South Durham Little League AWS
11/15/2017
South Durham Little League 2017 Annual Meeting
Board of Directors 2016-2017 Executive Team President – Jim Tarpey** VP (President as of 7/2017) – Jamie Clegg Treasurer - Bob Cole Secretary (interim VP) – Robin Bolte
Coaches Committee Coaching Coordinator Tom Hickey Kyle Richardson Lamont Cannon
Players Committee PA - Kylie Brockenfelt PA- Mackenzie Casey Jim Tarpey Anna Brodeur Interim Secretary – Holly Brown Karen Burgin
Parents Committee Robin Bolte Ali Richard Adam Darnell*
Facilities Committee Jamie Clegg Mike Masinick Blake Norris Ken VanDine Safety Officer - Mark Neill*
*resigned from BOD effective 10/30/2017 or earlier **resigned from Presidency effective the 7/2017 BOD meeting
2
1
11/15/2017
2016-2017 By the Numbers 785 Practices (includes All Stars) 450 Games (does not include All Stars) # Players
210 Fall 2016 (180 machine/kid, 30 T-Ball, 20 Juniors) 374 Spring 2017 (319 machine/kid, 55 T-Ball) 262 Fall 2017 (202 machine/kid, 28 T-Ball, 32 Juniors)
17 Facilities Utilized (including soccer fields, parks & RL Downey) 280 Rain Outs 8 injury reports, 1 claim 3
CHAMPIONS 3 MAYOR’S CUP Majors Mariners AAA Rays AA White Sox 1 DISTRICT 6 9-11 All Stars
4
2
11/15/2017
President’s Report Highlights
Next Steps
•
SDLL Boundary modification & establishment of games with new Cary-Morrisville LL
•
Fields, Fields, Fields
•
Implementation of new league website
•
Successfully transition key board roles
•
Implementation of PayPal account Gifts to DPS – Githens MS, Shepard MS, Hillside HS, Lowes Grove MS
•
•
Approve constitution & submit to LLI Regional
•
•
Book Harvest Book Drive – 117 books donated
•
Revised constitution
Look at possibly expanding boundary into Chapel Hill area given charter not renewed by Chapel Hill LL
•
Durham Holiday Parade participation
•
Miracle League Complex contribution
5
Miracle League Durham SDLL Donation Goal: $5000 50 Current & Former SDLL Families & Friends + $25 Donation Each = GOAL!
http://miracleleagueofthetriangle.com/ www.gofundme.com/miracleleague-sdll 6
3
11/15/2017
Treasurer’s Report Highlights •
SlugFest, raised a record-breaking $26035 ($23106.11 profit). Many thanks to everyone's support!
•
Increased sponsorship fees by $100 to offset increase MLB uniform costs (31 paying sponsors, 4 service-in-kind, 1 paying & service-in-kind).
•
Reassessed All-Star fees by $50 to offset the additional cost for tournament registration, practice fields & uniforms.
•
Thanks to volunteer facilities crew for saving the league significant maintenance dollars as well as BOD members who worked to transition league website to overall lower cost website.
