Regular Board Meeting March 2, 2017
Regular Board Meeting
March 2, 2017
Maine School Administrative District 11 REGULAR MEETING
Merle E. Peacock, Jr. Board Room Thursday, March 2, 2017 7:00 p.m. PRESENT:
Becky Fles, Board Chair, Veronica Babcock, Michael Bechard, Carrie Boudway, Katherine Chadwick, Marc Cone, Michael Dovinsky, Nancy Fortier-Brown, Michael Gammon, Penny Poolman, Patricia Hopkins, Superintendent; Andrea Disch, Business Manager
STUDENT MEMBERS:
Hillary Colby
ABSENT:
Debra Couture, Eric Jermyn
Board Chair Fles declared a quorum present and called the meeting to order at 7:01 PM.
I.
INTRODUCTION PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA None
II.
REVIEW AND APPROVAL OF AGENDA /MINUTES
VOTED: Motion by Director Cone to approve the agenda as amended, seconded by Director Dovinsky. 11,314 – 0 1 – 0 Student Motion carried.
VOTED: Motion by Director Bechard to approve the minutes of the February 2, 2017 Regular Board Meeting, 11,314 – 0 seconded by Director Babcock. 1 – 0 Student Motion carried.
III.
RECOGNITION AND CELEBRATIONS
The Board recognized GRMS 7th Grade Student, Brett Palmer, Gold Key Award Winner, whose drawing Rainbow Eye, will be on display at the National Art Educator Association Conference in New York City. The Board expressed their gratitude to resigning Board Member, Michael Dovinsky, for his service to MSAD 11. The Board recognized Gardiner Area High School Senior, Gabrielle Cooper, for advancing to the Poetry Out Loud State Finals.
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Regular Board Meeting IV.
March 2, 2017
CORRESPONDENCE A. LETTER OF RESIGNATION RECEIVED FROM BONNIE MERRILL, CHILD NUTRITION WORKER, RIVER VIEW COMMUNITY SCHOOL B. LETTER OF RETIREMENT RECEIVED FROM CLIFF MALCOLM, SPEECH THERAPIST, DISTRICT C. LETTER OF RETIREMENT RECEIVED FROM DEBORAH CAREY, KINDERGARTEN TEACHER, LAURA E. RICHARDS SCHOOL
V.
COMMITTEE REPORTS A. CURRICULUM COMMITTEE At its February 14th meeting, the Committee further discussed the eMPower and SAT results presented at the January Board Meeting. The Committee also discussed the 17-18 Curriculum Budget as well as the Federal Title Ia and TIF Grants. Title Ia funding is expected to remain relatively flat with a reduction of no more than 5%. While the TIF Grant is scheduled to end in October, it is likely the Grant will continue to fund purchases typically made in June. A communication regarding proficiency-based diplomas from the Maine Department of Education was shared with the Committee. The communication once again, reiterated that students receiving special services must master the same standards as general education student in order to receive a high school diploma.
B. DROPOUT PREVENTION COMMITTEE No Meeting.
C. EDUCATIONAL PLAN COMMITTEE No Meeting.
D. FINANCE COMMITTEE At its February 28th meeting, the Committee discussed the preliminary subsidy estimates (ED 279) released by the Maine Department of Education. The subsidy estimates are based on the Governor’s proposed changes and have yet to be enacted by the legislature. Based on the subsidy estimate, MSAD 11 anticipates receiving $511,067 less in state subsidy than received in FY 2016, $317,170 less excluding debt service. The 2017-18 Requested Budget presented was $999,728 more than the current FY 2017 Budget, an increase of 4.18%. The Committee was informed the information provided was preliminary and that administrators still had additional work to do. The Committee reviewed and discussed District Carry Forward monies and was provided copies of Financial Statements from the District’s Annual Financial Audit to support its conversation. Also discussed were the District’s current debt collection practices for student related debt.
E. NEGOTIATIONS COMMITTEE
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Regular Board Meeting
March 2, 2017
F. POLICY COMMITTEE At its February 2nd meeting, the Committee moved policies for School Board approval
VOTED: Director Bechard motioned to move the following policies as written, seconded by Director Dovinsky: 11,314 – 0 1 – 0 Student 1st Reading ECAD ECAD – R IKFA IKFA – R
Security Camera System Security Camera System – Administrative Procedure Early Graduation Request for Early Graduation Form
Policies to Rescind EEAE
Video Cameras on School Premises
2nd Reading KF
JICK JICK – E1 JICK – E2 JICK – E3 JICK – R
Community Use of Facilities and Grounds Facilities Fee and Rates Facilities Rental Application Contract Bullying and Cyberbullying Prevention in Schools Bullying and Cyberbullying Reporting Form Bullying and Cyberbullying Responding Form Bullying and Cyberbullying Remediation Form Bullying and Cyberbullying Administrative Procedures
Motion carried.
