resolution 2018-050 resolution amending award of
RESOLUTION 2018-050 RESOLUTION AMENDING AWARD OF PUBLIC WORKS CONTRACT C17-28 PRIMARY CLARIFIER #2 REHABILITATION AND AMENDING THE 2018 WATER RESOURCES OPERATING BUDGET TO PROVIDE ADDITIONAL FUNDING FOR THE PROJECT WHEREAS, on December 18, 2017, the City of Beloit City Council approved and awarded a contract to Fab Tech Wastewater Solutions, LLC for the Primary Clarifier #2 Rehabilitation project; and WHEREAS, during the coating preparation phase it was found that the superstructure was deteriorated beyond the level appropriate for coating; and WHEREAS, the city’s consultant for this project has recommended that the best course of action for the city would be to replace the entire superstructure; and WHEREAS, the cost to replace the superstructure is $108,510.00 that must be added to the original contract amount of $156,450.00 along with contingencies for the amended contract of $39,740 for a total of $304,700.00; and WHEREAS, there was $250,510 approved in the 2018 capital improvement budget for this project, and; WHEREAS, the Water Resources Division received $130,500 in restitution in 2017; and WHEREAS, the Water Resources Division has requested to appropriate the restitution funds to be used for the upgrade of a primary clarifier at the WPCF. WHEREAS, a budget amendment is required for the additional funding needed for this project, NOW, THEREFORE, BE IT RESOLVED that Public Works Contract C17-28, Primary Clarifier #2 Rehabilitation, is hereby amended from $179,917.00 to $304,700.00, and funded in the following amounts: P2310545-5511-2018 TOTAL
Clarifier Repair and Upgrades
$ 304,700.00 $ 304,700.00
BE IT FURTHER RESOLVED, that funding for the project in the 2018 Water Resources Operating Budget is amended and additional appropriation is authorized as follows:
FUNDING SOURCES Fund Balance TOTAL FUNDING SOURCES
Original $0 $0
Amended $130,500 $130,500
Difference $130,500 $130,500
EXPENDITURES 23707567 5241 Cont. Service P2310545-5511-2018 Clarifier TOTAL EXPENDITURES
Original $106,800 $250,510 $357,310
Amended $ 183,110 $ 304,700 $ 487,810
Difference $ 76,310 $ 54,190 $ 130,500
Approved this 5th day of March, 2018. CITY COUNCIL OF THE CITY OF BELOIT
ATTEST: __________________________________ Jelene J. Ahrens, Deputy City Clerk
______________________________________ Kevin D. Leavy, President
CITY OF BELOIT REPORTS AND PRESENTATIONS TO CITY COUNCIL Topic:
RESOLUTION AMENDING AWARD OF PUBLIC WORKS CONTRACT C17-28 PRIMARY CLARIFIER #2 REHABILITATION AND AMENDING THE 2018 WATER RESOURCES OPERATING BUDGET TO PROVIDE ADDITIONAL FUNDING FOR THE PROJECT
Date:
March 5, 2018
Presenter:
Laura Williamson, Public Works Director
Department:
Public Works/ Engineering/ Water Resources
Overview/Background Information
This project will rehabilitate one of the two primary clarifiers at the Water Pollution Control Facility. This will include rebuilding the main gearbox, and replacing wear items. The steel superstructure components were found to be extensively deteriorated when being prepped for recoating. Additional funds are being awarded to this contract to replace the steel superstructure requiring the amended resolution of award. As the result of a recent plea agreement, an Illinois contractor was ordered to pay to the City of Beloit restitution in the amount of $130,500. The funds have been received and allocated to a revenue account in the sewer utility’s wastewater treatment facility operating budget. The sewer utility requests that the 2018 sewer utility operating budget be amended to re-allocate $54,190 to the clarifier project to cover the change in scope. The remaining $76,310 of the restitution money will be transferred to the operating budget, Contracted Services – Labor line item and be used as needed for other waste water issues as needed. Key Issues
1. Council approved the original contract on December 17, 2017, for $179,917.00. The original scope included recoating the steel superstructure of the clarifier. 2. The steel superstructure is original equipment that is now 27 years old. With recoating of the existing structure, the city was expecting to extend the useful life of this item to 2023. 3. With the structure disassembled and prepped for painting, the full extent of the deterioration was visible. The city’s consultant for this project has recommends that the city replace the existing one due to the extent of the deterioration. 4. Normal equipment useful lifespan in a sewage treatment facility is typically 20 years. This superstructure lasted 27 years which demonstrates that the maintenance style of the waste water plant and the additional cathodic protection used is allowing the equipment to outperform the expected lifespan. The new superstructure, is expected to follow that performance and provide nearly 30 years of service. 5. The costs for this project are as follows: $156,450.00 for the original scope of work, $108,510.00 for replacing all of the steel components per the consultant’s recommendations, $ 39,740.00 for Change Orders or extra work, for a total of $304,700.00. Conformance with Strategic Plan
Approval of this agreement would conform with the stated purpose of the following strategic goal: Goal #1 – Create and Sustain Safe and Healthy Neighborhoods Goal #2 – Create and Sustain a High Performing Organization Goal #3 – Create and Sustain Economic and Residential Growth Goal #4 – Create and Sustain a High Quality of Life Goal #5 – Create and Sustain High Quality Infrastructure and Connectivity Goal #6 – Create and Sustain a Positive Image, Enhance Communications and Engage the Community Sustainability (If applicable, briefly comment on the sustainable long term impact of this policy or program related to how it will impact both the built and natural environment. Consider whether the policy of program will reduce dependence upon fossil fuels, reduce dependence on chemicals and other manufacturing substances that accumulate in nature, reduce dependence on activities that harm life sustaining eco-systems, and/or meet the hierarchy of present and future human needs fairly and efficiently. Write N/A if not applicable)
