Procurement Partner II
1/22/2016
Job Bulletin
STATE OF COLORADO invites applications for the position of:
Procurement Partner II
This announcement is not governed by the selection processes of the classified personnel system. Applications will be considered from residents and nonresidents of Colorado. CLASS TITLE: NONCLASSIFIED LOCATION: Denver Metro, Colorado PRIMARY PHYSICAL WORK ADDRESS: 4300 Cherry Creek Drive South Denver, CO 80246 SALARY: Depends on Qualifications FLSA STATUS: Exempt; position is not eligible for overtime compensation. OPENING DATE: 01/19/16 CLOSING DATE: 03/19/16 11:59 PM JOB TYPE: Full Time DEPARTMENT INFORMATION:
What We Do: The Governor's Office of Information Technology (OIT) strives to impact the lives of all Coloradans to create a safer, happier and healthier state. We work to empower the State of Colorado with flexible technology that will drive sustainable and intelligent business decisions. We envision a future where the enduser experience shapes design, and data analytics transform how state government serves its residents. How We Do IT: We build on the basics with cutting edge technology We secure Colorado through innovation We empower, engage, and energize our employees We strengthen Colorado's tech landscape Why We Want You: http://agency.governmentjobs.com/colorado/job_bulletin.cfm?jobID=1335709&sharedWindow=0
1/5
1/22/2016
Job Bulletin
We want your expertise, positive energy, drive to succeed and love of this great state as we work to elevate the expectations Coloradans have of their government. What You'll Get From Us: At OIT you will find an opportunity to contribute meaningful work to support and serve Colorado residents. It's your chance to combine your love of technology with public service. Plus, you'll have great benefits, motivated team members, and opportunities for flexible work hours and advancement. DESCRIPTION OF JOB: This position is a Procurement Specialist which includes: purchasing, sourcing, vendor debriefs, functional liaisons, statement of work, functional liaison with OIT business partners, requisition processing management, negotiation and review of vendor agreements, contract negotiation and drafting. This position exists to simplify, clarify and conduct state procurements; provide increased public confidence in the procurement process; ensure fair and equitable treatment of all persons dealing with the procurement system; maximize, to the fullest extent, the purchasing value of tax dollars; foster effective broadbased competition with the free enterprise system and safeguard the quality and integrity of the procurement system on a professional purchasing level consistent with authority granted to this position. Position is responsible to create, evaluate and solicit IT and other procurements on a statewide basis for all Executive Branch agencies and to be accountable to programs that are critical to the success of both agencies and the state. Primary Job Duty: Purchasing: Perform professional purchasing duties in the acquisition of goods and services, and in the acquisition of Information Technology goods and services for all Executive Branch Departments. Review sole source requests and emergency procurements. Analyze requests for materials, supplies, equipment and services. Recommend alternate specifications and advise on matters of availability. Review for items covered by State Price Agreements. Analyze to determine what methods of solicitations can be used to spend resources more efficiently and effectively. Determine the method of procurement (i.e. documented quote, sealed bid, or whether emergency or other circumstances exist). Assist program managers and purchasing staff to develop appropriate statements of work and/or specifications for Requests for Proposal and Invitations for Bid. Develop, solicit, analyze, evaluate, award and monitor documented quotes, sealed bids, and requests for proposals, which includes developing, revising and/or reviewing the proper specifications, appropriate terms and conditions, vendor solicitation and selection (via an Internet bids system) to obtain maximum competition. Award in accordance with criteria set forth in solicitation to the appropriate winning bidder(s). Conduct preproposal meetings, prebid conferences, bid openings, postaward and problemsolving conferences as needed. Collaborate/ negotiate/communicate with vendors, users and/or professional groups concerning availability of commodities/services, price changes and discounts to ensure a continuous source of supply of the highest quality goods and services at the lowest available prices. Perform professional purchasing duties in the acquisition of Information Technology goods and services for all Executive Branch Departments by assisting other purchasing agents In developing, Implementing and administering agreements on a multidepartment and statewide basis. Position is responsible for conducting and assisting others to conduct all IT procurements within the Executive Branch taking into consideration existing or future http://agency.governmentjobs.com/colorado/job_bulletin.cfm?jobID=1335709&sharedWindow=0
