Speciality Council
1
Specialty Chemical Council Meeting June 14, 2016 2016 Mid-Year Meeting Minneapolis, MN
2016 Mid-Year Meeting
Carol Contino Head of Customer Service Bayer Environmental Science
2016 Mid-Year Meeting
Next Month’s Person • Volunteer • No Volunteers will have current presenter select next month’s
presenter
2016 Mid-Year Meeting
4
Why are we making changes? • As approached our 10 year anniversary,
recognized significant progress made, but realized significant work still remained to be done. • Enlisted a group of member companies executives (the OSWG) to evaluate whether we needed to make changes to AgGateway’s organizational structure and/or policies and procedures to ensure success • The OSWG realized time required to lead a council had increased significantly and was primarily operational role, and that AgGateway needed both operational and strategic oversight 2016 Mid-Year Meeting
5
What changes were recommended? • Split strategic and operational responsibilities of the current
BOD (and Management Team) and assign to two complementary groups: Strategic Directors and Operational Directors • Require that all assets developed in the future, originate as part of a project or as a stand-alone project. • Add one or more Membership Tiers above the current Tier 1, and/or develop a mathematical formula for Tier 1 companies that would add a set amount to their dues based on the amount by which a company’s revenue exceeds $2B. • Create a plan to increase reserves to 50% of the annual operating budget within 5 years. 2016 Mid-Year Meeting
6
What has the AgGateway BOD done? • Approved the recommendations in large part as presented • Developed and began implementation of structural transition
plan • Defined roles/responsibilities, composition, criteria for participating member representatives, processes for populating, etc. for the Strategic Board and the Operational Management Board. • Established a financial working group to review membership dues structure and create a recommended structure and plan to increase reserves
2016 Mid-Year Meeting
7
What will AgGateway look like?
Strategic Board* • Title: Board of Directors • #: Nine (9) Directors plus CEO • Selection: Nomination Process,
Executive Committee validates, BOD approves slate; Member Vote • BOD chooses Chair/Vice Chair • Term: Staggered, 3 years
Operational Board* • Title: Operational Management • • • •
Board #: Equals number of councils plus COO Selection: By each Council OMB elects Chair/Vice Chair Term: Staggered, 2 years
2016 Mid-Year Meeting
8
What do I, as an AgGateway member, need to do? • Review the resources and information available at • • • •
http://www.aggateway.org/AboutUs/OrganizationStructure.aspx Review the criteria for representatives and start considering who you might want to nominate for the Strategic BOD Look for email blasts and newsletter articles with additional information about the nomination and election processes Submit nominations for Strategic Board representatives AND Council Vice Chairs between August 24 and September 16, 2016 Member primary contacts look for ballots on September 26 and return with your votes no later than October 10th
2016 Mid-Year Meeting
9
Executive Committee finalized criteria for strategic board representatives Must Haves (Criteria) • AgGateway Member representative of a Voting Member
organization in good standing • Ability to commit the time necessary to fulfill the duties of the role • Personal qualities of agility/foresight, integrity, collaboration, credibility, leadership, and a passion for improving the agricultural industry • Savvy diplomatic skills and a natural affinity for cultivating relationships and persuading, convening, facilitating, and building consensus among diverse individuals 2016 Mid-Year Meeting
10
Executive Committee finalized criteria for strategic board representatives Additional Desired Qualities (Guidelines) • A commitment to and understanding of the agricultural and •
•
•
•
related industries, based on experience A commitment to and understanding of AgGateway Executive level person that plays a strategic role in their day to day responsibilities and understands the strategic direction of their organization and what is needed from/for AgGateway Extensive professional experience with significant executive leadership accomplishments in business, government, philanthropy, or the nonprofit sector Ability to bring an industry perspective rather than just the perspective of their own organization 2016 Mid-Year Meeting
11
June/July Task • Article in June newsletter (issued last Monday) to launch the
transition webpage created to provide information to membership and provide a calendar with key dates/milestones • AgGateway staff will call AgGateway members whom do not
have current representation on BOD, Management Team, or Transition Working Group, to ensure awareness and understanding of changes in process and to encourage them to consider submitting a nomination for Strategic Board
