Riverview School Board Special Meeting July 02, 2015 Riverview ...
Riverview School Board Special Meeting July 02, 2015 Riverview Admin Building 7:00 p.m.
Members Present: JoAnn Coyle, Scotty Andrews, Keith Baker, Robyn Roach, Brandon Cain, Jeremy Ramsey Members Absent: Shane Sellers Others Present: Marshall Hughes, Donn Mixon, Ali Webb, Judy Ballard, David Rutledge, Sandra Knight. Keith Baker opened the meeting with prayer. The meeting was called to order by JoAnn Coyle at 7:00. JoAnn Coyle turned the meeting over to Mr. Rutledge, New Business Item 1-Attorney on Retainer for the Riverview School Board Mr. Rutledge presented to the board Mr. Donn Mixon, attorney from Mixon and Worsham PLC out of Jonesboro, to be considered to be placed on retainer as attorney for the Riverview School Board. Mr. Mixon presented to the board information about himself and his experience with school law. The contract for his services is $300.0 per month. Also, if an event that a matter involving the school district goes into litigation, subject of some administrative or due process hearing or governmental investigation, or involves a land transaction then services will be provided to the district at a rate of $175.00 per hour plus any actual expenses. The item was tabled until later in the meeting. New Business Item 2-Enter Into Contract with First Security Beardsley Public Finance as Fiscal Agent David Rutledge presented to the board Marshall Hughes with First Security Beardsley Public Finance. Mr. Hughes presented to the board the financial information about the Riverview School District, which included a proposed budget of expenditures, and extension of school bonds. At 8:24 motion to employ First Security Beardsley Public Finance as Financial Advisor for a period of three (3) years for the Riverview School District was made by Robyn Roach, second by Scotty Andrews. Motion carried, 6-0. New Business Item 3-Consider Resolution with Attached Proposed Budget of Expenditures At 8:24 Keith Baker made the motion to adopt the Resolution with the attached proposed budget of expenditures with tax levy for fiscal year beginning July 1, 2016, to and including June 30, 2017, as printed. Second was by Brandon Cain. Motion carried, 6-0. New Business Item 4-Consider a Motion to Submit an Application to Issue Bonds At 8:38 Brandon Cain made the motion to submit an “Application for Permit to Issue Bonds”, with related documents, for $8,630,000.00 in refunding and construction bonds to the State Department of Education and to employ First Security Beardsley Public Finance as fiscal agent. Second was made by JoAnn Coyle. Motion carried, 6-0. The meeting was suspended at 8:39. The meeting was back to order at 8:55. The meeting returned back to item #1- to consider placing Don Mixon with Mixon and Worsham PLC on retainer as attorney for the Riverview School District. At 9:04, Robyn Roach recused himself from the voting.
Riverview Board Meeting July 02, 2015 Page 2 At 9:05 motion to retain Donn Mixon with Mixon and Worsham PLC as attorney for the Riverview School District was made by Scotty Andrews, second by Jeremy Ramsey. Motion carried, 5-0. At 9:06 Robyn Roach returned to the meeting. New Business Item 5-Bids for HVAC Unit for RHS Cafeteria Mr. Rutledge presented to the board three bids for the HVAC unit for the RHS cafeteria: East Coast Metal Distributors - $11,283.96 McKenney Supply, Inc. - $14,022.18 R and E Supply - $14,366.40 At 9:12 motion was made by Jeremy Ramsey to table item #5, second by Robyn Roach. Motion carried, 6-0. New Business Item 6-Motion to Appoint the Superintendent as Ex Officio Financial Secretary David Rutledge presented to the board motion to appoint him as Superintendent to be the Ex Officio financial secretary of the district. At 9:13 motion was made by Jeremy Ramsey to appoint the Superintendent, David Rutledge, as Ex Officio financial secretary, second by Robyn Roach. Motion carried, 6-0. New Business Item 7- Consider Authorizing the Superintendent to Transfer Any Funds in Excess of the Legal Balance to the Building Fund At 9:24 motion was made by Scotty Andrew to authorize the Superintendent, David Rutledge, to transfer any funds in excess of the legal balance limit of $3,114,224.44 to the building fund. Second by Keith Baker. Motion carried, 6-0. Superintendent’s Update Mr. Rutledge reported to the board that the Junior High School/High School received the 21st CCLC grant in the amount of $150,000.00. This grant is a five (5) year grant. Mr. Rutledge also reported that the Kensett Elementary school did not received the 21st CCLC grant as