STANTON COUNTY SCHOOL Unified School District
STANTON COUNTY SCHOOL Unified School District #452 Johnson, KS 67855 BOARD OF EDUCATION MEETING MINUTES Monday February 13, 2017 6:00 p.m. BOE Conference Room
I.
CALL TO ORDER: Board President, Daren Ruth, called the meeting to order at 6:00 p.m. Board members present: Daren Ruth, Sheila Walker, Tyce McMillan, Wade Tucker, and Colleen Kelly. Administrators present: Superintendent, Mrs. Kim Novack; Principals: Ms. Sonja Gayer and Mr. Homer Board Clerk present: Jamie Werkowitch
II.
APPROVAL OF AGENDA: Sheila made a motion to approve the agenda. Wade seconded it. Motion carried 5-0.
III.
AWARDS/RECOGNITION: A. Madison Seyb – Spelling Bee Champion Daren recognized Madison Seyb as the Spelling Bee Champion. Ms. Gaddis accepted a card and certificate from the board on behalf of Madison. B. Mia Miravete – Spelling Bee Reserve Champion Daren recognized Mia Miravete as the Spelling Bee Reserve Champion. Mia accepted a card and certificate from the board for her accomplishments. Mr. Homer thanked Ms. Gaddis for her hard work to orchestrate the annual Stanton County Spelling Bee Competition. C. Western Kansas Scholastic Art Awards Show Recipients – Daren recognized students who were the Western Kansas Scholastic Art Award Recipients, with Ms. Chenoweth accepting the card for the students not present. The board congratulated all the artists for their accomplishments. D. Merl Seger – 25 Year Certificate of Service Daren recognized Mr. Seger for his 25 years of service to the teaching profession.
IV.
PUBLIC COMMENT: None
V.
DIRECTOR/TEACHER REPORTS: A. Tiffany Chenoweth – Art Club
B.
C.
D.
E.
VI.
Mrs. Chenoweth’s class and the Graphic Design class presented business card holders to the board members. She reported that there are currently 40 members in Art Club. The Art Club plans to take a trip to the Colorado Springs Fine Arts Center as well as Garden of the Gods Visitor & Nature Center on March 31, 2017. Ms. Chenoweth requested school district transportation be provided for the Colorado Springs Art Club trip. Betty Pierce & Michelle Canny – Food Service Report Betty shared that there was interest from the students in serving two separate entrée options for grades 7-12 lunch. Betty also requested to change the last day of school to dismiss ahead of lunch. Merl Seger – House Plan to Sell (No garage) Mr. Seger shared building project plans for school year 2017-2018. He explained the process of a two year house building project. The plans would include selling the home at the end of the 2018-2019 school year, with the funds to replenish the Capital Outlay funds. Josh Tucker – Maintenance Report Josh shared window bids with the board. He explained the difference in window brands available as well as location of the window placement. He also shared a brick and stucco bid for finishing the area around the new windows. Donnie Morgan joined Josh to share more information about a new clock, bell, and intercom systems for the elementary school. The installation would be done at the same time as the new suspended ceiling and lights at the elementary school. Michelle Canny – FBLA Report Tyce made a motion to add Item E to Director/Teacher Reports. Wade seconded it. Motion carried 5-0. Adolfo Molina, FBLA officer, presented with Mrs. Canny, FBLA sponsor, about the club’s intentions to attend the FBLA State Leadership Conference on March 30-31 in Topeka. Adolfo requested school district transportation be provided for the FBLA State Leadership Conference.
SUPERINTENDENT’S REPORT: A. Kim Novack Mrs. Novack shared information about the Foundations Process with the board. The Foundation Grant emphasizes student discipline and procedures, school climate and culture along with student and staff relationships. Mrs. Novack has applied for the grant that will allow for free training for teachers and administrators for a three year period, should the district be selected. Next, Mrs. Novack shared with the board a new and updated facility usage form that reduces liability of the district, following KASB legal language. She talked about the community concert matinee performances for the upcoming year. Mrs.
