PTO Bylaws
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BYLAWS OF MAUMELLE CHARTER SCHOOLS PARENT TEACHER ORGANIZATION, INC. ARTICLE I Name This organization shall be called Maumelle Charter Schools Parent Teacher Organization, Inc. (MCS PTO, Inc.) ARTICLE II Purpose MCS PTO, Inc. is organized as a non-profit corporation under the Arkansas Non-profit Corporation Act of 1993 and as a tax-exempt organization under Section 501 (c) (3) of the Internal Revenue Code of 1986 as amended. MCS PTO, Inc. is exclusively for charitable and educational purposes within the meaning of section 501 (c) (3) of the Internal Revenue Code. The purpose of MCS PTO, Inc. shall be to promote the welfare of Maumelle Charter Elementary School (MCES) and Maumelle Charter High School (MCHS), hereafter called the Maumelle Charter Schools (MCS), and the students therein, to bring into closer relation the parents, teachers and the MCS staff, and to support the activities and programs of MCS through financial and/or voluntary support. ARTICLE III Policies (Section 1) The use of funds, dues, and proceeds derived by MCS PTO, Inc. shall be for the benefit and improvement of MCS. (Section 2) MCS PTO, Inc. shall be non-commercial, non-sectarian, non-partisan and non-political. The names of its members or officers shall not be used in any manner other than in the regular work of MCS PTO, Inc. (Section 3) MCS PTO, Inc. shall not seek to direct the administrative activities of the District or to control its policies. (Section 4) In the event that MCS PTO, Inc. shall be dissolved, all assets which it shall then have on hand, after provision for its lawful charges and obligations, shall be distributed by the Executive Board for one or more exempt purposes within the meaning of section 501 (c) (3) of the Internal Revenue Code of 1986, or corresponding section of any future federal tax code, or shall be distributed to another charitable organization exempt under section 501 (c) (3) of the Internal Revenue Code of 1986, the federal government, or to state and local government, for a public purpose. Any such assets not so disposed of shall be disposed of by the circuit court of the county in which the principle office of MCS PTO, Inc. is then located. ARTICLE IV Membership and Dues (Section 1) Any person in the communities surrounding MCS interested in the purposes for which MCS PTO, Inc. is established, willing to uphold its policies, and subscribe to its bylaws may become a member upon payment of dues as hereinafter provided. (Section 2) The annual dues shall be $5.00 per member. Membership in the Maumelle Charter Schools Parent Teacher Organization, Inc. shall be on a year-to-year basis following the academic calendar. (Section 3) MCS PTO, Inc. shall conduct an annual enrollment of members in the form of an annual membership drive, but may admit persons to membership at any time upon payment of dues.
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(Section 4) Only members of MCS PTO, Inc. who have paid dues for the current membership year may have the privilege of holding elected or appointed office, making motions, debating, and voting. ARTICLE V Officers and Their Election (Section 1) The officers of MCS PTO, Inc. shall be a President, Vice-President, Secretary, Treasurer, and Parliamentarian. The President, Vice-President, Secretary, and Treasurer shall be elected from among those who are members of MCS PTO, Inc. The Parliamentarian shall consist of 1 teacher and shall be appointed by their principal. (Section 2) All offices shall be held for two-year staggered terms. (Section 3) Nominations of Officers a. Any member of MCS PTO, Inc. is eligible to serve as an officer on the Executive Board. Officer nominations shall be taken from the general membership and from the Executive Board. b. At the regularly scheduled March MCS PTO, Inc. meeting, descriptions of the Executive Board positions up for election shall be available for the membership. c. Individuals may nominate themselves by notifying the Secretary before the regularly scheduled April MCS PTO, Inc. meeting. Additional nominations may be made from the floor at the April meeting. d. Only those persons who have signified their consent to serve shall