PLSHA By-laws
PRIOR LAKE SAVAGE HOCKEY ASSOCIATION MARCH 2016
PLSHA By-laws 1
Table of Contents ARTICLE I
-
MEMBERSHIP
Page 3
ARTICLE II -
PLSHA BOARD
Page 4
ARTICLE III -
COMMITTEES
Page 7
ARTICLE IV -
HOCKEY RULES Page 8
ARTICLE V -
PROCEDURES
Page 9
ARTICLE VI -
GOVERANCE
Page 9
2
ARTICLE I – MEMBERSHIP SECTION 1 – QUALIFICATIONS Any player for whom registration fees have been paid, and for whom ice fees, fundraising responsibilities and any other fees required of by the Prior Lake Hockey Association (henceforth named PLSHA) shall be considered a player in good standing. Any parent or guardian of a player in good standing is considered a member in good standing. In addition, any community member who is an active volunteer or paid contractor (as determined by the PLSHA Board), within PLSHA can and will be noted as a member of PLSHA. Members who are not current with their ice fees as specified by PLSHA shall be considered members in good standing, only if appropriate arrangements for payment have been made and documented in writing. Any player, parent or coach who has received a disciplinary penalty from USA Hockey, Minnesota Hockey, and Minnesota Hockey District or PLSHA for “Code of Conduct” violations may be disqualified as a PLSHA member in good standing by the PLSHA Board, and the player may not be granted a waiver to another Association if the PLSHA Board reaches that decision
SECTION 2 – MEMBERSHIP The annual membership period shall commence on the date of hockey registration for the current season and run to the close of registration fee the next season. Membership shall be considered continuous from year to year until there is a failure to register for the season in that year.
SECTION 3 – VOTING RIGHTS OF MEMBERSHIP Each member in good standing (as defined in Article1, Section 1) is entitled to one vote per issue at generals meeting of PLSHA, including the annual meeting, provided such member is at least 18 years of age. No proxy votes will be recognized or counted. PLSHA membership voting rights do not extend to monthly PLSHA Board meetings, other than on items involving PLSHA gambling matters. Items and approvals on gambling issues shall be open to voting to any PLSHA members in attendance.
SECTION 4 – MEETINGS There shall be an annual meeting of the PLSHA membership each year scheduled between March 15 and April 30. The PLSHA Board will announce the date, time, place and agenda of the meeting 15 days prior to the meeting. The annual meeting shall elect new members of the PLSHA Board and shall transact such business as may properly come before the membership.
Special general meetings of the members of the PLSHA for any purposes may be called by the majority of the PLSHA Board or by a petition signed by the 1/3 of the membership. Notice of such general meetings shall be posted on the PLSHA website, in the local newspaper and via E-mail notification to the membership at least 10 days prior to the meeting.
3
ARTICLE II – PLSHA BOARD SECTION 1 – STRUCTURE The PLSHA governing structure consists of a Board of Directors. The PLSHA Board of Directors will be comprised of four Board Officers as named in Article II, Section 2 and five additional Board Members, New PLSHA Board Members will be elected each year at the annual meeting to fill expired or resigned PLSHA Board positions. The past President shall reside as a senior advisor for a period of one year after they leave the board.
SECTION 2 – BOARD OFFICERS Board Officers of the PLSHA Executive Board shall consist of the President, Vice President, Secretary and Treasurer. These Officers shall be members of the PLSHA Board.
SECTION 3 – NOMINATIONS Any PLSHA member in good standing is eligible to be nominated or to run for an open position on the PLSHA Board of Directors. The PLSHA Board of Directors nominees shall be voted upon by the membership at the annual meeting April.
SECTION 4 – ELECTION OF THE PLSHA BOARD The PLSHA Executive Board shall conduct association membership voting at the annual meeting April. New PLSHA Board nominees shall be voted upon by the membership at the annual meeting. The PLSHA Board shall elect Board Officers at the first meeting of the new PLSHA Board following the annual meeting of the Association.