G. RELATIONS BY OBJECTIVE COMMITTEE No Meeting
H. GARDINER AREA HIGH SCHOOL STUDENT REPRESENTATIVE REPORT Student representatives briefly discussed extra-curricular and co–curricular activities.
I. STUDENT WELLNESS COMMITTEE At its January 31st meeting, the Committee discussed the District Wellness Day and Zumba Fundraiser.
VI.
GENERAL INFORMATION The following have been approved by the Superintendent: A. B. C. D.
GAHS COLLEGE VISIT – LASELL COLLEGE AND EMERSON COLLEGE, APRIL 12, 2017 JENNIFER BOUDREAU, TRACK COACH, GARDINER AREA HIGH SCHOOL NICK WALLACE, JUNIOR VARSITY BASEBALL COACH, GARDINER AREA HIGH SCHOOL ANDREW HASKELL, GIRLS VARSITY LACROSSE COACH, GARDINER AREA HIGH SCHOOL
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Regular Board Meeting VII.
March 2, 2017
NOMINATIONS
VOTED: Motion by Director Bechard, to approve the following nomination as recommended by the 11,314 – 0 Superintendent, seconded by Director Cone. 1 – 0 Student A. SARAH BOLDUC – IGNASIAK, ASSISTANT DIRECTOR OF SPECIAL SERVICES, $69,293 Motion carried. VIII.
OLD BUSINESS None
IX.
NEW BUSINESS A. PRESENTATION FROM FOODCORPS – HEALTHY COMMUNITIES OF THE CAPITOL AREA Renee Page, Assistant Director of the Healthy Communities of the Capital Area, and Jada Wensman, FoodCorps Representative, provided an overview of the District’s FoodCorps Program and Funding.
B. PROPOSAL TO CREATE AN AFTERSCHOOL OUTING CLUB AT GARDINER AREA HIGH SCHOOL Gardiner Area High School Principal, Chad Kempton, and GAHS Student, Charlie Caldwell, shared their proposal for an Outing Club at GAHS. It was stated the request did not include a request for funding. VOTED: Motion by Director Boudway, to approve an Outing Club at Gardiner Area High School, as proposed, 11,314 – 0 seconded by Director Cone. 1 – 0 Student Motion carried.
C. DISCUSSION – POSSIBLE MAKE-UP OF SNOW DAYS FOR THE 2016 – 2017 SCHOOL YEAR Superintendent Hopkins informed the Board of the issue created with snow days, the date of graduation, and Department of Education attendance requirements. The Board and Administrators discussed the options presented. VOTED: Motion by Director Babcock to amend the school calendar as follows, seconded by 11,314 – 0 Director Fortier - Brown. 1 – 0 Student March 16th – Change the scheduled Teacher Workshop Day to a Full Student Day March 17th - Change the scheduled Teacher Workshop Day to an Early Release Student Day Motion carried.
X.
REPORTS – EDUCATIONAL /ADMINISTRATIVE A. BOARD CHAIR REPORT
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MSBA Updated The Board Chair testified before the Education Committee regarding the Governor’s
Regular Board Meeting
March 2, 2017
proposed changes to the School Funding Formula.
National School Board Conference The Board Chair plans to attend, on behalf of the MSBA, the National School Board Association Conference March 23rd – 28th
B. SUPERINTENDENT REPORT
XI.
2018 – 2019 Replacement of the Gardiner Bridges Superintendent Hopkins informed the Board of the MeDOT’s plans for replacement of the bridges in Gardiner.
Pittston and TC Hamlin School Construction Application update Administrators are in the process of working on Department of Education Construction Applications for Pittston Consolidated School and TC Hamlin School. Applications are due in April.
WCSH Channel 6 – (207) The MSAD 11 Adult Education Program to be featured on the March 6th episode of WCSH’s 207.
EXECUTIVE SESSION
VOTED: 11,314 – 0
Motion by Director Chadwick to go into executive session at 8:25 p.m. to discuss negotiations with the Gardiner Educational Technicians and Administrative Assistants pursuant to 1 M.R.S.A. § 405(6)(D), seconded by Director Babcock. The Board reconvened at 8:30 p.m. Motion carried.
