RIVER FALLS YOUTH HOCKEY ASSOCIATION December 2014
RIVER FALLS YOUTH HOCKEY ASSOCIATION December 2014 _________________________________________________________________________________________________ DATE: Wednesday, December 10th,2014 LOCATION: Wildcat Centre Board Members Present: Steve Magnuson, President; Jody Christensen, Vice President; Neil Accola, Treasurer; Janell Rasmussen, Secretary; Frank Linn, Tim LaVold, Mike Marsollek, Kathy Bennett, Mike Lien, Josh Cleveland Absent: Paul Wilson
AGENDA 1. Welcome, Intro, Agenda Review Called to order at 6:02pm. 2. Consent Items(All can be approved in one motion, unless an item(s) is removed by a board member for further discussion) A. Agenda Approval Action Item: Approve Agenda and any supplementary materials B. Approval of Minutes Action Item C. The tournament committee requests $600 for decorations, gift bags ect. for the U10 state tournament budget. Action Item D. Motion by Lavold to approve spending $200 for gifts related to the
Magnuson Magnuson
Christensen
LaVold Action Item Motion to approve all consent items by Linn, second by Christensen, all in favor. PeeWee A Massachusetts game on Jan 4th, 2015.
3. Guest Comments No guests.
Guests
4. Hockey Operations – Off Ice Christensen Tournaments: Ran over both Saturday and Sunday at Squirt Tournament. Will be moving start times up on Friday to try and remedy it. The Illinois team was researched and insisted on being in the b/c bracket and were concerned they would be outmatched. Considering sending a letter to their president on this as well as their sportsmanship in the tournament during games. Down to 5 teams for the PeeWee A Tournament. Two teams got in for free. Game times for PeeWee tournaments should be 1.15 with 10 minutes to Zam. Registration: 131 families; 167 skaters. Biggest number we have had since we have been at the Wildcat Center. Steve sent a note to Mike Conner at WAHA. Rasmussen asked for an update on the spreadsheet on historical numbers. Magnuson will put the created spreadsheet into google doc so Christensen can insert the numbers for ongoing reference. Needed to order 15 more Mite Jersey’s with the increased numbers. Service hours - Offered up more tournament hours to coaches coaching mites to. Bennett and Christensen are working on a proposal for different allocation for service hours. Coahces get 20 regular hours and 10 tournaments hours. 4 new level 1 dads started tonight.
5. Hockey Operations – On Ice LaVold LaVold will be meeting with John Linehan to learn more about what we do at the Mite Level.
We need to make sure our mite program is exceptional to maintain all of the new kids that have been brought into the program. LaVold has dealt with some coaching issues over the last week. A discussion occurred regarding approved Coaches. It was clarified; If a Coach is going to be on the bench they need to be Board approved. The list of Coaches that were recommended to the Board by the ACE Director was approved. Outside of that, no other Coaches are to be allowed on the Bench at Games. It is our goal to not turn away anyone who wants to help with the practices. As long as they are USA Hockey Certified, anyone may help at practice. LaVold recommended clarifying roles with coaches at a meeting. LaVold will be meeting with some Coaches over the next week to discuss roles. LaVold made a motion to approve Mike Miller as a Coach and also add him to the Roster for the Bantams. (this would make 4 coaches) Linn Second, all in favor. Marsollek will be attending the MAHA meeting on Sunday night. 6. Building Events Linn There will be a Call of Duty XBOX gaming event. This was the idea of Mike Kealy and will be held on May 2nd. Linn will communicate with Kara Therriault on the concessions for the event. 7. Building Operations Wilson Linn talked to Jim Joseph on the locker room door. Will store the bags, not sure where. Talked about locker room cleaning, etc. A discussion occurred on the lot surfacing. Magnuson asked what is happening with the Bleacher heaters – Dan Therriault is going to clean the jets. 8. Financial Operations Accola Accola provided a financial summary and budget documents to the board. Rasmussen asked about the projected cash flow. A discussion occurred on the budgeting process. 9. Community Relations/Advertising
Rasmussen