SECTION 5 – PLSHA BOARD ATTENDANCE Any member of the PLSHA Board, who misses three Board Meetings during the registration year, may be asked by the PLSHA Board to resign their position as a board member.
SECTION 6 – BOARD MEMEBERS TERMS AND VACANCIES PLSHA Board Members will be elected to the two-year terms. Responsibilities will be determined and will be consistent with the needs of the association, the PLSHA Board and the Board Members skills and interests. The term will begin immediately following the annual meeting in which they are elected. Officers of the PLSHA Board shall serve as an Officer for the period of one year beginning immediately after adjournment of the meeting at which they are elected, but may be re-elected as an Officer in subsequent years if they remain on the PLSHA Board. In the event there are no candidates for any open Board position at the Annual Association Meeting, the Board shall fill the open position by a majority vote of the Board within 60 days of the annual meeting. Such appointment will be in effect for a two-year term. In the event of an open position on the PLSHA Board due to resignations or release of a board member, the position will be open to the members of the Association for filing. The PLSHA Board shall fill any vacancy of the PLSHA Board through appointment by a majority vote of the Board within 60 days of the resignation. Such appointments would be in effect until the next annual meeting of the PLSHA membership, at which point the positions will be open to be filled for a new two year term. If an Officer resigns, a replacement will be voted on by the PLSHA Board to serve until the next scheduled meeting in which Board of Directors are elected.
4
SECTION 7 – BOARD POWER AND DUTIES President PLSHA Board – The President, as an Officer, shall be elected by the Board, and as such will serve in this capacity as outlined in Article II, Section 6. The President shall preside at all membership meetings and meetings of the Board. The President shall take direct charge and assume responsibility in the supervision of the business of the PLSHA and may delegate such duties as may be necessary to execute his/her responsibilities. In addition, he/she may appoint committee chairpersons with the consent of the Board. The President may cosign legal documents of PLSHA along with one other officer. The President will assume any additional responsibilities as delegated by the Board. The President is also the Chair of the Governance Committee and will act as the District Representative to the Minnesota Amateur Hockey Association. Vice -President PLSHA Board – The Vice-President, as an Officer, shall be elected by the Board as outlined in Article II, Section 6. The Vice President shall preside in the absence of the President and at such times perform the duties of the office of the President. He/she may also cosign legal documents along with one other officer. The Vice President will assume additional responsibilities as delegated by the President and/or Board. Secretary PLSHA Board – The Secretary, as an Officer, shall be elected by the Board as outline in Article II, Section 6. The Secretary shall keep an accurate record of the proceedings of all meetings including regular PLSHA Board meetings, and special meetings. The Secretary shall hold the official papers of the PLSHA, including the Corporate Charter, Affiliate Agreement, ByLaws and a file of all association meetings. He/she may also cosign legal documents along with one other officer. The Secretary is responsible for notifying all Board Members of meeting schedules. He/she will assume additional responsibilities as delegated by the President and/or Board. The Secretary will also serve on the Governance Committee. Treasurer PLSHA Board – The Treasurer, as an Officer, shall be elected by the Board as outline in Article II, Section 6. The Secretary shall have custody of all funds of PLSHA, shall keep record of receipts and disbursements and shall pay out funds as authorized by the PLSHA Board. The PLSHA Board must approve all expenditures over $50 prior to payment. He/she shall make an oral and/or written report of the receipts and disbursements and current fund balances at each Board meeting and at membership meetings at the request of the President. The Treasurer is responsible to create a projected budget by June 1 for the coming season and to provide an update with actual costs or earned monies at each scheduled board meeting. The Treasurer is responsible to provide the prior tax-year Federal Tax Returns (at present IRS form 990) to the general membership at the annual general membership meeting. The Treasurer shall be responsible for the timely filing of all government reports including reports required by the Internal Revenue Service. He/she will assume additional responsibilities as delegated by the President and/or Board.
