Portage Junior Miss Softball, Inc. General Rules and Regulations ...
Portage Junior Miss Softball, Inc. General Rules and Regulations 2016 Season The follow special rules and regulations shall apply to all in-town league and division play within the Portage Junior Miss Softball, Inc. All other rules and regulations shall be in accordance with the current official N.S.A. Rules Book. Table of Contents Section 1
Registration and Eligibility
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Section 2
Code of Conduct A. PJM “Code of Conduct” Acknowledgement B. Disciplinary Action
3 3 3
Section 3
Managers/Coaches Responsibilities A. Keeping Order in the League B. Manager Selection C. Manager Expectations
4 4 4-5 5
Section 4
Player/Team Responsibilities A. Team Responsibilities B. Uniforms
6 6 6
Section 5
Teams Draft & Practices A. Player Drafts B. Open Draw C. Practice Dates and Times
6 6 7 7
Section 6
Scheduling and Rescheduling A. Scheduling/Rescheduling B. Make-up Games
8 8 8
Section 7
Weather Safety Guidelines
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Section 8
League Standings A. Standings B. Awards
8 8 8
Section 9
Concession Stand/ Umpires A. Concession Stand B. Umpires
8 8 9
Section 10
All Stars A. All Star Teams B. All Star Managers
9 9-10 10
Section 11
Board of Director Position Definitions
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Section 1 Registration and Eligibility 1. Players can reside anywhere within the State of Indiana to register and play for PJM. 2. Registration member fees and fundraising fees will be set and voted upon by the PJM Board on an annual basis. 3. No refunds will be given after player drafts. 4. All ages are as of December 31st of the prior calendar year except Little Tykes. 5. The Board will review/approve/deny all Hardship applications on an individual basis. All hardship cases are required to fill out a form requesting assistance, if approved, parents are required to volunteer a minimal of 10 hours in the concession stand and/or with the equipment representative to offset the cost. 6. All Players must be registered and all fees paid in full in accordance with the PJM rules and regulations in order to be eligible to participate in the player draft and any PJM league division or tournament game play. 7. An automatic game forfeit will be imposed upon the team that plays an ineligible player for all games that the player in question plays. 8. Players are required to register online or in person on an annual basis at the PJM pre-season registration events. 9. In the event of an Insufficient Fund Check (NSF), PJM will issue a registered letter to the parent/guardian of the player. 10. Late registrations will be accepted in accordance to PJM Rules and Regulations. There will be a late registration fee ($25.00) assessed to each player after open registration is closed. (Excluding Senior Division- June 1st Deadline). In the event of late registration (post draft), the player is placed on the next team identified in the draft order. 11. Any late player (post player draft) (excluding Senior Division) is ineligible to pitch. 12. Any other registration exceptions must be approved by the PJM Board of Directors. 13. No Player in any division will be allowed to participate if pregnant. 14. No manager/coach/team mom will be allowed to participate if pregnant. 15. Players participating in high school softball are not eligible to participate in practice or game play until the conclusion release from their end of high school team season. 16. All Managers, Coaches, Participants who fail to turn in, money, goods, or other PJM property as required by the prescribed date will be subject to suspensions and/or fines as determined by the PJM Board. 17. Any player that is defined as a travel ball player may be eligible to register and play on a PJM team within its division with the exception of any PJM All-Star team. Travel Ball Players are ineligible to try out for All Stars. 18. Travel Ball Players must indicate on registration form if they are a Travel Ball Player. 19. Players may play down with the approval of the PJM Board. Players may play up 1 division during their tenure at PJM with the approval of the PJM Board. 20. Refusal to Pitch- Any player may sign a Refusal to Pitch form. The player will be ineligible to pitch during All Stars or any regular season game or tournament. 21. Ride Share Rule: A ride share request can be made by Little Tykes division players only! Each player must list the name of the other player who she will be riding with on his or her application.
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Section 2 Code of Conduct A. PJM “Code of Conduct” Acknowledgement: 1. All Players and parents, guardians, managers, coaches, and board members shall be required to acknowledge the PJM “Code of Conduct” prior to being permitted to participate in any regular season, post season, or all-star game play. An electronic version of the “Code of Conduct” delivered during registration will serve as acknowledgement of receipt for all individuals. B. Disciplinary Action: 1. First Offense: Upon the reporting of a first offense (within 72 hours of the incident) by an individual, the PJM Board of Directors, at a minimum, will provide a written warning to the offender, detailing the consequences of future infractions. Depending upon the severity of the infraction, nothing precludes the PJM Board of Directors from banning a repeat offender from all PJM activities, including, but not limited to, practices and games, for a period of time deemed appropriate by the Board of Directors. 2. Second Offense: The Board of Directors may institute a wide range of penalties for repeat offenders, beginning with the second offense, as deemed appropriate by the Board. Such all PJM activities for a set period of for the remainder of the current season or tournament. The PJM Board of Directors may choose to apply any of the penalties prescribed for a second offense. In the most extreme of circumstances, the PJM Board of Directors may hold a meeting to determine whether or not the individual should be permanently banned from all future PJM activities. The individual in question must receive a letter of such a hearing at least one week prior to the meeting, and must be given the opportunity to speak at the meeting. 3. Immediate Expulsion: Written/Verbal/Physical Abuse –Written/ Verbal/Physical abuse of an official, manager, coach, player, or spectator will result in immediate expulsion from the PJM fields at the direction of an umpire or a PJM board member. Anyone expelled for this reason may not return to the PJM fields or participate in any PJM activity until the PJM Board of Directors approves. Any parent, manager, coach, fan, player, or umpire who has been suspended or banned from league activities may petition, in writing, to the Board of Directors for a review of the penalty. The petition should be delivered to the league president, and the PJM Board of Directors will meet as soon as reasonably possible to consider the petition. The aggrieved parties will have the opportunity at the meeting to present their appeal. (See PJM Bylaws).
