Promotional Activities
Monthly Compliance Meeting February 2017
Today’s Agenda Announcements Promotional
Activities & Donations Hardship Waivers Legislation Update
HAC Announcements Week 4
Proctoring of Exams/Quizzes
Reminder that coaches are not permitted to proctor exams/quizzes/assignments
HAC staff can proctor before or after trip
HAC staff can locate proctor at competition site
Students should work with Academic Coordinator and Instructor
Class Checks
Sport programs conduct
Do not disrupt faculty or students
Do not enter classroom or look through door
Priority Registration for Fall 2017 Classes
April 3 – Monday after Spring Break
Need fall practice times by February 24
Academic Awards Breakfast= April 5th from 7:00-8:30am in Touchdown Club
Jo’s Announcements
Contacts/Evals – reminder when entering to ensure you have the correct date {some have had 2017 for 2016}. This is information that the auditors check & it needs to be accurate.
Google Doc Updates –Keep updating TMDs/Participation Reports and Awards Tab as your season progresses.
Promotional Activities, Donations & Speaking Engagements
Promotional Activities
May be conducted by CU, Pac-12 Conference or a “noninstitutional charitable, educational or nonprofit agency”
Internally: Student-athletes sign Promotional and Charitable Activities Form at 1st team meeting in August which allows CU to use the SA’s name, image and likeness for promotional purposes. Must complete Promotional Activities Request Form (cubuffs.com/ComplianceCorner) and submit it to Rachel Ripken 2 weeks prior to each requested event.
Promotional Activities
Student-athletes may be invited to help promote or participate in events for external charitable, educational or nonprofit organizations Must
complete Promotional Activities Request Form and submit to Rachel Ripken 2 weeks prior to each requested event.
Receive
approval prior to the event
The
specific activity or project may not involve co-sponsorship, advertisement or promotion by a commercial agency
SAs
name, image or appearance may not be used for commercial purpose
Any
funds raised from the activity must go directly to the organization
Promotional Activities
Student-athletes may not miss class to participate
May receive actual and necessary expenses related to their participation in the activity or event Including
transportation
No gifts or honorarium
Donations
CU and CU Athletic Dept. staff members cannot make any type of donation that will directly or indirectly benefit prospect-aged individuals (regardless of their athletic status).
CU can provide a donation (up to $100) to a charity on behalf of a PSA or other “reasonable tokens of support” in the event of death of PSA or death/life-threatening illness of a PSA’s family member
After PSA signs NLI, FAA or provides financial deposit to CU in response to offer of admission
Donations
An institution, coach/staff member or booster may contribute to a nonathletically related bona fide youth organization that includes PSAs and non-PSAs, provided the assistance: Is
not earmarked for a particular PSA
Is
not earmarked for the purpose of contributing to a boys’ basketball program
Is
offered in conjunction with the organization’s regular fund-raising activities
Donations
CU may not provide athletics equipment to a high school.
However, CU may provide athletics equipment to bona fide youth organizations that may consist of some PSAs, provided the equipment is issued in accordance with CU’s regular policy regarding the discarding of equipment.
YMCA
Donations
CU may donate used athletic equipment to a nonprofit foundation established to distribute such equipment to high schools, provided the request for such donations is initiated by the foundation and CU has no part in selecting the high schools that receive the equipment.
CU may provide nonathletics equipment (e.g., a computer) to a high school, provided there is no athletics department involvement and the equipment is not used to benefit only the high school’s athletics program
Speaking Engagements Sports other than Football or Basketball:
Except during a Dead Period, a coach may speak at a meeting or a banquet at a high school or at an event at which PSAs are in attendance outside or during a Contact Period without using a contact or evaluation, provided: The
meeting or banquet is initiated and conducted by the educational institution or the outside entity;
The
coach does not make a recruiting presentation in conjunction with the appearance;
The
coach does not have direct contact with any PSAs (or PSA parents/legal guardians) in attendance, and
The
coach does not engage in any evaluation activities.
Hardship Waivers
Hardship Waiver
Used if a student-athlete suffers a season-ending injury or illness: Prior
to the first competition of the second half of the season, and
Prior
to the student-athlete participating in more than three contests or dates of competition or 30% of the season – whichever is greater
Only competitions against outside participants, excludes exempted scrimmages and exhibitions.