2016 Mid-Year Meeting
12
August • Staff continues call outreach to AgGateway members • August newsletter article (8/5) communicating timeline/process for
• • •
•
Strategic Board elections, criteria for Strategic Board nominees, how to nominate someone, initial board composition, etc. Membership email blast (8/12) communicating the same information as the newsletter Strategic Board election notices along with nomination form sent (8/24) to primary contact for each voting member Separate Council Vice Chair election notice along with nomination form sent (8/24) to primary contact for each voting member of the Council(s) For Councils implementing a Vice Chair Elect position, the Vice Chair Elect election notice and nomination form will be included with the Vice Chair notice 2016 Mid-Year Meeting
13
September • Email reminder (9/7) to primary contacts of voting members •
• • •
that Strategic BOD nominations close September 16, 2016 Separate email reminder (9/7) to primary contacts of voting members that Council Vice Chair, and as appropriate, Council Vice Chair Elect, nominations close September 16, 2016 Nominations for all elections close September 16, 2016 Strategic Board ballots sent to primary contacts of voting members on September 26, 2016 Council Vice Chair ballots, and as appropriate, Council Vice Chair Elect ballots, sent to primary contacts of voting members on September 26, 2016 2016 Mid-Year Meeting
14
October • Secretary must receive ALL ballots no later than October 10,
2016 • Election Date for Strategic Board, Council Vice Chairs, and as appropriate, Council Vice Chair Elects - October 17, 2016 • Create/Update AgGateway webpages in preparation for transition in November
2016 Mid-Year Meeting
15
November • Announce Strategic BOD, new Council Chairs, Vice Chairs, and
as appropriate, Vice Chair Elects at the Annual Business Meeting (Nov. 7, 2016) • Councils identify their Operational Management Board Director either during their council meetings at the Annual Conference or shortly thereafter (and no later than December 1, 2016) • Launch new AgGateway webpages
2016 Mid-Year Meeting
16
December • Announce Operational BOD via email communication (12/14) • Issue press release announcing new Board members (date TBD) • Management Team disbanded (12/31) • Implementation complete (12/31)
2016 Mid-Year Meeting
17
2017 Elections – start thinking…. • Chair – Carol Contino, Bayer • Vice-Chair – Open • Vice-Chair Elect – On-boarding of new members (roles to be defined) – Do we
want to do this? • Operational Board Representative – Open • Committee’s • ADAPT - TBD • Architecture - Stephen Barkley • Communications - James "J." Nolfo, (BASF) & Victoria Peoples (Bayer) • Conference - Andrew Bove (AgData) & Julie Benick (Winfield) • Education - TBD • Membership - Nick Reichel (XS, Inc.) & Deborah Thomas (AgData) • Standards & Guidelines - John Grant (BASF) & Victoria Peoples (Bayer) • Management Team - Stephanie Frazier, (Dow) • Data Privacy - Michael Howard, (BASF)
2016 Mid-Year Meeting
18
Membership Committee Mentor Program
2016 Mid-Year Meeting
19
What is a Mentor? Mentor - noun 1. wise and trusted counselor or teacher. 2. an influential senior sponsor or supporter.
Mentee – noun 1. a person who is guided by a mentor.
Being a mentor is typically where a more experienced or more knowledgeable person (in an area of concern), can guide and support someone with less experience 2016 Mid-Year Meeting
20
What is entailed? Situational Mentoring – Short-term relationship in which a person mentors for a specific purpose. •
3-6 months minimum, or as long as the mentor and mentee mutually agree.
Here are suggested contact during those months: • • •
Initial email to set up an appointment to talk Initial phone call to introduce each other Meet with them at the face-to-face meetings
You do not need to know everything about AgGateway! 2016 Mid-Year Meeting
21
Mentor Training June (2 opportunities): • 22 Jun 2016 at 11 am
ET/ 10 am CT/ 9 am MT/ 8 am PT • 28 Jun 2016 at 2 pm ET/ 1 pm CT/ noon MT/ 11 am PT
October: (2 opportunities) • 18 Oct 2016 at 11 am
ET/ 10 am CT/ 9 am MT/ 8 am PT • 21 Oct 2016 at 2 pm ET/ 1 pm CT/ noon MT/ 11 am PT 2016 Mid-Year Meeting
22
2016 New Members • Virginia Dept of Ag (non-voting) - Crop Nutrition • PBI Gordon – Specialty Chemical • Conservis –Allied Providers • Rachel Garrett (Individual) – Allied Providers & Precision Ag • Federated Co-operatives Ltd. – Crop Nutrition, Crop Protection, • • • • •
Precision Ag & Seed Uptake Technologies, Inc. – Ag Retail, Allied Providers, Crop Nutrition, Precision Ag & Seed Trisotech – Allied Providers SePRO Corporation – Crop Protection & Specialty Chemical Tecgraf Ecnologia EM Computacao Grafica LTDA (Brazil) – Allied Providers, & Precision Ag Mark Pittard (Individual) – Crop Protection & Seed 2016 Mid-Year Meeting
23
Who’s Willing?
2016 Mid-Year Meeting
24
THANK YOU!!