Novack shared with the board about adding security cameras to the gym and weight room areas, due to incidents and reducing vandalism. She shared a possible elementary room assignment for school year 2017-2018. Finally, Mrs. Novack shared district and state budget items to keep the board members abreast the most recent legislative school finance bills. PRINCIPAL’S REPORTS: A. Bob Homer – Elementary Report Mr. Homer shared a K-6 MTSS data with the board, reporting improvements among all the tiers in all grade levels. He commented on student attendance as well. The board took a five minute break, from 8:18 p.m. to 8:23 p.m. B. Sonja Gayer – Jr/Sr High Report Ms. Gayer highlighted the recent district pep rally where she and Mr. Homer recognized students for positive citizenship. She shared with the board examples of co-teaching and that we have teachers participating in a co-teaching grant. Ms. Gayer reviewed the process at the Jr./Sr. High for improving the eligibility list. Finally, she shared results of the Odysseyware Student Survey with the board. VII.
VIII. BOARD REPORTS: A. Sheila Walker – HPEC Sheila reported that the High Plains Educational Coop board discussed two main topics: teacher evaluations and cyber insurance. IX.
INSURANCE REPORT: A. Sheila Walker Sheila shared that she met with Mrs. Novack, Josh Tucker, and Josh Allen to review the district insurance coverage. She then explained an overview of the proposed insurance plan with the board.
X.
CONSENT AGENDA: A. Approve minutes from the January 18, 2017 Regular BOE Meeting B. Approve minutes from the February 9, 2017 Special BOE Meeting C. Approve payment of claims Daren made a motion to approve the consent agenda. Colleen seconded it. Motion carried 5-0. General Fund Supplemental General At Risk Fund (4 Year Old) Special Capital Outlay
$ $ $ $
38,788.76 8,997.38 80.10 18,847.16
Food Service Special Education Vocational Education Recreation Commission Rec.Comm.Employee Benefits Title I Total XI.
$ 14,856.30 $ 176.88 $ 721.82 $ 77,902.93 $ 34,552.59 $ 175.00 $ 195,098.92
INFORMATION/DISCUSSION/ACTION ITEMS: A. Building Project – Merl Seger (D/A) Following Mr. Seger’s presentation to the board of possible construction of a house project for his building classes for less than $60,000, Colleen made a motion to approve the home building project. Sheila seconded it. Motion carries 5-0. B. Window Bids (I/D/A) Josh answered questions from the board regarding the window bids. The board discussed the differences in windows and options. Tyce made a motion to approve the Pella Designer Series window option from Greg Isaac Construction, with two windows for each classroom on the north end and one window for each classroom on the south end, in the amount of $208,937.90. The motion included blinds at the reduced rate. Sheila seconded it. Motion carried 5-0. C. Clock and Intercom Bids (I/D/A) Sheila made a motion to approve the bell and intercom bid by LynnCom Tech Service in the amount of $8,403.50. The clock bid accepted was $9,519.30 also by LynnCom Tech Service Colleen seconded it. Motion carried 5-0. Board member, Sheila Walker, left at 8:55 p.m. D. Insurance Renewal (D/A) Colleen made a motion to approve the insurance renewal by Western Shelter and EMC Insurance in the amount of $135,050.00 annually. Tyce seconded it. Motion carried 4-0. Board member, Sheila Walker, re-entered at 8:56 p.m. E. March Payroll out of Contingency Reserve (A) Sheila made a motion to pay the March 2017 Payroll out of the Contingency Reserve Fund following the Contingency Reserve Resolution. Daren seconded it. Motion carried 5-0. F. Art club (A) Daren moved to add Action Item, F, to the Agenda. Colleen seconded it. Motion carried 5-0. Colleen made a motion to approve the transportation request for the Art Club’s Colorado trip. Tyce seconded it. Motion carried 5-0. G. Food service (A)
Daren moved to add Action Item, G, to the Agenda. Colleen seconded it. Motion carried 5-0. Tyce made a motion to approve a second lunch entrée option after Spring Break. Colleen seconded it. Motion carried 5-0 approve. Colleen made a motion to change May 19, 2017, from a full day to a half day of school dismissed before lunch. Daren seconded it. Motion carried 5-0. H. FBLA (A) Colleen moved to add Action Item, H, to the Agenda. Tyce seconded it. Motion carried 5-0. Daren made a motion to approve the transportation request for FBLA’s trip to the State Conference. Tyce seconded it. Motion carried 5-0. XII.