Competitions are counted through the conference championship or a “last chance” event, not the NCAA Championships.
Hardship Waiver Sept. 10th
Date of incapacitating injury/illness
Sept. 6th
Date of petitioning student-athlete’s final competition
Oct.
2nd
Date of first competition of second half of team’s season
6
Numerator: # of contests/dates of competition for petitioning studentathlete
20
Denominator: # of contests/dates of competition for team
6
Number of contests/dates of competition equal to 30% of denominator (round up)
50% 30%
Hardship Waiver
A student-athlete who uses a season of competition may be granted a hardship waiver even if he/she subsequently participates in the nonchampionship segment – so long as the injury/illness occurred during the championship segment and resulted in the SA’s incapacity to participate for the remainder of the championship segment Volleyball
and Soccer
Hardship Waiver
Medical documentation of injury or illness must come from a physician who administered care at the time of the injury/illness Documentation
from individuals other than physicians (e.g., physical therapist) may be used to support the physician’s documentation
Petition is filed with the Pac-12 Conference
If approved, the student-athlete is granted an additional season of competition as a result of his/her injury or illness.
The student-athlete must have time remaining on their five-year clock.
6th Year Waiver if TWO denied participation opportunities
Legislation Update
Legislation Update Proposal 2016-129: Media Activities Adopted – Effective 8/1/2017
To establish consistent regulations governing student-athlete participation in media activities both during and outside the playing season
Student-athletes cannot miss class to participate in media activities during or outside the playing season. Exception for conference sponsored media day is still applicable.
Legislation Update Proposal 2016-130: Retroactive Financial Aid Adopted – Effective 8/1/2017
Institutional financial aid may be awarded to an enrolled studentathlete after the first day of classes in any term may be made retroactive to the beginning of that academic year.
If provided during first year of enrollment at CU, must be a multiyear award. If provided 2nd year or after, can be one-year only. (Pac12 Rule)
Legislation Update Proposal 2016-131: Meals in Conjunction with Away-From-Home Competition Adopted – Effective 8/1/2017
To specify that on each day associated with an away-from-home competition, an institution may choose to provide student-athletes with regular meals (or allowances) at the institution's discretion
Legislation Update Proposal 2016-132: Nutritional Supplements – Protein Adopted – Effective immediately
Add protein as a permissible class of nutritional supplements
30% calculation no longer applicable.
Legislation Update Proposal 2016-133: Benefits and Expenses – Entertainment Adopted – Effective 8/1/2017
To permit an institution, conference, or the NCAA to provide reasonable entertainment to student-athletes
20-hour weeks and 8-hour weeks
Legislation Update Proposal 2016-134: Expenses for Practice and Competition – Other Competition Adopted – Effective immediately
An institution may provide, during an academic year in which a student-athlete is eligible (or the following summer), actual and necessary expenses related to participation in:
1) Elite level championship events (e.g. The Olympic Games or National Championship events) or the junior-level equivalent (e.g. Youth Olympic Games); and,
2) Established regional championship events (e.g. North American Championships)
Legislation Update Proposal 2016-135: Prohibition on Required Athletically Related Activities – Eight Hour Period between 9 p.m. and 6 a.m. Adopted – Effective 8/1/2017
Required Athletically Related Activities (“RARA”) other than competition shall be prohibited during a continuous eight-hour period between 9 p.m. and 6 a.m. Required Athletically Related Activities shall be prohibited during an eight-hour period after release of student-athletes following a home contest that ends after 9 p.m., or return to campus from an away-from-home competition after 9 p.m.
Travel is excepted
Legislation Update Proposal 2016-135: Prohibition on Required Athletically Related Activities – Eight Hour Period between 9 p.m. and 6 a.m. Adopted – Effective 8/1/2017
If practice ends at 9 pm, practice may begin at 5 am the following day. If practice ends at 10 pm, practice may begin at 6 am the following day. If home competition ends at midnight, practice may begin at 8 am. If the team returns to campus at 2 am following away competition, practice may begin at 10 am.