2/5
1/22/2016
Job Bulletin
procurements to ensure collaborative procurements within the Executive Branch. Survey vendors and/or other experts to verify specification, standard industry practices and related issues. Develop language, organize and write solicitation documents (to include language to be used for the resulting regal commitment documents), evaluate all responses and identify and award to winning vendor(s). Benchmark pricing against other governmental entities (e.g.,states, large buying groups). Discover and compile information regarding new sources of supply. Build and maintain market knowledge for related areas of responsibility. Support and act as backup to another Procurement Specialist, in performing: InterAgency purchase order requests; Monitoring IT and nonIT Purchase Requisitions; and, Database maintenance and order processing. Contracts: Perform professional contract duties in the acquisition of goods and services, and in the acquisition of Information Technology goods and services for all Executive Branch Departments.This position performs the initial contract negotiation, drafting, review, modification (I.e. Task Order, Option Letter, Amendment) and proofing through final draft. Collaborate/negotiate/communicate with vendors, users and/or professional groups. Develop contract terminology for contracts for goods and services. Assure that language will be approved by the central contract approvers (Purchasing, Attorney General, State Controller, Privatization Program) by negotiating terms with contractor. Must apply fiscal rules, procurement code and privatization program rules in determining correct language. Develop contracts for sole source and emergency procurements as well as competitively bid solicitations. Subject matter expert on contracts and contracting for services, providing interpretation of contract terms to coworkers, managers, other staff and contractors as necessary Perform professional contracting duties in the acquisition of IT goods and services for all Executive Branch Departments by developing, implementing and administering agreements on a multidepartment and statewide basis. Position is responsible for developing all IT contracts within the Executive Branch taking into consideration existing or future procurements to ensure collaborative procurements within the Executive Branch.Survey vendors and/or other experts to verify specification, standard industry practices and related issues. Meet with purchasing staff, program managers and other agencies to develop language, organize and write solicitation documents (to include language to be used for the resulting legal commitment documents). Benchmark pricing against other governmental entities (e.g.,states, large buying groups). Discover and compile information regarding new sources of supply. Support and act as backup to a Contract Administrator.in performing InterAgency Agreement drafts and modifications. Functional Liaison for Business: Perform as first point of contact for assigned groups/fiscal partners within OIT. Assist in resolving issues between procurement, accounting and vendor. Statewide User Groups, Special Assignments: Participate in state wide user groups (Procurement Advisory Council [PAC], Colorado Contract Improvement Team [CCIT), Financial System [CORE)) to increase knowledge and communicate successful methods of accomplishing unusual and complex tasks. Assist with special assignments of both financial and non financial nature. Create, control and/or monitor subsystems which feed or report information to COFRS and iMo and out of the Contract Management System. Assist in reviewing agency processing operations and fiscal matters In systems such as COFRS, Excel,etc. http://agency.governmentjobs.com/colorado/job_bulletin.cfm?jobID=1335709&sharedWindow=0
3/5
1/22/2016
Job Bulletin
Computer Skills: Maintain and/or increase working knowledge of different computer skills. Systems used may change as available equipment/technology changes: Excel for doing spreadsheets fo bids and reports; COMPASS; COFRS/EPS for processing purchase orders; Colorado BIDS to conduct procurements and process competitive bids online; Internet for research, utilizing, instructing agencies and vendors about automated BIDS system; Word for written communications with vendors, agencies, and other written correspondence. MINIMUM QUALIFICATIONS, SUBSTITUTIONS, CONDITIONS OF EMPLOYMENT & APPEAL RIGHTS: Education: Degree from a 4 year College or University or equivalent work experience will substitute. Experience: Minimum of three years