Top Expenses YTD (11/2017) • • • • • •
Field Rental Uniforms Umpires Playing Equipment Field Supplies Little League Fees
$49686.28 $39340.42 $26943.80 $5932.60 $5560.35 $4514.00
Upcoming Non-Routine Expenses for 2018 • • •
New USAA Bats for the league Replacement tractor Equipment storage at fields
7
Players Committee Highlights
Next Steps
• Cleared 73 All Stars
• Continue to revisit/evaluate Assignment Draft process
• Implemented new Blue Sombrero SDLL registration
• New All Star Shirt/Hat Design
• Provide waiver information to all Spring 2017 players registering for Spring 2018 living outside of current boundary, old SDLL boundary (i.e. Wake County)
• Instituted a player code of conduct & photo waiver
• Transition concession stand to Parents Committee
• Continued Fall T-Ball & Juniors programs
• Continued & improved upon concession stand offerings & made a profit Spring 2017 • Positive feedback from draft & changes made • Promoted off season camps, clinics, speed & agility clinic established with league alumnus/sponsor
• Continue to promote area off season camps & clinics as well as assess any partnership for SDLL • Expand Duke Field of Dreams to include multiple teams as Coach Pollard has requested
8
4
11/15/2017
Coaches Committee Highlights • 9 First time Team Managers (Head Coach)
Next Steps •
Improve Coach Retention
•
Establish drills/practice guide for T Ball coaches
•
Organize coaches’ clinic with Duke Baseball
•
Increase participation from Coaches in spring/fall evaluations
•
Consider a Coach Code of Conduct
• 152 Uniformed coaches Spring & Fall 2017 • Implemented new evaluation stations & evaluated 94% of all players, which significantly helps in the draft process • Conducted virtual training for T Ball coaches • Implemented revised post-season player evals & expanded to coaching staff • Returned to two assistant coaches & addressed any competitiveness issues prior to draft
9
Parents Committee Highlights • Improved upon published FAQs by using parent survey responses • Hosted Indoor Opening Ceremony, Family Night, Duke SDLL Mother’s Day, Moe’s & PDQ league events • DSG coupon usage at Spring/Fall league shop day increased as well as equipment donated by DSG & additional shop day for All-Stars
Next Steps • Work to improve parent volunteer participation rates (concession stand, photo day, opening ceremonies, field clean-up, etc.) • Investigate establishing SDLL Spirit Wear Store
• 11 new sponsors (5 did not return from 2016)
• Continue to improve concession stand at Herndon, using parent survey comments & suggestions
• Increased SlugFest raffle prizes to 90 & successfully implemented team incentive for fundraising goal
• Improve Team Parent numbers to 100%
• Instituted parent code of conduct
10
5
11/15/2017
Facilities Committee Highlights
Next Steps
• Per parent survey request, scheduled two T-ball
•
Improve playing surfaces for 2018 – Githens, Shepard, (address glass issue), Herndon, HV Baptist
•
Resume negotiations with Lowes Grove for 2018 field use. Pursue replacement to ensure no reduction in fields
•
Continue with proven policies of coaches maintaining fields
•
Secure storage (Herndon/Shepard), mower (Githens), restroom (Shepard)
•
Re-affirm that we are responsible for trash
events per week, no play after 1P & no make-ups • Implemented umpire rating system • Secured partnership with Shepard Middle School • New game mounds,nail drags, pitch screens • Secured agreement with Parkwood HOA for future • Improved scheduling
11
NEW BAT STANDARD 2018
6
11/15/2017
What’s New? • LLI mandating 1/1/2018 • Why? Looking for a wood-like performance standard • All new approved bats must display the USA baseball license mark (unless solid one-piece wood barrel bats – they do not require a USA baseball license mark), no other bats permitted for use • Bat details: ➢ No drop weight limits with the new bats ➢ Maximum length 33” ➢ Maximum diameter 2 5/8” ➢ Wood bat, not less than 15/16” in diameter (7/8” for bats less than 30”at its smallest part ➢ Wood bats taped or fitted w/sleeve may not exceed 16” from the small end).
SDLL Bats
Goto sdll.org & click on 2018 bat standard!
13
-10 to -12 2 ¼ - 2 5/8 barrel $25 - $30 T Ball Bats $50 - $80 other Bats (prices vary, from $25 to $400+) • Working on discount from DSG • • • •
14
7
11/15/2017
Survey Results 2017 Parent
16
8
11/15/2017
Key Findings
34% of SDLL Responded 26/26 Rookie thru Majors teams represented 4/6 T-Ball teams represented
Fields
Concession at Herndon
• Herndon highest rating (3.9), Hope Valley Baptist & Sheppard lowest rating (2.1, only facilities below 3)
• Majority want concession stand open (Friday, Saturday, Tournament play most requested)
• Lowe’s Grove back-stop, cages poor condition & should not be used • Port-O-Pot availability, trash & fire ants most numerous complaints at DPS fields, SDLL Volunteer Big Sweep day suggested • Field maintenance overall improved, need to turn infields more often to improve play & reduce hazards • Pearsontown, Pineywood & Chapel Hill most suggested for additional fields
1.
