Planning and Zoning Board Meeting At 7:00 PM Meeting Date ...
Chair David Campbell Member Kurt Belsten Member Sherri Quarrie Member Terry Williams Member/School Board Representative Christian Lindbaek
Town Manager Timothy Day Town Clerk Gwen Peirce Building Official Rob Perry Town Planner Corey O’Gorman Town Attorney Cliff Repperger, Jr.
The Planning & Zoning Board will conduct a
Planning and Zoning Board Meeting At 7:00 PM To address the item(s) below.
Meeting Date: Tuesday, June 7, 2016 Meeting Location: Community Center - 509 Ocean Avenue Notice: Board discussion and possible action may occur during any Board Meeting. The following sections of the Agenda are always subject to such discussion and possible action without further motion by the Commission: Public Hearings, Old Business, and New Business. The public is advised that members of the Town Commission may be in attendance and participate in proceedings of the board. Attorney General Opinions (AGO) AGO 91-95, AGO 98-14, AGO 2000-68. PURSUANT TO SECTION 286.0105, FLORIDA STATUTES, THE TOWN HEREBY ADVISES THE PUBLIC THAT: In order to appeal any decision made at this meeting, you will need a verbatim transcript of the proceedings. It will be your responsibility to ensure such a record is made. Such person must provide a method for recording the proceedings verbatim as the Town does not do so. In accordance with the Americans with Disability Act and Section 286.26, Florida Statutes, persons needing special accommodations for this meeting shall, at least 5 days prior to the meeting, contact the Office of the Town Clerk at (321) 724-5860 or Florida Relay System at 711.
I.
CALL TO ORDER
II.
ROLL CALL
III.
APPROVAL OF MINUTES A. May 3, 2016 Planning and Zoning Board Minutes
IV.
PUBLIC HEARINGS None Scheduled
V.
NEW BUSINESS A. Site Plan Review for 520 Sunset Boulevard, Melbourne Beach, FL
VI.
OLD BUSINESS A. Draft Development Processing Administrative Procedures and Application B. LDC Review
VII.
PUBLIC COMMENT (Please limit comments to items that are not on the agenda)
VIII. REPORTS: TOWN MANAGER AND TOWN ATTORNEY IX.
ITEMS TO BE ADDED TO THE AGENDA FOR FUTURE MEETINGS
X.
ADJOURNMENT
Chair David Campbell Member Kurt Belsten Member Sherri Quarrie Member Terry Williams Member/School Board Representative Christian Lindbaek
Town Manager Timothy Day Town Clerk Gwen Peirce Building Official Rob Perry Town Planner Corey O’Gorman Town Attorney Cliff Repperger, Jr.
DRAFT MINUTES The Planning & Zoning Board conducted a
Planning and Zoning Board Meeting At 7:00 PM Meeting Date: Tuesday, May 3, 2016 Meeting Location: Community Center - 509 Ocean Avenue
I.
CALL TO ORDER Chairman Campbell called the meeting to order at 7:03 p.m.
II.
ROLL CALL Present: Chairman David Campbell Member Kurt Belsten Member April Evans Member Sherri Quarrie Member Terry Williams
Staff Present: Town Manager Timothy Day Town Clerk Gwen Peirce Building Official Rob Perry Town Attorney Cliff Repperger, Jr
Absent: Member Christian Lindbaek III.
APPROVAL OF MINUTES A. April 5, 2016 Planning and Zoning Board Minutes Chairman Campbell noted that in Item IV.A.3 and IV.A.4, the word “during” should be changed to “after”. Member Belsten moved to approve the April 5, 2016 Planning and Zoning Board Minutes as amended; seconded by Member Williams. Motion passed 5-0.
IV.
PUBLIC HEARINGS None Scheduled
V.
NEW BUSINESS A. Site Plan Review for 700 Atlantic Street, Melbourne Beach, FL This project is for a single family residential dwelling. There was a discussion regarding the lack of size limitations on accessory structures. Chairman Campbell noted that the site plan meets the lot coverage, height and setback requirements. Member Belsten moved to approve the site plan for 700 Atlantic Avenue; seconded by Member Williams. Motion passed 5-0.