be nominated for or elected to such office. e. Nominations shall be closed at the conclusion of the regularly scheduled April MCS PTO, Inc. meeting. (Section 4) Elections shall take place in May of each year. In the spring of even numbered years, President and Treasurer shall be elected. In the spring of odd numbered years, Vice-President, Secretary and Parliamentarian shall be elected. Newly elected officers shall begin their term following the close of the fiscal year. (Section 5) Officers are limited to serving two consecutive terms in the same position. (Section 6) All elections shall be by plurality vote. Paper ballots or a voice vote will be utilized as proper procedures to elect officers. (Section 7) Vacancies a. Officer vacancies will be announced via email or at a regularly scheduled MCS PTO, Inc. meeting. Individuals may nominate themselves by notifying the Secretary, and additional nominations will be taken from the floor at the next regularly scheduled MCS PTO, Inc. meeting. Nominations will be closed at that time. At the close of nominations, voting will take place and the newly elected officer will complete the term of office. b. In the case that a vacancy occurs in the office of the President, the Vice-President shall serve the remainder of the President’s term and a new Vice-President will be elected. c. If less than ¼ of a term remains, the vacancy shall be filled by a majority vote of the Executive Board. The newly appointed officer will serve for the remainder of the current term. (Section 8) Removal of Officers a. Officers may be recommended to the Executive Board for removal from office for documented fraudulent or felony activity, misrepresentation, or gross negligence in relation to the office which
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they hold. Gross negligence includes a disregard for the position held and may be characterized by missing three consecutive meetings. Removal from office requires the unanimous vote of the remaining Executive Board Members. ARTICLE VI Duties of Officers (Section 1) The President shall be a parent or guardian of a student who attends MCES or MCHS. The President shall also: a. Preside at all meetings of MCS PTO, Inc. and of the Executive Board; b. Perform all other duties pertaining to the office as may be prescribed by these bylaws or assigned by MCS PTO, Inc.; c. Correlate PTO meetings with the academic calendar; and d. Be an ex officio member of all committees. (Section 2) The Vice-President shall be a parent or guardian of a student who attends MCES or MCHS. Vice-President shall also: a. Act as an aide to the President; b. (In their designated order) perform the duties of the President in the absence or inability of that officer to serve; c. Research fundraising opportunities to submit to the Executive Board and MCS PTO, Inc.; d. Be responsible for implementing the annual membership drive; e. Coordinate any program segments of regularly scheduled PTO meetings; and f.
Perform specific duties as assigned by the President.
(Section 3) The Secretary shall: a. Record the minutes of all MCS PTO, Inc. meetings; b. Submit the MCS PTO, Inc. minutes for approval; c. Handle all correspondence of the Executive Board; d. Maintain all official files and documents including, but not limited to, the Articles of Incorporation, bylaws, logos, membership list, financial history, and a current copy of Robert’s Rules of Order; and e. Perform other delegated duties as assigned. (Section 4) The Treasurer shall: a. Have custody of all funds of MCS PTO, Inc. and deposit all monies and other valuable effects in the name and to the credit of MCS PTO, Inc.; b. Keep a full and accurate account of receipts and expenditures; c. Make disbursements as authorized by the Executive Board or MCS PTO, Inc. in accordance with the budget adopted by MCS PTO, Inc.; d. Have checks or vouchers signed by the Treasurer and the President or another officer in the absence of the President ensuring that no officer signs their own reimbursement check; e. Present a financial statement at every regularly scheduled meeting of MCS PTO, Inc. and at other times when requested by the Executive Board;
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f.