The PLSHA Board shall be the general governing body of the Association. The PLSHA Board shall have and will exercise governance powers of the Association. The Board shall require written reports at the monthly Board meetings from officers as are necessary. In addition, the Board shall approve committee chairperson’s appointments made by the President. During intervals between the general meetings of the members of the PLSHA, the Board shall have, and may exercise governance powers of the Association. These powers shall include but are not limited to the management of the business affairs, as well as the enforcement of our Association’s “Code of Conduct” for players, parents and coaches as they represent our Association. Any issue brought to the Board shall be addressed, as the Board shall deems to be in the best interest of the Association and its members. The Board will be responsible for maintaining operating policies related to PLSHA activities.
SECTION 8 – PLSHA BOARD MEETINGS The PLSHA Board shall hold monthly meetings, and additional meetings as called by the President, or upon request by any three members of the Board. These will be held on the first non-holiday Monday of every month at Dakotah beginning at 7 pm. Any revision to these meeting times will be communicated in advance via the website.
5
SECTION 9 – QUORUM A majority of the number of Board Members shall constitute a quorum for the transaction of any association.
SECTION 10 – QUORUM VOTING A majority of the number of Board Members shall constitute a quorum. All issues voted upon shall be decided by a majority of votes cast. Each fully qualified Board member present shall be entitled to cast one vote on each issue.
ARTICLE III – COMMITTEES SECTION 1 – STANDING COMMITTEES There shall be nine standing committees with a board member acting as Chairperson for each committee. As appropriate, the Chairperson will report to the Board with a report on a monthly basis. Committee members are to be recruited by the Committee Chairperson. Such committee members may be a member of the Board or a general member. The standing committees are as follows: 1. 2. 3. 4. 5. 6.
Fundraising/Sponsorships Boys Hockey Development Girls Hockey Development Mite Hockey Development Tournaments & Events Grievance & Discipline
All other positions will be outlined in the Association Operating Policy manual
ARTICLE IV – HOCKEY RULES SECTION 1 – Hockey Rules Minnesota Hockey shall govern all play except as modified by the District or the PLSHA Board.
SECTION 2 – GRIEVANCE & DISCIPLINE The PLSHA Board will have a written disciplinary policy, as described by the “Code of Conduct”, for inappropriate behavior by players, parents and coaches. Each player, parent and coach will be required to sign this “Code of Conduct” prior to the start of the season. The Association will uphold all relevant Minnesota Hockey & USA Hockey rules and guidelines as well as findings made by the District or Minnesota Hockey as a result of any disciplinary or similar hearing. Grievances must be presented in writing to the Grievance & Discipline Committee. Association members, referees or players may present a grievance. Any action needed to address the grievance will be recommended by the Grievance Committee and approved by a majority vote of PLSHA Board. However, any grievance taken directly to the District, Minnesota Hockey or USA Hockey without prior notification of the grievance to the PLSHA Grievance & Disciplinary Committee will be considered and invalid grievance. The player may be suspended until resolution of the grievance. Any recourse to the court system to the court system in
6
any jurisdiction by a member or individual before all the rights and remedies available under the By-Laws of the Association are exhausted, will deem this action, “Conduct detrimental to the best interest of hockey” and will be subject to suspension or expulsion of the member or individual bringing to the court action.
SECTION 3 – GRANTING OF WAIVERS The PLSHA Board will be responsible for granting waivers and shall have a written policy in the PLSHA Policy Manual addressing the criteria and process for granting waivers, consistent with Minnesota Hockey and District Guidelines.
SECTION 4 – PLAYER MOVEMENT The PLSHA Board shall have a written policy Manual addressing the criteria and process for any movement of players outside of the age group as defined by Minnesota Hockey.
SECTION 5 – LEVELS OF PLAY PLSHA will follow the guidelines set forth by Minnesota Hockey and District which it resides as outlined in the Minnesota Hockey handbook. The guideline for this will be maintained and updated within the PLSHA Policy Manual.
ARTICLE V – PROCEDURES SECTION 1 – RULES Robert Rules of Parliamentary Law shall be the authority in the deliberations of this Association.
SECTION 2 – VOTING Voting may be by voice or a show of hands. A ballot must be provided if requested by any one Board Member voting at a Board meeting or any ten members voting at a meeting of the general membership.