they did not meet the rubric for the grant this year. They can reapply next year. Mr. Rutledge reported that he is to meet with Hugh Burge on July 3, 2015 at 9:00 am regarding the Judsonia Elementary safe room project. The bid time for this project is to be around July 28 or 29, 2015. At 9:31 the board went into executive session. At 10:38 the board came out of executive session where personnel matters were discussed. At this time, Scotty Andrews had left the meeting and did not return. Resignations Mr. Rutledge presented to the board the resignations from Jim Furniss and Yvonne Furniss for the 20152016 school year. At 10:39 motion to accept the resignations from Jim Furniss and Yvonne Furniss as presented was made by Jeremy Ramsey, second by Keith Baker. Motion carried, 5-0. Hiring of Personnel Mr. Rutledge presented the following as a recommendation for hire to the board: Jessica Crossen – RN for the Junior High and High School Ashley Sheffield- Junior High Literacy Teacher Bethany Scott – Junior High Literacy Teacher Brenda Crawford – part time cook at High School
Riverview Board Meeting July 02, 2015 Page 3 At 10:40, motion was made by Keith Baker to hire the above personnel, second by JoAnn Coyle. Motion carried, 5-0. Mr. Rutledge also presented to the board a recommendation to move Karen Vire from the Junior High School Reading teacher to 8th grade Literacy teacher. At 10:42, motion was made by JoAnn Coyle to move Karen Vire from Junior High School Reading teacher to the 8th grade Literacy teacher, second by Robyn Roach. Motion carried, 5-0. Meeting was adjourned at 10:42 by Board President, JoAnn Coyle.
______________________________________________ JoAnn Coyle, Board President _____________________________________________ Keith Baker, Board Secretary ______________________________________________ Date
Members Present: JoAnn Coyle, Scotty Andrews, Keith Baker, Robyn Roach, Brandon Cain, Jeremy Ramsey Members Absent: Shane Sellers Others Present: Marshall Hughes, Donn Mixon, Ali Webb, Judy Ballard, David Rutledge, Sandra Knight. Keith Baker opened the meeting with prayer. The meeting was called to order by JoAnn Coyle at 7:00. JoAnn Coyle turned the meeting over to Mr. Rutledge, New Business Item 1-Attorney on Retainer for the Riverview School Board Mr. Rutledge presented to the board Mr. Donn Mixon, attorney from Mixon and Worsham PLC out of Jonesboro, to be considered to be placed on retainer as attorney for the Riverview School Board. Mr. Mixon presented to the board information about himself and his experience with school law. The contract for his services is $300.0 per month. Also, if an event that a matter involving the school district goes into litigation, subject of some administrative or due process hearing or governmental investigation, or involves a land transaction then services will be provided to the district at a rate of $175.00 per hour plus any actual expenses. The item was tabled until later in the meeting. New Business Item 2-Enter Into Contract with First Security Beardsley Public Finance as Fiscal Agent David Rutledge presented to the board Marshall Hughes with First Security Beardsley Public Finance. Mr. Hughes presented to the board the financial information about the Riverview School District, which included a proposed budget of expenditures, and extension of school bonds. At 8:24 motion to employ First Security Beardsley Public Finance as Financial Advisor for a period of three (3) years for the Riverview School District was made by Robyn Roach, second by Scotty Andrews. Motion carried, 6-0. New Business Item 3-Consider Resolution with Attached Proposed Budget of Expenditures At 8:24 Keith Baker made the motion to adopt the Resolution with the attached proposed budget of expenditures with tax levy for fiscal year beginning July 1, 2016, to and including June 30, 2017, as printed. Second was by Brandon Cain. Motion carried, 6-0. New Business Item 4-Consider a Motion to Submit an Application to Issue Bonds At 8:38 Brandon Cain made the motion to submit an “Application for Permit to Issue Bonds”, with related documents, for $8,630,000.00 in refunding and construction bonds to the State Department of Education and to employ First Security Beardsley Public Finance as fiscal agent. Second was made by JoAnn Coyle. Motion carried, 6-0. The meeting was suspended at 8:39. The meeting was back to order at 8:55. The meeting returned back to item #1- to consider placing Don Mixon with Mixon and Worsham PLC on retainer as attorney for the Riverview School District. At 9:04, Robyn Roach recused himself from the voting.