The Meeting adjourned at 8:30 p.m. Attest a true record,
Patricia Hopkins, Secretary
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March 2, 2017
Maine School Administrative District 11 REGULAR MEETING
Merle E. Peacock, Jr. Board Room Thursday, March 2, 2017 7:00 p.m. PRESENT:
Becky Fles, Board Chair, Veronica Babcock, Michael Bechard, Carrie Boudway, Katherine Chadwick, Marc Cone, Michael Dovinsky, Nancy Fortier-Brown, Michael Gammon, Penny Poolman, Patricia Hopkins, Superintendent; Andrea Disch, Business Manager
STUDENT MEMBERS:
Hillary Colby
ABSENT:
Debra Couture, Eric Jermyn
Board Chair Fles declared a quorum present and called the meeting to order at 7:01 PM.
I.
INTRODUCTION PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA None
II.
REVIEW AND APPROVAL OF AGENDA /MINUTES
VOTED: Motion by Director Cone to approve the agenda as amended, seconded by Director Dovinsky. 11,314 – 0 1 – 0 Student Motion carried.
VOTED: Motion by Director Bechard to approve the minutes of the February 2, 2017 Regular Board Meeting, 11,314 – 0 seconded by Director Babcock. 1 – 0 Student Motion carried.
III.
RECOGNITION AND CELEBRATIONS
The Board recognized GRMS 7th Grade Student, Brett Palmer, Gold Key Award Winner, whose drawing Rainbow Eye, will be on display at the National Art Educator Association Conference in New York City. The Board expressed their gratitude to resigning Board Member, Michael Dovinsky, for his service to MSAD 11. The Board recognized Gardiner Area High School Senior, Gabrielle Cooper, for advancing to the Poetry Out Loud State Finals.
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Regular Board Meeting IV.
March 2, 2017
CORRESPONDENCE A. LETTER OF RESIGNATION RECEIVED FROM BONNIE MERRILL, CHILD NUTRITION WORKER, RIVER VIEW COMMUNITY SCHOOL B. LETTER OF RETIREMENT RECEIVED FROM CLIFF MALCOLM, SPEECH THERAPIST, DISTRICT C. LETTER OF RETIREMENT RECEIVED FROM DEBORAH CAREY, KINDERGARTEN TEACHER, LAURA E. RICHARDS SCHOOL
V.
COMMITTEE REPORTS A. CURRICULUM COMMITTEE At its February 14th meeting, the Committee further discussed the eMPower and SAT results presented at the January Board Meeting. The Committee also discussed the 17-18 Curriculum Budget as well as the Federal Title Ia and TIF Grants. Title Ia funding is expected to remain relatively flat with a reduction of no more than 5%. While the TIF Grant is scheduled to end in October, it is likely the Grant will continue to fund purchases typically made in June. A communication regarding proficiency-based diplomas from the Maine Department of Education was shared with the Committee. The communication once again, reiterated that students receiving special services must master the same standards as general education student in order to receive a high school diploma.
B. DROPOUT PREVENTION COMMITTEE No Meeting.
C. EDUCATIONAL PLAN COMMITTEE No Meeting.
D. FINANCE COMMITTEE At its February 28th meeting, the Committee discussed the preliminary subsidy estimates (ED 279) released by the Maine Department of Education. The subsidy estimates are based on the Governor’s proposed changes and have yet to be enacted by the legislature. Based on the subsidy estimate, MSAD 11 anticipates receiving $511,067 less in state subsidy than received in FY 2016, $317,170 less excluding debt service. The 2017-18 Requested Budget presented was $999,728 more than the current FY 2017 Budget, an increase of 4.18%. The Committee was informed the information provided was preliminary and that administrators still had additional work to do. The Committee reviewed and discussed District Carry Forward monies and was provided copies of Financial Statements from the District’s Annual Financial Audit to support its conversation. Also discussed were the District’s current debt collection practices for student related debt.
E. NEGOTIATIONS COMMITTEE
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Regular Board Meeting
March 2, 2017
F. POLICY COMMITTEE At its February 2nd meeting, the Committee moved policies for School Board approval
VOTED: Director Bechard motioned to move the following policies as written, seconded by Director Dovinsky: 11,314 – 0 1 – 0 Student 1st Reading ECAD ECAD – R IKFA IKFA – R
Security Camera System Security Camera System – Administrative Procedure Early Graduation Request for Early Graduation Form
Policies to Rescind EEAE
Video Cameras on School Premises
2nd Reading KF
JICK JICK – E1 JICK – E2 JICK – E3 JICK – R
Community Use of Facilities and Grounds Facilities Fee and Rates Facilities Rental Application Contract Bullying and Cyberbullying Prevention in Schools Bullying and Cyberbullying Reporting Form Bullying and Cyberbullying Responding Form Bullying and Cyberbullying Remediation Form Bullying and Cyberbullying Administrative Procedures
Motion carried.
