SMLLA Election Process
San Mateo Little League American Election Process
Nominations The Secretary shall preside over the Nominations Committee. The Nominations Committee shall recruit candidates and prepare an election ballot from April 1 through April 30.
Notice of Election The Secretary shall provide formal notification of the Annual Meeting of Members and Election of Officers to all Regular Board Members in good standing via mail or email on or before May 1.
Absentee Ballot The Secretary shall issue Absentee Ballots if Paper Ballots are cast. Absentee Ballots must be returned in a sealed envelop by May 29 at 6:00 PM to be tallied in the election.
Updated: 9.16.2013
Election Procedures The Secretary shall preside over the Annual Meeting of Members and Board Election. SMLLA will hold their Annual Meeting of Members between May 15 and May 31. Each Regular Member can cast one ballot. Paper Ballot: the Secretary will select a single election date between May 15 and May 31. Electronic Ballot: The election dates will be from May 15 to May 31 at 6:00 PM. A Regular Members are Board Members, Managers and Coaches that have successfully passed SMLLA’s Background Check and Child Safety requirements. The election process will be by secret, paper or electronic ballot. Absentee ballots will be made available if paper ballots are used. The number of ballots cast must be at least 33% of the number of Regular Board Members for the election to be valid. Example: 250 Regular Board Members requires 83 votes be cast for a valid election. 50% plus one (1) vote of all ballots cast are required to be elected to a board seat. Example: 94 ballots cast would require 47 +1 or 48 votes to be elected to a board seat. The Board may not be fewer than six(6) members and no more than thirty-‐five (35) members The New Board shall be announced on June 1 The Secretary shall preside over a meeting of New Board Members for the purpose of electing new officers between June 2 and June 14. The following Officers shall be elected: President, Secretary, Treasurer, Player Agent, Information Officer, Vice President of Operations and Vice President of Operations. The President shall meet with the remainder of board members to appoint or elect individuals with a skill set that best matches the position at hand. The newly elected Board and corresponding positions shall be announced on June 15.
Updated: 9.16.2013
Summer Transition The purpose of a summer transition is to provide adequate time for planning and transfer of knowledge between outgoing and incoming Board Members. IMPORTANT: The outgoing President shall make certain to complete the City of San Mateo’s Certificate of Agency Compliance Form no later than August 1. http://www.cityofsanmateo.org/index.aspx?NID=235
New Board The newly elected Board of Directors shall assume responsibilities on September 1.
Fall: Updating Officers with Little League International Little League International is now preparing to send Charter Applications for the coming season to local Little Leagues. A critical step in the process is for each local Little League to update the list of officers with Little League International. Once the local Little League elections are completed and the new board of directors elects the officers, it is important for the president or the secretary to notify Little League International of all the newly elected officers. Little League International will use this list of contacts in the local league to provide important information and updates throughout the season. These updates include policy changes, rules and regulation updates, and reminders about the league’s charter status. To update your officers, you may use the Little League Data Center. To access the data center, click here (http://datacenter.activeteamsports.com/llb/index.jsp) and then select “Update Officers.” If you do not have an access code for the Data Center, please send an email with your league number to [email protected] You may also print a blank form at http://www.littleleague.org/Assets/forms_pubs/OfficerChangeForm.pdf Remember, if the league normally uses a Post Office box (recommended), it must supply headquarters with a physical address as well, so packages can be shipped.
Updated: 9.16.2013
Nominations The Secretary shall preside over the Nominations Committee. The Nominations Committee shall recruit candidates and prepare an election ballot from April 1 through April 30.
Notice of Election The Secretary shall provide formal notification of the Annual Meeting of Members and Election of Officers to all Regular Board Members in good standing via mail or email on or before May 1.
Absentee Ballot The Secretary shall issue Absentee Ballots if Paper Ballots are cast. Absentee Ballots must be returned in a sealed envelop by May 29 at 6:00 PM to be tallied in the election.
Updated: 9.16.2013
Election Procedures The Secretary shall preside over the Annual Meeting of Members and Board Election. SMLLA will hold their Annual Meeting of Members between May 15 and May 31. Each Regular Member can cast one ballot. Paper Ballot: the Secretary will select a single election date between May 15 and May 31. Electronic Ballot: The election dates will be from May 15 to May 31 at 6:00 PM. A Regular Members are Board Members, Managers and Coaches that have successfully passed SMLLA’s Background Check and Child Safety requirements. The election process will be by secret, paper or electronic ballot. Absentee ballots will be made available if paper ballots are used. The number of ballots cast must be at least 33% of the number of Regular Board Members for the election to be valid. Example: 250 Regular Board Members requires 83 votes be cast for a valid election. 50% plus one (1) vote of all ballots cast are required to be elected to a board seat. Example: 94 ballots cast would require 47 +1 or 48 votes to be elected to a board seat. The Board may not be fewer than six(6) members and no more than thirty-‐five (35) members The New Board shall be announced on June 1 The Secretary shall preside over a meeting of New Board Members for the purpose of electing new officers between June 2 and June 14. The following Officers shall be elected: President, Secretary, Treasurer, Player Agent, Information Officer, Vice President of Operations and Vice President of Operations. The President shall meet with the remainder of board members to appoint or elect individuals with a skill set that best matches the position at hand. The newly elected Board and corresponding positions shall be announced on June 15.
Updated: 9.16.2013
Summer Transition The purpose of a summer transition is to provide adequate time for planning and transfer of knowledge between outgoing and incoming Board Members. IMPORTANT: The outgoing President shall make certain to complete the City of San Mateo’s Certificate of Agency Compliance Form no later than August 1. http://www.cityofsanmateo.org/index.aspx?NID=235
New Board The newly elected Board of Directors shall assume responsibilities on September 1.
Fall: Updating Officers with Little League International Little League International is now preparing to send Charter Applications for the coming season to local Little Leagues. A critical step in the process is for each local Little League to update the list of officers with Little League International. Once the local Little League elections are completed and the new board of directors elects the officers, it is important for the president or the secretary to notify Little League International of all the newly elected officers. Little League International will use this list of contacts in the local league to provide important information and updates throughout the season. These updates include policy changes, rules and regulation updates, and reminders about the league’s charter status. To update your officers, you may use the Little League Data Center. To access the data center, click here (http://datacenter.activeteamsports.com/llb/index.jsp) and then select “Update Officers.” If you do not have an access code for the Data Center, please send an email with your league number to [email protected] You may also print a blank form at http://www.littleleague.org/Assets/forms_pubs/OfficerChangeForm.pdf Remember, if the league normally uses a Post Office box (recommended), it must supply headquarters with a physical address as well, so packages can be shipped.
Updated: 9.16.2013
