Proposed AFA Constitution and OPM Changes
Proposed AFA Constitution and Operations & Procedures Manual (OPM) Changes September 2016 Constitution Change #1 In an effort to reduce expenditures of the Association, it was proposed to eliminate several positions from the Nominating Committee. Based on data from previous Nominating Committee meetings, it was determined that approximately $560 could be saved by each position eliminated from the committee. Per the Constitution, the committee currently consists of 14 people: the three immediate past Chairmen of the Board (CoB); two individuals from each of the three AFA geographic areas; an appointee by the VCoB-Field Operations; an appointee by the VCoB-Aerospace Operations; and three appointees by the CoB to represent the total Air Force, Air Force veterans, and aerospace industry. It is proposed that five positions be eliminate from the Committee: one past CoB, one from each of the geographic areas, and that the Air Force veterans and aerospace industry positions be combined into one position. This change would save the Association approximately $1,680 each year, a 15% reduction in committee expenses. Additionally, the Civil Air Patrol was added to the elaboration of ‘Total Force’ because CAP has recently been included in the official Air Force definition. The Executive Committee and the Board of Directors approved the following change to the Constitution: ARTICLE XIII NOMINATING COMMITTEE Section 1. Membership. The Nominating Committee shall consist of the three two most recent past Chairmen of the Board agreeing to serve and AFA members from other AFA constituencies as follows: two (2) one (1) representatives from each of the geographic areas as defined in the Operations and Procedures Manual selected by the National Director from the appropriate area in consultation with the Region Presidents from that area; one (1) representative selected by the Vice Chairman of the Board for Field Operations in consultation with the Field Council; and one (1) representative selected by the Vice Chairman of the Board for Aerospace Education in consultation with the Aerospace Education Council. Additionally, the Chairman of the Nominating Committee shall select one (1) representative each to represent: 1) the Total Air Force (Active, Air National Guard, Reserve, and civilian, and Civil Air Patrol); and 2) Air Force veterans; and 3) and/or aerospace industry, for a total of three (3) two (2). The selections by the Chairman of the Nominating Committee shall be made in consultation with the Chairman of the Board and approved by the Board of Directors. The most immediate past Chairman of the Board shall be the Chairman of the committee. The incumbent Chairman of the Board and candidates for national office or director will be ineligible to serve on the Committee. The Chairman of the Board in the second year of office shall serve as an observer (nonvoting) of the committee.
Constitution Change #2 To clarify the roles and responsibilities of the AFA National Secretary and AFA’s Senior Financial Officer, the Chairman formed an ad hoc committee made up of four members who had extensive corporate financial backgrounds including the current and two past National Treasurers. The committee recommended a change to the Constitution to eliminate confusion between the two positions and improve alignment with the AFA President’s budget responsibility and authority. The Executive Committee and the Board of Directors approved the following change to the Constitution: Article VIII DUTIES OF NATIONAL OFFICERS Section 5. Treasurer. The Treasurer shall: exercise the powers and perform the duties assigned the office by the Constitution and the Operations and Procedures Manual; direct oversee the financial affairs of the Association subject to the approval of the Board of Directors, and Executive Committee, and Finance Committee; and serves as Chairman of the Finance Committee. OPM Change #1 In addition to the Constitution change, the ad hoc committee also recommends several changes to the OPM to further clarify the two positions. This includes changing the name of the “Senior Financial Officer” to the “Chief Financial Officer.” This would make the position consistent with current industry practices. The Executive Committee and the Board of Directors approved the following changes to the OPM: I. DUTIES OF NATIONAL OFFICERS AND DIRECTORS E. TREASURER 3. General b. Directs Oversees the financial affairs of the association, subject to the approval of the Board of Directors, and Executive Committee and Finance Committee. h. Confers regularly with President, Chief Financial Officer, Executive Vice President, and those staff members concerned with financial affairs of the Association designated by the President. NOTE: The Board has the authority to make the OPM Change without further approval, but it will be moot and not included in the OPM if Constitution Change #2 is not ratified by the Delegates.
Constitution Change #2 To clarify the roles and responsibilities of the AFA National Secretary and AFA’s Senior Financial Officer, the Chairman formed an ad hoc committee made up of four members who had extensive corporate financial backgrounds including the current and two past National Treasurers. The committee recommended a change to the Constitution to eliminate confusion between the two positions and improve alignment with the AFA President’s budget responsibility and authority. The Executive Committee and the Board of Directors approved the following change to the Constitution: Article VIII DUTIES OF NATIONAL OFFICERS Section 5. Treasurer. The Treasurer shall: exercise the powers and perform the duties assigned the office by the Constitution and the Operations and Procedures Manual; direct oversee the financial affairs of the Association subject to the approval of the Board of Directors, and Executive Committee, and Finance Committee; and serves as Chairman of the Finance Committee. OPM Change #1 In addition to the Constitution change, the ad hoc committee also recommends several changes to the OPM to further clarify the two positions. This includes changing the name of the “Senior Financial Officer” to the “Chief Financial Officer.” This would make the position consistent with current industry practices. The Executive Committee and the Board of Directors approved the following changes to the OPM: I. DUTIES OF NATIONAL OFFICERS AND DIRECTORS E. TREASURER 3. General b. Directs Oversees the financial affairs of the association, subject to the approval of the Board of Directors, and Executive Committee and Finance Committee. h. Confers regularly with President, Chief Financial Officer, Executive Vice President, and those staff members concerned with financial affairs of the Association designated by the President. NOTE: The Board has the authority to make the OPM Change without further approval, but it will be moot and not included in the OPM if Constitution Change #2 is not ratified by the Delegates.