G. RELATIONS BY OBJECTIVE COMMITTEE No Meeting
H. GARDINER AREA HIGH SCHOOL STUDENT REPRESENTATIVE REPORT Student representatives briefly discussed extra-curricular and co–curricular activities.
I. STUDENT WELLNESS COMMITTEE At its January 31st meeting, the Committee discussed the District Wellness Day and Zumba Fundraiser.
VI.
GENERAL INFORMATION The following have been approved by the Superintendent: A. B. C. D.
GAHS COLLEGE VISIT – LASELL COLLEGE AND EMERSON COLLEGE, APRIL 12, 2017 JENNIFER BOUDREAU, TRACK COACH, GARDINER AREA HIGH SCHOOL NICK WALLACE, JUNIOR VARSITY BASEBALL COACH, GARDINER AREA HIGH SCHOOL ANDREW HASKELL, GIRLS VARSITY LACROSSE COACH, GARDINER AREA HIGH SCHOOL
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Regular Board Meeting VII.
March 2, 2017
NOMINATIONS
VOTED: Motion by Director Bechard, to approve the following nomination as recommended by the 11,314 – 0 Superintendent, seconded by Director Cone. 1 – 0 Student A. SARAH BOLDUC – IGNASIAK, ASSISTANT DIRECTOR OF SPECIAL SERVICES, $69,293 Motion carried. VIII.
OLD BUSINESS None
IX.
NEW BUSINESS A. PRESENTATION FROM FOODCORPS – HEALTHY COMMUNITIES OF THE CAPITOL AREA Renee Page, Assistant Director of the Healthy Communities of the Capital Area, and Jada Wensman, FoodCorps Representative, provided an overview of the District’s FoodCorps Program and Funding.
B. PROPOSAL TO CREATE AN AFTERSCHOOL OUTING CLUB AT GARDINER AREA HIGH SCHOOL Gardiner Area High School Principal, Chad Kempton, and GAHS Student, Charlie Caldwell, shared their proposal for an Outing Club at GAHS. It was stated the request did not include a request for funding. VOTED: Motion by Director Boudway, to approve an Outing Club at Gardiner Area High School, as proposed, 11,314 – 0 seconded by Director Cone. 1 – 0 Student Motion carried.
C. DISCUSSION – POSSIBLE MAKE-UP OF SNOW DAYS FOR THE 2016 – 2017 SCHOOL YEAR Superintendent Hopkins informed the Board of the issue created with snow days, the date of graduation, and Department of Education attendance requirements. The Board and Administrators discussed the options presented. VOTED: Motion by Director Babcock to amend the school calendar as follows, seconded by 11,314 – 0 Director Fortier - Brown. 1 – 0 Student March 16th – Change the scheduled Teacher Workshop Day to a Full Student Day March 17th - Change the scheduled Teacher Workshop Day to an Early Release Student Day Motion carried.
X.
REPORTS – EDUCATIONAL /ADMINISTRATIVE A. BOARD CHAIR REPORT
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MSBA Updated The Board Chair testified before the Education Committee regarding the Governor’s
Regular Board Meeting
March 2, 2017
proposed changes to the School Funding Formula.
National School Board Conference The Board Chair plans to attend, on behalf of the MSBA, the National School Board Association Conference March 23rd – 28th
B. SUPERINTENDENT REPORT
XI.
2018 – 2019 Replacement of the Gardiner Bridges Superintendent Hopkins informed the Board of the MeDOT’s plans for replacement of the bridges in Gardiner.
Pittston and TC Hamlin School Construction Application update Administrators are in the process of working on Department of Education Construction Applications for Pittston Consolidated School and TC Hamlin School. Applications are due in April.
WCSH Channel 6 – (207) The MSAD 11 Adult Education Program to be featured on the March 6th episode of WCSH’s 207.
EXECUTIVE SESSION
VOTED: 11,314 – 0
Motion by Director Chadwick to go into executive session at 8:25 p.m. to discuss negotiations with the Gardiner Educational Technicians and Administrative Assistants pursuant to 1 M.R.S.A. § 405(6)(D), seconded by Director Babcock. The Board reconvened at 8:30 p.m. Motion carried.
The Meeting adjourned at 8:30 p.m. Attest a true record,
Patricia Hopkins, Secretary
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