Legislation Update Proposal 2016-136: Additional Days Off During the Academic Year Adopted – Effective 8/1/2017
Required Athletically Related Activities are prohibited for a sevenday period beginning the day after a student-athlete’s (or team’s) last contest of the season
An institution shall provide a student-athlete with an additional 14 days off during or outside the playing and practice season during the regular academic year
Legislation Update Required Athletically Related Activities:
All Countable Activities (practice, competition, film, etc.)
Compliance meetings
Organized Team Promotional Activities
Recruiting Activities, including student-host duties
Media Activities
Fundraising Events
Community Service Events
Team Building Activities
Travel to and from away-from-home competition
Legislation Update Proposal 2016-136-1: Additional Days Off – Return Travel Exception Adopted – Effective 8/1/2017
Travel that occurs as part of an institution’s return to campus following away-from-home competition between midnight and 5 a.m. may be considered as a day off
If the team returns between midnight and 5 am, the institution must provide a continuous 24-hour period free from required athletically related activity following release from the return travel in order for it to count as a day off.
If the team returns from away competition at 6 am, this cannot be counted
Legislation Update Proposal 2016-136-2: Additional Days off – Life-Skills Activities Exception Adopted – Effective 8/1/2017
Required life-skills activities that involve multiple sports and are formally organized by the athletics department are permitted on a student-athlete’s off day
Key term here is MULTIPLE SPORTS – not sport specific.
Legislation Update Proposal 2016-137: Student-Athlete Time Management Plan Adopted – Effective 8/1/2017
An institution shall develop a student-athlete time management plan for each sport
The institution shall conduct an annual end-of-year review of each sport’s time management plan The
findings of each review shall be reviewed by the intuition's President or Chancellor
Legislation Update Proposal 2016-138: Required Days Off – Preseason Practice and Vacation Period Adopted – Effective 8/1/2017
An institution shall provide student-athletes with one day off per week during a preseason practice period and during a vacation period when classes are not in session
Legislation Update Proposal 2016-139: Off-Campus Practice During a Vacation Period Adopted – Effective 8/1/2017
Off-campus practice unrelated to an away-from-home competition is prohibited during an institutional vacation period outside the institution’s championship playing season
“Michigan Rule”
Today’s Agenda Announcements Promotional
Activities & Donations Hardship Waivers Legislation Update
HAC Announcements Week 4
Proctoring of Exams/Quizzes
Reminder that coaches are not permitted to proctor exams/quizzes/assignments
HAC staff can proctor before or after trip
HAC staff can locate proctor at competition site
Students should work with Academic Coordinator and Instructor
Class Checks
Sport programs conduct
Do not disrupt faculty or students
Do not enter classroom or look through door
Priority Registration for Fall 2017 Classes
April 3 – Monday after Spring Break
Need fall practice times by February 24
Academic Awards Breakfast= April 5th from 7:00-8:30am in Touchdown Club
Jo’s Announcements
Contacts/Evals – reminder when entering to ensure you have the correct date {some have had 2017 for 2016}. This is information that the auditors check & it needs to be accurate.
Google Doc Updates –Keep updating TMDs/Participation Reports and Awards Tab as your season progresses.
Promotional Activities, Donations & Speaking Engagements
Promotional Activities
May be conducted by CU, Pac-12 Conference or a “noninstitutional charitable, educational or nonprofit agency”
Internally: Student-athletes sign Promotional and Charitable Activities Form at 1st team meeting in August which allows CU to use the SA’s name, image and likeness for promotional purposes. Must complete Promotional Activities Request Form (cubuffs.com/ComplianceCorner) and submit it to Rachel Ripken 2 weeks prior to each requested event.
Promotional Activities
Student-athletes may be invited to help promote or participate in events for external charitable, educational or nonprofit organizations Must
complete Promotional Activities Request Form and submit to Rachel Ripken 2 weeks prior to each requested event.
Receive
approval prior to the event
The
specific activity or project may not involve co-sponsorship, advertisement or promotion by a commercial agency
SAs
name, image or appearance may not be used for commercial purpose
Any
funds raised from the activity must go directly to the organization
Promotional Activities
Student-athletes may not miss class to participate
May receive actual and necessary expenses related to their participation in the activity or event Including
transportation
No gifts or honorarium
Donations
CU and CU Athletic Dept. staff members cannot make any type of donation that will directly or indirectly benefit prospect-aged individuals (regardless of their athletic status).
