them and designate Councilman Ward to sign that contract on behalf of the Council. Second by Mr. Young. Motion carried. Mr. Kirchoff said I believe that it was last Monday night that we went to the library and received a presentation by Dr. Jim Cooper, I believe was his name, who was a retired college professor on the bridges of Indiana. It was outstanding. He discussed bridges that rung some bells for me. One, I used to ride my bike over when I lived in Columbus and another one was one that they moved onto the Wabash Canal !9

in Delphi and I used to live in Delphi so there was some reminiscing for me. But it was an excellent program and then he talked about the bridge that we moved. It was very well done. There were probably 30 people there. It was enjoyable, interesting and an informative meeting. It made us feel good with one of our bridges being one highlighted. Mr. Young said just one brief comment. Since our last meeting there was a committee established by Chief Jack Miller of the Plainfield Police Department. They interviewed seven candidates who had expressed a strong desire to be our new K-9 Officer. There was a criteria set and the board that selected this unanimously has selected Doug Schnarr to be our next K-9 Officer. That was reported on July 17. Since then there has been an inquiry into locations for new K-9 police dogs. Since I would not have to explain this to anyone since September 11 of last year the demand for special service dogs has never been higher than at this time. But an excellent breeder has been located and the matching of our new officer with his new service animal is in process. I will keep you informed as this moves forward in future weeks. Mr. Daniel said we have two cases, as you know, remaining on Perry Road North. Matter one is Mr. and Mrs. Rankin and Mr. and Mrs. Elliott. We had a meeting out there with people from Butler Fairman last week with the appraisers and attorneys. The appraisers are working on that and are supposed to return their report to the court by July 31. Speaking to the appraisers it sounds like they are going to be in on time, which is quick work on their part. Chief Miller said I wanted to make myself available to the Council. I had given Councilman Young a copy of a letter that we received from the Hendricks County Sheriff in regards to distribution of 911 funds. In his letter he shows that there is approximately $1,100,738.00 in that fund. A portion of that, of course, has to be set aside for the leasing of the equipment and some miscellaneous things like that. It would be his recommendation for the rest of the money to be distributed according to the percentage that is shown on your sheet. That is going to be his recommendation at the August 5 County Commissioner’s Meeting. For the board’s information this was not a consensus by the committee. This was his recommendation that he is going to make to the commissioners. In fact, there was no other entity in that meeting agreeable with this form of distribution. Mr. Kirchoff asked, what do you think our percentage really is? Chief Miller said that is part of the problem. If you notice, this number next to the agencies is the number of telephone subscribers in Hendricks County according to Ameritech. He is basing the percentages on those numbers and the other members of the committee felt that was not an accurate reflection of the volume of dispatching that goes on in the County. I feel like other members of the committee believe that we should look into this more and come up with a more fair and equitable distribution based on the volume of dispatching. Mr. Kirchoff said I didn’t see Avon listed in his table. Chief Miller said the Sheriff’s Department dispatches for Avon. Mr. Kirchoff asked, is Ameritech the right agency to talk about revenues in cell phones? It seems to me that cell phones would be a lot of different companies. Chief Miller said it is, and Pam Holland might be able to address this better than I can, but I think they are funneled through Ameritech. Ms. Holland said no. The Treasurer for the State of Indiana manages that fund, the wireless fund. But the funds that are sent out still go to the County Commissioners. They still manage that fund. They were not able to give us balances on the monies that are in the wireless fund. There are two separate funds. Ameritech does not manage the other funds. Like I said, there is a committee of wireless people and field people, 911 representatives on a committee, which the Treasurer, Tim Berry, is the manager of that fund. There are different State statutes for each fund in how it is operated. Chief Miller asked, this doesn’t reflect the wireless fund?