Meet the hierarchy of present and future human needs fairly and efficiently: A properly operated and maintained wastewater treatment facility is critical to sustain and improve the Lower Rock River Watershed for current and future generations. Action Required/Recommendation
Staff recommends approval of the resolution Fiscal Note/Budget Impact
Funding is available. Attachments
Clarifier Repair and Upgrades
$ 304,700.00 $ 304,700.00
BE IT FURTHER RESOLVED, that funding for the project in the 2018 Water Resources Operating Budget is amended and additional appropriation is authorized as follows:
FUNDING SOURCES Fund Balance TOTAL FUNDING SOURCES
Original $0 $0
Amended $130,500 $130,500
Difference $130,500 $130,500
EXPENDITURES 23707567 5241 Cont. Service P2310545-5511-2018 Clarifier TOTAL EXPENDITURES
Original $106,800 $250,510 $357,310
Amended $ 183,110 $ 304,700 $ 487,810
Difference $ 76,310 $ 54,190 $ 130,500
Approved this 5th day of March, 2018. CITY COUNCIL OF THE CITY OF BELOIT
ATTEST: __________________________________ Jelene J. Ahrens, Deputy City Clerk
______________________________________ Kevin D. Leavy, President
CITY OF BELOIT REPORTS AND PRESENTATIONS TO CITY COUNCIL Topic:
RESOLUTION AMENDING AWARD OF PUBLIC WORKS CONTRACT C17-28 PRIMARY CLARIFIER #2 REHABILITATION AND AMENDING THE 2018 WATER RESOURCES OPERATING BUDGET TO PROVIDE ADDITIONAL FUNDING FOR THE PROJECT
Date:
March 5, 2018
Presenter:
Laura Williamson, Public Works Director
Department:
Public Works/ Engineering/ Water Resources
Overview/Background Information
This project will rehabilitate one of the two primary clarifiers at the Water Pollution Control Facility. This will include rebuilding the main gearbox, and replacing wear items. The steel superstructure components were found to be extensively deteriorated when being prepped for recoating. Additional funds are being awarded to this contract to replace the steel superstructure requiring the amended resolution of award. As the result of a recent plea agreement, an Illinois contractor was ordered to pay to the City of Beloit restitution in the amount of $130,500. The funds have been received and allocated to a revenue account in the sewer utility’s wastewater treatment facility operating budget. The sewer utility requests that the 2018 sewer utility operating budget be amended to re-allocate $54,190 to the clarifier project to cover the change in scope. The remaining $76,310 of the restitution money will be transferred to the operating budget, Contracted Services – Labor line item and be used as needed for other waste water issues as needed. Key Issues
1. Council approved the original contract on December 17, 2017, for $179,917.00. The original scope included recoating the steel superstructure of the clarifier. 2. The steel superstructure is original equipment that is now 27 years old. With recoating of the existing structure, the city was expecting to extend the useful life of this item to 2023. 3. With the structure disassembled and prepped for painting, the full extent of the deterioration was visible. The city’s consultant for this project has recommends that the city replace the existing one due to the extent of the deterioration. 4. Normal equipment useful lifespan in a sewage treatment facility is typically 20 years. This superstructure lasted 27 years which demonstrates that the maintenance style of the waste water plant and the additional cathodic protection used is allowing the equipment to outperform the expected lifespan. The new superstructure, is expected to follow that performance and provide nearly 30 years of service. 5. The costs for this project are as follows: $156,450.00 for the original scope of work, $108,510.00 for replacing all of the steel components per the consultant’s recommendations, $ 39,740.00 for Change Orders or extra work, for a total of $304,700.00. Conformance with Strategic Plan
Approval of this agreement would conform with the stated purpose of the following strategic goal: Goal #1 – Create and Sustain Safe and Healthy Neighborhoods Goal #2 – Create and Sustain a High Performing Organization Goal #3 – Create and Sustain Economic and Residential Growth Goal #4 – Create and Sustain a High Quality of Life Goal #5 – Create and Sustain High Quality Infrastructure and Connectivity Goal #6 – Create and Sustain a Positive Image, Enhance Communications and Engage the Community Sustainability (If applicable, briefly comment on the sustainable long term impact of this policy or program related to how it will impact both the built and natural environment. Consider whether the policy of program will reduce dependence upon fossil fuels, reduce dependence on chemicals and other manufacturing substances that accumulate in nature, reduce dependence on activities that harm life sustaining eco-systems, and/or meet the hierarchy of present and future human needs fairly and efficiently. Write N/A if not applicable)
Meet the hierarchy of present and future human needs fairly and efficiently: A properly operated and maintained wastewater treatment facility is critical to sustain and improve the Lower Rock River Watershed for current and future generations. Action Required/Recommendation
Staff recommends approval of the resolution Fiscal Note/Budget Impact
Funding is available. Attachments
