PTA AGM Meeting Minutes 20
PTA AGM Meeting Minutes 20th October 2015 Performing Arts Studio 8pm In attendance: Steve Hurst (Chair) Kevin Prempeh (Vice Chair) Liz Weekes (Treasurer) Mita Gordon Ling Vong Mili Sevilar Elaine Adlington Melissa Jarvier Raghaura Tirumala Steve Varney – Church representative Jane Andrews – Teacher representative Apologies: Mrs. Richards (Head), Ali Harrington, Nancy Males, Adele Titford, Emma Toovey, Niki Sawyer, Trish Campbell Jane Andrews welcomed everyone to school and thanked the PTA for their hard work and dedication. The Chair welcomed all parents and carers, especially those new to the school, and outlined the function of the PTA – to raise funds for the school to enhance the educational experience of the children at St Mark’s, working together with teachers and the church, and to build the school community for every family. 1)
Fundraisers since September - School Disco (await total) - Pantomime tickets (£450)
2)
Fundraisers coming up to year end - Reception bake sale 5th November - Fireworks 7th November - Mufti Day 27th November - Winter Fair 28th November
3)
Winter Fair 28th November 2015 a. It was proposed that the time of the fair could be moved to 1-4pm to reduce the problem some parents have not being able to park near the school from 12-2pm and to allow for families taking part in Saturday morning clubs to attend. After some discussion it was
b. c.
d.
e.
4)
agreed by overall consent to keep the time of the fair at 11am to 2pm this year. It was shared that the school stalls would be agreed at a year reps meeting to be held on 26th October. It was requested that the stalls for which the school staff would be responsible be communicated to the school office once b) above agreed. ACTION: Chair to communicate to the school staff It was noted that there are volunteers needed for set up/ decorating/ breakdown of stalls and this needs to be clearly communicated to the school community. ACTION: the PTA to make sure communication goes out via SchoolComms The PTA need confirmation from the church that they are providing the raffle tickets and need details of the stalls that the church are happy to run this year. ACTION: church representatives to confirm to Chair
Ideas for Spring and Summer terms a. It was suggested that the children take part in a fundraiser that would include understanding exercise and taking part e.g. a sponsored bounce, football speed kick or step (16th March ?). ACTION: the school will ask Mrs. Hughes for ideas and report back. b. The Bag 2 School scheme will run again in January (21st?). ACTION: Liz Weekes to arrange. c. After the success of previous events, a Wine Tasting Evening has been suggested, awaiting the permission of the school, with a potential date in February (10th ?). There will be capacity for 80 attendees this time @£15pp (with an expected £700 profit) ACTION: Chair to confirm permission with the school d. Suggested further Mufti Day to take place in February ACTION: Chair to confirm with the school e. The Spring School Disco would be scheduled for March (18th ?). Concern has been raised about the number of marshalls given the number of children attending, plus the noise factor. ACTION: Chair to review DbA levels and possible safe distance zone from sound system. ACTION: Jane Andrews to review numbers of marshalls needed for numbers of children. f. Uniform Sales will take place during the final week of each half/full term at pick up. It was also raised that this is difficult for parents who are not at pick up or who work on the day of the sale, and it was requested that uniform would also be sold at the school fairs to allow for these parents to also have access to the second-hand uniform. ACTION: arrange for the uniform to be sold at the Winter Fair. g. Potential Date for Easter Egg Raffle – Tuesday 22nd March ACTION – School to confirm if ok to Chair
h. Ice Cream Fridays will restart during Summer term. A volunteer will be needed to replace Emma Toovey as the primary organizer – with the suggestion that the ordering is done through easygiving.org to raise additional funds for the school. 5)
Current finances Balance
£23,783.05 as of September 2015
6)
School Request for spend
£3,569.24 Autumn Term 2015
Music Specialist Maths Resources Micro Counting Rods English Curriculum Books Reading Cards
Additional Spend:
Replacement Board Games and Dressing Up Costumes to replace those sold mistakenly at last Summer Fair £150 (additional bought)
Other items for discussion: School to confirm if they are to use the £200 year 6 legacy money for the Library Painting from last year. Mrs. Richards to look at ideas for replacement for Wooden Train frame that was removed from Infants last term and something for the Juniors (roof over seated shelter?). The PTA feels that the money raised from the Ice Cream sales should contribute to this which is approximately £1000. It was felt that the school should look at anything pressing in the next few months and spend some of the surplus available – it was agreed that approximately £10,000 should be used leaving £10,000 in reserve as contingency. 7)
Any Other Business a)
Life Bus – The PTA agreed that Life Bus went well last year and propose that it be arranged for the children again this year (although not at same time as the Summer Fair if possible) – the syllabus has changed to reflect more interest for the juniors so it was suggested that the whole school could participate. ACTION: Mita Gordon to meet with Mrs. Richards to discuss.