Finished the design/printing of Business Sponsor Guide for the tournament bags, posting on the website, posting at the rink, etc. Finished the design of the Restaurant Advertisement/Coupon brochure for the tournament bags. Sent out several solicitations as well as met with a local business on sponsoring an advertisement sign as well as sponsoring the MA event. Sent out e-mail briefing to all business sponsors welcoming them to RFYHA, sharing information about upcoming events, etc. Need to reach out to several sponsors who haven't paid.Several Squirt Teams had to stay in Hudson and Woodbury hotels as the RF Hotels were full. Will need to consider attempting to establish a partnership with Hudson hotels for overflow. Golf Tournament signs, one dasher sign, and Zamboni Graphics need to be installed. Facebook followers increased. Posted several articles on LTS, Squirt Tournament, UWRF flag bearing Finished winter registration promotions in the Ellsworth & Prescott Schools. Will be offering to each school's booster club one hour of free ice time for their fundraisers. This should help us in be able to continue advertising in each school as it hadn't been allowed in past years.
10. Learn to Skate –Strategic Goal All 31 families participated in the program survey and results were distributed to the Board. Some of the written comments were very touching. The River Falls Journal did a nice article about the program that included pictures. A meeting will be scheduled to evaluate the program. 11. Fundraising Operations Grundstrom will do chevy raffle.
12. Other Items a. Insurance Claim/Locker Room Issues All Team managers will be responsible for making sure that there is an adult in the locker room at all times with the kids. It must be someone who has the appropriate certifications and checks. Individual teams can determine how early or late the kids will be allowed in the locker room. It is the responsibility of the Association to follow the USA Hockey recommended locker room policy and that requires that an adult be present at all times in the locker room. It was recommended that team managers make locker room assignment schedules for their teams. Christensen will communicate this with the Managers. b. Pro Shop – Skate Sharpening Proposal Cleveland made a motion to offer 4500 and honor the Cleveland existing sharpenings. Marsollek second, all in favor.
13. Adjourn Lien made a motion to adjourn at 8:15pm, Linn Second, all in favor.
AGENDA 1. Welcome, Intro, Agenda Review Called to order at 6:02pm. 2. Consent Items(All can be approved in one motion, unless an item(s) is removed by a board member for further discussion) A. Agenda Approval Action Item: Approve Agenda and any supplementary materials B. Approval of Minutes Action Item C. The tournament committee requests $600 for decorations, gift bags ect. for the U10 state tournament budget. Action Item D. Motion by Lavold to approve spending $200 for gifts related to the
Magnuson Magnuson
Christensen
LaVold Action Item Motion to approve all consent items by Linn, second by Christensen, all in favor. PeeWee A Massachusetts game on Jan 4th, 2015.
3. Guest Comments No guests.
Guests
4. Hockey Operations – Off Ice Christensen Tournaments: Ran over both Saturday and Sunday at Squirt Tournament. Will be moving start times up on Friday to try and remedy it. The Illinois team was researched and insisted on being in the b/c bracket and were concerned they would be outmatched. Considering sending a letter to their president on this as well as their sportsmanship in the tournament during games. Down to 5 teams for the PeeWee A Tournament. Two teams got in for free. Game times for PeeWee tournaments should be 1.15 with 10 minutes to Zam. Registration: 131 families; 167 skaters. Biggest number we have had since we have been at the Wildcat Center. Steve sent a note to Mike Conner at WAHA. Rasmussen asked for an update on the spreadsheet on historical numbers. Magnuson will put the created spreadsheet into google doc so Christensen can insert the numbers for ongoing reference. Needed to order 15 more Mite Jersey’s with the increased numbers. Service hours - Offered up more tournament hours to coaches coaching mites to. Bennett and Christensen are working on a proposal for different allocation for service hours. Coahces get 20 regular hours and 10 tournaments hours. 4 new level 1 dads started tonight.