EXECUTIVE SESSION: A. Personnel Daren made a motion to go into Executive Session for 20 minutes, from 9:00 p.m. to 9:20 p.m. to discuss nonelected personnel matters and to protect the privacy interests of the individuals to be discussed, with Mrs. Novack, Mr. Homer, and Ms. Gayer joining the board. Wade seconded it. Motion carried 5-0. Open Session at 9:21 p.m. Daren made a motion to go into Executive Session for 5 minutes, from 9:22 p.m. to 9:27 p.m. to discuss nonelected personnel matters and to protect the privacy interests of the individuals to be discussed, with Mrs. Novack joining the board. Wade seconded it. Motion carried 5-0. Open Session at 9:27 p.m. XIII. EXECUTIVE SESSION: A. Student Matters Daren made a motion to go into Executive Session for twenty-five minutes, from 9:27 p.m. to 9:52 p.m. to discuss matters affecting students and protect the privacy interest of the individuals to be discussed, with Mrs. Novack and Ms. Gayer joining the board. Wade seconded it. Motion carried 5-0. Open Session at 9:52 p.m. The board took a five minute break, from 9:53 p.m. to 9:58 p.m. XIV. EXECUTIVE SESSION: A. Negotiations Daren made a motion to go into Executive Session for thirty minutes, from 9:58 p.m. to 10:28 p.m. to discuss negotiations and protect the public interest in negotiating a
fair and equitable contract, with Mrs. Novack joining the board. Sheila seconded it. Motion carried 5-0. Open Session at 10:28 p.m. XV.
EXECUTIVE SESSION: A. Superintendent Evaluation Daren made a motion to go into Executive Session for thirty minutes, from 10:29 p.m. to 10:59 p.m. to discuss nonelected personnel matters and to protect the privacy interests of the individual to be discussed, with Mrs. Novack joining the board. Wade seconded it. Motion carried 5-0. Open Session at 10:59 p.m. XVI. APPROVE RESIGNATIONS: A. Bobbie Seger – Driver’s Education Colleen made a motion to accept the resignation of Bobbie Seger as the Driver’s Education Teacher. Tyce seconded it. Motion carried 5-0. XVII. APPROVE CONTRACTS: A. Trevor Siebert – Driver’s Education Wade made a motion to approve Trevor Siebert as the Driver’s Education Teacher. Sheila second it. Motion carried 5-0. B. Staff Contracts Sheila made a motion to approve the staff contracts as presented for the 2017-2018 school year. Daren second it. Motion carried 5-0. XVIII. BOARD COMMENTS: Daren made a comment that he appreciated the leadership and direction of the district board members. XIX. ADJOURNMENT: Sheila made a motion to adjourn at 11:01 p.m. Daren seconded it. Motion carries 50.
_____________________________ Board President, Daren Ruth
_____________________________ Board Clerk, Jamie Werkowitch
I.
CALL TO ORDER: Board President, Daren Ruth, called the meeting to order at 6:00 p.m. Board members present: Daren Ruth, Sheila Walker, Tyce McMillan, Wade Tucker, and Colleen Kelly. Administrators present: Superintendent, Mrs. Kim Novack; Principals: Ms. Sonja Gayer and Mr. Homer Board Clerk present: Jamie Werkowitch
II.
