special meeting minutes
Cassia County Board of Commissioners
SPECIAL MEETING MINUTES Thursday, March 8, 2018 Cassia County Courthouse ▪ Commission Chambers 1459 Overland Ave ▪ Room 206 ▪ Burley ID 83318
4:00 PM The Cassia County Board of Commissioners met today for a special meeting at the place and time as posted by agenda pursuant to Idaho Code § 74-204 for Open Meetings Law. Present: Tim Darrington - Member, Paul Christensen - Member, Bob Kunau, Chair, Kerry McMurray - Administrator (Not voting), Doug Abenroth - County Attorney (Not voting), Joe Larsen - Clerk (Not voting). 4:00 PM Motion: Consider personnel matters, Action: Enter Executive Session under Idaho Code § 74-206 (1) (b), Moved by Tim Darrington - Member Seconded by Paul Christensen - Member. Vote: Motion carried by unanimous roll call vote (summary: Yes = 3). 6:06 PM Motion: “The Cassia County Board of Commissioners has the task of administering to the needs of all County departments. We, as elected officials have the responsibility to conduct County business in an efficient and costeffective manner. We feel it is imperative that the elected officials are the administrative body of the County. After extensive review, I move to dissolve the Cassia County Administration Department effective on or before 6/1/2018,” Action: Approve, Moved by Tim Darrington - Member, Seconded by Paul Christensen - Member. Motion passed unanimously. 6:07 PM Darrington said, “After making that motion, I wish to make the following statement. Mr. McMurray has served the County well. He will continue to serve the County in the capacity of a deputy prosecuting attorney under the supervision of the Cassia County Prosecuting Attorney. All other current employees from the Administrative Department will be transferred to other departments in the County, which will take place on or before 6/1/2018 6:07 PM Abenroth read a proposed press release (Attachment 1) 6:09 PM Motion: Adopting the press release as presented, Action: Approve, Moved by Tim Darrington - Member, Seconded by Paul Christensen - Member. Motion passed unanimously. 6:09 PM Amendment of agenda 6:10 PM Motion: Add discussion of a letter that is part of the FY2017 outside audit report which needs to be signed by the Chair and the Auditor which needs to be bound before next Monday’s Board meeting, Action: The board amend the agenda for this meeting pursuant to Idaho Code § 74-206 (4) (c) (good faith reason the agenda item was not included in the posted agenda): the request by the outside auditor for the letter to be signed was received earlier today, Moved by Paul Christensen - Member, Seconded by Tim Darrington - Member. Motion passed unanimously.
CASSIA COUNTY COMMISSION SPECIAL SESSION Thursday, March 8, 2018 1|Page
Larsen explained to the Board that the audit is required by statute for the Board to have completed. It has been four months of working with our outside auditor at a cost of about $23,000.00 to oversee the functions of the Auditor’s Office. He stated for the record that their office is audited every year under the direction of the Board. Findings and recommendations of the outside auditor were minimal. Those have been less and less as the Auditor’s Office has done their dutiful work for internal controls in the County. All three findings are repeat findings that outside auditor Jeff Poulsen will go over with the Board next week. They include:
A caution and concern of spending of PILT receipts from the federal government for ongoing expenditure year to year. A duplicate check with the same number can be written in an account in the Sheriff’s Office that is independent of the Auditor’s Office oversight. An ongoing accounting of funds at the jail that is troublesome
The recommendation was that both functions of finance be moved to the Auditor’s Office rather than having separate accounts that are not overseen by the Auditor’s Office in those two critical Justice Fund areas. 6:14 PM Motion: Sign the press release as presented, Action: Approve, Moved by Tim Darrington - Member, Seconded by Paul Christensen - Member. Motion passed unanimously. Abenroth stated that the agenda included only the Executive Session and not for the Administration action that took place after that agenda. Curative action is to amend the agenda to take the action regarding the Administration Office. 6:15 PM Amendment of agenda 6:15 PM Motion: Include discussion and decision regarding the Administration, Action: The board amend the agenda for this meeting pursuant to Idaho Code § 74-206 (4) (c) (good faith reason the agenda item was not included in the posted agenda): this Executive Session warranted such action, Moved by Paul Christensen - Member, Seconded by Tim Darrington - Member. Motion passed unanimously. 6:16 PM Motion: Adopt the previous actions as recorded by the Clerk of the Board regarding the Administration Office, Action: Approve, Moved by Paul Christensen - Member, Seconded by Tim Darrington - Member. Motion passed unanimously. 6:16 PM Motion and Action: Adjourn, Moved by Paul Christensen - Member, Seconded by Tim Darrington - Member. Motion passed unanimously.