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Section 3 Managers/Coaches Responsibilities A. Keeping Order in the League: 1. Board members may be used in any capacity to help the league. 2. Violation of league rules will be subject to the disciplinary action of the Board. 3. If any manager, coach, player, fan, or umpire exhibits inappropriate behavior, any member may submit a written complaint. If the complaint is valid, appropriate action will be taken against the person, up to and including being banned from the Portage Junior Miss Complex. 4. Any player, fan, spectator, coach, or manager that is ejected from a game must leave the field playing area. The ejected person must go to the PJM parking lot and remain at least 30 feet away from playing field area including the fence line. If the ejected person continues to display unsportsmanlike conduct, he/she will be asked to leave the PJM complex immediately. If the person refuses, the Portage Police Department will be contacted and the ejected person will be banned from PJM for 1 full calendar year. 5. NSA and/or USFA rulebooks will govern anything not covered in the league rules. PJM Playing rules supersede any other rules. 6. Inappropriate behavior toward an umpire will result in Board action against the person. Incidents must be reported within 72 hours. 7. No Bicycles, Motorcycles, and Mopeds are allowed to park inside the playing area of the complex. (i.e. Sarah’s Park, Dugouts, etc.) Parking is only allowed in the designated parking areas. 8. Use of tobacco products, e-cigarettes, vapor inhalers, or other devices that present the appearance of smoking as well as any type of chewing tobacco are not permitted by anyone in the playing area, dugouts, bleachers or areas surrounding the playing area. Smoking is only allowed in the designated parking lot areas. 9. No alcoholic beverages are allowed at any time during practice, regular season games, scrimmage games, or tournament play. 10. No animals (dogs, cats, etc) are allowed at the PJM Complex. Exception: registered service dogs with official tags will be allowed. B. Manager Selection 1. The Board will approve managers for all team. Managers will be subject to a background check provided by PJM. Managers are also required to have all completed paperwork filled out by their coaches and team moms and turned into the PJM Board. 2. When we have more manager applications than teams available; managers from previous year will have a team, if Board Approved. 3. Manager from their division has first option, and then managers from another division will be chosen by experience, and then coached from the league. All managers must be Board Approved. 4. Any team left without a manager must be filled by a manager draw from a pool of eligible candidates, if any exist 5. Manager or coach from each team must attend a clinic offered by PJM. This is a mandatory clinic. Managers that do not attend this clinic will not be permitted to manage. If a manager cannot attend due to work, they must send a coach in their place. 6. Managers will select 2 coaches (at least 18 years of age) to assist in the direction and training of players. The board must approve said coaches. They cannot pick their coaches until after the player draft. 7. Managers and coaches are subject to discipline by vote of the PJM board. 8. Any complaint or misbehavior of the manager and/or coaches of the team will constitute a hearing by the board.
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9. Managers will give their legible lineup to opposing team and the home plate umpire prior to the game. Only the players listed on the lineup will be allowed to play. All players are eligible on a re-scheduled game. (If an eligible player is not put on the lineup she cannot play.
10. The Home Team Manager is responsible for the Official Scorebook for both home team and visitors team. The Official Scorebook can be retrieved by the Home Team Manager prior to the start of each game at the Concession Stand. The Official Scorebook will then be immediately turned back into the concession stand after each game (no exceptions). 11. Managers will be responsible for the return of equipment to the Equipment Rep at the end of each season. 12. Any Manager that has been issued PJM equipment from the prior year season that has not been returned and/or damaged cost fee unpaid will be ineligible to manage/coach in any division and player(s) are ineligible to participate. C. Manager Expectations 1. Verbal abuse of an official, manager, coach, player, or spectator, including obscene gestures, will not be tolerated. The offender will be removed from the PJM fields at the discretion of an umpire or PJM board member. 2. Softball is a game of interpretations, and as a result, disputes will occur from time to time. However, it is important that players learn respect. All disputes that are taken up with the umpire will be handled in a civil manner. Only the manager/coaches of the team may initiate such discussions with an umpire. The manager/coach will conduct themselves with decorum and once the umpire has made his/her final ruling, the manager will make no further field protest. 3. Managers/Coaches will refrain from complaining about perceived bad calls to players and fans. 4. All discussions will be held in conversational tones. Under no circumstances will a manager, coach, fan, or player yell at an umpire, coach, fan, or player. The lone exception to this rule is when a coach or player shouts to another coach or teammate during the course of a play as part of that play. 5. Profanity is expressly forbidden at all times at the PJM complex.
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Section 4 Player/Team Responsibilities A. Team Responsibility 1. Each team must have at least one adult female, at least 18 years of age at all practices and games. An adult female must stay with her team until an authorized person has picked up all girls. EFFECT: Ejection from the game or next game if at a practice. 2. Home teams dugout is the 3rd base dugout for regular games, no exceptions. Home team will be designated at the time schedules are drawn up. 3. Each team is responsible to rake the infield and clean out their dugout and bleacher area after EVERY GAME prior to leaving the complex. PENALTY: Division Rep will assign forfeit of a future game and/or a scheduled clean up. 4. All team members must remain in the dugout unless they are the on deck batter or base coach. Any base coach (16 & under) must wear a safety mask while coaching and are not allowed to make trips to the mound to talk to the pitcher. 5. Catchers MUST wear all full gear anytime they are catching for a batter during practice, during warm-up, or during an official game. PENALTY: Catcher and manager or coach responsible will be suspended from a future game. 6. All pitchers must wear a face mask provided by PJM or the player. 7. All league players MUST wear a batting helmet whether they are the batter or the runner during a practice or a game. 8. Any girl who has missed scheduled games because of an injury serious enough to warrant a doctor’s visit must turn in a doctor’s release form before she will be allowed to play. The release should be turned in to the division rep and then forwarded to the PJM Player Coordinator. No girl may play with a hard cast even with a doctor’s release. B. Uniforms 1. Players must wear black baseball/softball style only pants. (Pants will not be supplied by PJM). 2. Players/Coaches must wear supplied uniform team T-shirt to be able to participate on game days. 3. Supplied uniform t-shirt cannot be altered by any player or coach exception only: names may be added to the back of the shirt. 4. Shirts must be tucked in during game play. 5. Jewelry of any kind may not be worn in any games or practices. No Exceptions. Section 5 Teams Draft & Practices A. Player Drafts 1. All league members will be placed in a draw each year to be selected by the division managers. 2. Sisters in the same division will play on the same team, if registered before the draw, unless otherwise specified by their parents. Exceptions to be determined by the Board. 3. Managers or coaches are not compelled to have their daughters on the same team that they are managing or coaching. 4. All players have the right to request one refusal of a manager. 5. Trades will be allowed at the end of draw with a 15-minute time limit per division. Parity does not apply during trade(s). 6. No player may sign up after June 1st or placed on a team from a player pool after this date. 7. After the team draw, if any late players have signed up or on waiting list will be added to the next team to maintain the same amount of players per team. If any player quits or does not show to any practices or games you must notify your division rep immediately to receive a replacement player. 6
B. Open Draw 1. Each manager will draw a number to determine his/her position in seating for team draw. Upon seating & each manager will draw another number to determine his/her position for pitcher’s draw. 2. The first choice will be made by the #1 team and so on; until the last team has chosen then the order will reverse. EXAMPLE: 8 team division: first round draw begins with #1 and ends with #8; second round draw begins with #8 and ends with #1 and so on. 3. All eligible girls in a division will be listed by age, in alphabetical order. If a girl is a pitcher or was in All Stars the previous year this will also be shown on the listing. Pitchers will be the first draw. Remainder of draw for gingham, juniors, minors, and majors, will be an open draw. Once a team reaches the predetermined parity number for an age group, that age group is closed to that team until all other teams reach parity in that age group. After all teams are at parity any player left in their division may be drawn. 4. Little Tykes will be an open draw. One exception will be made for the Little Tykes, if two players share a ride, they will automatically be on the same team. 5. A manager can draft any player they want unless that player has refused that manager at registration. This will be marked on the master sheet (player coordinator copy) and the manager will be notified privately. 6. Each manager will have 2 minutes max to make their selection. C. Practice Dates and Times 1. Managers will indicate and complete a form on their preferred day for practices at draft day. 2. The “Official Practice period” begins April 1 of the season year. The PJM board of directors may alter the practice period at its discretion. 3. Practices are limited to no more than (3) hours per week during the regular season, from opening day until the last game. 4. No practices will be held at the PJM fields once regular season has begun. Unless Board approved. 5. PJM sanctioned practices are to be held only at PJM, Kyle Elementary, Central Elementary and Fegley Middle School. Any team practices or activities held outside of these locations are not sanctioned by PJM; and therefore liability will be at the responsibility of the parents. 6. Sunday practices are allowed if inclement weather has prevented a team from conducting a regular practice. Managers cannot declare Sunday practices as mandatory, regardless of circumstance. Sunday practices request must be submitted in writing to the division rep and player coordinator. Sunday practices are allowed from 12:00PM to 6:00 pm and may only last up to 90 minutes. 7. Additional practice requests should be sent to the Division Rep. The Player Coordinator will approve or deny the request on a first come, first serve basis.
