Snohomish Boys Lacrosse Board Meeting September 6th 2016 Location: Todo’s Restaurant Time: 6:30pm
Attendees Present: Starla Roseen, Christopher Ames, Olga Flores, Molly Perry, Amanda Cote, Chad Harris, Kier Jordan-Keith, Susan Scott, Jacob Brown, Celeste Hanson, Kevin Henderson, Kari Taylor. Not Present: Minute Taker: Starla Roseen Agenda: 1. Approve Aug. 23 minutes 2. Board member registrations and background checks 3. Amend By-Laws a. Change back officially to Snohomish Boys Lacrosse Club b. Make any changes necessary for split 4. Review youth head coaches & player fee policy. 5. HS coach hiring timeline 6. Budget a. Set asides for unforeseen split issues 7. Uniforms: a. High school- Keep same? Get new? Club buys uniforms to recycle? b. Youth- Keep same? Get new? c. Helmet Wrapz-Make mandatory for 5/6 & 7/8 as part of uniform? Keep optional for ¾ 8. El Pariso- Pick dates to get approval for fundraising. Conclusions: 6:43 Minutes from GP not correct. Math wasn’t correct. Chris spoke with Olga over phone and discussed. 6:47 First Motion-Motioned approved by Chris and Amanda second with attached spread sheet. Motion approved. 6:48 By-Laws: Boundaries discussed. 6:52 Second Motion- Chris motioned, Amanda second. Should we make amendment for gender neutral wording in by-laws? Motion approved
By-Laws: Article 1, Section 2: Changed boundaries to reflect split from Glacier Peak. Article 2, Section 2: Add WHSBLA to governing rules Article 5, Section 4, point D: Add WHSBLA to governing rules Article 6, Section 6, point D: Removing specific fields “(GP main, SHS, Centennial, VVM and LSSD)” Article 10, Section 2, point B: Add WHSBLA Article 14: Gender neutral terms
6:55 Review youth head coaches and player fee policy. Never fully addressed previously. Chris would like to get a decision made by October. Amanda would like to give credit. Olga says it should work as a credit but not as payment given back in form of a check. Chad asked if we can take care of our sponsors. Olga suggested if we could look into cost of plaques for our sponsors. Molly asked how we should officially word the “credit” given. Amanda doesn’t want to limit it. Keir says it would be good incentive for coaches to give credit. 7:03 Third Motion- Chris motioned Chad second. Kari Taylor, Amanda Cote Molly recused to vote. Motion passed. SBLC will cover the regular season registration fee, excluding uniforms, for a youth head coach's one child, capped at the cost of a single 7/8 player. 7:09 High school coach hiring timeline. Chad was able to post info at Boeing. Chris discussed putting an end date for hiring. Chris says we need to hire by Friday 16th and Monday 19th. Amanda suggest cutoff on the 16th and interviewing the following weekend. Chris wants to know how we should structure the hiring process? Chad would like to be involved. Chris suggest Tim Hanson and Jeremy Massena to represent parents. Chris discussed having a Slack vote to hire coach by deadline. 7:21 Molly needs to have uniforms ordered by Jan 1st. Molly asked if we should do new uniforms for youth? Group Discussion of pros and cons. Should we incorporate Lake Stevens colors, only purchase jersey’s, or wait on new uniforms? Amanda suggested reversible jersey’s. Conclusion: New reversible Jersey, can reuse shorts and penny with keeping the same cost. Head Wraps optional. Chris discussed deadline on ordering Head Wraps. Decided making a separate registration process for head wraps. Discuss with parents in January about ordering head wraps. 7:48 Discussed doing fundraiser at El Parisio in January or February. Should we do two nights or one? Molly needs info on how we will advertise dinner? 7:53 Chris discussed advertising at Monroe Theatre. Discussed price and decided it was too expensive. 7:57 Molly asked if we can schedule out our meetings?
8:00 Kari asked if we could set up Fred Meyer rewards. 8:02 Olga discussed fundraising. Raffle was a big success last year. Chad suggested Go Fund Me page. Should we let parents know there is mandatory fundraising? Consensus was we would let parents know at beginning of season there would be mandatory fundraising. Would there be consequences for not selling tickets? Group decided on Raffle. Most did not like the idea of penalizing families who did not sell. 8:16 Susan asked about getting a percentage off player fee if family brings in a sponsor. Amanda suggested anything above registration fee would go to scholarship fund. Discussed topping off percentage at 10% over 10% goes to fund. 8:21 Chris and Olga discuss budget with board. See attached spreadsheet. Kier says GP may want to use Harvey Field. Jacob discussed not using Harvey at all. Keir asked when we need to get equipment out of trailer? Where will we put it? Kari suggested a POD? Can we store it at Harvey? Lighting- Will girls share lights with us at Centennial? Kier says we need lights for Feb and March only. Discussed cost of lighting for two months. 8:46- Olga and Molly left meeting Kier mentioned worries of not enough money in budget for equipment. Chris talked about Youth Boosters helping out with funds for equipment. 8:53 Meeting ended. Equipment List Snohomish
GP
4 goalie sticks
4 goalie sticks
4 goalie chest protectors
4 goalie chest protectors
3 throat protectors
3 throat protectors
1 AED
1 AED
5 First aid kits
5 First aid kits
3 small game boxes
3 small game boxes
2 coaches boxes
2 coaches boxes
1 big game tote
1 big game box
2 tables
2 tables
4 chairs
4 chairs
2 gear bags
2 gear bags
1 paint machine
1 paint machine
Cones 50/50 split
cones 50/50 split
Balls 50/50 split roughly 100
balls 50/50 roughly 100
6 canopy weights
6 canopy weights
6 goals
6 goals
1 score flip board
2 score flip boards
4 ball bags
2 helmet repair kits
1 helmet repair kit
1 white canopy
1 red canopy
1 silver and blue canopy
1 white canopy
1 green canopy
1 snolax canopy
1 enclosed trailer $1500
1 goal trailer $500 1 commercial line paint machine $500