Project: Tiki Garden and Bar
Project: Tiki Garden and Bar Project definition: The project is to transform an existing, private outdoor space which contains a roomy garden shed into a Tiki culture inspired garden and bar before the summer. Goals/Scope/Timeline/Budget: 1. Renovate existing garden and shed to fit with Tiki culture theme – there is no room to vary the theme or spaces to renovate. 2. Complete the project by the summer (3 months away) – the time for completing the project is fixed. It must be completed in time for the owner’s 100th birthday party which falls on the first day of summer and which the local Mayor will attend and will be televised. 3. Spend no more than $5,000 – there is room for movement in the budget if necessary. 4. Safely accommodate existing garden residents (2 rabbits and a cat who currently live in the garden and garden shed) – This is a fixed requirement as the owners are not willing to give away their pets. Organisation Project Manager (DT) o Role: Create and monitor project management plan, lead designer, lead research, create and oversee the budget, purchase equipment, assist with construction, sign-off and final project evaluation Project Assistant (GM) o Role: Assist with research, purchasing and construction phases Contractor (Con) o Role: Lead and undertake construction phase within scope of design and identified timeline Project Plan and Work Breakdown Structure (WBS) Tiki Garden & Bar
Research
Strategy
- General Tiki culture theme - Tiki Materials/Decorations - Tiki garden Flora/Fauna/materials poisonous to rabbits/cat - Weather forecast next 12 weeks - Storage of shed items during construction - Contractors - Pet relocation during construction
- Project Management Plan - Timeline (in consultation with contractor) - Budget - Consider stakeholders (power/interest grid)
Creative - Chose theme elements (materials/decorations) - Design Garden & Bar - integrate pets - integrate storage solutions for shed items in existing space
Sourcing & Purchasing - Source / purchase materials & items for garden / bar / storage - Organise delivery of items for construction phase where delivery not immediate - Formally hire contractor
Construction - Move pets to alternate housing - Deliver remaining construction materials / décor to site - Undertake garden & bar renovation works
Dependencies & estimated task duration Activity # 1 2 3 4 5
Description Research Strategy Creative Sourcing & Purchasing Construction
Predecessors 1,2 2, 3 3, 4
Duration (weeks) 2 2 3 3 5
Network diagram Creative 3 wks
Research 2 wks
Construction 5 wks
Start
End Sourcing & Purchasing 3 wks
Strategy 2 wks
Estimated Completion Date: 12 weeks after project start date Cost estimate Description Research (private individual) Strategy (private individual) Creative (private individual) Sourcing & Purchasing (materials/décor) Construction & Labour costs Pet housing during construction Contingency (10-15% of overall budget) Total estimate
Estimate (USD) $0.00 $0.00 $0.00 $2,000.00 $2,000.00 $250.00 $750 $5,000
Risk Register Please note, Risk Score* calculated using Probability Impact Matrix on next page Item
Priority
Description
Consequences
1
High
The project will take place during spring time which is a typical season for rain
2
High
3
High
4
Medium
Delivery of construction materials/décor might be delayed since many need to be soured online and not through typical stores Researcher may make mistake as to what floar/fauna/materials are poisonous to animals since not a professional Contractor gets sick/severely injured and cannot work
5
Low
Anyone working on site is severely injured during construction phase
Probability (0-0.8)
Impact (0-0.8)
Delay to project completion date
0.6
0.4
Risk Score* (PxI) 0.24
Delay to project completion date
0.4
0.4
0.16
Pet(s) die
0.2
0.8
0.16
Depends on how long the contractors does not work, possibility for the whole project to be delayed until new worker sourced Owner of property could be liable if not effectively covered for event
0.2
0.4
0.08
0.2
0.4
0.08
Mitigation Plan