Make a full financial report at the Executive Board meeting at which new officers officially assume their duties; and
g. Submit the books annually for an audit by an auditing committee selected by the Executive Board at least two weeks before the meeting at which new officers assume duties. (Section 5) The Parliamentarian shall be 1 Teacher Representative employed at MCES or MCHS representing both schools. The Parliamentarian shall also: a. Govern MCS PTO, Inc. in accordance with Robert’s Rules of Order, Newly Revised in all cases which are applicable and are not inconsistent with these bylaws; b. Communicate with teachers about all decisions, activities, and matters presented by the Executive Board or MCS PTO, Inc.; c. Serve as a teacher liaison to Executive Board and MCS PTO, Inc.; and d. Perform other delegated duties as assigned. (Section 6) All officers shall perform the duties outlined in these bylaws and those assigned from time to time. Upon the expiration of the term of office or in case of removal or resignation, each officer shall turn over to the President, without delay, all records, books, and other materials pertaining to the office, and shall return to the Treasurer, without delay, all funds pertaining to the office. ARTICLE VII Executive Board (Section 1) a. The Executive Board of MCS PTO, Inc. shall consist of the President; Vice-President; Secretary; Treasurer; Parliamentarian; and a Principal of MCES or MCHS (or his/her designee). If more than one principal or designee is present, they will have one collective vote. b. A Principal of MCES or MCHS (or his/her designee) shall be an ex-officio member of the Executive Board. Furthermore, a Principal (or his/her designee) shall be the official representative of MCS and shall present all suggested MCS PTO, Inc. projects to the proper MCS and/or Academics Plus Charter Schools, Inc. officials for approval. c. Only one family representative (immediate or extended) may serve on the Executive Board at a time. (Section 2) Duties of the Executive Board a. To transact necessary business of MCS PTO, Inc. in the intervals between regularly scheduled PTO meetings and such other business as may be referred to it by MCS PTO, Inc.; b. To present a report at regularly scheduled MCS PTO, Inc. meetings; c. To prepare and submit an annual budget to MCS PTO, Inc. for approval; d. To approve routine bills within the limits of the budget; e. To create committees and appoint the coordinators; f.
To approve the plans and work of the committees; and
g. To select an auditing committee to audit the treasurer’s accounts. (Section 3) a. The Executive Board of MCS PTO, Inc. shall meet prior to any scheduled PTO meeting to prepare agenda and discuss other matters.
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b. Special meetings of the Executive Board of MCS PTO, Inc. may be called by the President or by the majority of the members of the Executive Board. c. Any action that may be taken by the Executive Board at an Executive Board meeting may be taken without a meeting if consent shall be given by all of the members of the Executive Board. (Section 4) A majority of the Executive Board will constitute a quorum. ARTICLE VIII Meetings (Section 1) MCS PTO, Inc. shall meet on a regular basis. The dates of the meetings shall be flexible so as to adjust to the academic calendar. (Section 2) Only members of MCS PTO, Inc. who have paid dues for the current membership year may have the privilege of holding elected or appointed office, making motions, debating, and voting. (Section 3) Members present at a duly called meeting shall constitute a quorum. Each member present to vote shall be entitled to one vote on each matter submitted to a vote of the members. ARTICLE IX Committees (Section 1) The Executive Board of MCS PTO, Inc. shall create committees as it deems necessary to promote and carry on the work of MCS PTO, Inc. (Section 2) Each committee coordinator shall be a member of MCS PTO, Inc. and shall be appointed by the Executive Board. (Section 3) The term of each coordinator shall be one year or until the selection of a successor. A committee coordinator may be appointed to serve more than one year in the same capacity. (Section 4) The coordinator of each committee shall present a plan of work to the Executive Board of MCS PTO, Inc. for approval. No committee work shall be undertaken without consent of the Executive Board. (Section 5) Committee coordinators shall be responsible to maintain records of expenses, sign reimbursement forms for their committee, and prevent overspending against budgeted amount. Any excess remaining from the budgeted amount shall be returned back to the MCS PTO, Inc. account. If expenses exceed budgeted amount, Executive Board approval must be obtained before additional reimbursements are provided. If overage is not approved, the expenses shall be considered a donation from the committee members. (Section 6) When a special committee is created and appointed for a specific purpose, it automatically goes out of existence when its work is done and its final report received by the Executive Board of MCS PTO, Inc. (Section 7) The President shall be an ex officio member of all committees.
ARTICLE X Amendments
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These bylaws may be amended by a two-thirds vote of the members present and voting at any regularly scheduled meeting of MCS PTO, Inc. provided the proposed amendment has been presented through the Executive Board and has been read at the previous meeting of MCS PTO, Inc. Parliamentary Authority Robert’s Rules of Order, Newly Revised, shall govern the Maumelle Charter Schools Parent Teacher Organization, Inc. in all cases to which they are applicable and in which they are consistent with these bylaws.