5. Hockey Operations – On Ice LaVold LaVold will be meeting with John Linehan to learn more about what we do at the Mite Level.
We need to make sure our mite program is exceptional to maintain all of the new kids that have been brought into the program. LaVold has dealt with some coaching issues over the last week. A discussion occurred regarding approved Coaches. It was clarified; If a Coach is going to be on the bench they need to be Board approved. The list of Coaches that were recommended to the Board by the ACE Director was approved. Outside of that, no other Coaches are to be allowed on the Bench at Games. It is our goal to not turn away anyone who wants to help with the practices. As long as they are USA Hockey Certified, anyone may help at practice. LaVold recommended clarifying roles with coaches at a meeting. LaVold will be meeting with some Coaches over the next week to discuss roles. LaVold made a motion to approve Mike Miller as a Coach and also add him to the Roster for the Bantams. (this would make 4 coaches) Linn Second, all in favor. Marsollek will be attending the MAHA meeting on Sunday night. 6. Building Events Linn There will be a Call of Duty XBOX gaming event. This was the idea of Mike Kealy and will be held on May 2nd. Linn will communicate with Kara Therriault on the concessions for the event. 7. Building Operations Wilson Linn talked to Jim Joseph on the locker room door. Will store the bags, not sure where. Talked about locker room cleaning, etc. A discussion occurred on the lot surfacing. Magnuson asked what is happening with the Bleacher heaters – Dan Therriault is going to clean the jets. 8. Financial Operations Accola Accola provided a financial summary and budget documents to the board. Rasmussen asked about the projected cash flow. A discussion occurred on the budgeting process. 9. Community Relations/Advertising
Rasmussen
Finished the design/printing of Business Sponsor Guide for the tournament bags, posting on the website, posting at the rink, etc. Finished the design of the Restaurant Advertisement/Coupon brochure for the tournament bags. Sent out several solicitations as well as met with a local business on sponsoring an advertisement sign as well as sponsoring the MA event. Sent out e-mail briefing to all business sponsors welcoming them to RFYHA, sharing information about upcoming events, etc. Need to reach out to several sponsors who haven't paid.Several Squirt Teams had to stay in Hudson and Woodbury hotels as the RF Hotels were full. Will need to consider attempting to establish a partnership with Hudson hotels for overflow. Golf Tournament signs, one dasher sign, and Zamboni Graphics need to be installed. Facebook followers increased. Posted several articles on LTS, Squirt Tournament, UWRF flag bearing Finished winter registration promotions in the Ellsworth & Prescott Schools. Will be offering to each school's booster club one hour of free ice time for their fundraisers. This should help us in be able to continue advertising in each school as it hadn't been allowed in past years.
10. Learn to Skate –Strategic Goal All 31 families participated in the program survey and results were distributed to the Board. Some of the written comments were very touching. The River Falls Journal did a nice article about the program that included pictures. A meeting will be scheduled to evaluate the program. 11. Fundraising Operations Grundstrom will do chevy raffle.
12. Other Items a. Insurance Claim/Locker Room Issues All Team managers will be responsible for making sure that there is an adult in the locker room at all times with the kids. It must be someone who has the appropriate certifications and checks. Individual teams can determine how early or late the kids will be allowed in the locker room. It is the responsibility of the Association to follow the USA Hockey recommended locker room policy and that requires that an adult be present at all times in the locker room. It was recommended that team managers make locker room assignment schedules for their teams. Christensen will communicate this with the Managers. b. Pro Shop – Skate Sharpening Proposal Cleveland made a motion to offer 4500 and honor the Cleveland existing sharpenings. Marsollek second, all in favor.
13. Adjourn Lien made a motion to adjourn at 8:15pm, Linn Second, all in favor.