2016 Mid-Year Meeting
Specialty Chemical Council Meeting June 14, 2016 2016 Mid-Year Meeting Minneapolis, MN
2016 Mid-Year Meeting
Carol Contino Head of Customer Service Bayer Environmental Science
2016 Mid-Year Meeting
Next Month’s Person • Volunteer • No Volunteers will have current presenter select next month’s
presenter
2016 Mid-Year Meeting
4
Why are we making changes? • As approached our 10 year anniversary,
recognized significant progress made, but realized significant work still remained to be done. • Enlisted a group of member companies executives (the OSWG) to evaluate whether we needed to make changes to AgGateway’s organizational structure and/or policies and procedures to ensure success • The OSWG realized time required to lead a council had increased significantly and was primarily operational role, and that AgGateway needed both operational and strategic oversight 2016 Mid-Year Meeting
5
What changes were recommended? • Split strategic and operational responsibilities of the current
BOD (and Management Team) and assign to two complementary groups: Strategic Directors and Operational Directors • Require that all assets developed in the future, originate as part of a project or as a stand-alone project. • Add one or more Membership Tiers above the current Tier 1, and/or develop a mathematical formula for Tier 1 companies that would add a set amount to their dues based on the amount by which a company’s revenue exceeds $2B. • Create a plan to increase reserves to 50% of the annual operating budget within 5 years. 2016 Mid-Year Meeting
6
What has the AgGateway BOD done? • Approved the recommendations in large part as presented • Developed and began implementation of structural transition
plan • Defined roles/responsibilities, composition, criteria for participating member representatives, processes for populating, etc. for the Strategic Board and the Operational Management Board. • Established a financial working group to review membership dues structure and create a recommended structure and plan to increase reserves
2016 Mid-Year Meeting
7
What will AgGateway look like?
Strategic Board* • Title: Board of Directors • #: Nine (9) Directors plus CEO • Selection: Nomination Process,
Executive Committee validates, BOD approves slate; Member Vote • BOD chooses Chair/Vice Chair • Term: Staggered, 3 years
Operational Board* • Title: Operational Management • • • •
Board #: Equals number of councils plus COO Selection: By each Council OMB elects Chair/Vice Chair Term: Staggered, 2 years
2016 Mid-Year Meeting
8
What do I, as an AgGateway member, need to do? • Review the resources and information available at • • • •
http://www.aggateway.org/AboutUs/OrganizationStructure.aspx Review the criteria for representatives and start considering who you might want to nominate for the Strategic BOD Look for email blasts and newsletter articles with additional information about the nomination and election processes Submit nominations for Strategic Board representatives AND Council Vice Chairs between August 24 and September 16, 2016 Member primary contacts look for ballots on September 26 and return with your votes no later than October 10th
2016 Mid-Year Meeting
9
Executive Committee finalized criteria for strategic board representatives Must Haves (Criteria) • AgGateway Member representative of a Voting Member
organization in good standing • Ability to commit the time necessary to fulfill the duties of the role • Personal qualities of agility/foresight, integrity, collaboration, credibility, leadership, and a passion for improving the agricultural industry • Savvy diplomatic skills and a natural affinity for cultivating relationships and persuading, convening, facilitating, and building consensus among diverse individuals 2016 Mid-Year Meeting
10
Executive Committee finalized criteria for strategic board representatives Additional Desired Qualities (Guidelines) • A commitment to and understanding of the agricultural and •
•
•
•
related industries, based on experience A commitment to and understanding of AgGateway Executive level person that plays a strategic role in their day to day responsibilities and understands the strategic direction of their organization and what is needed from/for AgGateway Extensive professional experience with significant executive leadership accomplishments in business, government, philanthropy, or the nonprofit sector Ability to bring an industry perspective rather than just the perspective of their own organization 2016 Mid-Year Meeting
11
June/July Task • Article in June newsletter (issued last Monday) to launch the
transition webpage created to provide information to membership and provide a calendar with key dates/milestones • AgGateway staff will call AgGateway members whom do not
have current representation on BOD, Management Team, or Transition Working Group, to ensure awareness and understanding of changes in process and to encourage them to consider submitting a nomination for Strategic Board