BYLAWS OF MAUMELLE CHARTER SCHOOLS PARENT TEACHER ORGANIZATION, INC. ARTICLE I Name This organization shall be called Maumelle Charter Schools Parent Teacher Organization, Inc. (MCS PTO, Inc.) ARTICLE II Purpose MCS PTO, Inc. is organized as a non-profit corporation under the Arkansas Non-profit Corporation Act of 1993 and as a tax-exempt organization under Section 501 (c) (3) of the Internal Revenue Code of 1986 as amended. MCS PTO, Inc. is exclusively for charitable and educational purposes within the meaning of section 501 (c) (3) of the Internal Revenue Code. The purpose of MCS PTO, Inc. shall be to promote the welfare of Maumelle Charter Elementary School (MCES) and Maumelle Charter High School (MCHS), hereafter called the Maumelle Charter Schools (MCS), and the students therein, to bring into closer relation the parents, teachers and the MCS staff, and to support the activities and programs of MCS through financial and/or voluntary support. ARTICLE III Policies (Section 1) The use of funds, dues, and proceeds derived by MCS PTO, Inc. shall be for the benefit and improvement of MCS. (Section 2) MCS PTO, Inc. shall be non-commercial, non-sectarian, non-partisan and non-political. The names of its members or officers shall not be used in any manner other than in the regular work of MCS PTO, Inc. (Section 3) MCS PTO, Inc. shall not seek to direct the administrative activities of the District or to control its policies. (Section 4) In the event that MCS PTO, Inc. shall be dissolved, all assets which it shall then have on hand, after provision for its lawful charges and obligations, shall be distributed by the Executive Board for one or more exempt purposes within the meaning of section 501 (c) (3) of the Internal Revenue Code of 1986, or corresponding section of any future federal tax code, or shall be distributed to another charitable organization exempt under section 501 (c) (3) of the Internal Revenue Code of 1986, the federal government, or to state and local government, for a public purpose. Any such assets not so disposed of shall be disposed of by the circuit court of the county in which the principle office of MCS PTO, Inc. is then located. ARTICLE IV Membership and Dues (Section 1) Any person in the communities surrounding MCS interested in the purposes for which MCS PTO, Inc. is established, willing to uphold its policies, and subscribe to its bylaws may become a member upon payment of dues as hereinafter provided. (Section 2) The annual dues shall be $5.00 per member. Membership in the Maumelle Charter Schools Parent Teacher Organization, Inc. shall be on a year-to-year basis following the academic calendar. (Section 3) MCS PTO, Inc. shall conduct an annual enrollment of members in the form of an annual membership drive, but may admit persons to membership at any time upon payment of dues.
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(Section 4) Only members of MCS PTO, Inc. who have paid dues for the current membership year may have the privilege of holding elected or appointed office, making motions, debating, and voting. ARTICLE V Officers and Their Election (Section 1) The officers of MCS PTO, Inc. shall be a President, Vice-President, Secretary, Treasurer, and Parliamentarian. The President, Vice-President, Secretary, and Treasurer shall be elected from among those who are members of MCS PTO, Inc. The Parliamentarian shall consist of 1 teacher and shall be appointed by their principal. (Section 2) All offices shall be held for two-year staggered terms. (Section 3) Nominations of Officers a. Any member of MCS PTO, Inc. is eligible to serve as an officer on the Executive Board. Officer nominations shall be taken from the general membership and from the Executive Board. b. At the regularly scheduled March MCS PTO, Inc. meeting, descriptions of the Executive Board positions up for election shall be available for the membership. c. Individuals may nominate themselves by notifying the Secretary before the regularly scheduled April MCS PTO, Inc. meeting. Additional nominations may be made from the floor at the April meeting. d. Only those persons who have signified their consent to serve shall be nominated for or elected to