b)
PTA Meeting Times – it was suggested that these be varied to allow more parents to attend. It was agreed that the January meeting will be held over two sessions, one in the afternoon before pick up and one in the evening. ACTION: Chair to submit dates to school to ensure no clash with classes.
6)
c)
It was suggested that the school were looking to extend the canopy on the reception outside classroom to allow more children to be outside at any given time. ACTION: school to review costs and submit request for spend if required.
d)
It was suggested that more tables/benches made available in the junior playground so that some existing tables can go into the covered area (if agreed) so children can play board games whatever the weather. ACTION: Chair to put this to the school for review cost and logistics.
e)
It was agreed that the PTA Boards are looking dated and tatty. ACTION: Chair and Vice Chair to look at replacing or refurbishing.
f)
It was agreed that more publicity should go out for easygiving.org with Christmas coming, since the school can receive extra funds for free when parents buy online – and to encourage family members to join as well. ACTION: Chair to ensure extra communication is circulated via SchoolComms.
g)
It was agreed that the PTA pages on the school website need to be updated. ACTION: Chair to arrange for this to be done.
h)
It was agreed that we need more publicity for our Twitter account with the hope of encouraging local businesses to invest in St. Marks. ACTION: Chair to investigate.
Meeting closed, with the date of next meeting - (subject to agreement with the school) Tuesday 12th January 2016 at 2pm and 8pm. Distribution – Those present, Those who gave Apologies, School Admin (for staff distribution) and minutes posted on Website PTA page.
Fundraisers since September - School Disco (await total) - Pantomime tickets (£450)
2)
Fundraisers coming up to year end - Reception bake sale 5th November - Fireworks 7th November - Mufti Day 27th November - Winter Fair 28th November
3)
Winter Fair 28th November 2015 a. It was proposed that the time of the fair could be moved to 1-4pm to reduce the problem some parents have not being able to park near the school from 12-2pm and to allow for families taking part in Saturday morning clubs to attend. After some discussion it was
b. c.
d.
e.