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Ms. Holland said no and as you know, in my report to the Town Council last month, our calls were 42% cellular. I mentioned that at the meeting that we went to. That is something that they are also taking into consideration is the number of wireless calls because they are continuing to increase. Last month was probably a little bit of a fluke and it may be different this month, however, the trend is a lot of people are going solely to cell phones. So, those numbers are eschewed a little bit in my personal feeling. Mr. McPhail said so what you are telling us is this is a unilateral decision. There is no negotiation with the committees or other entities. This is the sheriff’s formula that he has put together. Chief Miller said yes and this is the recommendation that he is going to make to the commissioners. The commissioners don’t have to accept that recommendation. Mr. McPhail asked, does the committee plan to attend the meeting and provide an alternate solution? Chief Miller said I don’t know about an alternate solution. As other members of the committee, we didn’t discuss a concerted effort of any sort. But I’m sure myself and other committee members will be there at that meeting to voice our concerns about distributing the funds based on this. Mr. McPhail said it seems to me that I read recently where Brownsburg indicated that they were like 22% or something, certainly not 15%. I don’t know if I remember that number correctly but I read that some place. Chief Miller said 22% or 23%. Mr. McPhail said certainly if they were 22% or 23%, we are, obviously, higher than 21%. Ms. Holland said at one time in the paper it said 22% population but it is not going by population, it is going by subscriber. I don’t know if the 22% they were referring to is the subscribers because they had a different set of numbers from Ameritech than what the Sheriff’s Department had. Mr. McPhail said I don’t know if it was the population, I just remember 22%. Mr. Young said if you remember Council Member McPhail, in April of this year I provided a statistic that gave the work product of the Brownsburg Police Department and their police commission. Which to my way of reviewing this issue was the most accurate to date, which showed that Plainfield by far was the largest and kind of followed our dispatch activity level too with Brownsburg being second. And Danville and the Sheriff’s Department coming in third and fourth. So, to say that Plainfield deserves to have representation to make certain that this fund is distributed equitably is important to us. Especially when you talk about the cost of running dispatch centers and buying high tech equipment. Plainfield has made that investment. Mr. Kirchoff asked, is there consideration to come up with an alternative? Is there any chance that Plainfield, Brownsburg and Danville can agree on an alternative? It would be better to go in with an alternative plan than saying that we just don’t agree. Chief Miller said we need an alternative plan and it’s not just a simple situation of going in and saying we think we do this percentage. I think we need to, as a group, agree on how to formulate the formula that is going to be used but I don’t know that we will have enough time to do that by the August 5 meeting. Mr. Ward asked, is there any way of knowing the volume of calls by each agency here? Chief Miller said Plainfield could but I can’t speak for the other entities. I don’t know how they log their calls and that kind of thing. Mr. McPhail said I certainly agree that it doesn’t seem to me that you just take a raw number of telephone users and try to make a decision based on that. We, obviously, have a lot more activity than !11

they have out in a rural area. I don’t want our citizens to be subsidizing somebody out in the County, which we have been doing from day one with this formula. Or not even a formula. We haven’t received any of these funds to date have we? that.

Chief Miller said we have and Ms. Holland can probably address

Ms. Holland said each year for the past, I think this is the third year, we have been getting one salary in benefits paid out of that. This year I also submitted training costs. They haven’t been paid yet but I have submitted those but the Sheriff’s Department pays five salaries out of that fund. Danville and Brownsburg each pay one out of that fund, salary benefits. Mr. McPhail said in essence the County is saying that they are doing five times more than we are based on that formula. Ms. Holland said they pay a supervisor out of that too. When we first got our first one, it had to be an additional employee. So, that additional employee, which we needed anyway at the time, but we had to go out and hire another employee whereas they paid for five right off. So, we don’t capture the salary and benefits of the average dispatcher with the average amount of time on. We had to use a probationary employee for the first year, the same employee for the past couple of years. So, we don’t get like a supervisor benefit or, let’s say, a 10year dispatcher or five-year dispatcher’s salary. Mr. Brandgard said I think we should ask the County to not take action until a group can meet to go through this and come up with what everybody feels is equitable to each area. Rather than just arbitrarily say this is what it is with us not really understanding how that was derived anyway. I think probably the best bet is to send a letter to the commissioners and then as we attend, see what is going on. I’m going to make an assumption that Brownsburg and Danville are going to do the same thing. Chief Miller said I think so. time.