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Section 6 Scheduling and Rescheduling A. Scheduling/Rescheduling 1. The starting times, dates, and field locations will be as listed on the official league schedule. 2. Makeup/Rescheduled game dates, locations, and times will be determined by the UIC and/or Player Coordinator. Managers must notify the Player Coordinator who will assign the first available date. If a team cannot make the rescheduled game date and time, the game will be considered a forfeit by the team who is unable to participate. B. Make-Up Games 1. All rescheduled games will be played on a priority basis and re-scheduled in a sequence if at all possible. League reps will then notify umpire-in-chief, the teams involved, and the concession manager as to the date and time. 2. Games will not be rescheduled for any other reason than: a. Nature (rain, lightning, etc) b. School Events (that are counted for a grade)(4 or more players must be absent) Section 7 Weather Safety Guidelines 1. Before the game, it is at the board discretion for a decision to call the game. 2. During the game, it is the umpire and/or board member discretion to call the game. 3. If lightening is seen, players will come off the field for fifteen minutes. Play can resume once there has been no lightning for a full fifteen minutes. 4. If lightening is seen during the waiting period, then the waiting period starts over. 5. If there is another sighting of lightning within that fifteen minutes- the game will be rescheduled or will be official as per playing rules. Section 8 League Standings A. Standings: 1. All games must be played. 2. In the event of a two-way tie for first place in any division, there will be a one-game playoff to determine the clear winner. This game will be scheduled by the Player Coordinator and UIC. For this game only, both teams will be allowed to pitch any player for any amount of innings. 3. In the event of a three-way tie, there will be a three team round robin with each team playing each other, the clear winner determined as the team who collects two victories. B. Awards: 1. Participation awards will be given to all division players (Little Tykes, Gingham, Junior, Minor, and Major). 2. The number of team awards are based on the amount of teams per division. For divisions with 3-6 teams, recognition will go to the first and second place teams. For divisions with 7 or more teams, recognition will go to the first, second, and third place teams. 3. Home Run awards are presented to participants in which hit a home run ball that goes over the fence. *Only one award per girl per season. Section 9 Concession Stand/Umpires A. Concession Stand: 1. Concession Stand Manager will be responsible for all aspects of the concession stand. Responsibilities will include ordering concessions, assigning workers and overseeing all operations and moneys of the stand. 2. A separate checking account will be used for the concession stand. 3. The Concession Stand Manager shall sign an annual contract each year.
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B. Umpires: 1. All umpires will wear proper attire. Apparel will be determined by the Board/UIC. 2. Any time lost during a game in excess of 5 minutes (at umpire’s discretion) because of manager, umpire conferences, rules interpretations, injury, weather, etc. will be added to the playing time. (Umpire will confer with the official scorekeeper on time lost.) 3. Any abusive language toward umpires in which is reported within 72 hours will result in the manager being suspended for one game for their first offense and removed from their position on their second offense. 4. Home plate umpire will confirm with official scorekeeper time the game begins and ends. Times will then be entered into the official scorebook. 5. In the event of a “Rain Out” before the game begins, the umpire will receive $5, unless notification was made prior to arrival. If notification is made prior to umpire arrival there will be no pay. If the game starts, but cannot be completed you will receive ½ pay. In the event of a forfeit, you will receive $5. 6. Must turn in a completed scorecard to the concession stand. Section 10 All-Stars A. All Star Teams 1. Teams traveling for over-night games must be properly chaperoned with at least one female chaperone for every 5 girls. PENALTY: Manager will forfeit the team. 2. PLAYERS... no alcoholic beverages, drugs or tobacco are allowed in the rooms, vehicles, or at softball complexes. 3. PARENTS...it is suggested by the Board that the parents also refrain from the use of alcohol while the teams are traveling. 4. All league rules pertaining to equipment will be followed during all of your tournaments. 5. All girls will abide by the managers and coaches rules during a tournament. 6. Any player who misses 1 tournament or 3 practices without a legitimate reason may be dropped from the team, with Board approval. 7. Age Groups are as follows: a. 8U 7-8 years old (Limited with PJM Board Guidance) b. 10U 9-10 years old c. 12U 11-12 years old d. 14U 13-14 years old e. 16U 15-16 years old 8. A girl can be a member of only one All Star team. Players that were roster on a travel ball roster and travel ball team are ineligible for All-Stars. 9. Any girl who quits All Stars after committing to a team will be ineligible to All Star election the following season. 10. All Star teams must have a minimum of 11 players, but not to exceed 12. 11. Any girl who does not play a minimum of 1/3 of regular season games, (excluding High School team members), with PJM is ineligible for All Stars. (If because of injury, Board will review.) 12. All Star practices held at the PJM complex must be Board approved. These practices must be scheduled through the designated field scheduler preferences will be considered, but not always granted.