purchasing experience;Solicitation writing, management and negotiation;experience with multilevel complex procurement processes and contracting procedures. Government purchasing and contracting experience, request for proposal solicitations, managing RFP evaluation committees, negotiating with vendors, understanding government purchasing statutes. Preferred Qualifications: An understanding of the State of Colorado procurement code,rules and processes; Knowledge of the State of Colorado fiscal rules and contracting laws and policies. SUPPLEMENTAL INFORMATION: Conditions of Employment: Successful outcome of background check required for this position. HOW TO APPLY: Thank you for your interest. Submit an online application by clicking the link below or submit a State of Colorado Application for Announced Vacancy and all supplemental questions according to the instructions provided below. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed above. IF NOT APPLYING ONLINE, SUBMIT APPLICATION TO: [email protected] DEPARTMENT CONTACT INFORMATION: Michael Burnell METHODS OF APPOINTMENT: This position is not part of the classified state personnel system. APPLICATIONS MAY BE FILED ONLINE AT: http://www.colorado.gov/jobs http://agency.governmentjobs.com/colorado/job_bulletin.cfm?jobID=1335709&sharedWindow=0
Position #EGB92468 1/19/2016 PROCUREMENT PARTNER II 4/5
1/22/2016
Job Bulletin
MB THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER.
Procurement Partner II Supplemental Questionnaire * 1. A preemployment criminal background check will be conducted as part of the selection process. Felony convictions or conviction of crimes of moral turpitude or convictions of misdemeanors related to job duties may disqualify you from being considered for this position. As a condition of employment, are you willing to submit to a background check if offered the position? Yes
No
* 2. What is it about this job that led you to apply?
* 3. In an effort to support your needs for compensation, please describe your expectations in regard to your total compensation within a $10K range. PLEASE NOTE: "Negotiable" or responses with no range given may disqualify you from consideration.
* 4. Please describe how you learned of this job opening. If you were referred by a current OIT employee, please include their name in your response.
* Required Question
http://agency.governmentjobs.com/colorado/job_bulletin.cfm?jobID=1335709&sharedWindow=0
5/5
Job Bulletin
STATE OF COLORADO invites applications for the position of:
Procurement Partner II
This announcement is not governed by the selection processes of the classified personnel system. Applications will be considered from residents and nonresidents of Colorado. CLASS TITLE: NONCLASSIFIED LOCATION: Denver Metro, Colorado PRIMARY PHYSICAL WORK ADDRESS: 4300 Cherry Creek Drive South Denver, CO 80246 SALARY: Depends on Qualifications FLSA STATUS: Exempt; position is not eligible for overtime compensation. OPENING DATE: 01/19/16 CLOSING DATE: 03/19/16 11:59 PM JOB TYPE: Full Time DEPARTMENT INFORMATION:
What We Do: The Governor's Office of Information Technology (OIT) strives to impact the lives of all Coloradans to create a safer, happier and healthier state. We work to empower the State of Colorado with flexible technology that will drive sustainable and intelligent business decisions. We envision a future where the enduser experience shapes design, and data analytics transform how state government serves its residents. How We Do IT: We build on the basics with cutting edge technology We secure Colorado through innovation We empower, engage, and energize our employees We strengthen Colorado's tech landscape Why We Want You: http://agency.governmentjobs.com/colorado/job_bulletin.cfm?jobID=1335709&sharedWindow=0
1/5
1/22/2016
Job Bulletin
We want your expertise, positive energy, drive to succeed and love of this great state as we work to elevate the expectations Coloradans have of their government. What You'll Get From Us: At OIT you will find an opportunity to contribute meaningful work to support and serve Colorado residents. It's your chance to combine your love of technology with public service. Plus, you'll have great benefits, motivated team members, and opportunities for flexible work hours and advancement. DESCRIPTION OF JOB: This position is a Procurement Specialist which includes: purchasing, sourcing, vendor debriefs, functional liaisons, statement of work, functional liaison with OIT business partners, requisition processing management, negotiation and review of vendor agreements, contract negotiation and drafting. This position exists to simplify, clarify and conduct state procurements; provide increased public confidence in the procurement process; ensure fair and equitable treatment of all persons dealing with the procurement system; maximize, to the fullest