SPECIAL TOWN COMMISSION MEETING WEDNESDAY
SPECIAL TOWN COMMISSION MEETING WEDNESDAY, May 2, 2018 (immediately following the 6:00 p.m. Workshop) MASNY ROOM – 507 OCEAN AVENUE AGENDA Mayor Jim Simmons Vice Mayor Tom Davis Commissioner Wyatt Hoover Commissioner Sherri Quarrie Commissioner Steve Walters
Town Manager Robert Daniels Town Clerk Nancy Wilson .
PUBLIC NOTICE The Town Commission will conduct a Special Town Commission Meeting, immediately following a Workshop, on Wednesday, May 2, 2018 in the Masny Room located at 507 Ocean Avenue to address the items below. Notice: Commission discussion and possible action may occur during any Commissioner Meeting. The following sections of the Agenda are always subject to such discussion and possible action without further motion by the Commission: Changes to the Agenda, Public Hearings, Old Business, and New Business. The public is advised that members of the Town Commission may be in attendance and participate in proceedings of the board. Attorney General Opinions (AGO) AGO 91-95, AGO 98-14, AGO 2000-68. PURSUANT TO SECTION 286.0105, FLORIDA STATUTES, THE TOWN HEREBY ADVISES THE PUBLIC THAT: In order to appeal any decision made at this meeting, you will need a verbatim transcript of the proceedings. It will be your responsibility to ensure such a record is made. Such person must provide a method for recording the proceedings verbatim as the Town does not do so. In accordance with the Americans with Disability Act and Section 286.26, Florida Statutes, persons needing special accommodations for this meeting shall, at least 5 days prior to the meeting, contact the Office of the Town Clerk at (321) 724-5860 or Florida Relay System at 711.
001
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I.
Call to Order – Led by Mayor Simmons
II.
Roll Call
III.
Pledge of Allegiance and Moment of Silence
VI.
Public Comments After being acknowledged by the Mayor, members of the public should state their name and address for the record. The Commission encourages citizens to prepare their comments in advance. Each individual will have three (3) minutes to address the Commission on any topic(s) related to Town business not on the Agenda. Please remember to sign the sign-in sheet provided if you will be speaking at the meeting.
VII. X.
Approval of the Agenda Old Business Consideration of bids for replacement generator – Town Manager Daniels
XIII. Adjournment
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Attachments:
B.S.E. opinion on bids, Eau Gallie Electric specifications, Eau Gallie bid, Zabatt bid
Date Prepared:
April 26, 2018
Prepared By:
Town Manager Daniels
Meeting Date:
May 2, 2018
Agenda Category: Proclamations & Awards Presentations
Public Hearings x
Old Business
Boards & Committees
New Business
Consent
Other:
Subject:
Generator replacement
Recommended Action:
After considering newly supplied information, accept recommended contractor response bid to RFP 2018-02
Background Information:
At the April 18th meeting, the Commission requested that more specific bid information be provided by Eau Gallie Electric and requested that B.S.E. evaluate and offer an opinion regarding the bids from Eau Gallie Electric and Zabatt.
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From: Scott Glaubitz [mailto:[email protected]] Sent: Thursday, April 26, 2018 4:51 PM To: Town Manager Cc: Sheila Armstrong Subject: Generator Bid Review Bob; Below, please find my comments; 1) Price: EGE (Eau Gallie Electric) by -$10K 2) Maintenance Contract: EGE +$260 per year 3) KW size: EGE +20 KW. The larger generator will carry the load at lower RPM, will run longer on the 550 gallon tank. 4) Completeness of proposal: Zabatt, they include more data but may have omitted the service at Public Works 5) Proximity: EGE: about 4 miles vs 3 hours EGE could have been more thorough, however I believe they are relying on their local reputation rather than documentation. My recommendation is EGE, based upon price, location, generator size and reputation. I also recommend that we try to tighten up their schedule. I’d rather see a completion date of mid August than 9/10 to get ahead of storm season. In reviewing their schedule allowing 14 days for owner review is “fat” and other items are comfortably padded for worse case. I’m keeping this short as I’m using my phone to reply. Please call with any questions. Thanks. Sent from my iPhone Scott Glaubitz PE;PLS 312 So. Harbor City Blvd Melbourne, Fl. 32901 Cell 321-403-1436 Office 321-725-3674 [email protected]
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Town of Melbourne Beach
Date: 04/17/2018
Attn: Robert Daniels Re: Town Generator Replacement 18-02 Bid Item #1 :___ _______________________________________$149,500.00 Bid Item #2:_________________________________________________________________$149,500.00 Bid Item #3___________________________________________________________________ $2500.00 SCOPE OF WORK: BASE BID Disconnect, remove and dispose of existing generator. Remove all conductors and clean existing room for future use. Build new engineered concrete block building to match existing public works building to contain generator. Concrete struck block construction with gable roof. Install metal roof to match existing complex. Install one man-door and two aluminum louvers (one intake and one exhaust). Extend radiator to exhaust louver with aluminum shroud. Paint new generator building to match City Hall. Restore site to existing conditions around new generator building. Install new 800 amp service entrance rated ATS inside new building to serve City Hall. Install new 200 amp service entrance rated ATS to service public works building, Install new 100kw Tradewinds TP100 T3 diesel generator with 550 gal UL142 FDEP approved double walled fuel tank, complete with insulated exhaust system inside new generator building. Start up and customer training included Engineered plans included All city permits included Includes first fill of diesel tank Thank you for the opportunity, Chris Hughes President [email protected] 2012 Aurora Rd Melbourne, FL 32935 321-259-2885
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Town Manager Robert Daniels Town Clerk Nancy Wilson .