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13. All Star teams will be chosen based on tryouts, player performance, and manager recommendations. Each division manager can nominate up to a number of players from his/her team that is determined by the PJM board based on the number of teams in the division for tryouts. Exception High School Players automatically are eligible for All Stars tryouts. The manager will select his/her team after the tryout is complete. 14. Any PJM Player selected to try out for PJM All Star team must complete a signed application. B. All Star Managers 1. All Star managers must have at least 2 years of experience as a PJM manager or coach, unless board approved. 2. At Player Drafts, Division Managers will be asked if they would like to be considered for the upcoming season All Star Manager position; The Player Coordinator will then take down the manager names that would like to be considered for the all-star manager. The PJM Board of Directors will then meet to discuss the list of potential All Star Managers 1 week prior to the All Star tryout date; The PJM Board of Directors will then vote on the selected managers for each division based upon the coach's experience, conduct, feedback from parents and from other coaches. The division representative will then advise his/her division on who has been selected as the all-star manager. 3. All Star managers will be scheduled for 3 tournaments by the Board. This will include the Portage Invite and two other tournaments. (16u is excluded from Portage Invite) 4. All Star Teams may request fundraising permission through the Board for All Star Tournaments/Events. Upon their approval, it is to be brought before the Board of Directors. 5. All funds raised must be accounted for on a received and deposited basis, and any surplus monies must be turned over to the Treasurer and re-entered into the General Account. 6. Funds raised will be allowed to accumulate and be held in the general treasury of the League. When the All Star season (last tournament played) is over those funds will revert back to the league as a whole. The accumulated funds will rollover to the following All Star Season. All Star Managers must within 7 days of last tournament turnover any excess funds to the league treasurer along with all receipts.
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Section 11
Board of Directors Position Definitions
Board of Directors: Will be composed of not less than (4) persons, which include President, Vice President, Secretary, and Treasurer. These four Board positions are listed in the Portage Junior Miss by-laws and cannot be changed without revising the transaction of business of the league will be listed in these Portage Junior Miss General Rules. Board positions may change annually by affirmative vote of a majority of the Board. If a board member relinquishes his/her duties (i.e., resigns, quits, and/or is terminated) he/she will not be eligible to run for any position for the next term election year. PRESIDENT 1. The President will preside at all meeting, (conducted under “Roberts Rules of Order” as revised by The Board), of the membership or board and he or she shall also be an ex-officio member of all committees, except nomination. 2. It will be the President’s responsibility to administer the rules, policies and principles of Portage Jr. Miss Softball. 3. The President will supervise the appointment of all committee members selected by The Board except the Nominating committee, who shall be selected by The Board. VICE-PRESIDENT 1. The Vice President will assist and will act as president in his Absence. 2. The Vice President will act as parliamentarian and attend all meetings, give recommendations and counsel. 3. He should also attend all Division Representatives meetings. SECRETARY 1. The Secretary or someone appointed by Secretary shall keep Minutes of all meetings of the members and of the board of directors, and of the executive committee, and shall preserve in books of the corporation true minutes of the proceedings of all such meetings. 2. He or she shall safely keep in his or her custody the seal of the corporation and shall have authority to affix the same to all instruments where its use is required. 3. He or she shall give all notices required by statute, by-law or resolution. 4. He or she shall perform such other duties as may be delegated to him or her by The Board or by the executive committee. TREASURER 1. The Treasurer receives all monies for the League and deposits in in the name of Portage Jr. Miss Softball League in a bank chosen by The Board. 2. He or she will keep an account of receipts and disbursements and Maintains financial records. A listing of income and expenses must be submitted at the first Meeting of the new board. 3. He or she will give a written report monthly to The Board and complete annual reports to be available for inspection at each annual sign up. 4. He or she will make available a copy of income and expenses to any member upon written request and with at least 10 day notice at member’s expense. 5. He or she will prepare the League budget and discuss it with The Board. The office of the Treasurer is required to be bonded.
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PLAYER COORDINATOR 1. Responsible for selecting all league teams and members. 2. He/She will be responsible for notifying the Portage Junior Miss Softball’s Board of Directors of the team members’ additions and/or deletions. 3. The Player Coordinator will conduct a meeting with the managers during the months of March or April for the purpose of a player draft. 4. Player Coordinator shall at all times inform each of the PJM Executive Board and the PJM Divisional Rep of the name, telephone number, date of sign up, whether paid or unpaid of players on waiting list for each division. 5. The Player Coordinator shall within 24 hour notice the PJM Executive Board of any players who sign up after registration has ended. 6. Additional responsibilities include: a. Listing of pertinent information including all player, team, sponsor, game schedules/scores, etc. b. All information for website must be discussed with the Board before submission to website. c. The Coordinator must inform the President of the website password. TOURNAMENT REPRESENTIVE 1. This representative will coordinate activities of the travel and All Star teams. 2. He/She will coordinate all League hosted tournaments. 3. He/She will conduct managers meetings and discuss matters needing committee action. 4. He/She is responsible for arranging workers league hosted tournaments. 3. He/She is responsible for providing financial statements directly to the board for all tournaments. Little Tykes/Gingham/Junior/Minor/Major/Senior Division Representatives 1. Will coordinate activities on the teams and field level of his/her division. 2. He/She will conduct managers meetings and discuss matters needing committee action. 3. He/She will coordinate the year-end divisional tournaments. 4. Each Divisional Representative is responsible for the maintenance of their field to include but not limited to mowing, dragging, lining, garbage, etc. 5. Each Divisional Representative at the end of regular season shall turn over to the Executive Board and Player Coordinator a complete copy of name of the players in their division who pitched more than 5 games (2 consecutive innings) to be eligible for the next pitchers draft. 6. Each Divisional Representative shall turn over to the Board a complete copy of the names and brief explanation of the managers/coaches who they received complaints upon during their duties at the end of the regular season. UMPIRE IN CHIEF 1. Will arrange for all umpires. 2. Conduct umpire meetings and training, and will consult and oversee all umpiring skills in conjunction with Portage Junior Miss Softball rules. 3. He/She will also be responsible for scheduling of umpires.
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EQUIPMENT REPRESENTATIVE 1. Will be responsible for all equipment owned by the League. 2. He/She will be in charge of distributing said equipment to managers of League. 3. He/She will advise Board of equipment needs and conditions at all times. 4. Equipment Rep shall provide to the Board the following: a. Signed contract “equipment agreement” b. 10 day demand letter sent to Division Manager UNIFORM REP/ PUBLIC RELATIONS 1. Will be responsible for the ordering and disturbing of all League uniforms at the beginning of season. 2. He/She will take charge of Portage Junior Miss newsletters. 3. He/She will be responsible for any and all advertisements of Portage Junior Miss activities, i.e. signups, promotions, etc. 4. He/She will contact local newspapers and advise of League status. 5. He/She will take and maintain order of said sponsorships to the League. FIELD AND GROUNDS REPRESENTATIVE 1. Will be responsible for the field and grounds maintenance. 2. He/She will be responsible for, but not limited to the following: a. Be responsible for the League grounds at all times. b. Coordinate times/schedules for individuals working on League grounds. c. Coordinate with division reps for the maintenance of the fields and grounds. d. Report to the Board at all times, the condition and improvements needed of League grounds. FUNDRAISING REPRESENTATIVE 1. This representative will coordinate activities for all fundraising activities. 2. He/She will coordinate, arrange, and distribute league fundraising and activities that Portage Junior Miss conducts. 3. He/She will conduct meetings and discuss matters needing committee action. 4. He/She is responsible for providing fundraising financial statements directly to the Board.