SECTION 3 – FINANCIAL AID PLSHA will consider assisting families each year in need of a partial scholarship. This will only be done upon written request of the family and upon the family meeting specific criteria outlined under separate cover to the family and after approval by the Board. The assistance, if approved, may include reimbursement for registration, ice fees for practices/games, but will generally not include any expenses associated with travel, equipment or other expenses incurred through the normal course of a season. The required information supporting the families’ requests will be held in strict confidence by the Board.
ARTICLE VI – GOVERNANCE SECTION 1 – AMENDMEENTS TO BYLAWS The By-Laws of the PLSHA may be amended only at the annual meeting of the general membership of the Association by a 2/3 majority vote of the members in attendance who are eligible to vote. Members must be present to vote. Votes by proxy will not be allowed.
A change to the By-Laws may be proposed by any member (The Sponsor) by presenting a written proposal to the Governance Committee by January 1 (in advance of the annual meeting) accompanied by a petition signed by 50 7
members in good standing. The Governance Committee will assist the sponsor and shall determine the format of the proposed amendment form to the general membership at the next Annual meeting. All proposed amendments must be made available to the general membership no later than 15 days prior to the annual meeting. All proposed amendments shall be posted on the PLSHA website and be made available via E-mail to any member requesting such. SECTION 2 – AMENDMEENTS TO POLICIES PLSHA from time to time may amend the operating policies that are set forth in the PLSHA Operating Policy Manual. Operating policies may be changed by a simple majority vote of the PLSHA Board. The PLSHA Board will make every attempt to post notification of prospective policy changes on the website 30 days in advance of the regularly scheduled monthly meeting at which the policy change will be voted on.
SECTION 3 – DISSOLUSION CLAUSE In the event of PLSHA being dissolved, the amount of assets that remains, if any, after such dissolution and the satisfaction of all debts and liabilities shall be transferred to another organization with similar purposed which is not carried on for the profit or gain of its individual members. Such organization shall be selected by the then standing board of directors
8
PLSHA By-laws 1
Table of Contents ARTICLE I
-
MEMBERSHIP
Page 3
ARTICLE II -
PLSHA BOARD
Page 4
ARTICLE III -
COMMITTEES
Page 7
ARTICLE IV -
HOCKEY RULES Page 8
ARTICLE V -
PROCEDURES
Page 9
ARTICLE VI -
GOVERANCE
Page 9
2
ARTICLE I – MEMBERSHIP SECTION 1 – QUALIFICATIONS Any player for whom registration fees have been paid, and for whom ice fees, fundraising responsibilities and any other fees required of by the Prior Lake Hockey Association (henceforth named PLSHA) shall be considered a player in good standing. Any parent or guardian of a player in good standing is considered a member in good standing. In addition, any community member who is an active volunteer or paid contractor (as determined by the PLSHA Board), within PLSHA can and will be noted as a member of PLSHA. Members who are not current with their ice fees as specified by PLSHA shall be considered members in good standing, only if appropriate arrangements for payment have been made and documented in writing. Any player, parent or coach who has received a disciplinary penalty from USA Hockey, Minnesota Hockey, and Minnesota Hockey District or PLSHA for “Code of Conduct” violations may be disqualified as a PLSHA member in good standing by the PLSHA Board, and the player may not be granted a waiver to another Association if the PLSHA Board reaches that decision
SECTION 2 – MEMBERSHIP The annual membership period shall commence on the date of hockey registration for the current season and run to the close of registration fee the next season. Membership shall be considered continuous from year to year until there is a failure to register for the season in that year.
SECTION 3 – VOTING RIGHTS OF MEMBERSHIP Each member in good standing (as defined in Article1, Section 1) is entitled to one vote per issue at generals meeting of PLSHA, including the annual meeting, provided such member is at least 18 years of age. No proxy votes will be recognized or counted. PLSHA membership voting rights do not extend to monthly PLSHA Board meetings, other than on items involving PLSHA gambling matters. Items and approvals on gambling issues shall be open to voting to any PLSHA members in attendance.