CU can provide a donation (up to $100) to a charity on behalf of a PSA or other “reasonable tokens of support” in the event of death of PSA or death/life-threatening illness of a PSA’s family member
After PSA signs NLI, FAA or provides financial deposit to CU in response to offer of admission
Donations
An institution, coach/staff member or booster may contribute to a nonathletically related bona fide youth organization that includes PSAs and non-PSAs, provided the assistance: Is
not earmarked for a particular PSA
Is
not earmarked for the purpose of contributing to a boys’ basketball program
Is
offered in conjunction with the organization’s regular fund-raising activities
Donations
CU may not provide athletics equipment to a high school.
However, CU may provide athletics equipment to bona fide youth organizations that may consist of some PSAs, provided the equipment is issued in accordance with CU’s regular policy regarding the discarding of equipment.
YMCA
Donations
CU may donate used athletic equipment to a nonprofit foundation established to distribute such equipment to high schools, provided the request for such donations is initiated by the foundation and CU has no part in selecting the high schools that receive the equipment.
CU may provide nonathletics equipment (e.g., a computer) to a high school, provided there is no athletics department involvement and the equipment is not used to benefit only the high school’s athletics program
Speaking Engagements Sports other than Football or Basketball:
Except during a Dead Period, a coach may speak at a meeting or a banquet at a high school or at an event at which PSAs are in attendance outside or during a Contact Period without using a contact or evaluation, provided: The
meeting or banquet is initiated and conducted by the educational institution or the outside entity;
The
coach does not make a recruiting presentation in conjunction with the appearance;
The
coach does not have direct contact with any PSAs (or PSA parents/legal guardians) in attendance, and
The
coach does not engage in any evaluation activities.
Hardship Waivers
Hardship Waiver
Used if a student-athlete suffers a season-ending injury or illness: Prior
to the first competition of the second half of the season, and
Prior
to the student-athlete participating in more than three contests or dates of competition or 30% of the season – whichever is greater
Only competitions against outside participants, excludes exempted scrimmages and exhibitions.
Competitions are counted through the conference championship or a “last chance” event, not the NCAA Championships.
Hardship Waiver Sept. 10th
Date of incapacitating injury/illness
Sept. 6th
Date of petitioning student-athlete’s final competition
Oct.
2nd
Date of first competition of second half of team’s season
6
Numerator: # of contests/dates of competition for petitioning studentathlete
20
Denominator: # of contests/dates of competition for team
6
Number of contests/dates of competition equal to 30% of denominator (round up)
50% 30%
Hardship Waiver
A student-athlete who uses a season of competition may be granted a hardship waiver even if he/she subsequently participates in the nonchampionship segment – so long as the injury/illness occurred during the championship segment and resulted in the SA’s incapacity to participate for the remainder of the championship segment Volleyball
and Soccer
Hardship Waiver
Medical documentation of injury or illness must come from a physician who administered care at the time of the injury/illness Documentation
from individuals other than physicians (e.g., physical therapist) may be used to support the physician’s documentation
Petition is filed with the Pac-12 Conference
If approved, the student-athlete is granted an additional season of competition as a result of his/her injury or illness.
The student-athlete must have time remaining on their five-year clock.
6th Year Waiver if TWO denied participation opportunities
Legislation Update
Legislation Update Proposal 2016-129: Media Activities Adopted – Effective 8/1/2017
To establish consistent regulations governing student-athlete participation in media activities both during and outside the playing season
Student-athletes cannot miss class to participate in media activities during or outside the playing season. Exception for conference sponsored media day is still applicable.
Legislation Update Proposal 2016-130: Retroactive Financial Aid Adopted – Effective 8/1/2017
Institutional financial aid may be awarded to an enrolled studentathlete after the first day of classes in any term may be made retroactive to the beginning of that academic year.
