Proposal 2020 Nebraska Veterinary Medical Association
July 14, 2017 Ms. Dina Michel Nebraska Veterinary Medical Association PO Box 637 Hastings, NE 68902 Dear Ms. Dina Michel: The Embassy Suites – Lincoln Hotel and Convention Center appreciates the interest from Nebraska Veterinary Medical Association for your January, 2020 event. Per our conversation, enclosed is a proposal for your review. Space will continue to be held through August 31, 2017 to allow you time to make your decision.
By selecting our facility, you are certain to receive a professional and secure meeting environment with the quality your attendees expect. With 252 guest suites and over 20,000 square feet of function space, our hotel and our professional staff will have the flexibility to accommodate all of your needs.
We appreciate your interest in Embassy Suites-Lincoln and are confident in our ability to offer you the best facilities and services possible. We would certainly like the opportunity to host your event!
If I may be of additional assistance, please don’t hesitate to call me.
Sincerely,
Heather Brethouwer Sales Manager
Accommodations NEBRASKA VETERINARY MEDICAL ASSOCIATION - 2020 CONVENTION January 21, 2020 – January 27, 2020 The Embassy Suites – Lincoln Hotel and Convention Center is holding the following accommodations for your Nebraska Veterinary Medical Association - 2020 Convention in January, 2020: Wed 01/22/20
Thu 01/23/20
Fri 01/24/20
50
75
40
Suites
Based upon your program and the estimated number of attendees we are pleased to offer your attendees the following net rates: Room
Single Rate
Double Rate
Triple Rate
Quad Rate
Suites
$134.00
$134.00
$149.00
$164.00
Complimentary internet included in guest suites
This is a group discount, which is a substantial reduction from our standard suite room rates of $169.00–$179.00 single/double occupancy.
*Rates are subject to state and local taxes.
The Suite Life!
At Embassy Suites,
every guest enjoys the luxury of a two-room suite with the conveniences of an in-room refrigerator, microwave oven, coffee maker, iron/ironing board and hair dryer. For those guests who have work to do, each suite offers a large worktable in the living room, a desk in the bedroom, and two phones, each with dual lines for dataport capabilities, and voicemail.
Free Breakfast Each guest can start the day off right by taking advantage of a full cook-to-order breakfast, complimentary, in the inviting atmosphere of our naturally lit nine-story atrium. Surrounded by lush exotic plants and flowers, a waterfall and babbling brook winding throughout, let us treat you to whatever your appetite desires.
Made to order omelets, pancakes, waffles, French toast, and eggs are prepared in front of each guest by our Breakfast Chef. A buffet line of fresh fruit, pastry items, breakfast breads, yogurt, cereals, oatmeal, breakfast potatoes, breakfast meats, coffee, soda, juices, and milk are also available daily. Breakfast is served Monday-Friday from 6a – 9a and Saturday and Sunday from 7a–10:30a.
Complimentary Drinks! Every evening, guests can also enjoy a Complimentary Evening Reception featuring alcoholic and non-alcoholic beverages and hors d’oeuvres in the same relaxing atmosphere of our pristine atrium, from 5:30 p.m. to 7:30 p.m. everyday. Since every suite is visible from the atrium, it provides the perfect spot for guests to catch up to the rest of the group before heading out for a night on the town. Before the day is over be sure to fully utilize our indoor pool, whirlpool, sauna, and fitness center.
Added Value
Staying at the Embassy Suites Lincoln actually can save guests additional costs associated with travel. Embassy Suites’ cooked-to-order breakfast and complimentary Evening Reception offer value unmatched by our competition’s offerings. Two-room suites offer guests expanded space to relax. An in-room microwave, refrigerator, coffee maker, desk and sofa offer the comforts of home.
COMPETITIVE ANALYSIS: Embassy Suites Lincoln Room Rate - Double
Full Cooked-To-Order Breakfast for Two
Cocktails for Two
Total for Two Guests
Competitor Hotel
$134.00
$134.00
(Two Room Suite)
(Standard One-Room Hotel Room)
Included
$20.00*
(Complimentary cooked-to-order breakfast served daily)
Included
$20.00*
(Complimentary cocktails 5:30pm-7:30pm daily)
(Two Drinks per person)
$134.00
$174.00
* Estimated costs associated with competitive offerings The Embassy Suites Lincoln also offers the following:
Conveniently located in the heart of downtown Lincoln, Embassy Suites is in the perfect spot for business or pleasure. Just off Interstate-80 and only five miles from the Lincoln Municipal Airport, we are easily accessible and will provide complimentary transportation to and from the airport to all hotel guests. With a variety of shops, theatres and restaurants nearby, Embassy Suites is also adjacent to many local attractions including the historic Haymarket District, Lied Center for Performing Arts, Memorial Stadium and the University of Nebraska. Embassy Suites Bar & Grille Room Service available daily 11am-11pm 24-Hour Business Center Complimentary High Speed Wireless Internet in Atrium and Business Center
Function Space The Embassy Suites Hotel Lincoln is proud to assist you in planning your next banquet, reception or company meeting. As a member of the John Q. Hammons Hotels and Resorts family, our hotel and its sales and catering team offer a level of quality and customer service that cannot be matched. Combining this team of professionals with the finest facilities and amenities makes the difference between just another ordinary catering event and an unforgettable function. The team at Embassy Suites Lincoln appreciates your business, and your satisfaction is of the utmost importance to us. According to the agenda outlined below and scheduled guest suite block, function space fee will be complimentary. This includes setup, teardown, and overall use of your required space needs.