4)
agreed by overall consent to keep the time of the fair at 11am to 2pm this year. It was shared that the school stalls would be agreed at a year reps meeting to be held on 26th October. It was requested that the stalls for which the school staff would be responsible be communicated to the school office once b) above agreed. ACTION: Chair to communicate to the school staff It was noted that there are volunteers needed for set up/ decorating/ breakdown of stalls and this needs to be clearly communicated to the school community. ACTION: the PTA to make sure communication goes out via SchoolComms The PTA need confirmation from the church that they are providing the raffle tickets and need details of the stalls that the church are happy to run this year. ACTION: church representatives to confirm to Chair
Ideas for Spring and Summer terms a. It was suggested that the children take part in a fundraiser that would include understanding exercise and taking part e.g. a sponsored bounce, football speed kick or step (16th March ?). ACTION: the school will ask Mrs. Hughes for ideas and report back. b. The Bag 2 School scheme will run again in January (21st?). ACTION: Liz Weekes to arrange. c. After the success of previous events, a Wine Tasting Evening has been suggested, awaiting the permission of the school, with a potential date in February (10th ?). There will be capacity for 80 attendees this time @£15pp (with an expected £700 profit) ACTION: Chair to confirm permission with the school d. Suggested further Mufti Day to take place in February ACTION: Chair to confirm with the school e. The Spring School Disco would be scheduled for March (18th ?). Concern has been raised about the number of marshalls given the number of children attending, plus the noise factor. ACTION: Chair to review DbA levels and possible safe distance zone from sound system. ACTION: Jane Andrews to review numbers of marshalls needed for numbers of children. f. Uniform Sales will take place during the final week of each half/full term at pick up. It was also raised that this is difficult for parents who are not at pick up or who work on the day of the sale, and it was requested that uniform would also be sold at the school fairs to allow for these parents to also have access to the second-hand uniform. ACTION: arrange for the uniform to be sold at the Winter Fair. g. Potential Date for Easter Egg Raffle – Tuesday 22nd March ACTION – School to confirm if ok to Chair
h. Ice Cream Fridays will restart during Summer term. A volunteer will be needed to replace Emma Toovey as the primary organizer – with the suggestion that the ordering is done through easygiving.org to raise additional funds for the school. 5)
Current finances Balance
£23,783.05 as of September 2015
6)
School Request for spend
£3,569.24 Autumn Term 2015
Music Specialist Maths Resources Micro Counting Rods English Curriculum Books Reading Cards
Additional Spend:
Replacement Board Games and Dressing Up Costumes to replace those sold mistakenly at last Summer Fair £150 (additional bought)
Other items for discussion: School to confirm if they are to use the £200 year 6 legacy money for the Library Painting from last year. Mrs. Richards to look at ideas for replacement for Wooden Train frame that was removed from Infants last term and something for the Juniors (roof over seated shelter?). The PTA feels that the money raised from the Ice Cream sales should contribute to this which is approximately £1000. It was felt that the school should look at anything pressing in the next few months and spend some of the surplus available – it was agreed that approximately £10,000 should be used leaving £10,000 in reserve as contingency. 7)
Any Other Business a)
Life Bus – The PTA agreed that Life Bus went well last year and propose that it be arranged for the children again this year (although not at same time as the Summer Fair if possible) – the syllabus has changed to reflect more interest for the juniors so it was suggested that the whole school could participate. ACTION: Mita Gordon to meet with Mrs. Richards to discuss.
b)
PTA Meeting Times – it was suggested that these be varied to allow more parents to attend. It was agreed that the January meeting will be held over two sessions, one in the afternoon before pick up and one in the evening. ACTION: Chair to submit dates to school to ensure no clash with classes.
6)
c)
It was suggested that the school were looking to extend the canopy on the reception outside classroom to allow more children to be outside at any given time. ACTION: school to review costs and submit request for spend if required.
d)
It was suggested that more tables/benches made available in the junior playground so that some existing tables can go into the covered area (if agreed) so children can play board games whatever the weather. ACTION: Chair to put this to the school for review cost and logistics.
e)
It was agreed that the PTA Boards are looking dated and tatty. ACTION: Chair and Vice Chair to look at replacing or refurbishing.
f)
It was agreed that more publicity should go out for easygiving.org with Christmas coming, since the school can receive extra funds for free when parents buy online – and to encourage family members to join as well. ACTION: Chair to ensure extra communication is circulated via SchoolComms.
g)
It was agreed that the PTA pages on the school website need to be updated. ACTION: Chair to arrange for this to be done.
h)
It was agreed that we need more publicity for our Twitter account with the hope of encouraging local businesses to invest in St. Marks. ACTION: Chair to investigate.
Meeting closed, with the date of next meeting - (subject to agreement with the school) Tuesday 12th January 2016 at 2pm and 8pm. Distribution – Those present, Those who gave Apologies, School Admin (for staff distribution) and minutes posted on Website PTA page.