SECTION 4 – MEETINGS There shall be an annual meeting of the PLSHA membership each year scheduled between March 15 and April 30. The PLSHA Board will announce the date, time, place and agenda of the meeting 15 days prior to the meeting. The annual meeting shall elect new members of the PLSHA Board and shall transact such business as may properly come before the membership.
Special general meetings of the members of the PLSHA for any purposes may be called by the majority of the PLSHA Board or by a petition signed by the 1/3 of the membership. Notice of such general meetings shall be posted on the PLSHA website, in the local newspaper and via E-mail notification to the membership at least 10 days prior to the meeting.
3
ARTICLE II – PLSHA BOARD SECTION 1 – STRUCTURE The PLSHA governing structure consists of a Board of Directors. The PLSHA Board of Directors will be comprised of four Board Officers as named in Article II, Section 2 and five additional Board Members, New PLSHA Board Members will be elected each year at the annual meeting to fill expired or resigned PLSHA Board positions. The past President shall reside as a senior advisor for a period of one year after they leave the board.
SECTION 2 – BOARD OFFICERS Board Officers of the PLSHA Executive Board shall consist of the President, Vice President, Secretary and Treasurer. These Officers shall be members of the PLSHA Board.
SECTION 3 – NOMINATIONS Any PLSHA member in good standing is eligible to be nominated or to run for an open position on the PLSHA Board of Directors. The PLSHA Board of Directors nominees shall be voted upon by the membership at the annual meeting April.
SECTION 4 – ELECTION OF THE PLSHA BOARD The PLSHA Executive Board shall conduct association membership voting at the annual meeting April. New PLSHA Board nominees shall be voted upon by the membership at the annual meeting. The PLSHA Board shall elect Board Officers at the first meeting of the new PLSHA Board following the annual meeting of the Association.
SECTION 5 – PLSHA BOARD ATTENDANCE Any member of the PLSHA Board, who misses three Board Meetings during the registration year, may be asked by the PLSHA Board to resign their position as a board member.
SECTION 6 – BOARD MEMEBERS TERMS AND VACANCIES PLSHA Board Members will be elected to the two-year terms. Responsibilities will be determined and will be consistent with the needs of the association, the PLSHA Board and the Board Members skills and interests. The term will begin immediately following the annual meeting in which they are elected. Officers of the PLSHA Board shall serve as an Officer for the period of one year beginning immediately after adjournment of the meeting at which they are elected, but may be re-elected as an Officer in subsequent years if they remain on the PLSHA Board. In the event there are no candidates for any open Board position at the Annual Association Meeting, the Board shall fill the open position by a majority vote of the Board within 60 days of the annual meeting. Such appointment will be in effect for a two-year term. In the event of an open position on the PLSHA Board due to resignations or release of a board member, the position will be open to the members of the Association for filing. The PLSHA Board shall fill any vacancy of the PLSHA Board through appointment by a majority vote of the Board within 60 days of the resignation. Such appointments would be in effect until the next annual meeting of the PLSHA membership, at which point the positions will be open to be filled for a new two year term. If an Officer resigns, a replacement will be voted on by the PLSHA Board to serve until the next scheduled meeting in which Board of Directors are elected.