Half could not volunteer or refused to
2.
Real, hot food requested many times – can not do it!
17
Key Findings
34% of SDLL Responded 26/26 Rookie thru Majors teams represented 4/6 T-Ball teams represented
Schedule
Coaches
• New T-Ball 2 events a week, games early in day plus!
• Average overall respondent team coach rating 3.5
• Many respondents strongly against 5:30P start time unless for practices, though 87% of respondents in favor of a 5:30P/5:45P start for machine & t-ball practices & games • Double header Friday nights under the lights (Rookie or A & Majors) • Sunday afternoon, evening practices & games favored by 54.3% of respondents, especially for make-ups
• 95% of families commenting were pleased with their coach • Areas for improvement 1. Emphasize more positional rotations in the field and at the plate during regular season 2. Emphasize more pitching in practice to allow more kids to become game-ready pitchers 3. Improve sportsmanship - Balance competitiveness with proper actions/treatment of umpires and players on the field
18
9
11/15/2017
Key Findings
34% of SDLL Responded 26/26 Rookie thru Majors teams represented 4/6 T-Ball teams represented
SDLL Overall ●
Overall respondent value for registration fee 3.8 - Love SDLL! Enjoyed our season! Reputation for being one of the best overall sports leagues in Durham! Thanks for hard work!
●
MORE Practices, especially at end of season – Potential to address this issue with Sunday practices
●
MORE Transparency, evaluations, draft, All-Stars – continue efforts to inform
●
IMPROVE Website, could better serve all in league-wide communications & schedule – fully utilize Blue Sombrero
●
Look for ways to improve Slugfest despite record donations in Spring 2017
●
Mixed reviews on opening ceremonies – indoors, outside, not at all
●
Increase awareness of Annual Meeting
19
Questions ?
10
South Durham Little League 2017 Annual Meeting
Board of Directors 2016-2017 Executive Team President – Jim Tarpey** VP (President as of 7/2017) – Jamie Clegg Treasurer - Bob Cole Secretary (interim VP) – Robin Bolte
Coaches Committee Coaching Coordinator Tom Hickey Kyle Richardson Lamont Cannon
Players Committee PA - Kylie Brockenfelt PA- Mackenzie Casey Jim Tarpey Anna Brodeur Interim Secretary – Holly Brown Karen Burgin
Parents Committee Robin Bolte Ali Richard Adam Darnell*
Facilities Committee Jamie Clegg Mike Masinick Blake Norris Ken VanDine Safety Officer - Mark Neill*
*resigned from BOD effective 10/30/2017 or earlier **resigned from Presidency effective the 7/2017 BOD meeting
2
1
11/15/2017
2016-2017 By the Numbers 785 Practices (includes All Stars) 450 Games (does not include All Stars) # Players
210 Fall 2016 (180 machine/kid, 30 T-Ball, 20 Juniors) 374 Spring 2017 (319 machine/kid, 55 T-Ball) 262 Fall 2017 (202 machine/kid, 28 T-Ball, 32 Juniors)
17 Facilities Utilized (including soccer fields, parks & RL Downey) 280 Rain Outs 8 injury reports, 1 claim 3
CHAMPIONS 3 MAYOR’S CUP Majors Mariners AAA Rays AA White Sox 1 DISTRICT 6 9-11 All Stars
4
2
11/15/2017
President’s Report Highlights
Next Steps
•
SDLL Boundary modification & establishment of games with new Cary-Morrisville LL
•
Fields, Fields, Fields
•
Implementation of new league website
•
Successfully transition key board roles
•
Implementation of PayPal account Gifts to DPS – Githens MS, Shepard MS, Hillside HS, Lowes Grove MS
•
•
Approve constitution & submit to LLI Regional
•
•
Book Harvest Book Drive – 117 books donated
•
Revised constitution
Look at possibly expanding boundary into Chapel Hill area given charter not renewed by Chapel Hill LL
•
Durham Holiday Parade participation
•
Miracle League Complex contribution
5
Miracle League Durham SDLL Donation Goal: $5000 50 Current & Former SDLL Families & Friends + $25 Donation Each = GOAL!