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Registration and Eligibility
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Section 2
Code of Conduct A. PJM “Code of Conduct” Acknowledgement B. Disciplinary Action
3 3 3
Section 3
Managers/Coaches Responsibilities A. Keeping Order in the League B. Manager Selection C. Manager Expectations
4 4 4-5 5
Section 4
Player/Team Responsibilities A. Team Responsibilities B. Uniforms
6 6 6
Section 5
Teams Draft & Practices A. Player Drafts B. Open Draw C. Practice Dates and Times
6 6 7 7
Section 6
Scheduling and Rescheduling A. Scheduling/Rescheduling B. Make-up Games
8 8 8
Section 7
Weather Safety Guidelines
8
Section 8
League Standings A. Standings B. Awards
8 8 8
Section 9
Concession Stand/ Umpires A. Concession Stand B. Umpires
8 8 9
Section 10
All Stars A. All Star Teams B. All Star Managers
9 9-10 10
Section 11
Board of Director Position Definitions
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Section 1 Registration and Eligibility 1. Players can reside anywhere within the State of Indiana to register and play for PJM. 2. Registration member fees and fundraising fees will be set and voted upon by the PJM Board on an annual basis. 3. No refunds will be given after player drafts. 4. All ages are as of December 31st of the prior calendar year except Little Tykes. 5. The Board will review/approve/deny all Hardship applications on an individual basis. All hardship cases are required to fill out a form requesting assistance, if approved, parents are required to volunteer a minimal of 10 hours in the concession stand and/or with the equipment representative to offset the cost. 6. All Players must be registered and all fees paid in full in accordance with the PJM rules and regulations in order to be eligible to participate in the player draft and any PJM league division or tournament game play. 7. An automatic game forfeit will be imposed upon the team that plays an ineligible player for all games that the player in question plays. 8. Players are required to register online or in person on an annual basis at the PJM pre-season registration events. 9. In the event of an Insufficient Fund Check (NSF), PJM will issue a registered letter to the parent/guardian of the player. 10. Late registrations will be accepted in accordance to PJM Rules and Regulations. There will be a late registration fee ($25.00) assessed to each player after open registration is closed. (Excluding Senior Division- June 1st Deadline). In the event of late registration (post draft), the player is placed on the next team identified in the draft order. 11. Any late player (post player draft) (excluding Senior Division) is ineligible to pitch. 12. Any other registration exceptions must be approved by the PJM Board of Directors. 13. No Player in any division will be allowed to participate if pregnant. 14. No manager/coach/team mom will be allowed to participate if pregnant. 15. Players participating in high school softball are not eligible to participate in practice or game play until the conclusion release from their end of high school team season. 16. All Managers, Coaches, Participants who fail to turn in, money, goods, or other PJM property as required by the prescribed date will be subject to suspensions and/or fines as determined by the PJM Board. 17. Any player that is defined as a travel ball player may be eligible to register and play on a PJM team within its division with the exception of any PJM All-Star team. Travel Ball Players are ineligible to try out for All Stars. 18. Travel Ball Players must indicate on registration form if they are a Travel Ball Player. 19. Players may play down with the approval of the PJM Board. Players may play up 1 division during their tenure at PJM with the approval of the PJM Board. 20. Refusal to Pitch- Any player may sign a Refusal to Pitch form. The player will be ineligible to pitch during All Stars or any regular season game or tournament. 21. Ride Share Rule: A ride share request can be made by Little Tykes division players only! Each player must list the name of the other player who she will be riding with on his or her application.
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Section 2 Code of Conduct A. PJM “Code of Conduct” Acknowledgement: 1. All Players and parents, guardians, managers, coaches, and board members shall be required to acknowledge the PJM “Code of Conduct” prior to being permitted to participate in any regular season, post season, or all-star game play. An electronic version of the “Code of Conduct” delivered during registration will serve as acknowledgement of receipt for all individuals. B. Disciplinary Action: 1. First Offense: Upon the reporting of a first offense (within 72 hours of the incident) by an individual, the PJM Board of Directors, at a minimum, will provide a written warning to the offender, detailing the consequences of future infractions. Depending upon the severity of the infraction, nothing precludes the PJM Board of Directors from banning a repeat offender from all PJM activities, including, but not limited to, practices and games, for a period of time deemed appropriate by the Board of Directors. 2. Second Offense: The Board of Directors may institute a wide range of penalties for repeat offenders, beginning with the second offense, as deemed appropriate by the Board. Such all PJM activities for a set period of for the remainder of the current season or tournament. The PJM Board of Directors may choose to apply any of the penalties prescribed for a second offense. In the most extreme of circumstances, the PJM Board of Directors may hold a meeting to determine whether or not the individual should be permanently banned from all future PJM activities. The individual in question must receive a letter of such a hearing at least one week prior to the meeting, and must be given the opportunity to speak at the meeting. 3. Immediate Expulsion: Written/Verbal/Physical Abuse –Written/ Verbal/Physical abuse of an official, manager, coach, player, or spectator will result in immediate expulsion from the PJM fields at the direction of an umpire or a PJM board member. Anyone expelled for this reason may not return to the PJM fields or participate in any PJM activity until the PJM Board of Directors approves. Any parent, manager, coach, fan, player, or umpire who has been suspended or banned from league activities may petition, in writing, to the Board of Directors for a review of the penalty. The petition should be delivered to the league president, and the PJM Board of Directors will meet as soon as reasonably possible to consider the petition. The aggrieved parties will have the opportunity at the meeting to present their appeal. (See PJM Bylaws).