4
SECTION 7 – BOARD POWER AND DUTIES President PLSHA Board – The President, as an Officer, shall be elected by the Board, and as such will serve in this capacity as outlined in Article II, Section 6. The President shall preside at all membership meetings and meetings of the Board. The President shall take direct charge and assume responsibility in the supervision of the business of the PLSHA and may delegate such duties as may be necessary to execute his/her responsibilities. In addition, he/she may appoint committee chairpersons with the consent of the Board. The President may cosign legal documents of PLSHA along with one other officer. The President will assume any additional responsibilities as delegated by the Board. The President is also the Chair of the Governance Committee and will act as the District Representative to the Minnesota Amateur Hockey Association. Vice -President PLSHA Board – The Vice-President, as an Officer, shall be elected by the Board as outlined in Article II, Section 6. The Vice President shall preside in the absence of the President and at such times perform the duties of the office of the President. He/she may also cosign legal documents along with one other officer. The Vice President will assume additional responsibilities as delegated by the President and/or Board. Secretary PLSHA Board – The Secretary, as an Officer, shall be elected by the Board as outline in Article II, Section 6. The Secretary shall keep an accurate record of the proceedings of all meetings including regular PLSHA Board meetings, and special meetings. The Secretary shall hold the official papers of the PLSHA, including the Corporate Charter, Affiliate Agreement, ByLaws and a file of all association meetings. He/she may also cosign legal documents along with one other officer. The Secretary is responsible for notifying all Board Members of meeting schedules. He/she will assume additional responsibilities as delegated by the President and/or Board. The Secretary will also serve on the Governance Committee. Treasurer PLSHA Board – The Treasurer, as an Officer, shall be elected by the Board as outline in Article II, Section 6. The Secretary shall have custody of all funds of PLSHA, shall keep record of receipts and disbursements and shall pay out funds as authorized by the PLSHA Board. The PLSHA Board must approve all expenditures over $50 prior to payment. He/she shall make an oral and/or written report of the receipts and disbursements and current fund balances at each Board meeting and at membership meetings at the request of the President. The Treasurer is responsible to create a projected budget by June 1 for the coming season and to provide an update with actual costs or earned monies at each scheduled board meeting. The Treasurer is responsible to provide the prior tax-year Federal Tax Returns (at present IRS form 990) to the general membership at the annual general membership meeting. The Treasurer shall be responsible for the timely filing of all government reports including reports required by the Internal Revenue Service. He/she will assume additional responsibilities as delegated by the President and/or Board.
The PLSHA Board shall be the general governing body of the Association. The PLSHA Board shall have and will exercise governance powers of the Association. The Board shall require written reports at the monthly Board meetings from officers as are necessary. In addition, the Board shall approve committee chairperson’s appointments made by the President. During intervals between the general meetings of the members of the PLSHA, the Board shall have, and may exercise governance powers of the Association. These powers shall include but are not limited to the management of the business affairs, as well as the enforcement of our Association’s “Code of Conduct” for players, parents and coaches as they represent our Association. Any issue brought to the Board shall be addressed, as the Board shall deems to be in the best interest of the Association and its members. The Board will be responsible for maintaining operating policies related to PLSHA activities.
SECTION 8 – PLSHA BOARD MEETINGS The PLSHA Board shall hold monthly meetings, and additional meetings as called by the President, or upon request by any three members of the Board. These will be held on the first non-holiday Monday of every month at Dakotah beginning at 7 pm. Any revision to these meeting times will be communicated in advance via the website.
5
SECTION 9 – QUORUM A majority of the number of Board Members shall constitute a quorum for the transaction of any association.
SECTION 10 – QUORUM VOTING A majority of the number of Board Members shall constitute a quorum. All issues voted upon shall be decided by a majority of votes cast. Each fully qualified Board member present shall be entitled to cast one vote on each issue.
ARTICLE III – COMMITTEES SECTION 1 – STANDING COMMITTEES There shall be nine standing committees with a board member acting as Chairperson for each committee. As appropriate, the Chairperson will report to the Board with a report on a monthly basis. Committee members are to be recruited by the Committee Chairperson. Such committee members may be a member of the Board or a general member. The standing committees are as follows: 1. 2. 3. 4. 5. 6.
Fundraising/Sponsorships Boys Hockey Development Girls Hockey Development Mite Hockey Development Tournaments & Events Grievance & Discipline
All other positions will be outlined in the Association Operating Policy manual
ARTICLE IV – HOCKEY RULES SECTION 1 – Hockey Rules Minnesota Hockey shall govern all play except as modified by the District or the PLSHA Board.