such office. e. Nominations shall be closed at the conclusion of the regularly scheduled April MCS PTO, Inc. meeting. (Section 4) Elections shall take place in May of each year. In the spring of even numbered years, President and Treasurer shall be elected. In the spring of odd numbered years, Vice-President, Secretary and Parliamentarian shall be elected. Newly elected officers shall begin their term following the close of the fiscal year. (Section 5) Officers are limited to serving two consecutive terms in the same position. (Section 6) All elections shall be by plurality vote. Paper ballots or a voice vote will be utilized as proper procedures to elect officers. (Section 7) Vacancies a. Officer vacancies will be announced via email or at a regularly scheduled MCS PTO, Inc. meeting. Individuals may nominate themselves by notifying the Secretary, and additional nominations will be taken from the floor at the next regularly scheduled MCS PTO, Inc. meeting. Nominations will be closed at that time. At the close of nominations, voting will take place and the newly elected officer will complete the term of office. b. In the case that a vacancy occurs in the office of the President, the Vice-President shall serve the remainder of the President’s term and a new Vice-President will be elected. c. If less than ¼ of a term remains, the vacancy shall be filled by a majority vote of the Executive Board. The newly appointed officer will serve for the remainder of the current term. (Section 8) Removal of Officers a. Officers may be recommended to the Executive Board for removal from office for documented fraudulent or felony activity, misrepresentation, or gross negligence in relation to the office which
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they hold. Gross negligence includes a disregard for the position held and may be characterized by missing three consecutive meetings. Removal from office requires the unanimous vote of the remaining Executive Board Members. ARTICLE VI Duties of Officers (Section 1) The President shall be a parent or guardian of a student who attends MCES or MCHS. The President shall also: a. Preside at all meetings of MCS PTO, Inc. and of the Executive Board; b. Perform all other duties pertaining to the office as may be prescribed by these bylaws or assigned by MCS PTO, Inc.; c. Correlate PTO meetings with the academic calendar; and d. Be an ex officio member of all committees. (Section 2) The Vice-President shall be a parent or guardian of a student who attends MCES or MCHS. Vice-President shall also: a. Act as an aide to the President; b. (In their designated order) perform the duties of the President in the absence or inability of that officer to serve; c. Research fundraising opportunities to submit to the Executive Board and MCS PTO, Inc.; d. Be responsible for implementing the annual membership drive; e. Coordinate any program segments of regularly scheduled PTO meetings; and f.
Perform specific duties as assigned by the President.
(Section 3) The Secretary shall: a. Record the minutes of all MCS PTO, Inc. meetings; b. Submit the MCS PTO, Inc. minutes for approval; c. Handle all correspondence of the Executive Board; d. Maintain all official files and documents including, but not limited to, the Articles of Incorporation, bylaws, logos, membership list, financial history, and a current copy of Robert’s Rules of Order; and e. Perform other delegated duties as assigned. (Section 4) The Treasurer shall: a. Have custody of all funds of MCS PTO, Inc. and deposit all monies and other valuable effects in the name and to the credit of MCS PTO, Inc.; b. Keep a full and accurate account of receipts and expenditures; c. Make disbursements as authorized by the Executive Board or MCS PTO, Inc. in accordance with the budget adopted by MCS PTO, Inc.; d. Have checks or vouchers signed by the Treasurer and the President or another officer in the absence of the President ensuring that no officer signs their own reimbursement check; e. Present a financial statement at every regularly scheduled meeting of MCS PTO, Inc. and at other times when requested by the Executive Board;
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f.