extent, the purchasing value of tax dollars; foster effective broadbased competition with the free enterprise system and safeguard the quality and integrity of the procurement system on a professional purchasing level consistent with authority granted to this position. Position is responsible to create, evaluate and solicit IT and other procurements on a statewide basis for all Executive Branch agencies and to be accountable to programs that are critical to the success of both agencies and the state. Primary Job Duty: Purchasing: Perform professional purchasing duties in the acquisition of goods and services, and in the acquisition of Information Technology goods and services for all Executive Branch Departments. Review sole source requests and emergency procurements. Analyze requests for materials, supplies, equipment and services. Recommend alternate specifications and advise on matters of availability. Review for items covered by State Price Agreements. Analyze to determine what methods of solicitations can be used to spend resources more efficiently and effectively. Determine the method of procurement (i.e. documented quote, sealed bid, or whether emergency or other circumstances exist). Assist program managers and purchasing staff to develop appropriate statements of work and/or specifications for Requests for Proposal and Invitations for Bid. Develop, solicit, analyze, evaluate, award and monitor documented quotes, sealed bids, and requests for proposals, which includes developing, revising and/or reviewing the proper specifications, appropriate terms and conditions, vendor solicitation and selection (via an Internet bids system) to obtain maximum competition. Award in accordance with criteria set forth in solicitation to the appropriate winning bidder(s). Conduct preproposal meetings, prebid conferences, bid openings, postaward and problemsolving conferences as needed. Collaborate/ negotiate/communicate with vendors, users and/or professional groups concerning availability of commodities/services, price changes and discounts to ensure a continuous source of supply of the highest quality goods and services at the lowest available prices. Perform professional purchasing duties in the acquisition of Information Technology goods and services for all Executive Branch Departments by assisting other purchasing agents In developing, Implementing and administering agreements on a multidepartment and statewide basis. Position is responsible for conducting and assisting others to conduct all IT procurements within the Executive Branch taking into consideration existing or future http://agency.governmentjobs.com/colorado/job_bulletin.cfm?jobID=1335709&sharedWindow=0
2/5
1/22/2016
Job Bulletin
procurements to ensure collaborative procurements within the Executive Branch. Survey vendors and/or other experts to verify specification, standard industry practices and related issues. Develop language, organize and write solicitation documents (to include language to be used for the resulting regal commitment documents), evaluate all responses and identify and award to winning vendor(s). Benchmark pricing against other governmental entities (e.g.,states, large buying groups). Discover and compile information regarding new sources of supply. Build and maintain market knowledge for related areas of responsibility. Support and act as backup to another Procurement Specialist, in performing: InterAgency purchase order requests; Monitoring IT and nonIT Purchase Requisitions; and, Database maintenance and order processing. Contracts: Perform professional contract duties in the acquisition of goods and services, and in the acquisition of Information Technology goods and services for all Executive Branch Departments.This position performs the initial contract negotiation, drafting, review, modification (I.e. Task Order, Option Letter, Amendment) and proofing through final draft. Collaborate/negotiate/communicate with vendors, users and/or professional groups. Develop contract terminology for contracts for goods and services. Assure that language will be approved by the central contract approvers (Purchasing, Attorney General, State Controller, Privatization Program) by negotiating terms with contractor. Must apply fiscal rules, procurement code and privatization program rules in determining correct language. Develop contracts for sole source and emergency procurements as well as competitively bid solicitations. Subject matter expert on contracts and contracting for services, providing interpretation of contract terms to coworkers, managers, other staff and contractors as necessary Perform professional contracting duties in the acquisition of IT goods and services for all Executive Branch Departments by developing, implementing and administering agreements on a multidepartment and statewide basis. Position is