2
B. Site Plan Review for 404 Hibiscus Trail, Melbourne Beach, FL Chair Campbell brought up the fact that Item #4 on the Site Plan Review states that it’s a one-story house, which is not the case. There was a discussion regarding the lot coverage and footprint calculations for the project. Chair Campbell stated that under Item #3, the lot coverage per plan should be “21.7%” rather than “12.5%” and the Footprint of Primary Structure should be “5,517 sq. ft.” rather than “3,185 sq. ft.” Member Williams moved to approve the site plan for 404 Hibiscus Trail with the record reflecting the two minor changes on the Site Plan Review; seconded by Member Belsten. Motion passed 5-0. C. Draft Development Application
Processing
Administrative
Procedures
and
Chair Campbell expressed concern over potential confusion about including requirements for land use, special exceptions, variances, single family development, etc. all on one sheet. Building Official Perry stated that he brought this document forward for the Board to review and make whatever changes are necessary. Member Williams stated that the packet should include the Town Hall phone number. Building Official Perry requested that all the Board members keep the document and make notes and the Board will review it on the next month’s agenda. VI.
OLD BUSINESS A. LDC Review A discussion ensued regarding the proposed revision of changing lowercase “town” to uppercase “Town.” The consensus of the Board is to research whether or not there would be a significant amount of money involved in the codification for those proposed changes. Member Williams spoke regarding a proposed change on page 4 of the March 1, 2016 version regarding the definition of “Automotive Repair Facilities.” The consensus of the Board is to include her proposed change on a list of “maybe” changes.
3
The Board members requested the following revisions to the March 1, 2016 version of the Land Development Code:
Page 13: Definitions – fence definition – “A” should not be deleted. Page 26: Definitions – Sand dunes – should be on its own line. Page 28: Definitions – “Feathered flag sign” should be inserted. Page 30: Definitions – “Substantially Redeveloped” – Delete entirely. Page 70: §4A-20 (c)(1), (c)(2), and (c)(3) – change mph to 150, 160, 170. Page 76: §4A-63 – three asterisks should be deleted. Page 86: §4A-123 (a)(3) Major structures – wind speed zone should be 160 miles per hour. Pages 92 – 128: §4A-170 – §4A-238 – use language that is in the current code section, except change “provide” to “provided” on page 107 (§4A-183). Page 131: §5A-6 Variances – should have (a) before the first section. Page 148: In chart, “1-RS, 2-RS, AND 3 RS, SINGLE FAMILY RESIDENTIAL DEVELOPMENT ZONING CRITERIA” – under (2), after “lots” – add “less than 90’ in width”. Page 173: § 7A-38; after chart, Section (2) after “lots” – add “less than 90’ in width’ Page 175: § 7A-38 (i) – replace “sixe” with “six”. Page 183: § 7A-50 (e) – replace “P&Z” with “Planning and Zoning Board” Page 222: §7A-87 – re-insert language from the November 2014 version (from page 219). Make sure index numbers line up with page numbers
The consensus of the Board is to request the new version to show underline and strikethrough with no color and no comments and for it to be printed in black and white. The new version should be distributed to the Board and added to the June agenda. VII.
PUBLIC COMMENT None
VIII. REPORTS: TOWN MANAGER AND TOWN ATTORNEY IX.
ITEMS TO BE ADDED TO THE AGENDA FOR FUTURE MEETINGS The following item was added to the June agenda: “Grandfathering” of zone 8B structures 4
Board member Williams inquired about the necessity of the School Board member being a voting member of the Board. The Board discussed the background of the School Board member being appointed. Town Manager Day discussed the fact the School Board is having difficulty with getting their appointees to attend the meetings. Board member Williams explained that she brought up the matter because the current School Board member has missed several meetings, and it’s important for consistency on the Planning & Zoning Board. The Board agreed by consensus that the Town Commission would be the appropriate body to make the decision of whether or not the School Board member should be a voting member. Town Attorney Repperger explained that it is not legally required for the School Board member to be a voting member. X.
ADJOURNMENT Member Belsten moved to adjourn; seconded by Member Evans. Motion passed 5-0. The meeting adjourned at 8:38 p.m.