2016 Mid-Year Meeting
12
August • Staff continues call outreach to AgGateway members • August newsletter article (8/5) communicating timeline/process for
• • •
•
Strategic Board elections, criteria for Strategic Board nominees, how to nominate someone, initial board composition, etc. Membership email blast (8/12) communicating the same information as the newsletter Strategic Board election notices along with nomination form sent (8/24) to primary contact for each voting member Separate Council Vice Chair election notice along with nomination form sent (8/24) to primary contact for each voting member of the Council(s) For Councils implementing a Vice Chair Elect position, the Vice Chair Elect election notice and nomination form will be included with the Vice Chair notice 2016 Mid-Year Meeting
13
September • Email reminder (9/7) to primary contacts of voting members •
• • •
that Strategic BOD nominations close September 16, 2016 Separate email reminder (9/7) to primary contacts of voting members that Council Vice Chair, and as appropriate, Council Vice Chair Elect, nominations close September 16, 2016 Nominations for all elections close September 16, 2016 Strategic Board ballots sent to primary contacts of voting members on September 26, 2016 Council Vice Chair ballots, and as appropriate, Council Vice Chair Elect ballots, sent to primary contacts of voting members on September 26, 2016 2016 Mid-Year Meeting
14
October • Secretary must receive ALL ballots no later than October 10,
2016 • Election Date for Strategic Board, Council Vice Chairs, and as appropriate, Council Vice Chair Elects - October 17, 2016 • Create/Update AgGateway webpages in preparation for transition in November
2016 Mid-Year Meeting
15
November • Announce Strategic BOD, new Council Chairs, Vice Chairs, and
as appropriate, Vice Chair Elects at the Annual Business Meeting (Nov. 7, 2016) • Councils identify their Operational Management Board Director either during their council meetings at the Annual Conference or shortly thereafter (and no later than December 1, 2016) • Launch new AgGateway webpages
2016 Mid-Year Meeting
16
December • Announce Operational BOD via email communication (12/14) • Issue press release announcing new Board members (date TBD) • Management Team disbanded (12/31) • Implementation complete (12/31)
2016 Mid-Year Meeting
17
2017 Elections – start thinking…. • Chair – Carol Contino, Bayer • Vice-Chair – Open • Vice-Chair Elect – On-boarding of new members (roles to be defined) – Do we
want to do this? • Operational Board Representative – Open • Committee’s • ADAPT - TBD • Architecture - Stephen Barkley • Communications - James "J." Nolfo, (BASF) & Victoria Peoples (Bayer) • Conference - Andrew Bove (AgData) & Julie Benick (Winfield) • Education - TBD • Membership - Nick Reichel (XS, Inc.) & Deborah Thomas (AgData) • Standards & Guidelines - John Grant (BASF) & Victoria Peoples (Bayer) • Management Team - Stephanie Frazier, (Dow) • Data Privacy - Michael Howard, (BASF)
2016 Mid-Year Meeting
18
Membership Committee Mentor Program
2016 Mid-Year Meeting
19
What is a Mentor? Mentor - noun 1. wise and trusted counselor or teacher. 2. an influential senior sponsor or supporter.
Mentee – noun 1. a person who is guided by a mentor.
Being a mentor is typically where a more experienced or more knowledgeable person (in an area of concern), can guide and support someone with less experience 2016 Mid-Year Meeting
20
What is entailed? Situational Mentoring – Short-term relationship in which a person mentors for a specific purpose. •
3-6 months minimum, or as long as the mentor and mentee mutually agree.
Here are suggested contact during those months: • • •
Initial email to set up an appointment to talk Initial phone call to introduce each other Meet with them at the face-to-face meetings
You do not need to know everything about AgGateway! 2016 Mid-Year Meeting
21
Mentor Training June (2 opportunities): • 22 Jun 2016 at 11 am
ET/ 10 am CT/ 9 am MT/ 8 am PT • 28 Jun 2016 at 2 pm ET/ 1 pm CT/ noon MT/ 11 am PT
October: (2 opportunities) • 18 Oct 2016 at 11 am
ET/ 10 am CT/ 9 am MT/ 8 am PT • 21 Oct 2016 at 2 pm ET/ 1 pm CT/ noon MT/ 11 am PT 2016 Mid-Year Meeting
22
2016 New Members • Virginia Dept of Ag (non-voting) - Crop Nutrition • PBI Gordon – Specialty Chemical • Conservis –Allied Providers • Rachel Garrett (Individual) – Allied Providers & Precision Ag • Federated Co-operatives Ltd. – Crop Nutrition, Crop Protection, • • • • •
Precision Ag & Seed Uptake Technologies, Inc. – Ag Retail, Allied Providers, Crop Nutrition, Precision Ag & Seed Trisotech – Allied Providers SePRO Corporation – Crop Protection & Specialty Chemical Tecgraf Ecnologia EM Computacao Grafica LTDA (Brazil) – Allied Providers, & Precision Ag Mark Pittard (Individual) – Crop Protection & Seed 2016 Mid-Year Meeting
23
Who’s Willing?
2016 Mid-Year Meeting
24
THANK YOU!!
2016 Mid-Year Meeting