Ensure all supplies delivered prior to commencement of construction phase ready for use. Ask contactor to alternate between outdoor (garden) and indoor (bar) construction to accommodate for weather patterns. Ensure items are in stock before ordering them, pick up items personally from store/purchase location where available, order items locally where possible to minimise travel time. Ensure researcher uses reputable research source. In addition to private research, double-check findings with trained professional (vet/vet student) Organise back-up contractor in case hired contractor gets sick/can no longer work
Ensure insurance for property covers private and/or contractors working on site
Owner
DT
GM
GM
DT
DT
Probability Impact Matrix (P x I =Risk score)
Probability (P)
0.8 0.6 0.4 0.2
0.04 0.03 0.02 0.01 0.05 (Insignificant)
0.08 0.06 0.06 0.02 0.1 (Minor)
0.16 0.12 0.08 0.04 0.2 (Moderate) Impact (I)
0.32 0.24 0.16 0.08 0.4 (Major)
0.64 0.48 0.32 0.16 0.8 (Catastrophic)
Research
Strategy
- General Tiki culture theme - Tiki Materials/Decorations - Tiki garden Flora/Fauna/materials poisonous to rabbits/cat - Weather forecast next 12 weeks - Storage of shed items during construction - Contractors - Pet relocation during construction
- Project Management Plan - Timeline (in consultation with contractor) - Budget - Consider stakeholders (power/interest grid)
Creative - Chose theme elements (materials/decorations) - Design Garden & Bar - integrate pets - integrate storage solutions for shed items in existing space
Sourcing & Purchasing - Source / purchase materials & items for garden / bar / storage - Organise delivery of items for construction phase where delivery not immediate - Formally hire contractor
Construction - Move pets to alternate housing - Deliver remaining construction materials / décor to site - Undertake garden & bar renovation works
Dependencies & estimated task duration Activity # 1 2 3 4 5
Description Research Strategy Creative Sourcing & Purchasing Construction
Predecessors 1,2 2, 3 3, 4
Duration (weeks) 2 2 3 3 5
Network diagram Creative 3 wks
Research 2 wks
Construction 5 wks
Start
End Sourcing & Purchasing 3 wks
Strategy 2 wks
Estimated Completion Date: 12 weeks after project start date Cost estimate Description Research (private individual) Strategy (private individual) Creative (private individual) Sourcing & Purchasing (materials/décor) Construction & Labour costs Pet housing during construction Contingency (10-15% of overall budget) Total estimate
Estimate (USD) $0.00 $0.00 $0.00 $2,000.00 $2,000.00 $250.00 $750 $5,000
Risk Register Please note, Risk Score* calculated using Probability Impact Matrix on next page Item
Priority
Description
Consequences
1
High
The project will take place during spring time which is a typical season for rain
2
High
3
High
4
Medium
Delivery of construction materials/décor might be delayed since many need to be soured online and not through typical stores Researcher may make mistake as to what floar/fauna/materials are poisonous to animals since not a professional Contractor gets sick/severely injured and cannot work
5
Low
Anyone working on site is severely injured during construction phase
Probability (0-0.8)
Impact (0-0.8)
Delay to project completion date
0.6
0.4
Risk Score* (PxI) 0.24
Delay to project completion date
0.4
0.4
0.16
Pet(s) die
0.2
0.8
0.16
Depends on how long the contractors does not work, possibility for the whole project to be delayed until new worker sourced Owner of property could be liable if not effectively covered for event
0.2
0.4
0.08
0.2
0.4
0.08
Mitigation Plan
Ensure all supplies delivered prior to commencement of construction phase ready for use. Ask contactor to alternate between outdoor (garden) and indoor (bar) construction to accommodate for weather patterns. Ensure items are in stock before ordering them, pick up items personally from store/purchase location where available, order items locally where possible to minimise travel time. Ensure researcher uses reputable research source. In addition to private research, double-check findings with trained professional (vet/vet student) Organise back-up contractor in case hired contractor gets sick/can no longer work
Ensure insurance for property covers private and/or contractors working on site
Owner
DT
GM
GM
DT
DT
Probability Impact Matrix (P x I =Risk score)
Probability (P)
0.8 0.6 0.4 0.2
0.04 0.03 0.02 0.01 0.05 (Insignificant)
0.08 0.06 0.06 0.02 0.1 (Minor)
0.16 0.12 0.08 0.04 0.2 (Moderate) Impact (I)
0.32 0.24 0.16 0.08 0.4 (Major)
0.64 0.48 0.32 0.16 0.8 (Catastrophic)