SECTION 2 – GRIEVANCE & DISCIPLINE The PLSHA Board will have a written disciplinary policy, as described by the “Code of Conduct”, for inappropriate behavior by players, parents and coaches. Each player, parent and coach will be required to sign this “Code of Conduct” prior to the start of the season. The Association will uphold all relevant Minnesota Hockey & USA Hockey rules and guidelines as well as findings made by the District or Minnesota Hockey as a result of any disciplinary or similar hearing. Grievances must be presented in writing to the Grievance & Discipline Committee. Association members, referees or players may present a grievance. Any action needed to address the grievance will be recommended by the Grievance Committee and approved by a majority vote of PLSHA Board. However, any grievance taken directly to the District, Minnesota Hockey or USA Hockey without prior notification of the grievance to the PLSHA Grievance & Disciplinary Committee will be considered and invalid grievance. The player may be suspended until resolution of the grievance. Any recourse to the court system to the court system in
6
any jurisdiction by a member or individual before all the rights and remedies available under the By-Laws of the Association are exhausted, will deem this action, “Conduct detrimental to the best interest of hockey” and will be subject to suspension or expulsion of the member or individual bringing to the court action.
SECTION 3 – GRANTING OF WAIVERS The PLSHA Board will be responsible for granting waivers and shall have a written policy in the PLSHA Policy Manual addressing the criteria and process for granting waivers, consistent with Minnesota Hockey and District Guidelines.
SECTION 4 – PLAYER MOVEMENT The PLSHA Board shall have a written policy Manual addressing the criteria and process for any movement of players outside of the age group as defined by Minnesota Hockey.
SECTION 5 – LEVELS OF PLAY PLSHA will follow the guidelines set forth by Minnesota Hockey and District which it resides as outlined in the Minnesota Hockey handbook. The guideline for this will be maintained and updated within the PLSHA Policy Manual.
ARTICLE V – PROCEDURES SECTION 1 – RULES Robert Rules of Parliamentary Law shall be the authority in the deliberations of this Association.
SECTION 2 – VOTING Voting may be by voice or a show of hands. A ballot must be provided if requested by any one Board Member voting at a Board meeting or any ten members voting at a meeting of the general membership.
SECTION 3 – FINANCIAL AID PLSHA will consider assisting families each year in need of a partial scholarship. This will only be done upon written request of the family and upon the family meeting specific criteria outlined under separate cover to the family and after approval by the Board. The assistance, if approved, may include reimbursement for registration, ice fees for practices/games, but will generally not include any expenses associated with travel, equipment or other expenses incurred through the normal course of a season. The required information supporting the families’ requests will be held in strict confidence by the Board.
ARTICLE VI – GOVERNANCE SECTION 1 – AMENDMEENTS TO BYLAWS The By-Laws of the PLSHA may be amended only at the annual meeting of the general membership of the Association by a 2/3 majority vote of the members in attendance who are eligible to vote. Members must be present to vote. Votes by proxy will not be allowed.
A change to the By-Laws may be proposed by any member (The Sponsor) by presenting a written proposal to the Governance Committee by January 1 (in advance of the annual meeting) accompanied by a petition signed by 50 7
members in good standing. The Governance Committee will assist the sponsor and shall determine the format of the proposed amendment form to the general membership at the next Annual meeting. All proposed amendments must be made available to the general membership no later than 15 days prior to the annual meeting. All proposed amendments shall be posted on the PLSHA website and be made available via E-mail to any member requesting such. SECTION 2 – AMENDMEENTS TO POLICIES PLSHA from time to time may amend the operating policies that are set forth in the PLSHA Operating Policy Manual. Operating policies may be changed by a simple majority vote of the PLSHA Board. The PLSHA Board will make every attempt to post notification of prospective policy changes on the website 30 days in advance of the regularly scheduled monthly meeting at which the policy change will be voted on.
SECTION 3 – DISSOLUSION CLAUSE In the event of PLSHA being dissolved, the amount of assets that remains, if any, after such dissolution and the satisfaction of all debts and liabilities shall be transferred to another organization with similar purposed which is not carried on for the profit or gain of its individual members. Such organization shall be selected by the then standing board of directors
8