_______________________________ David Campbell, Chairman
______________________________ Gwen Peirce, CMC, Town Clerk
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Town Manager Timothy Day Town Clerk Gwen Peirce Building Official Rob Perry Town Planner Corey O’Gorman Town Attorney Cliff Repperger, Jr.
The Planning & Zoning Board will conduct a
Planning and Zoning Board Meeting At 7:00 PM To address the item(s) below.
Meeting Date: Tuesday, June 7, 2016 Meeting Location: Community Center - 509 Ocean Avenue Notice: Board discussion and possible action may occur during any Board Meeting. The following sections of the Agenda are always subject to such discussion and possible action without further motion by the Commission: Public Hearings, Old Business, and New Business. The public is advised that members of the Town Commission may be in attendance and participate in proceedings of the board. Attorney General Opinions (AGO) AGO 91-95, AGO 98-14, AGO 2000-68. PURSUANT TO SECTION 286.0105, FLORIDA STATUTES, THE TOWN HEREBY ADVISES THE PUBLIC THAT: In order to appeal any decision made at this meeting, you will need a verbatim transcript of the proceedings. It will be your responsibility to ensure such a record is made. Such person must provide a method for recording the proceedings verbatim as the Town does not do so. In accordance with the Americans with Disability Act and Section 286.26, Florida Statutes, persons needing special accommodations for this meeting shall, at least 5 days prior to the meeting, contact the Office of the Town Clerk at (321) 724-5860 or Florida Relay System at 711.
I.
CALL TO ORDER
II.
ROLL CALL
III.
APPROVAL OF MINUTES A. May 3, 2016 Planning and Zoning Board Minutes
IV.
PUBLIC HEARINGS None Scheduled
V.
NEW BUSINESS A. Site Plan Review for 520 Sunset Boulevard, Melbourne Beach, FL
VI.
OLD BUSINESS A. Draft Development Processing Administrative Procedures and Application B. LDC Review
VII.
PUBLIC COMMENT (Please limit comments to items that are not on the agenda)
VIII. REPORTS: TOWN MANAGER AND TOWN ATTORNEY IX.
ITEMS TO BE ADDED TO THE AGENDA FOR FUTURE MEETINGS
X.
ADJOURNMENT
Chair David Campbell Member Kurt Belsten Member Sherri Quarrie Member Terry Williams Member/School Board Representative Christian Lindbaek
Town Manager Timothy Day Town Clerk Gwen Peirce Building Official Rob Perry Town Planner Corey O’Gorman Town Attorney Cliff Repperger, Jr.
DRAFT MINUTES The Planning & Zoning Board conducted a
Planning and Zoning Board Meeting At 7:00 PM Meeting Date: Tuesday, May 3, 2016 Meeting Location: Community Center - 509 Ocean Avenue
I.
CALL TO ORDER Chairman Campbell called the meeting to order at 7:03 p.m.
II.
ROLL CALL Present: Chairman David Campbell Member Kurt Belsten Member April Evans Member Sherri Quarrie Member Terry Williams
Staff Present: Town Manager Timothy Day Town Clerk Gwen Peirce Building Official Rob Perry Town Attorney Cliff Repperger, Jr
Absent: Member Christian Lindbaek III.
APPROVAL OF MINUTES A. April 5, 2016 Planning and Zoning Board Minutes Chairman Campbell noted that in Item IV.A.3 and IV.A.4, the word “during” should be changed to “after”. Member Belsten moved to approve the April 5, 2016 Planning and Zoning Board Minutes as amended; seconded by Member Williams. Motion passed 5-0.
IV.
PUBLIC HEARINGS None Scheduled
V.
NEW BUSINESS A. Site Plan Review for 700 Atlantic Street, Melbourne Beach, FL This project is for a single family residential dwelling. There was a discussion regarding the lack of size limitations on accessory structures. Chairman Campbell noted that the site plan meets the lot coverage, height and setback requirements. Member Belsten moved to approve the site plan for 700 Atlantic Avenue; seconded by Member Williams. Motion passed 5-0.