Ms. Holland said Brownsburg is highly motivated at this point and

Mr. Young said during the month of June I asked the Town Manager to draft such a letter. I certainly concur with your recommendation and think that we should move forward. I would like to say that it was only with a fairly significant pressure from a number of different directions that we even got the one dispatcher. We got nothing before that so to say that we ever have had a clear and fair ear on seeing the books as to how this was being used, whether it was being used legally and correctly, which we can assume and hope it is, but we don’t know. We could see that Plainfield’s residents were getting their fair share we have never been able to demonstratively prove or say that and have been given nothing to show that. Is that correct? Chief Miller said yes. Mr. Brandgard said we will draft a letter. What meeting are they going to bring that up? Chief Miller said August 5. Mr. Kirchoff asked, would that be 1:00 p.m. in the afternoon? Chief Miller said I’m not sure of the time. Ms. Holland said the commissioner’s meeting starts at 10:00 a.m. and there is an agenda that tells you about what time it is. Mr. Kirchoff said it used to be that the drainage board met in the morning and the commissioners met in the afternoon. Has that changed? Chief Miller said we were told by the sheriff at this meeting that they would meet at 10:00 and then he would put us on the agenda. And then let us know what time they would be getting to us on that agenda.

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Mr. Higbee said I have one business item for you. You will probably recall from the last few monthly reports that we have been talking about a Residential Design Guidelines Committee that you helped me set up a few months ago. That was to look at standards for all residential development in Plainfield to address some concerns that the Plan Commission has had for a few years now. We have been making a lot of progress. We formed that committee. There are three Plan Commission members on it including Mr. McPhail and a couple of consultants and myself. We have actually got some draft guidelines that we have been going through and refining. I believe in the next couple of months we will be in some kind of review process with the Plan Commission and then ultimately could bring something to you to adopt. But the reason that I’m bringing it up here is because at the time the Plan Commission suggested that we move forward with us, and then you helped me to name a committee to get started. We didn’t know the scope of the project so in last year’s budget there was nothing in there for this project. I began to become a little concerned about that in the past few weeks because there were a lot of meetings and we were getting a lot done but it became clear that I wasn’t going to be able to absorb it in my budget. So, we have to make a decision about whether we can budget some money to cover the project and move forward or not. I talked to Gene Valanzano who is coordinating the project. He has a work product almost ready to show the Plan Commission. Right now Mr. McPhail has seen it. I believe with an additional ten thousand dollars if you were willing to provide that, that we could cover all of the cost of that project. I have already absorbed a couple of thousand dollars into my budget so the additional ten thousand would absorb all of the bills that I haven’t paid plus the rest of the work that would be needed to be done to get the project complete. Mr. McPhail said I certainly support Mr. Higbee’s request. This has been a very difficult process to go through. I’m not sure that we really can end up with a product that we want but it is probably going to be a product that we could do a better job than we are doing. You know there are some State laws and regulations that kind of tie our hands in terms of doing some things. We have had Mr. Rudolphi working with us. There are some building standards that are State minimum standards that we think aren’t good enough. It appears that State law is not going to let us change those and improve them. So, that is a little bit disappointing in some areas there. But I do think we are going to be able to come up with a recommendation that gives a little bit better handle and a little bit better guideline. The Design Review Committee probably has as much of a difficulty as the Plan Commission because they are seeing these things before we do. We have done an excellent job with our ordinance and controlling what happens in commercial areas and retail areas. We have not done the job that I think we should do for the citizens in the residential areas. We need to continue to work on it and come up with the best recommendation that we can. It is not finished but it is getting close. I think it is going to be well worth the expenditure. So, I would move that we approve Mr. Higbee’s request for $10,000.00 to fund the building standards process. Second by Mr. Kirchoff. Motion carried. Mr. Brandgard said I suspect a good place to find that is in the EDIT fund. Ms. Mitchell said either that or I have to do an additional anyway so I can add it to his budget and keep it in the proper place. Mr. Prince said I think Mr. Kirchoff had some questions about the skate park so I will make myself available for questions. Mr. Kirchoff asked, is Friday the day? Mr. Prince said Friday is not the day. We have a few obstacles that we need to overcome with the operation of the skate park. One, is that somewhere along the line there has been some miss-communication with the number of days it takes to assemble the equipment. Somewhere between two and nine days is the magic day. I was under the impression that it was two days. As the equipment arrived this morning, it was quite obvious that I misheard or was misinformed. The team is scheduled to be in Town in nine days. They think they are going to be in here for a few days shy of that. We still have not signed our insurance document yet but we are moving closer on that working with Mr. Daniel and Mr. Carlucci. We are doing some shopping for our insurance right now, not that insuring the park is going to be a problem at all, insurance is readily available. It is just we have our own opinions about how we would like to run our park. It seems that if !13