CASSIA COUNTY COMMISSION SPECIAL SESSION Thursday, March 8, 2018 2|Page
APPROVED:
/s/_________________________________________________ Bob Kunau, Chair CLERK OF THE BOARD:
/s/______________________________________________ Joseph W. Larsen
CASSIA COUNTY COMMISSION SPECIAL SESSION Thursday, March 8, 2018 3|Page
ATTENDANCE LOG ATTACHMENT
CASSIA COUNTY COMMISSION SPECIAL SESSION Thursday, March 8, 2018 4|Page
Cassia County Commissioner Meeting Attendance Log Date:
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SPECIAL MEETING MINUTES Thursday, March 8, 2018 Cassia County Courthouse ▪ Commission Chambers 1459 Overland Ave ▪ Room 206 ▪ Burley ID 83318
4:00 PM The Cassia County Board of Commissioners met today for a special meeting at the place and time as posted by agenda pursuant to Idaho Code § 74-204 for Open Meetings Law. Present: Tim Darrington - Member, Paul Christensen - Member, Bob Kunau, Chair, Kerry McMurray - Administrator (Not voting), Doug Abenroth - County Attorney (Not voting), Joe Larsen - Clerk (Not voting). 4:00 PM Motion: Consider personnel matters, Action: Enter Executive Session under Idaho Code § 74-206 (1) (b), Moved by Tim Darrington - Member Seconded by Paul Christensen - Member. Vote: Motion carried by unanimous roll call vote (summary: Yes = 3). 6:06 PM Motion: “The Cassia County Board of Commissioners has the task of administering to the needs of all County departments. We, as elected officials have the responsibility to conduct County business in an efficient and costeffective manner. We feel it is imperative that the elected officials are the administrative body of the County. After extensive review, I move to dissolve the Cassia County Administration Department effective on or before 6/1/2018,” Action: Approve, Moved by Tim Darrington - Member, Seconded by Paul Christensen - Member. Motion passed unanimously. 6:07 PM Darrington said, “After making that motion, I wish to make the following statement. Mr. McMurray has served the County well. He will continue to serve the County in the capacity of a deputy prosecuting attorney under the supervision of the Cassia County Prosecuting Attorney. All other current employees from the Administrative Department will be transferred to other departments in the County, which will take place on or before 6/1/2018 6:07 PM Abenroth read a proposed press release (Attachment 1) 6:09 PM Motion: Adopting the press release as presented, Action: Approve, Moved by Tim Darrington - Member, Seconded by Paul Christensen - Member. Motion passed unanimously. 6:09 PM Amendment of agenda 6:10 PM Motion: Add discussion of a letter that is part of the FY2017 outside audit report which needs to be signed by the Chair and the Auditor which needs to be bound before next Monday’s Board meeting, Action: The board amend the agenda for this meeting pursuant to Idaho Code § 74-206 (4) (c) (good faith reason the agenda item was not included in the posted agenda): the request by the outside auditor for the letter to be signed was received earlier today, Moved by Paul Christensen - Member, Seconded by Tim Darrington - Member. Motion passed unanimously.
CASSIA COUNTY COMMISSION SPECIAL SESSION Thursday, March 8, 2018 1|Page
Larsen explained to the Board that the audit is required by statute for the Board to have completed. It has been four months of working with our outside auditor at a cost of about $23,000.00 to oversee the functions of the Auditor’s Office. He stated for the record that their office is audited every year under the direction of the Board. Findings and recommendations of the outside auditor were minimal. Those have been less and less as the Auditor’s Office has done their dutiful work for internal controls in the County. All three findings are repeat findings that outside auditor Jeff Poulsen will go over with the Board next week. They include:
A caution and concern of spending of PILT receipts from the federal government for ongoing expenditure year to year. A duplicate check with the same number can be written in an account in the Sheriff’s Office that is independent of the Auditor’s Office oversight. An ongoing accounting of funds at the jail that is troublesome
The recommendation was that both functions of finance be moved to the Auditor’s Office rather than having separate accounts that are not overseen by the Auditor’s Office in those two critical Justice Fund areas. 6:14 PM Motion: Sign the press release as presented, Action: Approve, Moved by Tim Darrington - Member, Seconded by Paul Christensen - Member. Motion passed unanimously. Abenroth stated that the agenda included only the Executive Session and not for the Administration action that took place after that agenda. Curative action is to amend the agenda to take the action regarding the Administration Office. 6:15 PM Amendment of agenda 6:15 PM Motion: Include discussion and decision regarding the Administration, Action: The board amend the agenda for this meeting pursuant to Idaho Code § 74-206 (4) (c) (good faith reason the agenda item was not included in the posted agenda): this Executive Session warranted such action, Moved by Paul Christensen - Member, Seconded by Tim Darrington - Member. Motion passed unanimously. 6:16 PM Motion: Adopt the previous actions as recorded by the Clerk of the Board regarding the Administration Office, Action: Approve, Moved by Paul Christensen - Member, Seconded by Tim Darrington - Member. Motion passed unanimously. 6:16 PM Motion and Action: Adjourn, Moved by Paul Christensen - Member, Seconded by Tim Darrington - Member. Motion passed unanimously.
CASSIA COUNTY COMMISSION SPECIAL SESSION Thursday, March 8, 2018 2|Page
APPROVED:
/s/_________________________________________________ Bob Kunau, Chair CLERK OF THE BOARD:
/s/______________________________________________ Joseph W. Larsen
CASSIA COUNTY COMMISSION SPECIAL SESSION Thursday, March 8, 2018 3|Page
ATTENDANCE LOG ATTACHMENT
CASSIA COUNTY COMMISSION SPECIAL SESSION Thursday, March 8, 2018 4|Page
Cassia County Commissioner Meeting Attendance Log Date:
(Please Print)
NAME 1.
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