responsible for developing all IT contracts within the Executive Branch taking into consideration existing or future procurements to ensure collaborative procurements within the Executive Branch.Survey vendors and/or other experts to verify specification, standard industry practices and related issues. Meet with purchasing staff, program managers and other agencies to develop language, organize and write solicitation documents (to include language to be used for the resulting legal commitment documents). Benchmark pricing against other governmental entities (e.g.,states, large buying groups). Discover and compile information regarding new sources of supply. Support and act as backup to a Contract Administrator.in performing InterAgency Agreement drafts and modifications. Functional Liaison for Business: Perform as first point of contact for assigned groups/fiscal partners within OIT. Assist in resolving issues between procurement, accounting and vendor. Statewide User Groups, Special Assignments: Participate in state wide user groups (Procurement Advisory Council [PAC], Colorado Contract Improvement Team [CCIT), Financial System [CORE)) to increase knowledge and communicate successful methods of accomplishing unusual and complex tasks. Assist with special assignments of both financial and non financial nature. Create, control and/or monitor subsystems which feed or report information to COFRS and iMo and out of the Contract Management System. Assist in reviewing agency processing operations and fiscal matters In systems such as COFRS, Excel,etc. http://agency.governmentjobs.com/colorado/job_bulletin.cfm?jobID=1335709&sharedWindow=0
3/5
1/22/2016
Job Bulletin
Computer Skills: Maintain and/or increase working knowledge of different computer skills. Systems used may change as available equipment/technology changes: Excel for doing spreadsheets fo bids and reports; COMPASS; COFRS/EPS for processing purchase orders; Colorado BIDS to conduct procurements and process competitive bids online; Internet for research, utilizing, instructing agencies and vendors about automated BIDS system; Word for written communications with vendors, agencies, and other written correspondence. MINIMUM QUALIFICATIONS, SUBSTITUTIONS, CONDITIONS OF EMPLOYMENT & APPEAL RIGHTS: Education: Degree from a 4 year College or University or equivalent work experience will substitute. Experience: Minimum of three years purchasing experience;Solicitation writing, management and negotiation;experience with multilevel complex procurement processes and contracting procedures. Government purchasing and contracting experience, request for proposal solicitations, managing RFP evaluation committees, negotiating with vendors, understanding government purchasing statutes. Preferred Qualifications: An understanding of the State of Colorado procurement code,rules and processes; Knowledge of the State of Colorado fiscal rules and contracting laws and policies. SUPPLEMENTAL INFORMATION: Conditions of Employment: Successful outcome of background check required for this position. HOW TO APPLY: Thank you for your interest. Submit an online application by clicking the link below or submit a State of Colorado Application for Announced Vacancy and all supplemental questions according to the instructions provided below. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed above. IF NOT APPLYING ONLINE, SUBMIT APPLICATION TO: [email protected] DEPARTMENT CONTACT INFORMATION: Michael Burnell METHODS OF APPOINTMENT: This position is not part of the classified state personnel system. APPLICATIONS MAY BE FILED ONLINE AT: http://www.colorado.gov/jobs http://agency.governmentjobs.com/colorado/job_bulletin.cfm?jobID=1335709&sharedWindow=0
Position #EGB92468 1/19/2016 PROCUREMENT PARTNER II 4/5
1/22/2016
Job Bulletin
MB THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER.
Procurement Partner II Supplemental Questionnaire * 1. A preemployment criminal background check will be conducted as part of the selection process. Felony convictions or conviction of crimes of moral turpitude or convictions of misdemeanors related to job duties may disqualify you from being considered for this position. As a condition of employment, are you willing to submit to a background check if offered the position? Yes
No
* 2. What is it about this job that led you to apply?
* 3. In an effort to support your needs for compensation, please describe your expectations in regard to your total compensation within a $10K range. PLEASE NOTE: "Negotiable" or responses with no range given may disqualify you from consideration.
* 4. Please describe how you learned of this job opening. If you were referred by a current OIT employee, please include their name in your response.
* Required Question
http://agency.governmentjobs.com/colorado/job_bulletin.cfm?jobID=1335709&sharedWindow=0
5/5