you open up the doors and open a park that is unsupervised, there is a lot less hassle to that. We have chosen to supervise our park and operate it according to the best practices that we can find in the field right now. Because of that we are running into some obstacles with waivers and whatnot. So, with those two issues still unresolved it is going to take a few more days. We have only had three people apply for skate park jobs. But that does not bother me because I can go out and find people, the kids. You have to go out and go where they are and I’m prepared to do that. We will get the employees so we are wrestling through those last issues but the park is coming together nicely. Our shelter is coming in and we will be putting it up and putting the finishing touches on the park. I’m sure that you all saw the equipment that was being assembled today. It looks real nice. I went by there before the meeting and there were kids looking through the fence. So, there is no doubt there is a lot of people that want the park opened and we will get it opened for them. One last issue, I want to wait until Mr. Carlucci gets back to discuss this with him, but we proposed the summer operational hours and then we go into fall operational hours, which starts the first day of school. The Plainfield Public Schools start August 13, which is a Tuesday and that is a full day of school for them. I discussed this with Mr. Lydick briefly that our summer schedule will require more employees than our fall schedule. As we get closer and closer to that date, we don’t want to employee twice as many kids as we need and then in a week tell them thanks a lot and hopefully you can come back next summer. That is probably more than you needed to know but those are the issues with the skate park right now. Mr. starts?

Kirchoff

asked,

will

you

be

able

to

open

before

school

Mr. Prince said absolutely. Mr. Ward asked, is the concrete problem resolved? Mr. Prince said yes. Our pad cracked in the middle. I have had several concrete people tell me the guarantees of concrete is as it hardens, it cracks. Ours did and I think that Mr. Belcher would agree that we had a meeting with the contractor and they are drafting a letter to Mr. Belcher taking responsibility for that crack. At the same time they are using an epoxy technology to fix it that they say is going to be better than any repair that they could make. But with that in mind we will take responsibility for the crack. If it does not suit you, they will take the concrete out and replace it. So, what we want to do is give the epoxy a chance. They are telling us that is the preferred way to fix the crack. We believe them and also if there is any repair work that needs to be need, we want to wait until later in the fall when we are thinking about closing the park down. Obviously, we want to get it opened for the kids. So, I think that is under control now. Mr. Brown has been out there a time or two. He met with us too when Mr. Belcher was out there and he went over that crack with a fine tooth comb and pointed out all of the imperfections to the contractor. I went back and checked it out and think it is under control. Chief Anderson said I wanted to mention that Chief Miller and I attended a meeting today with the County Emergency Management. It was over some terrorism funding grant application for equipment for dealing with chemical/biological and terrorism situations. We were notified of the meeting late last week. The meeting was today and we have two days to submit our application so we will be getting together to submit an application. It is equipment that will be distributed based on our certification levels. In our case, Hazmat and also in their case special tactics areas. So, that was the meeting that we attended today and I wanted to mention that. Mr. Lydick said at our last meeting I reported that a firefighter was injured on the job and that he had been out for several days. He had a re-evaluation today at Orthopedics of Indianapolis and I’m glad to report that the doctor signed a release for him to go back to work with no restrictions. So, the issue that we had tabled last month has partially resolved itself with the healing of the shoulder. Mr. Kirchoff made a motion to reopen the issue that we tabled relative to Mr. Carpenter’s request for injury leave. And at the same time that allows us to close the issue since he is able to come back to work. Second by Mr. McPhail. Motion carried. !14