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Section 3 Managers/Coaches Responsibilities A. Keeping Order in the League: 1. Board members may be used in any capacity to help the league. 2. Violation of league rules will be subject to the disciplinary action of the Board. 3. If any manager, coach, player, fan, or umpire exhibits inappropriate behavior, any member may submit a written complaint. If the complaint is valid, appropriate action will be taken against the person, up to and including being banned from the Portage Junior Miss Complex. 4. Any player, fan, spectator, coach, or manager that is ejected from a game must leave the field playing area. The ejected person must go to the PJM parking lot and remain at least 30 feet away from playing field area including the fence line. If the ejected person continues to display unsportsmanlike conduct, he/she will be asked to leave the PJM complex immediately. If the person refuses, the Portage Police Department will be contacted and the ejected person will be banned from PJM for 1 full calendar year. 5. NSA and/or USFA rulebooks will govern anything not covered in the league rules. PJM Playing rules supersede any other rules. 6. Inappropriate behavior toward an umpire will result in Board action against the person. Incidents must be reported within 72 hours. 7. No Bicycles, Motorcycles, and Mopeds are allowed to park inside the playing area of the complex. (i.e. Sarah’s Park, Dugouts, etc.) Parking is only allowed in the designated parking areas. 8. Use of tobacco products, e-cigarettes, vapor inhalers, or other devices that present the appearance of smoking as well as any type of chewing tobacco are not permitted by anyone in the playing area, dugouts, bleachers or areas surrounding the playing area. Smoking is only allowed in the designated parking lot areas. 9. No alcoholic beverages are allowed at any time during practice, regular season games, scrimmage games, or tournament play. 10. No animals (dogs, cats, etc) are allowed at the PJM Complex. Exception: registered service dogs with official tags will be allowed. B. Manager Selection 1. The Board will approve managers for all team. Managers will be subject to a background check provided by PJM. Managers are also required to have all completed paperwork filled out by their coaches and team moms and turned into the PJM Board. 2. When we have more manager applications than teams available; managers from previous year will have a team, if Board Approved. 3. Manager from their division has first option, and then managers from another division will be chosen by experience, and then coached from the league. All managers must be Board Approved. 4. Any team left without a manager must be filled by a manager draw from a pool of eligible candidates, if any exist 5. Manager or coach from each team must attend a clinic offered by PJM. This is a mandatory clinic. Managers that do not attend this clinic will not be permitted to manage. If a manager cannot attend due to work, they must send a coach in their place. 6. Managers will select 2 coaches (at least 18 years of age) to assist in the direction and training of players. The board must approve said coaches. They cannot pick their coaches until after the player draft. 7. Managers and coaches are subject to discipline by vote of the PJM board. 8. Any complaint or misbehavior of the manager and/or coaches of the team will constitute a hearing by the board.
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9. Managers will give their legible lineup to opposing team and the home plate umpire prior to the game. Only the players listed on the lineup will be allowed to play. All players are eligible on a re-scheduled game. (If an eligible player is not put on the lineup she cannot play.
10. The Home Team Manager is responsible for the Official Scorebook for both home team and visitors team. The Official Scorebook can be retrieved by the Home Team Manager prior to the start of each game at the Concession Stand. The Official Scorebook will then be immediately turned back into the concession stand after each game (no exceptions). 11. Managers will be responsible for the return of equipment to the Equipment Rep at the end of each season. 12. Any Manager that has been issued PJM equipment from the prior year season that has not been returned and/or damaged cost fee unpaid will be ineligible to manage/coach in any division and player(s) are ineligible to participate. C. Manager Expectations 1. Verbal abuse of an official, manager, coach, player, or spectator, including obscene gestures, will not be tolerated. The offender will be removed from the PJM fields at the discretion of an umpire or PJM board member. 2. Softball is a game of interpretations, and as a result, disputes will occur from time to time. However, it is important that players learn respect. All disputes that are taken up with the umpire will be handled in a civil manner. Only the manager/coaches of the team may initiate such discussions with an umpire. The manager/coach will conduct themselves with decorum and once the umpire has made his/her final ruling, the manager will make no further field protest. 3. Managers/Coaches will refrain from complaining about perceived bad calls to players and fans. 4. All discussions will be held in conversational tones. Under no circumstances will a manager, coach, fan, or player yell at an umpire, coach, fan, or player. The lone exception to this rule is when a coach or player shouts to another coach or teammate during the course of a play as part of that play. 5. Profanity is expressly forbidden at all times at the PJM complex.
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Section 4 Player/Team Responsibilities A. Team Responsibility 1. Each team must have at least one adult female, at least 18 years of age at all practices and games. An adult female must stay with her team until an authorized person has picked up all girls. EFFECT: Ejection from the game or next game if at a practice. 2. Home teams dugout is the 3rd base dugout for regular games, no exceptions. Home team will be designated at the time schedules are drawn up. 3. Each team is responsible to rake the infield and clean out their dugout and bleacher area after EVERY GAME prior to leaving the complex. PENALTY: Division Rep will assign forfeit of a future game and/or a scheduled clean up. 4. All team members must remain in the dugout unless they are the on deck batter or base coach. Any base coach (16 & under) must wear a safety mask while coaching and are not allowed to make trips to the mound to talk to the pitcher. 5. Catchers MUST wear all full gear anytime they are catching for a batter during practice, during warm-up, or during an official game. PENALTY: Catcher and manager or coach responsible will be suspended from a future game. 6. All pitchers must wear a face mask provided by PJM or the player. 7. All league players MUST wear a batting helmet whether they are the batter or the runner during a practice or a game. 8. Any girl who has missed scheduled games because of an injury serious enough to warrant a doctor’s visit must turn in a doctor’s release form before she will be allowed to play. The release should be turned in to the division rep and then forwarded to the PJM Player Coordinator. No girl may play with a hard cast even with a doctor’s release. B. Uniforms 1. Players must wear black baseball/softball style only pants. (Pants will not be supplied by PJM). 2. Players/Coaches must wear supplied uniform team T-shirt to be able to participate on game days. 3. Supplied uniform t-shirt cannot be altered by any player or coach exception only: names may be added to the back of the shirt. 4. Shirts must be tucked in during game play. 5. Jewelry of any kind may not be worn in any games or practices. No Exceptions. Section 5 Teams Draft & Practices A. Player Drafts 1. All league members will be placed in a draw each year to be selected by the division managers. 2. Sisters in the same division will play on the same team, if registered before the draw, unless otherwise specified by their parents. Exceptions to be determined by the Board. 3. Managers or coaches are not compelled to have their daughters on the same team that they are managing or coaching. 4. All players have the right to request one refusal of a manager. 5. Trades will be allowed at the end of draw with a 15-minute time limit per division. Parity does not apply during trade(s). 6. No player may sign up after June 1st or placed on a team from a player pool after this date. 7. After the team draw, if any late players have signed up or on waiting list will be added to the next team to maintain the same amount of players per team. If any player quits or does not show to any practices or games you must notify your division rep immediately to receive a replacement player. 6
B. Open Draw 1. Each manager will draw a number to determine his/her position in seating for team draw. Upon seating & each manager will draw another number to determine his/her position for pitcher’s draw. 2. The first choice will be made by the #1 team and so on; until the last team has chosen then the order will reverse. EXAMPLE: 8 team division: first round draw begins with #1 and ends with #8; second round draw begins with #8 and ends with #1 and so on. 3. All eligible girls in a division will be listed by age, in alphabetical order. If a girl is a pitcher or was in All Stars the previous year this will also be shown on the listing. Pitchers will be the first draw. Remainder of draw for gingham, juniors, minors, and majors, will be an open draw. Once a team reaches the predetermined parity number for an age group, that age group is closed to that team until all other teams reach parity in that age group. After all teams are at parity any player left in their division may be drawn. 4. Little Tykes will be an open draw. One exception will be made for the Little Tykes, if two players share a ride, they will automatically be on the same team. 5. A manager can draft any player they want unless that player has refused that manager at registration. This will be marked on the master sheet (player coordinator copy) and the manager will be notified privately. 6. Each manager will have 2 minutes max to make their selection. C. Practice Dates and Times 1. Managers will indicate and complete a form on their preferred day for practices at draft day. 2. The “Official Practice period” begins April 1 of the season year. The PJM board of directors may alter the practice period at its discretion. 3. Practices are limited to no more than (3) hours per week during the regular season, from opening day until the last game. 4. No practices will be held at the PJM fields once regular season has begun. Unless Board approved. 5. PJM sanctioned practices are to be held only at PJM, Kyle Elementary, Central Elementary and Fegley Middle School. Any team practices or activities held outside of these locations are not sanctioned by PJM; and therefore liability will be at the responsibility of the parents. 6. Sunday practices are allowed if inclement weather has prevented a team from conducting a regular practice. Managers cannot declare Sunday practices as mandatory, regardless of circumstance. Sunday practices request must be submitted in writing to the division rep and player coordinator. Sunday practices are allowed from 12:00PM to 6:00 pm and may only last up to 90 minutes. 7. Additional practice requests should be sent to the Division Rep. The Player Coordinator will approve or deny the request on a first come, first serve basis.