PUBLIC NOTICE The Town Commission will conduct a Special Town Commission Meeting, immediately following a Workshop, on Wednesday, May 2, 2018 in the Masny Room located at 507 Ocean Avenue to address the items below. Notice: Commission discussion and possible action may occur during any Commissioner Meeting. The following sections of the Agenda are always subject to such discussion and possible action without further motion by the Commission: Changes to the Agenda, Public Hearings, Old Business, and New Business. The public is advised that members of the Town Commission may be in attendance and participate in proceedings of the board. Attorney General Opinions (AGO) AGO 91-95, AGO 98-14, AGO 2000-68. PURSUANT TO SECTION 286.0105, FLORIDA STATUTES, THE TOWN HEREBY ADVISES THE PUBLIC THAT: In order to appeal any decision made at this meeting, you will need a verbatim transcript of the proceedings. It will be your responsibility to ensure such a record is made. Such person must provide a method for recording the proceedings verbatim as the Town does not do so. In accordance with the Americans with Disability Act and Section 286.26, Florida Statutes, persons needing special accommodations for this meeting shall, at least 5 days prior to the meeting, contact the Office of the Town Clerk at (321) 724-5860 or Florida Relay System at 711.
001
1
I.
Call to Order – Led by Mayor Simmons
II.
Roll Call
III.
Pledge of Allegiance and Moment of Silence
VI.
Public Comments After being acknowledged by the Mayor, members of the public should state their name and address for the record. The Commission encourages citizens to prepare their comments in advance. Each individual will have three (3) minutes to address the Commission on any topic(s) related to Town business not on the Agenda. Please remember to sign the sign-in sheet provided if you will be speaking at the meeting.
VII. X.
Approval of the Agenda Old Business Consideration of bids for replacement generator – Town Manager Daniels
XIII. Adjournment
002
2
Attachments:
B.S.E. opinion on bids, Eau Gallie Electric specifications, Eau Gallie bid, Zabatt bid
Date Prepared:
April 26, 2018
Prepared By:
Town Manager Daniels
Meeting Date:
May 2, 2018
Agenda Category: Proclamations & Awards Presentations
Public Hearings x
Old Business
Boards & Committees
New Business
Consent
Other:
Subject:
Generator replacement
Recommended Action:
After considering newly supplied information, accept recommended contractor response bid to RFP 2018-02
Background Information:
At the April 18th meeting, the Commission requested that more specific bid information be provided by Eau Gallie Electric and requested that B.S.E. evaluate and offer an opinion regarding the bids from Eau Gallie Electric and Zabatt.
003
This page left intentionally blank.
004
From: Scott Glaubitz [mailto:[email protected]] Sent: Thursday, April 26, 2018 4:51 PM To: Town Manager Cc: Sheila Armstrong Subject: Generator Bid Review Bob; Below, please find my comments; 1) Price: EGE (Eau Gallie Electric) by -$10K 2) Maintenance Contract: EGE +$260 per year 3) KW size: EGE +20 KW. The larger generator will carry the load at lower RPM, will run longer on the 550 gallon tank. 4) Completeness of proposal: Zabatt, they include more data but may have omitted the service at Public Works 5) Proximity: EGE: about 4 miles vs 3 hours EGE could have been more thorough, however I believe they are relying on their local reputation rather than documentation. My recommendation is EGE, based upon price, location, generator size and reputation. I also recommend that we try to tighten up their schedule. I’d rather see a completion date of mid August than 9/10 to get ahead of storm season. In reviewing their schedule allowing 14 days for owner review is “fat” and other items are comfortably padded for worse case. I’m keeping this short as I’m using my phone to reply. Please call with any questions. Thanks. Sent from my iPhone Scott Glaubitz PE;PLS 312 So. Harbor City Blvd Melbourne, Fl. 32901 Cell 321-403-1436 Office 321-725-3674 [email protected]
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Town of Melbourne Beach
Date: 04/17/2018
Attn: Robert Daniels Re: Town Generator Replacement 18-02 Bid Item #1 :___ _______________________________________$149,500.00 Bid Item #2:_________________________________________________________________$149,500.00 Bid Item #3___________________________________________________________________ $2500.00 SCOPE OF WORK: BASE BID Disconnect, remove and dispose of existing generator. Remove all conductors and clean existing room for future use. Build new engineered concrete block building to match existing public works building to contain generator. Concrete struck block construction with gable roof. Install metal roof to match existing complex. Install one man-door and two aluminum louvers (one intake and one exhaust). Extend radiator to exhaust louver with aluminum shroud. Paint new generator building to match City Hall. Restore site to existing conditions around new generator building. Install new 800 amp service entrance rated ATS inside new building to serve City Hall. Install new 200 amp service entrance rated ATS to service public works building, Install new 100kw Tradewinds TP100 T3 diesel generator with 550 gal UL142 FDEP approved double walled fuel tank, complete with insulated exhaust system inside new generator building. Start up and customer training included Engineered plans included All city permits included Includes first fill of diesel tank Thank you for the opportunity, Chris Hughes President [email protected] 2012 Aurora Rd Melbourne, FL 32935 321-259-2885
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