OLD BUSINESS Mr. McPhail said the first issue is I would like to ask if we made any progress on the noise issue? At the last couple of meetings we had citizens in and we were investigating the possibility of a Noise Ordinance or something to help control noise. Does anybody know if we are making any progress? Mr. Daniel said Mr. Carlucci was kind enough to give me 50-75 pages of materials that he collected. It was primarily a group of ordinances from other communities used and some information on the State law. I have gone through most of that and I think I have some idea from Mr. Carlucci and the Council with some of the concerns that they have. So, at least from my standpoint I have some notes and some thoughts that I will be sharing with the Council when Mr. Carlucci gets back with where we should go with that. Mr. Kirchoff said there was an article in the Star. Mr. Daniel said Mr. Tuohy called me some time last week and said that it was his understanding that Plainfield had a Noise Ordinance and I said we don’t. Mr. McPhail said the other old business that I would like to bring up is back in March, and I think we discussed this one time since, Mr. Belcher had submitted a draft to revise our ordinance for user fees for the wastewater treatment system. Did we ever get an ordinance drafted to move that? The draft that he submitted was to increase the EDUs and all of the new stuff going on. As we continue to work on this wastewater treatment plant, it is very obvious that we are currently not collecting enough fees from new users. We really need to try to move this ordinance along. I have kind of lost track where we are on that. I don’t know if Mr. Daniel or Mr. Carlucci knows where we are on that. Mr. Daniel said I don’t. In fact, I’m not sure I have seen a copy of that. I could be wrong. Mr. Belcher, did I get a copy of that? Mr. Belcher said I think I gave it to you. Mr. Daniel said we can go to work and get that prepared. Mr. McPhail said I guess the other issue also relates to the wastewater treatment plant and zoning. Do we have an agreement with the County where we can control that zoning or will we have to go through the County’s zoning? Mr. Daniel said Mr. Carlucci and I had a meeting with Greg Steuerwald on that. In the mean time we have acquired the two properties on the north side of the park. We will bring those into the Town so that resolves that issue. But we did talk to Mr. Steuerwald about the possibility of the County letting us take control of the zoning in the wastewater treatment plant. That has not been resolved to my knowledge. We need to follow up and see what the County will or will not do on that. Mr. McPhail asked, do we need any Council action on that? Mr. Daniel said I don’t think so other than getting a response from Greg Steuerwald on what the County commissioners will do. Mr. McPhail said as the process continues, I don’t know if Mr. Belcher or Mr. Brown has anything to add, but we are getting close to getting ready to make some recommendations. In fact, I think we have a meeting tomorrow morning to look at some other items. We are getting close to moving that process along and those two issues need to be resolved, particularly the issue on the user fees. We really need to get that thing implemented. We have a lot of new ones coming on and we need to collect the proper fees there. Mr. Belcher said I just might add for the Council’s information that there are around 2,000 lots that are either approved or could be constructed on within the next 2-3 year period. Those are the ones that we feel like by amending our Fee Ordinance now we can capture that increase for the new plant project. Just like we tried to offset the cost for the current ratepayers. That is what we are really trying to !15

do and we are trying to match what our true costs are with the folks that are going to be building in Town. Mr. Young said since our last meeting I have given you routine updates on our E-911 800-Megahurst radio system. Our Communications Department and our chiefs have met with MECA and have gone over strategy especially since MECA is starting some forward thinking about the new Midfield Terminal. and about emergency preparedness on the southwest side of their service area. In general, even though there is a lot of details in these reports, the overall is that progress is being made and that as issues are being brought to the floor, they are being addressed in a positive manner. And that, as of this meeting, the money that you have appropriated to make the improvements with the three extra channels we have expended none of that money to date while these problems are being worked. We are getting awful close to starting to reconsider that position. But that position has served us well to this point so we will keep you informed in the future. NEW BUSINESS Mr. Kirchoff said for my birthday I went out and bought me a new bike so I have been spending time riding around Hummel Park, etc. Didn’t we make some kind of arrangement with Mr. Hickam that we patrol that occasionally? What caught my attention is I was riding with my grandson and there was an elderly lady in the back of the park in the wooded area by herself. Do we patrol that at all? Chief Miller said yes. We usually try to patrol it with bicycle patrol. We haven’t been able to do that as much as we would like to do because of manpower shortages. We have some people off on injury leave and, of course, we have an officer that has been activated that was in the reserves. So, we are a little bit short in the number of people in the bike patrol but when we can spare somebody, we try to help them there. Mr. Kirchoff said I was just sensitive to it. I thought she is back in that wooded area by herself so I just wanted to check about that. RESOLUTIONS Mr. Brandgard said we have two resolutions this evening. The first deals with a tax abatement request from Browning Investment Six Points Associates. They submitted a request for a 10-year real property tax abatement for an 812,936 square foot spec building on approximately 45 acres with an estimated cost in land and building of thirteen million dollars. With that I would entertain a motion to approve the reading of Plainfield Town Council Resolution No. 2002-14. A resolution designating an economic revitalization area and qualifying certain real property and improvements for tax abatement. Mr. McPhail made a motion to approve Resolution No. 2002-14. Designating an economic revitalization area for granting a 10-year real property tax abatement to Six Points Associates, Building number three. Second by Mr. Ward. Roll call vote called. Mr. Mr. Mr. Mr. Mr.