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Section 6 Scheduling and Rescheduling A. Scheduling/Rescheduling 1. The starting times, dates, and field locations will be as listed on the official league schedule. 2. Makeup/Rescheduled game dates, locations, and times will be determined by the UIC and/or Player Coordinator. Managers must notify the Player Coordinator who will assign the first available date. If a team cannot make the rescheduled game date and time, the game will be considered a forfeit by the team who is unable to participate. B. Make-Up Games 1. All rescheduled games will be played on a priority basis and re-scheduled in a sequence if at all possible. League reps will then notify umpire-in-chief, the teams involved, and the concession manager as to the date and time. 2. Games will not be rescheduled for any other reason than: a. Nature (rain, lightning, etc) b. School Events (that are counted for a grade)(4 or more players must be absent) Section 7 Weather Safety Guidelines 1. Before the game, it is at the board discretion for a decision to call the game. 2. During the game, it is the umpire and/or board member discretion to call the game. 3. If lightening is seen, players will come off the field for fifteen minutes. Play can resume once there has been no lightning for a full fifteen minutes. 4. If lightening is seen during the waiting period, then the waiting period starts over. 5. If there is another sighting of lightning within that fifteen minutes- the game will be rescheduled or will be official as per playing rules. Section 8 League Standings A. Standings: 1. All games must be played. 2. In the event of a two-way tie for first place in any division, there will be a one-game playoff to determine the clear winner. This game will be scheduled by the Player Coordinator and UIC. For this game only, both teams will be allowed to pitch any player for any amount of innings. 3. In the event of a three-way tie, there will be a three team round robin with each team playing each other, the clear winner determined as the team who collects two victories. B. Awards: 1. Participation awards will be given to all division players (Little Tykes, Gingham, Junior, Minor, and Major). 2. The number of team awards are based on the amount of teams per division. For divisions with 3-6 teams, recognition will go to the first and second place teams. For divisions with 7 or more teams, recognition will go to the first, second, and third place teams. 3. Home Run awards are presented to participants in which hit a home run ball that goes over the fence. *Only one award per girl per season. Section 9 Concession Stand/Umpires A. Concession Stand: 1. Concession Stand Manager will be responsible for all aspects of the concession stand. Responsibilities will include ordering concessions, assigning workers and overseeing all operations and moneys of the stand. 2. A separate checking account will be used for the concession stand. 3. The Concession Stand Manager shall sign an annual contract each year.
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B. Umpires: 1. All umpires will wear proper attire. Apparel will be determined by the Board/UIC. 2. Any time lost during a game in excess of 5 minutes (at umpire’s discretion) because of manager, umpire conferences, rules interpretations, injury, weather, etc. will be added to the playing time. (Umpire will confer with the official scorekeeper on time lost.) 3. Any abusive language toward umpires in which is reported within 72 hours will result in the manager being suspended for one game for their first offense and removed from their position on their second offense. 4. Home plate umpire will confirm with official scorekeeper time the game begins and ends. Times will then be entered into the official scorebook. 5. In the event of a “Rain Out” before the game begins, the umpire will receive $5, unless notification was made prior to arrival. If notification is made prior to umpire arrival there will be no pay. If the game starts, but cannot be completed you will receive ½ pay. In the event of a forfeit, you will receive $5. 6. Must turn in a completed scorecard to the concession stand. Section 10 All-Stars A. All Star Teams 1. Teams traveling for over-night games must be properly chaperoned with at least one female chaperone for every 5 girls. PENALTY: Manager will forfeit the team. 2. PLAYERS... no alcoholic beverages, drugs or tobacco are allowed in the rooms, vehicles, or at softball complexes. 3. PARENTS...it is suggested by the Board that the parents also refrain from the use of alcohol while the teams are traveling. 4. All league rules pertaining to equipment will be followed during all of your tournaments. 5. All girls will abide by the managers and coaches rules during a tournament. 6. Any player who misses 1 tournament or 3 practices without a legitimate reason may be dropped from the team, with Board approval. 7. Age Groups are as follows: a. 8U 7-8 years old (Limited with PJM Board Guidance) b. 10U 9-10 years old c. 12U 11-12 years old d. 14U 13-14 years old e. 16U 15-16 years old 8. A girl can be a member of only one All Star team. Players that were roster on a travel ball roster and travel ball team are ineligible for All-Stars. 9. Any girl who quits All Stars after committing to a team will be ineligible to All Star election the following season. 10. All Star teams must have a minimum of 11 players, but not to exceed 12. 11. Any girl who does not play a minimum of 1/3 of regular season games, (excluding High School team members), with PJM is ineligible for All Stars. (If because of injury, Board will review.) 12. All Star practices held at the PJM complex must be Board approved. These practices must be scheduled through the designated field scheduler preferences will be considered, but not always granted.