If provided during first year of enrollment at CU, must be a multiyear award. If provided 2nd year or after, can be one-year only. (Pac12 Rule)
Legislation Update Proposal 2016-131: Meals in Conjunction with Away-From-Home Competition Adopted – Effective 8/1/2017
To specify that on each day associated with an away-from-home competition, an institution may choose to provide student-athletes with regular meals (or allowances) at the institution's discretion
Legislation Update Proposal 2016-132: Nutritional Supplements – Protein Adopted – Effective immediately
Add protein as a permissible class of nutritional supplements
30% calculation no longer applicable.
Legislation Update Proposal 2016-133: Benefits and Expenses – Entertainment Adopted – Effective 8/1/2017
To permit an institution, conference, or the NCAA to provide reasonable entertainment to student-athletes
20-hour weeks and 8-hour weeks
Legislation Update Proposal 2016-134: Expenses for Practice and Competition – Other Competition Adopted – Effective immediately
An institution may provide, during an academic year in which a student-athlete is eligible (or the following summer), actual and necessary expenses related to participation in:
1) Elite level championship events (e.g. The Olympic Games or National Championship events) or the junior-level equivalent (e.g. Youth Olympic Games); and,
2) Established regional championship events (e.g. North American Championships)
Legislation Update Proposal 2016-135: Prohibition on Required Athletically Related Activities – Eight Hour Period between 9 p.m. and 6 a.m. Adopted – Effective 8/1/2017
Required Athletically Related Activities (“RARA”) other than competition shall be prohibited during a continuous eight-hour period between 9 p.m. and 6 a.m. Required Athletically Related Activities shall be prohibited during an eight-hour period after release of student-athletes following a home contest that ends after 9 p.m., or return to campus from an away-from-home competition after 9 p.m.
Travel is excepted
Legislation Update Proposal 2016-135: Prohibition on Required Athletically Related Activities – Eight Hour Period between 9 p.m. and 6 a.m. Adopted – Effective 8/1/2017
If practice ends at 9 pm, practice may begin at 5 am the following day. If practice ends at 10 pm, practice may begin at 6 am the following day. If home competition ends at midnight, practice may begin at 8 am. If the team returns to campus at 2 am following away competition, practice may begin at 10 am.
Legislation Update Proposal 2016-136: Additional Days Off During the Academic Year Adopted – Effective 8/1/2017
Required Athletically Related Activities are prohibited for a sevenday period beginning the day after a student-athlete’s (or team’s) last contest of the season
An institution shall provide a student-athlete with an additional 14 days off during or outside the playing and practice season during the regular academic year
Legislation Update Required Athletically Related Activities:
All Countable Activities (practice, competition, film, etc.)
Compliance meetings
Organized Team Promotional Activities
Recruiting Activities, including student-host duties
Media Activities
Fundraising Events
Community Service Events
Team Building Activities
Travel to and from away-from-home competition
Legislation Update Proposal 2016-136-1: Additional Days Off – Return Travel Exception Adopted – Effective 8/1/2017
Travel that occurs as part of an institution’s return to campus following away-from-home competition between midnight and 5 a.m. may be considered as a day off
If the team returns between midnight and 5 am, the institution must provide a continuous 24-hour period free from required athletically related activity following release from the return travel in order for it to count as a day off.
If the team returns from away competition at 6 am, this cannot be counted
Legislation Update Proposal 2016-136-2: Additional Days off – Life-Skills Activities Exception Adopted – Effective 8/1/2017
Required life-skills activities that involve multiple sports and are formally organized by the athletics department are permitted on a student-athlete’s off day
Key term here is MULTIPLE SPORTS – not sport specific.
Legislation Update Proposal 2016-137: Student-Athlete Time Management Plan Adopted – Effective 8/1/2017
An institution shall develop a student-athlete time management plan for each sport
The institution shall conduct an annual end-of-year review of each sport’s time management plan The
findings of each review shall be reviewed by the intuition's President or Chancellor
Legislation Update Proposal 2016-138: Required Days Off – Preseason Practice and Vacation Period Adopted – Effective 8/1/2017
An institution shall provide student-athletes with one day off per week during a preseason practice period and during a vacation period when classes are not in session
Legislation Update Proposal 2016-139: Off-Campus Practice During a Vacation Period Adopted – Effective 8/1/2017
Off-campus practice unrelated to an away-from-home competition is prohibited during an institutional vacation period outside the institution’s championship playing season
“Michigan Rule”