Riverview Board Meeting July 02, 2015 Page 2 At 9:05 motion to retain Donn Mixon with Mixon and Worsham PLC as attorney for the Riverview School District was made by Scotty Andrews, second by Jeremy Ramsey. Motion carried, 5-0. At 9:06 Robyn Roach returned to the meeting. New Business Item 5-Bids for HVAC Unit for RHS Cafeteria Mr. Rutledge presented to the board three bids for the HVAC unit for the RHS cafeteria: East Coast Metal Distributors - $11,283.96 McKenney Supply, Inc. - $14,022.18 R and E Supply - $14,366.40 At 9:12 motion was made by Jeremy Ramsey to table item #5, second by Robyn Roach. Motion carried, 6-0. New Business Item 6-Motion to Appoint the Superintendent as Ex Officio Financial Secretary David Rutledge presented to the board motion to appoint him as Superintendent to be the Ex Officio financial secretary of the district. At 9:13 motion was made by Jeremy Ramsey to appoint the Superintendent, David Rutledge, as Ex Officio financial secretary, second by Robyn Roach. Motion carried, 6-0. New Business Item 7- Consider Authorizing the Superintendent to Transfer Any Funds in Excess of the Legal Balance to the Building Fund At 9:24 motion was made by Scotty Andrew to authorize the Superintendent, David Rutledge, to transfer any funds in excess of the legal balance limit of $3,114,224.44 to the building fund. Second by Keith Baker. Motion carried, 6-0. Superintendent’s Update Mr. Rutledge reported to the board that the Junior High School/High School received the 21st CCLC grant in the amount of $150,000.00. This grant is a five (5) year grant. Mr. Rutledge also reported that the Kensett Elementary school did not received the 21st CCLC grant as they did not meet the rubric for the grant this year. They can reapply next year. Mr. Rutledge reported that he is to meet with Hugh Burge on July 3, 2015 at 9:00 am regarding the Judsonia Elementary safe room project. The bid time for this project is to be around July 28 or 29, 2015. At 9:31 the board went into executive session. At 10:38 the board came out of executive session where personnel matters were discussed. At this time, Scotty Andrews had left the meeting and did not return. Resignations Mr. Rutledge presented to the board the resignations from Jim Furniss and Yvonne Furniss for the 20152016 school year. At 10:39 motion to accept the resignations from Jim Furniss and Yvonne Furniss as presented was made by Jeremy Ramsey, second by Keith Baker. Motion carried, 5-0. Hiring of Personnel Mr. Rutledge presented the following as a recommendation for hire to the board: Jessica Crossen – RN for the Junior High and High School Ashley Sheffield- Junior High Literacy Teacher Bethany Scott – Junior High Literacy Teacher Brenda Crawford – part time cook at High School
Riverview Board Meeting July 02, 2015 Page 3 At 10:40, motion was made by Keith Baker to hire the above personnel, second by JoAnn Coyle. Motion carried, 5-0. Mr. Rutledge also presented to the board a recommendation to move Karen Vire from the Junior High School Reading teacher to 8th grade Literacy teacher. At 10:42, motion was made by JoAnn Coyle to move Karen Vire from Junior High School Reading teacher to the 8th grade Literacy teacher, second by Robyn Roach. Motion carried, 5-0. Meeting was adjourned at 10:42 by Board President, JoAnn Coyle.
______________________________________________ JoAnn Coyle, Board President _____________________________________________ Keith Baker, Board Secretary ______________________________________________ Date
