Position Title: Purchasing Manager, Non-Capital Programs
Position Title: Purchasing Manager, Non-Capital Programs POSITION OVERVIEW Reporting to the Senior Manager, Procurement, Non-Capital Program and Materials Management, this position is responsible for purchasing card program; department benchmarking; contract management system administration; performing and overseeing non-capital procurement processes for requests for proposals (RFP), invitation to bid (ITB), request for quotations (Quotes), sole source and government contract purchasing, direct purchasing, and process standardization. The following position(s) reports directly to the Purchasing Manager, Non-Capital Program: • Procurement Agent / Benchmarking: Responsible for department metrics and benchmark development, tracking and reporting; managing the purchasing card program; procurement of professional and nonprofessional services through the RFP, RFQ, ITB, and Quote processes, and sole source, government/cooperative contract and direct purchasing. •
Procurement Agent: Responsible for contract management system administration, procurement of professional and non-professional services through the RFP, ITB, and Quote processes, and sole source, government/cooperative contract and direct purchasing.
POSITION ACCOUNTIBILITIES Note: The following position responsibilities are illustrative and not exhaustive. The position description is not intended to be, nor should it be construed as an all-inclusive list of the duties associated with the position. Management may require incumbents to perform job duties other than those contained in this document at any time. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below. • • • • • • • • • • • •
Ensure compliance with all federal, state and local procurement requirements in the selection of contractors, concessionaires, consultants and individuals providing services to the Authority. Analyze concession costs and revenue projections against industry best practices. Oversee the development of specifications and contract documents for professional and non-professional service agreements and revenue generating agreements. Analyze bids for responsiveness. Facilitate and oversee technical proposal evaluation process. Manage and implement strategic plan initiatives. Develop, track and report on performance metrics and benchmarking. Oversee contract management system operations. Oversee purchasing controls. Review and approve requisitions, purchase orders, and vendor invoices. Develop departmental policies and procedures. Act as Senior Manager, Procurement Non-Capital Program and Materials Management as necessary.
MINIMUM QUALIFICATIONS Must be highly motivated and possess a Bachelor’s degree in management, business, or a related field from an accredited college or university, have a minimum of three years of progressively responsible experience in the development of performance metrics and benchmarking, purchasing card program management, process standardization, contract and procurement document development, including contract writing and management, and knowledge of governmental regulations/ processes/ research techniques; a Certified Public Procurement Officer designation(s) issued by the Universal Public Procurement Certification Council or equivalent; and possess a valid Class C driver’s license. Department: Pos. No: Pay Grade: Last update:
Procurement 00308 E4: $76,500 – 158,800 - Exempt 09/29/2017 WID
Our ideal candidate will have: • •
•
Master’s degree in management, business or construction. Managerial experience with an agency that has obtained the National Institute of Government Purchasing’s Outstanding Agency Accreditation Achievement Award (OA4), National Procurement Institute Achievement of Excellence in Procurement Award, Florida Association of Public Procurement Officials Achievement of Excellence in Procurement Award or other equivalent type of award or accreditation. Experience in utilizing Oracle or other automated procurement system
JOB SPECIFIC COMPENTENCIES • • • • • • • •
Knowledge of the principles and practices of purchasing and procurement within a public agency. Considerable knowledge of Federal, State and Aviation Authority rules and regulations governing procurement practices within a public agency. Ability to analyze situations quickly and objectively and determine a proper course of action to be taken in emergency situations. Ability to plan and coordinate multiple activities occurring simultaneously. Ability to maintain records and prepare technical reports. Ability to communicate effectively orally and in writing. Ability to establish and maintain effective working relationships with co-workers, representatives of other agencies, and the general public. Ability to use a computer and related software.
TPA MISSION STATEMENT To be a major driver in the economic growth of the Tampa Bay Region. We will be leading edge innovators to create global access and extraordinary customer experiences through our people and facilities to build prosperity for our stakeholders and the region. TPA VISION STATEMENT To be a vibrant aviation gateway for Tampa Bay, providing access and economic opportunity for our stakeholders. The Aviation Authority-Tampa International Airport provides equal employment opportunity to all persons, regardless of age, race, religion, color, national origin, sex, political affiliations, marital status, non-disqualifying physical or mental disability, age, sexual orientation, membership or non-membership in an employee organization, or on the basis of personal favoritism or other non-merit factors. The Aviation Authority-Tampa International Airport welcomes and encourages applications from minorities, veterans, and persons with physical and mental disabilities, and will reasonably accommodate the needs of those persons in the application and testing process. The decision on granting reasonable accommodation requests will be on a case-by-case basis.