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13. All Star teams will be chosen based on tryouts, player performance, and manager recommendations. Each division manager can nominate up to a number of players from his/her team that is determined by the PJM board based on the number of teams in the division for tryouts. Exception High School Players automatically are eligible for All Stars tryouts. The manager will select his/her team after the tryout is complete. 14. Any PJM Player selected to try out for PJM All Star team must complete a signed application. B. All Star Managers 1. All Star managers must have at least 2 years of experience as a PJM manager or coach, unless board approved. 2. At Player Drafts, Division Managers will be asked if they would like to be considered for the upcoming season All Star Manager position; The Player Coordinator will then take down the manager names that would like to be considered for the all-star manager. The PJM Board of Directors will then meet to discuss the list of potential All Star Managers 1 week prior to the All Star tryout date; The PJM Board of Directors will then vote on the selected managers for each division based upon the coach's experience, conduct, feedback from parents and from other coaches. The division representative will then advise his/her division on who has been selected as the all-star manager. 3. All Star managers will be scheduled for 3 tournaments by the Board. This will include the Portage Invite and two other tournaments. (16u is excluded from Portage Invite) 4. All Star Teams may request fundraising permission through the Board for All Star Tournaments/Events. Upon their approval, it is to be brought before the Board of Directors. 5. All funds raised must be accounted for on a received and deposited basis, and any surplus monies must be turned over to the Treasurer and re-entered into the General Account. 6. Funds raised will be allowed to accumulate and be held in the general treasury of the League. When the All Star season (last tournament played) is over those funds will revert back to the league as a whole. The accumulated funds will rollover to the following All Star Season. All Star Managers must within 7 days of last tournament turnover any excess funds to the league treasurer along with all receipts.
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Section 11
Board of Directors Position Definitions
Board of Directors: Will be composed of not less than (4) persons, which include President, Vice President, Secretary, and Treasurer. These four Board positions are listed in the Portage Junior Miss by-laws and cannot be changed without revising the transaction of business of the league will be listed in these Portage Junior Miss General Rules. Board positions may change annually by affirmative vote of a majority of the Board. If a board member relinquishes his/her duties (i.e., resigns, quits, and/or is terminated) he/she will not be eligible to run for any position for the next term election year. PRESIDENT 1. The President will preside at all meeting, (conducted under “Roberts Rules of Order” as revised by The Board), of the membership or board and he or she shall also be an ex-officio member of all committees, except nomination. 2. It will be the President’s responsibility to administer the rules, policies and principles of Portage Jr. Miss Softball. 3. The President will supervise the appointment of all committee members selected by The Board except the Nominating committee, who shall be selected by The Board. VICE-PRESIDENT 1. The Vice President will assist and will act as president in his Absence. 2. The Vice President will act as parliamentarian and attend all meetings, give recommendations and counsel. 3. He should also attend all Division Representatives meetings. SECRETARY 1. The Secretary or someone appointed by Secretary shall keep Minutes of all meetings of the members and of the board of directors, and of the executive committee, and shall preserve in books of the corporation true minutes of the proceedings of all such meetings. 2. He or she shall safely keep in his or her custody the seal of the corporation and shall have authority to affix the same to all instruments where its use is required. 3. He or she shall give all notices required by statute, by-law or resolution. 4. He or she shall perform such other duties as may be delegated to him or her by The Board or by the executive committee. TREASURER 1. The Treasurer receives all monies for the League and deposits in in the name of Portage Jr. Miss Softball League in a bank chosen by The Board. 2. He or she will keep an account of receipts and disbursements and Maintains financial records. A listing of income and expenses must be submitted at the first Meeting of the new board. 3. He or she will give a written report monthly to The Board and complete annual reports to be available for inspection at each annual sign up. 4. He or she will make available a copy of income and expenses to any member upon written request and with at least 10 day notice at member’s expense. 5. He or she will prepare the League budget and discuss it with The Board. The office of the Treasurer is required to be bonded.
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PLAYER COORDINATOR 1. Responsible for selecting all league teams and members. 2. He/She will be responsible for notifying the Portage Junior Miss Softball’s Board of Directors of the team members’ additions and/or deletions. 3. The Player Coordinator will conduct a meeting with the managers during the months of March or April for the purpose of a player draft. 4. Player Coordinator shall at all times inform each of the PJM Executive Board and the PJM Divisional Rep of the name, telephone number, date of sign up, whether paid or unpaid of players on waiting list for each division. 5. The Player Coordinator shall within 24 hour notice the PJM Executive Board of any players who sign up after registration has ended. 6. Additional responsibilities include: a. Listing of pertinent information including all player, team, sponsor, game schedules/scores, etc. b. All information for website must be discussed with the Board before submission to website. c. The Coordinator must inform the President of the website password. TOURNAMENT REPRESENTIVE 1. This representative will coordinate activities of the travel and All Star teams. 2. He/She will coordinate all League hosted tournaments. 3. He/She will conduct managers meetings and discuss matters needing committee action. 4. He/She is responsible for arranging workers league hosted tournaments. 3. He/She is responsible for providing financial statements directly to the board for all tournaments. Little Tykes/Gingham/Junior/Minor/Major/Senior Division Representatives 1. Will coordinate activities on the teams and field level of his/her division. 2. He/She will conduct managers meetings and discuss matters needing committee action. 3. He/She will coordinate the year-end divisional tournaments. 4. Each Divisional Representative is responsible for the maintenance of their field to include but not limited to mowing, dragging, lining, garbage, etc. 5. Each Divisional Representative at the end of regular season shall turn over to the Executive Board and Player Coordinator a complete copy of name of the players in their division who pitched more than 5 games (2 consecutive innings) to be eligible for the next pitchers draft. 6. Each Divisional Representative shall turn over to the Board a complete copy of the names and brief explanation of the managers/coaches who they received complaints upon during their duties at the end of the regular season. UMPIRE IN CHIEF 1. Will arrange for all umpires. 2. Conduct umpire meetings and training, and will consult and oversee all umpiring skills in conjunction with Portage Junior Miss Softball rules. 3. He/She will also be responsible for scheduling of umpires.
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EQUIPMENT REPRESENTATIVE 1. Will be responsible for all equipment owned by the League. 2. He/She will be in charge of distributing said equipment to managers of League. 3. He/She will advise Board of equipment needs and conditions at all times. 4. Equipment Rep shall provide to the Board the following: a. Signed contract “equipment agreement” b. 10 day demand letter sent to Division Manager UNIFORM REP/ PUBLIC RELATIONS 1. Will be responsible for the ordering and disturbing of all League uniforms at the beginning of season. 2. He/She will take charge of Portage Junior Miss newsletters. 3. He/She will be responsible for any and all advertisements of Portage Junior Miss activities, i.e. signups, promotions, etc. 4. He/She will contact local newspapers and advise of League status. 5. He/She will take and maintain order of said sponsorships to the League. FIELD AND GROUNDS REPRESENTATIVE 1. Will be responsible for the field and grounds maintenance. 2. He/She will be responsible for, but not limited to the following: a. Be responsible for the League grounds at all times. b. Coordinate times/schedules for individuals working on League grounds. c. Coordinate with division reps for the maintenance of the fields and grounds. d. Report to the Board at all times, the condition and improvements needed of League grounds. FUNDRAISING REPRESENTATIVE 1. This representative will coordinate activities for all fundraising activities. 2. He/She will coordinate, arrange, and distribute league fundraising and activities that Portage Junior Miss conducts. 3. He/She will conduct meetings and discuss matters needing committee action. 4. He/She is responsible for providing fundraising financial statements directly to the Board.
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