http://miracleleagueofthetriangle.com/ www.gofundme.com/miracleleague-sdll 6
3
11/15/2017
Treasurer’s Report Highlights •
SlugFest, raised a record-breaking $26035 ($23106.11 profit). Many thanks to everyone's support!
•
Increased sponsorship fees by $100 to offset increase MLB uniform costs (31 paying sponsors, 4 service-in-kind, 1 paying & service-in-kind).
•
Reassessed All-Star fees by $50 to offset the additional cost for tournament registration, practice fields & uniforms.
•
Thanks to volunteer facilities crew for saving the league significant maintenance dollars as well as BOD members who worked to transition league website to overall lower cost website.
Top Expenses YTD (11/2017) • • • • • •
Field Rental Uniforms Umpires Playing Equipment Field Supplies Little League Fees
$49686.28 $39340.42 $26943.80 $5932.60 $5560.35 $4514.00
Upcoming Non-Routine Expenses for 2018 • • •
New USAA Bats for the league Replacement tractor Equipment storage at fields
7
Players Committee Highlights
Next Steps
• Cleared 73 All Stars
• Continue to revisit/evaluate Assignment Draft process
• Implemented new Blue Sombrero SDLL registration
• New All Star Shirt/Hat Design
• Provide waiver information to all Spring 2017 players registering for Spring 2018 living outside of current boundary, old SDLL boundary (i.e. Wake County)
• Instituted a player code of conduct & photo waiver
• Transition concession stand to Parents Committee
• Continued Fall T-Ball & Juniors programs
• Continued & improved upon concession stand offerings & made a profit Spring 2017 • Positive feedback from draft & changes made • Promoted off season camps, clinics, speed & agility clinic established with league alumnus/sponsor
• Continue to promote area off season camps & clinics as well as assess any partnership for SDLL • Expand Duke Field of Dreams to include multiple teams as Coach Pollard has requested
8
4
11/15/2017
Coaches Committee Highlights • 9 First time Team Managers (Head Coach)
Next Steps •
Improve Coach Retention
•
Establish drills/practice guide for T Ball coaches
•
Organize coaches’ clinic with Duke Baseball
•
Increase participation from Coaches in spring/fall evaluations
•
Consider a Coach Code of Conduct
• 152 Uniformed coaches Spring & Fall 2017 • Implemented new evaluation stations & evaluated 94% of all players, which significantly helps in the draft process • Conducted virtual training for T Ball coaches • Implemented revised post-season player evals & expanded to coaching staff • Returned to two assistant coaches & addressed any competitiveness issues prior to draft
9
Parents Committee Highlights • Improved upon published FAQs by using parent survey responses • Hosted Indoor Opening Ceremony, Family Night, Duke SDLL Mother’s Day, Moe’s & PDQ league events • DSG coupon usage at Spring/Fall league shop day increased as well as equipment donated by DSG & additional shop day for All-Stars
Next Steps • Work to improve parent volunteer participation rates (concession stand, photo day, opening ceremonies, field clean-up, etc.) • Investigate establishing SDLL Spirit Wear Store
• 11 new sponsors (5 did not return from 2016)
• Continue to improve concession stand at Herndon, using parent survey comments & suggestions
• Increased SlugFest raffle prizes to 90 & successfully implemented team incentive for fundraising goal
• Improve Team Parent numbers to 100%
• Instituted parent code of conduct
10
5
11/15/2017
Facilities Committee Highlights
Next Steps
• Per parent survey request, scheduled two T-ball
•
Improve playing surfaces for 2018 – Githens, Shepard, (address glass issue), Herndon, HV Baptist
•
Resume negotiations with Lowes Grove for 2018 field use. Pursue replacement to ensure no reduction in fields
•
Continue with proven policies of coaches maintaining fields
•
Secure storage (Herndon/Shepard), mower (Githens), restroom (Shepard)
•
Re-affirm that we are responsible for trash
events per week, no play after 1P & no make-ups • Implemented umpire rating system • Secured partnership with Shepard Middle School • New game mounds,nail drags, pitch screens • Secured agreement with Parkwood HOA for future • Improved scheduling
11
NEW BAT STANDARD 2018
6
11/15/2017
What’s New? • LLI mandating 1/1/2018 • Why? Looking for a wood-like performance standard • All new approved bats must display the USA baseball license mark (unless solid one-piece wood barrel bats – they do not require a USA baseball license mark), no other bats permitted for use • Bat details: ➢ No drop weight limits with the new bats ➢ Maximum length 33” ➢ Maximum diameter 2 5/8” ➢ Wood bat, not less than 15/16” in diameter (7/8” for bats less than 30”at its smallest part ➢ Wood bats taped or fitted w/sleeve may not exceed 16” from the small end).