Department: Pos. No: Pay Grade: Last update:
Procurement 00308 E4: $76,500 – 158,800 - Exempt 09/29/2017 WID
BENEFITS AT A GLANCE st
Benefits are effective on the 1 day of the month following 30 days of employment except otherwise noted.
BENEFIT
COVERAGE OPTIONS
AETNA Health Plans
• PPO or HMO Plan • Comprehensive medical coverage to include pharmacy and vision
CIGNA Dental Plan
• Preventive basic and major services • Orthodontia plan available for children up to age 19
Life Insurance
• $20,000 Basic Life (provided by the Authority)
Supplemental Life Insurance
• $10,000 to $200,000 voluntary coverage for employee • $7,500 optional dependent coverage
Cigna Long-Term Disability
• First $30,000 coverage paid by Authority • Optional buy-up plan available after 6 months of employment
Retirement: Florida Retirement System (FRS)
• Pension Plan – Employees qualify for benefit after eight (8) years of service, account is a pension trust fund • Investment Plan – Employees qualify for benefits after one (1) year of service, account is self-managed
ICMA
• 457 Deferred Compensation (Authority will match 3% of base salary) • 457 Roth plan available (optional) or Roth IRA (optional)
Deer Oaks EAP
• Short-term 24 hour confidential counseling provided to employee and family members at no cost
(Employee Assistance Program)
Tuition Reimbursement
• The Authority will reimburse 100% of the cost of tuition and books for approved courses, not to exceed the tuition rates of local state institutions
Workers Compensation
• Compensation for on-the-job injuries and illnesses
EIP – (Employee Incentive Program)
• To provide financial award recognition equally to all eligible employees contingent on the achievement of quantifiable benchmarks directly related to the success of the Authority and its airports
Service Awards Employee Recognition
• To provide all employees with recognition for their years of service with the Authority, and provide financial rewards for improved success to the Authority. Employees are provided with gift cards in increasing $50 increments for every five years of service completed
Wellness Reimbursement
• The Authority will reimburse up to $250 annually, other wellness programs are offered at no cost to the employee
Holidays
• The Authority observes eight (8) major holidays • Uni-leave is an employee-managed leave account taking the two most common forms of paid employee absence (vacation and sick leaves) and combining them into one leave account managed by the employee Years of Service
Uni-leave
0
Procurement Agent: Responsible for contract management system administration, procurement of professional and non-professional services through the RFP, ITB, and Quote processes, and sole source, government/cooperative contract and direct purchasing.
POSITION ACCOUNTIBILITIES Note: The following position responsibilities are illustrative and not exhaustive. The position description is not intended to be, nor should it be construed as an all-inclusive list of the duties associated with the position. Management may require incumbents to perform job duties other than those contained in this document at any time. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below. • • • • • • • • • • • •
Ensure compliance with all federal, state and local procurement requirements in the selection of contractors, concessionaires, consultants and individuals providing services to the Authority. Analyze concession costs and revenue projections against industry best practices. Oversee the development of specifications and contract documents for professional and non-professional service agreements and revenue generating agreements. Analyze bids for responsiveness. Facilitate and oversee technical proposal evaluation process. Manage and implement strategic plan initiatives. Develop, track and report on performance metrics and benchmarking. Oversee contract management system operations. Oversee purchasing controls. Review and approve requisitions, purchase orders, and vendor invoices. Develop departmental policies and procedures. Act as Senior Manager, Procurement Non-Capital Program and Materials Management as necessary.