2
B. Site Plan Review for 404 Hibiscus Trail, Melbourne Beach, FL Chair Campbell brought up the fact that Item #4 on the Site Plan Review states that it’s a one-story house, which is not the case. There was a discussion regarding the lot coverage and footprint calculations for the project. Chair Campbell stated that under Item #3, the lot coverage per plan should be “21.7%” rather than “12.5%” and the Footprint of Primary Structure should be “5,517 sq. ft.” rather than “3,185 sq. ft.” Member Williams moved to approve the site plan for 404 Hibiscus Trail with the record reflecting the two minor changes on the Site Plan Review; seconded by Member Belsten. Motion passed 5-0. C. Draft Development Application
Processing
Administrative
Procedures
and
Chair Campbell expressed concern over potential confusion about including requirements for land use, special exceptions, variances, single family development, etc. all on one sheet. Building Official Perry stated that he brought this document forward for the Board to review and make whatever changes are necessary. Member Williams stated that the packet should include the Town Hall phone number. Building Official Perry requested that all the Board members keep the document and make notes and the Board will review it on the next month’s agenda. VI.
OLD BUSINESS A. LDC Review A discussion ensued regarding the proposed revision of changing lowercase “town” to uppercase “Town.” The consensus of the Board is to research whether or not there would be a significant amount of money involved in the codification for those proposed changes. Member Williams spoke regarding a proposed change on page 4 of the March 1, 2016 version regarding the definition of “Automotive Repair Facilities.” The consensus of the Board is to include her proposed change on a list of “maybe” changes.
3
The Board members requested the following revisions to the March 1, 2016 version of the Land Development Code:
Page 13: Definitions – fence definition – “A” should not be deleted. Page 26: Definitions – Sand dunes – should be on its own line. Page 28: Definitions – “Feathered flag sign” should be inserted. Page 30: Definitions – “Substantially Redeveloped” – Delete entirely. Page 70: §4A-20 (c)(1), (c)(2), and (c)(3) – change mph to 150, 160, 170. Page 76: §4A-63 – three asterisks should be deleted. Page 86: §4A-123 (a)(3) Major structures – wind speed zone should be 160 miles per hour. Pages 92 – 128: §4A-170 – §4A-238 – use language that is in the current code section, except change “provide” to “provided” on page 107 (§4A-183). Page 131: §5A-6 Variances – should have (a) before the first section. Page 148: In chart, “1-RS, 2-RS, AND 3 RS, SINGLE FAMILY RESIDENTIAL DEVELOPMENT ZONING CRITERIA” – under (2), after “lots” – add “less than 90’ in width”. Page 173: § 7A-38; after chart, Section (2) after “lots” – add “less than 90’ in width’ Page 175: § 7A-38 (i) – replace “sixe” with “six”. Page 183: § 7A-50 (e) – replace “P&Z” with “Planning and Zoning Board” Page 222: §7A-87 – re-insert language from the November 2014 version (from page 219). Make sure index numbers line up with page numbers
The consensus of the Board is to request the new version to show underline and strikethrough with no color and no comments and for it to be printed in black and white. The new version should be distributed to the Board and added to the June agenda. VII.
PUBLIC COMMENT None
VIII. REPORTS: TOWN MANAGER AND TOWN ATTORNEY IX.
ITEMS TO BE ADDED TO THE AGENDA FOR FUTURE MEETINGS The following item was added to the June agenda: “Grandfathering” of zone 8B structures 4
Board member Williams inquired about the necessity of the School Board member being a voting member of the Board. The Board discussed the background of the School Board member being appointed. Town Manager Day discussed the fact the School Board is having difficulty with getting their appointees to attend the meetings. Board member Williams explained that she brought up the matter because the current School Board member has missed several meetings, and it’s important for consistency on the Planning & Zoning Board. The Board agreed by consensus that the Town Commission would be the appropriate body to make the decision of whether or not the School Board member should be a voting member. Town Attorney Repperger explained that it is not legally required for the School Board member to be a voting member. X.
ADJOURNMENT Member Belsten moved to adjourn; seconded by Member Evans. Motion passed 5-0. The meeting adjourned at 8:38 p.m.
_______________________________ David Campbell, Chairman
______________________________ Gwen Peirce, CMC, Town Clerk
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