SDLL Bats
Goto sdll.org & click on 2018 bat standard!
13
-10 to -12 2 ¼ - 2 5/8 barrel $25 - $30 T Ball Bats $50 - $80 other Bats (prices vary, from $25 to $400+) • Working on discount from DSG • • • •
14
7
11/15/2017
Survey Results 2017 Parent
16
8
11/15/2017
Key Findings
34% of SDLL Responded 26/26 Rookie thru Majors teams represented 4/6 T-Ball teams represented
Fields
Concession at Herndon
• Herndon highest rating (3.9), Hope Valley Baptist & Sheppard lowest rating (2.1, only facilities below 3)
• Majority want concession stand open (Friday, Saturday, Tournament play most requested)
• Lowe’s Grove back-stop, cages poor condition & should not be used • Port-O-Pot availability, trash & fire ants most numerous complaints at DPS fields, SDLL Volunteer Big Sweep day suggested • Field maintenance overall improved, need to turn infields more often to improve play & reduce hazards • Pearsontown, Pineywood & Chapel Hill most suggested for additional fields
1.
Half could not volunteer or refused to
2.
Real, hot food requested many times – can not do it!
17
Key Findings
34% of SDLL Responded 26/26 Rookie thru Majors teams represented 4/6 T-Ball teams represented
Schedule
Coaches
• New T-Ball 2 events a week, games early in day plus!
• Average overall respondent team coach rating 3.5
• Many respondents strongly against 5:30P start time unless for practices, though 87% of respondents in favor of a 5:30P/5:45P start for machine & t-ball practices & games • Double header Friday nights under the lights (Rookie or A & Majors) • Sunday afternoon, evening practices & games favored by 54.3% of respondents, especially for make-ups
• 95% of families commenting were pleased with their coach • Areas for improvement 1. Emphasize more positional rotations in the field and at the plate during regular season 2. Emphasize more pitching in practice to allow more kids to become game-ready pitchers 3. Improve sportsmanship - Balance competitiveness with proper actions/treatment of umpires and players on the field
18
9
11/15/2017
Key Findings
34% of SDLL Responded 26/26 Rookie thru Majors teams represented 4/6 T-Ball teams represented
SDLL Overall ●
Overall respondent value for registration fee 3.8 - Love SDLL! Enjoyed our season! Reputation for being one of the best overall sports leagues in Durham! Thanks for hard work!
●
MORE Practices, especially at end of season – Potential to address this issue with Sunday practices
●
MORE Transparency, evaluations, draft, All-Stars – continue efforts to inform
●
IMPROVE Website, could better serve all in league-wide communications & schedule – fully utilize Blue Sombrero
●
Look for ways to improve Slugfest despite record donations in Spring 2017
●
Mixed reviews on opening ceremonies – indoors, outside, not at all
●
Increase awareness of Annual Meeting
19
Questions ?
10