Ward – yes McPhail – yes Kirchoff – yes Young – yes Brandgard – yes

5-ayes, 0-opposed, 0-absent.

Motion carried.

Mr. Brandgard said we also have a tax abatement request from Jeco Plastics. They are requesting a personal property tax abatement for manufacturing of equipment for pre-cast illumine molds valued at approximately $50,000.00. Jeco indicated that they would create four additional jobs. I would entertain a motion to approve Plainfield Town Council Resolution No. 2002-15. A resolution designating an economic revitalization area and qualifying certain personal new equipment property and improvements for tax abatement. Mr. Young made a motion to approve Resolution No. 2002-15. A resolution designating an economic revitalization area for the purpose of granting Jeco Plastics an abatement for manufacturing equipment. Second by Mr. Kirchoff. Roll call vote called.

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Mr. Mr. Mr. Mr. Mr.

Ward – yes Kirchoff – yes McPhail – yes Young – yes Brandgard – yes

5-ayes, 0-opposed, 0-absent.

Motion carried.

Mr. McPhail said I would just like to make a comment. As best as I can remember, this is only the second tax abatement that we have issued to a current business. I’m glad that we are able to do that. This is a viable business and has been around Plainfield for a long time. But I believe it is only the second that I know of that has applied for any tax abatement. Mr. Brandgard said I believe that it is the second one for Jeco. Mr. McPhail said I wasn’t around when that happened. Mr. Brandgard said the first tax abatement we gave was to Jeco for equipment. Mr. McPhail said I’m glad to see an ongoing business is taking advantage of a tax abatement. ORDINANCES Mr. Brandgard asked, Ordinance No. 14-2002 can we do this in one reading? Mr. Daniel said yes you can if you are getting an unanimous vote to waive the requirements for the second and third reading. Mr. Brandgard said I would entertain a motion for the first reading of Plainfield Ordinance No. 14-2002. An ordinance authorizing skate park fees, establishing residential requirements and providing a fine for misrepresentation of residency. Mr. McPhail made a motion to approve Ordinance No. 14-2002 on its first reading. An amendment to the Fee and Charges Ordinance. Second by Mr. Ward. Roll call vote called. Mr. Mr. Mr. Mr. Mr.

Ward – yes McPhail – yes Kirchoff – yes Young – yes Brandgard - yes

5-ayes, 0-opposed, 0-absent.

Motion carried.

Mr. Young made a motion to waive the requirement for the second and third reading of Ordinance No. 14-2002. Second by Mr. Kirchoff. Roll call vote called. Mr. Mr. Mr. Mr. Mr.

Ward – yes McPhail – yes Kirchoff – yes Young – yes Brandgard – yes

5-ayes, 0-opposed, 0-absent.

Motion carried.

Mr. Ward made a motion to adopt Ordinance No. 14-2002. The amendment to the Fee and Charges Ordinance. Second by Mr. McPhail. Roll call vote called. Mr. Mr. Mr. Mr. Mr.

Ward – yes McPhail – yes Kirchoff – yes Young – yes Brandgard – yes

5-ayes, 0-opposed, 0-absent.

Motion carried.

Mr. Brandgard said we also have the third reading and adoption of Ordinance No. 12-2002. An ordinance establishing rates and charges for the water works system for the Town of Plainfield effective October 1, 2002. !17

Mr. Young made a motion to approve Ordinance No. 12-2002 on its third reading and adoption. An ordinance establishing rates and charges for the water works system for the Town of Plainfield to be effective October 1, 2002. Second by Mr. Kirchoff. Roll call vote called. Mr. Mr. Mr. Mr. Mr.

Ward – yes McPhail – yes Kirchoff – yes Young – yes Brandgard – yes

5-ayes, 0-opposed, 0-absent. Motion carried. COUNCIL COMMENTS Mr. Kirchoff asked, is there any word on the budget workshops? Mr. Brandgard said I would hope when Mr. Carlucci gets back, he will have a schedule for us. ADJOURNMENT Mr. Kirchoff made a motion to sign the necessary documents and adjourn. Second by Mr. Ward. Motion carried. Meeting adjourned.

_______________________________________ Robin G. Brandgard, President

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