Make a full financial report at the Executive Board meeting at which new officers officially assume their duties; and
g. Submit the books annually for an audit by an auditing committee selected by the Executive Board at least two weeks before the meeting at which new officers assume duties. (Section 5) The Parliamentarian shall be 1 Teacher Representative employed at MCES or MCHS representing both schools. The Parliamentarian shall also: a. Govern MCS PTO, Inc. in accordance with Robert’s Rules of Order, Newly Revised in all cases which are applicable and are not inconsistent with these bylaws; b. Communicate with teachers about all decisions, activities, and matters presented by the Executive Board or MCS PTO, Inc.; c. Serve as a teacher liaison to Executive Board and MCS PTO, Inc.; and d. Perform other delegated duties as assigned. (Section 6) All officers shall perform the duties outlined in these bylaws and those assigned from time to time. Upon the expiration of the term of office or in case of removal or resignation, each officer shall turn over to the President, without delay, all records, books, and other materials pertaining to the office, and shall return to the Treasurer, without delay, all funds pertaining to the office. ARTICLE VII Executive Board (Section 1) a. The Executive Board of MCS PTO, Inc. shall consist of the President; Vice-President; Secretary; Treasurer; Parliamentarian; and a Principal of MCES or MCHS (or his/her designee). If more than one principal or designee is present, they will have one collective vote. b. A Principal of MCES or MCHS (or his/her designee) shall be an ex-officio member of the Executive Board. Furthermore, a Principal (or his/her designee) shall be the official representative of MCS and shall present all suggested MCS PTO, Inc. projects to the proper MCS and/or Academics Plus Charter Schools, Inc. officials for approval. c. Only one family representative (immediate or extended) may serve on the Executive Board at a time. (Section 2) Duties of the Executive Board a. To transact necessary business of MCS PTO, Inc. in the intervals between regularly scheduled PTO meetings and such other business as may be referred to it by MCS PTO, Inc.; b. To present a report at regularly scheduled MCS PTO, Inc. meetings; c. To prepare and submit an annual budget to MCS PTO, Inc. for approval; d. To approve routine bills within the limits of the budget; e. To create committees and appoint the coordinators; f.
To approve the plans and work of the committees; and
g. To select an auditing committee to audit the treasurer’s accounts. (Section 3) a. The Executive Board of MCS PTO, Inc. shall meet prior to any scheduled PTO meeting to prepare agenda and discuss other matters.
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b. Special meetings of the Executive Board of MCS PTO, Inc. may be called by the President or by the majority of the members of the Executive Board. c. Any action that may be taken by the Executive Board at an Executive Board meeting may be taken without a meeting if consent shall be given by all of the members of the Executive Board. (Section 4) A majority of the Executive Board will constitute a quorum. ARTICLE VIII Meetings (Section 1) MCS PTO, Inc. shall meet on a regular basis. The dates of the meetings shall be flexible so as to adjust to the academic calendar. (Section 2) Only members of MCS PTO, Inc. who have paid dues for the current membership year may have the privilege of holding elected or appointed office, making motions, debating, and voting. (Section 3) Members present at a duly called meeting shall constitute a quorum. Each member present to vote shall be entitled to one vote on each matter submitted to a vote of the members. ARTICLE IX Committees (Section 1) The Executive Board of MCS PTO, Inc. shall create committees as it deems necessary to promote and carry on the work of MCS PTO, Inc. (Section 2) Each committee coordinator shall be a member of MCS PTO, Inc. and shall be appointed by the Executive Board. (Section 3) The term of each coordinator shall be one year or until the selection of a successor. A committee coordinator may be appointed to serve more than one year in the same capacity. (Section 4) The coordinator of each committee shall present a plan of work to the Executive Board of MCS PTO, Inc. for approval. No committee work shall be undertaken without consent of the Executive Board. (Section 5) Committee coordinators shall be responsible to maintain records of expenses, sign reimbursement forms for their committee, and prevent overspending against budgeted amount. Any excess remaining from the budgeted amount shall be returned back to the MCS PTO, Inc. account. If expenses exceed budgeted amount, Executive Board approval must be obtained before additional reimbursements are provided. If overage is not approved, the expenses shall be considered a donation from the committee members. (Section 6) When a special committee is created and appointed for a specific purpose, it automatically goes out of existence when its work is done and its final report received by the Executive Board of MCS PTO, Inc. (Section 7) The President shall be an ex officio member of all committees.
ARTICLE X Amendments
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These bylaws may be amended by a two-thirds vote of the members present and voting at any regularly scheduled meeting of MCS PTO, Inc. provided the proposed amendment has been presented through the Executive Board and has been read at the previous meeting of MCS PTO, Inc. Parliamentary Authority Robert’s Rules of Order, Newly Revised, shall govern the Maumelle Charter Schools Parent Teacher Organization, Inc. in all cases to which they are applicable and in which they are consistent with these bylaws.
