Procurement Oracle R12 AP Invoice Entry
Accounts Payable Invoices Procurement Services February 17, 2011
2
Accounts Payable Invoice Workbench Changes Overview Invoice Process PO Match Non PO Match Allocation Changes E-Waste Change Q&A
IMSS - Information Management System and Services
3
Invoice Batch
Invoice Header
Invoice Lines
Calculate Tax
Validate Invoice(s)
Create Accounting
IMSS - Information Management System and Services
4
Invoice batch entry in R12 – no change from R11i
IMSS - Information Management System and Services
5
Invoice header entry in R12– no change from R11i
IMSS - Information Management System and Services
6
Invoice Line entry in R12 – Non PO Match – new in R12
IMSS - Information Management System and Services
7
Invoice Line entry in R12 – Non PO Match – Override Taxes at Line Level Only!
IMSS - Information Management System and Services
8
Invoice Line entry in R12 – Non PO Match – Work Order # in DFF at Line Level
IMSS - Information Management System and Services
9
Invoice distribution in R12 auto populated from line entry – new in R12
IMSS - Information Management System and Services
10
Calculate Tax at Line Level – new in R12, ebTax engine called with predefined rules
IMSS - Information Management System and Services
11
Allocate Freight at Line Level – new in R12 First, enter Type and amount, new in R12
IMSS - Information Management System and Services
12
Second, enter the description– the old description will no longer pre-populate, then select the ‘Allocations’ button – new in R12
IMSS - Information Management System and Services
13
Third, select the lines to allocate, then select ‘OK’, new in R12
IMSS - Information Management System and Services
14
Invoice Line entry in R12 – Work Order # in DFF at Line Level
IMSS - Information Management System and Services
15
All Distributions tab displays all invoice lines including tax, freight to the PTA
IMSS - Information Management System and Services
16
Payable Approval renamed to Invoice validation in R12
IMSS - Information Management System and Services
17
Invoice header entry in R12– PO Match, same as in R12
IMSS - Information Management System and Services
18
Invoice line entry in R12– PO Match, select the ‘Match Button’
IMSS - Information Management System and Services
19
Invoice line entry in R12– PO Match, select the ‘Find’ button
IMSS - Information Management System and Services
20
Invoice line entry in R12– PO Match – match PO qty invoice, unit price, amount
IMSS - Information Management System and Services
21
Invoice line entry in R12– PO Match – calculate tax at the line level
IMSS - Information Management System and Services
22
Invoice line entry in R12– PO Match – view tax calculations at the line level
IMSS - Information Management System and Services
23
Verify invoice summary information then ensure total matches invoice amount.
IMSS - Information Management System and Services
24
Use the Actions button to perform more actions on this invoice.
IMSS - Information Management System and Services
25
Payable Approval renamed to Invoice validation in R12. Will be run in the nightly process.
IMSS - Information Management System and Services
26
E-Waste will be entered as a line item using the expenditure type E-Waste in R12
IMSS - Information Management System and Services
27
Enter Invoice Non PO Match Override Taxes Enter Work Order Number
Enter Invoice and match to PO S108546/7 Review Taxes Allocate Freight
IMSS - Information Management System and Services
28
Q&A
IMSS - Information Management System and Services
2
Accounts Payable Invoice Workbench Changes Overview Invoice Process PO Match Non PO Match Allocation Changes E-Waste Change Q&A
IMSS - Information Management System and Services
3
Invoice Batch
Invoice Header
Invoice Lines
Calculate Tax
Validate Invoice(s)
Create Accounting
IMSS - Information Management System and Services
4
Invoice batch entry in R12 – no change from R11i
IMSS - Information Management System and Services
5
Invoice header entry in R12– no change from R11i
IMSS - Information Management System and Services
6
Invoice Line entry in R12 – Non PO Match – new in R12
IMSS - Information Management System and Services
7
Invoice Line entry in R12 – Non PO Match – Override Taxes at Line Level Only!
IMSS - Information Management System and Services
8
Invoice Line entry in R12 – Non PO Match – Work Order # in DFF at Line Level
IMSS - Information Management System and Services
9
Invoice distribution in R12 auto populated from line entry – new in R12
IMSS - Information Management System and Services
10
Calculate Tax at Line Level – new in R12, ebTax engine called with predefined rules
IMSS - Information Management System and Services
11
Allocate Freight at Line Level – new in R12 First, enter Type and amount, new in R12
IMSS - Information Management System and Services
12
Second, enter the description– the old description will no longer pre-populate, then select the ‘Allocations’ button – new in R12
IMSS - Information Management System and Services
13
Third, select the lines to allocate, then select ‘OK’, new in R12
IMSS - Information Management System and Services
14
Invoice Line entry in R12 – Work Order # in DFF at Line Level
IMSS - Information Management System and Services
15
All Distributions tab displays all invoice lines including tax, freight to the PTA
IMSS - Information Management System and Services
16
Payable Approval renamed to Invoice validation in R12
IMSS - Information Management System and Services
17
Invoice header entry in R12– PO Match, same as in R12
IMSS - Information Management System and Services
18
Invoice line entry in R12– PO Match, select the ‘Match Button’
IMSS - Information Management System and Services
19
Invoice line entry in R12– PO Match, select the ‘Find’ button
IMSS - Information Management System and Services
20
Invoice line entry in R12– PO Match – match PO qty invoice, unit price, amount
IMSS - Information Management System and Services
21
Invoice line entry in R12– PO Match – calculate tax at the line level
IMSS - Information Management System and Services
22
Invoice line entry in R12– PO Match – view tax calculations at the line level
IMSS - Information Management System and Services
23
Verify invoice summary information then ensure total matches invoice amount.
IMSS - Information Management System and Services
24
Use the Actions button to perform more actions on this invoice.
IMSS - Information Management System and Services
25
Payable Approval renamed to Invoice validation in R12. Will be run in the nightly process.
IMSS - Information Management System and Services
26
E-Waste will be entered as a line item using the expenditure type E-Waste in R12
IMSS - Information Management System and Services
27
Enter Invoice Non PO Match Override Taxes Enter Work Order Number
Enter Invoice and match to PO S108546/7 Review Taxes Allocate Freight
IMSS - Information Management System and Services
28
Q&A
IMSS - Information Management System and Services