Agenda NEBRASKA VETERINARY MEDICAL ASSOCIATION - 2020 CONVENTION January 21, 2020 – January 27, 2020 Date
Start Time
End Time
Function
Setup
Wed 01/22/20
2:00 PM
Wed 01/22/20
Agr
5:00 PM
Setup
Exhibits
40
2:00 PM
5:30 PM
Setup
Crescent Rounds
50
Wed 01/22/20
5:00 PM
12:00 AM
Storage
Empty
Wed 01/22/20
5:00 PM
12:00 AM
Registration
Registration
Wed 01/22/20
5:00 PM
11:00 PM
Setup
Exhibits
40
Wed 01/22/20
5:30 PM
10:00 PM
Meeting
Crescent Rounds
50
Wed 01/22/20
6:00 PM
7:30 PM
Reception
Flow Through
75
Wed 01/22/20
6:00 PM
7:30 PM
Reception
See Diagram
75
Wed 01/22/20
7:30 PM
10:00 PM
Meeting
Existing
15
Thu 01/23/20
6:30 AM
9:00 AM
Break
See Diagram
Thu 01/23/20
7:00 AM
8:00 AM
Meeting
Existing
15
Thu 01/23/20
7:00 AM
5:00 PM
Breakout
Conference
15
Thu 01/23/20
7:00 AM
6:30 PM
Exhibit
Exhibits
40
2
100
Room Rental
Thu 01/23/20
7:00 AM
11:00 PM
Registration
Registration
2
Thu 01/23/20
7:00 AM
11:00 PM
Storage
Existing
Thu 01/23/20
8:00 AM
5:00 PM
Meeting
Rounds
150
Thu 01/23/20
8:00 AM
5:00 PM
Meeting
Rounds
100
Thu 01/23/20
9:30 AM
10:30 AM
Break
See Diagram
250
Thu 01/23/20
12:00 PM
2:00 PM
Lunch
Rounds
250
Thu 01/23/20
2:45 PM
3:45 PM
Break
See Diagram
250
Thu 01/23/20
5:00 PM
12:00 AM
24 Hour Hold
Existing
Thu 01/23/20
5:00 PM
6:00 PM
Reception
See Diagram
150
Thu 01/23/20
5:00 PM
11:00 PM
Reception
See Diagram
150
Thu 01/23/20
6:00 PM
12:00 AM
24 Hour Hold
Exhibits
40
Thu 01/23/20
6:00 PM
9:00 PM
Dinner
Rounds
250
Thu 01/23/20
9:00 PM
11:00 PM
Casino Night
See Diagram
160
Fri 01/24/20
6:30 AM
9:00 AM
Break
See Diagram
100
Fri 01/24/20
7:00 AM
8:00 AM
Meeting
Existing
15
Fri 01/24/20
7:00 AM
4:00 PM
Exhibit
Exhibits
40
Fri 01/24/20
7:00 AM
11:00 PM
Registration
Registration
Fri 01/24/20
7:00 AM
11:00 PM
Storage
Existing
Fri 01/24/20
8:00 AM
5:00 PM
Meeting
Rounds
Fri 01/24/20
8:00 AM
5:00 PM
Breakout
Classroom Style
Fri 01/24/20
8:00 AM
5:00 PM
Meeting
Rounds
100
Fri 01/24/20
9:30 AM
10:30 AM
Break
See Diagram
275
Fri 01/24/20
12:00 PM
1:00 PM
Lunch
Rounds
230
Fri 01/24/20
2:45 PM
3:45 PM
Break
See Diagram
275
Fri 01/24/20
4:00 PM
9:00 PM
Teardown
Exhibits
Fri 01/24/20
5:30 PM
7:00 PM
Reception
Cocktail Rounds
120
Fri 01/24/20
5:30 PM
7:00 PM
Reception
See Diagram
120
Sat 01/25/20
6:30 AM
12:30 PM
Break
See Diagram
40
Sat 01/25/20
7:00 AM
12:30 PM
Storage
Existing
Sat 01/25/20
7:00 AM
12:30 PM
Registration
Registration
15
2
150 75
40
2
Sat 01/25/20
8:00 AM
1:00 PM
Sat 01/25/20
10:00 AM
12:30 PM
Breakout
Classroom Style
100
Break
See Diagram
100
Embassy Suites Lincoln would like to offer the following special concessions:
One (1) complimentary guest room night per 40 guest room nights actualized within the contracted conference dates
Two (2) complimentary VIP parking passes to be utilized during the contracted conference dates One (1) complimentary upgraded premium corner suite at the group contracted rate