MINIMUM QUALIFICATIONS Must be highly motivated and possess a Bachelor’s degree in management, business, or a related field from an accredited college or university, have a minimum of three years of progressively responsible experience in the development of performance metrics and benchmarking, purchasing card program management, process standardization, contract and procurement document development, including contract writing and management, and knowledge of governmental regulations/ processes/ research techniques; a Certified Public Procurement Officer designation(s) issued by the Universal Public Procurement Certification Council or equivalent; and possess a valid Class C driver’s license. Department: Pos. No: Pay Grade: Last update:
Procurement 00308 E4: $76,500 – 158,800 - Exempt 09/29/2017 WID
Our ideal candidate will have: • •
•
Master’s degree in management, business or construction. Managerial experience with an agency that has obtained the National Institute of Government Purchasing’s Outstanding Agency Accreditation Achievement Award (OA4), National Procurement Institute Achievement of Excellence in Procurement Award, Florida Association of Public Procurement Officials Achievement of Excellence in Procurement Award or other equivalent type of award or accreditation. Experience in utilizing Oracle or other automated procurement system
JOB SPECIFIC COMPENTENCIES • • • • • • • •
Knowledge of the principles and practices of purchasing and procurement within a public agency. Considerable knowledge of Federal, State and Aviation Authority rules and regulations governing procurement practices within a public agency. Ability to analyze situations quickly and objectively and determine a proper course of action to be taken in emergency situations. Ability to plan and coordinate multiple activities occurring simultaneously. Ability to maintain records and prepare technical reports. Ability to communicate effectively orally and in writing. Ability to establish and maintain effective working relationships with co-workers, representatives of other agencies, and the general public. Ability to use a computer and related software.
TPA MISSION STATEMENT To be a major driver in the economic growth of the Tampa Bay Region. We will be leading edge innovators to create global access and extraordinary customer experiences through our people and facilities to build prosperity for our stakeholders and the region. TPA VISION STATEMENT To be a vibrant aviation gateway for Tampa Bay, providing access and economic opportunity for our stakeholders. The Aviation Authority-Tampa International Airport provides equal employment opportunity to all persons, regardless of age, race, religion, color, national origin, sex, political affiliations, marital status, non-disqualifying physical or mental disability, age, sexual orientation, membership or non-membership in an employee organization, or on the basis of personal favoritism or other non-merit factors. The Aviation Authority-Tampa International Airport welcomes and encourages applications from minorities, veterans, and persons with physical and mental disabilities, and will reasonably accommodate the needs of those persons in the application and testing process. The decision on granting reasonable accommodation requests will be on a case-by-case basis.
Department: Pos. No: Pay Grade: Last update:
Procurement 00308 E4: $76,500 – 158,800 - Exempt 09/29/2017 WID
BENEFITS AT A GLANCE st
Benefits are effective on the 1 day of the month following 30 days of employment except otherwise noted.
BENEFIT
COVERAGE OPTIONS
AETNA Health Plans
• PPO or HMO Plan • Comprehensive medical coverage to include pharmacy and vision
CIGNA Dental Plan
• Preventive basic and major services • Orthodontia plan available for children up to age 19
Life Insurance
• $20,000 Basic Life (provided by the Authority)
Supplemental Life Insurance
• $10,000 to $200,000 voluntary coverage for employee • $7,500 optional dependent coverage
Cigna Long-Term Disability
• First $30,000 coverage paid by Authority • Optional buy-up plan available after 6 months of employment
Retirement: Florida Retirement System (FRS)
• Pension Plan – Employees qualify for benefit after eight (8) years of service, account is a pension trust fund • Investment Plan – Employees qualify for benefits after one (1) year of service, account is self-managed
ICMA
• 457 Deferred Compensation (Authority will match 3% of base salary) • 457 Roth plan available (optional) or Roth IRA (optional)
Deer Oaks EAP
• Short-term 24 hour confidential counseling provided to employee and family members at no cost
(Employee Assistance Program)
Tuition Reimbursement
• The Authority will reimburse 100% of the cost of tuition and books for approved courses, not to exceed the tuition rates of local state institutions
Workers Compensation
• Compensation for on-the-job injuries and illnesses
EIP – (Employee Incentive Program)
• To provide financial award recognition equally to all eligible employees contingent on the achievement of quantifiable benchmarks directly related to the success of the Authority and its airports
Service Awards Employee Recognition
• To provide all employees with recognition for their years of service with the Authority, and provide financial rewards for improved success to the Authority. Employees are provided with gift cards in increasing $50 increments for every five years of service completed
Wellness Reimbursement
• The Authority will reimburse up to $250 annually, other wellness programs are offered at no cost to the employee
Holidays
• The Authority observes eight (8) major holidays • Uni-leave is an employee-managed leave account taking the two most common forms of paid employee absence (vacation and sick leaves) and combining them into one leave account managed by the employee Years of Service
Uni-leave
0