APPROVAL OF AGENDA: Sheila made a motion to approve the agenda. Wade seconded it. Motion carried 5-0.
III.
AWARDS/RECOGNITION: A. Madison Seyb – Spelling Bee Champion Daren recognized Madison Seyb as the Spelling Bee Champion. Ms. Gaddis accepted a card and certificate from the board on behalf of Madison. B. Mia Miravete – Spelling Bee Reserve Champion Daren recognized Mia Miravete as the Spelling Bee Reserve Champion. Mia accepted a card and certificate from the board for her accomplishments. Mr. Homer thanked Ms. Gaddis for her hard work to orchestrate the annual Stanton County Spelling Bee Competition. C. Western Kansas Scholastic Art Awards Show Recipients – Daren recognized students who were the Western Kansas Scholastic Art Award Recipients, with Ms. Chenoweth accepting the card for the students not present. The board congratulated all the artists for their accomplishments. D. Merl Seger – 25 Year Certificate of Service Daren recognized Mr. Seger for his 25 years of service to the teaching profession.
IV.
PUBLIC COMMENT: None
V.
DIRECTOR/TEACHER REPORTS: A. Tiffany Chenoweth – Art Club
B.
C.
D.
E.
VI.
Mrs. Chenoweth’s class and the Graphic Design class presented business card holders to the board members. She reported that there are currently 40 members in Art Club. The Art Club plans to take a trip to the Colorado Springs Fine Arts Center as well as Garden of the Gods Visitor & Nature Center on March 31, 2017. Ms. Chenoweth requested school district transportation be provided for the Colorado Springs Art Club trip. Betty Pierce & Michelle Canny – Food Service Report Betty shared that there was interest from the students in serving two separate entrée options for grades 7-12 lunch. Betty also requested to change the last day of school to dismiss ahead of lunch. Merl Seger – House Plan to Sell (No garage) Mr. Seger shared building project plans for school year 2017-2018. He explained the process of a two year house building project. The plans would include selling the home at the end of the 2018-2019 school year, with the funds to replenish the Capital Outlay funds. Josh Tucker – Maintenance Report Josh shared window bids with the board. He explained the difference in window brands available as well as location of the window placement. He also shared a brick and stucco bid for finishing the area around the new windows. Donnie Morgan joined Josh to share more information about a new clock, bell, and intercom systems for the elementary school. The installation would be done at the same time as the new suspended ceiling and lights at the elementary school. Michelle Canny – FBLA Report Tyce made a motion to add Item E to Director/Teacher Reports. Wade seconded it. Motion carried 5-0. Adolfo Molina, FBLA officer, presented with Mrs. Canny, FBLA sponsor, about the club’s intentions to attend the FBLA State Leadership Conference on March 30-31 in Topeka. Adolfo requested school district transportation be provided for the FBLA State Leadership Conference.
SUPERINTENDENT’S REPORT: A. Kim Novack Mrs. Novack shared information about the Foundations Process with the board. The Foundation Grant emphasizes student discipline and procedures, school climate and culture along with student and staff relationships. Mrs. Novack has applied for the grant that will allow for free training for teachers and administrators for a three year period, should the district be selected. Next, Mrs. Novack shared with the board a new and updated facility usage form that reduces liability of the district, following KASB legal language. She talked about the community concert matinee performances for the upcoming year. Mrs.
Novack shared with the board about adding security cameras to the gym and weight room areas, due to incidents and reducing vandalism. She shared a possible elementary room assignment for school year 2017-2018. Finally, Mrs. Novack shared district and state budget items to keep the board members abreast the most recent legislative school finance bills. PRINCIPAL’S REPORTS: A. Bob Homer – Elementary Report Mr. Homer shared a K-6 MTSS data with the board, reporting improvements among all the tiers in all grade levels. He commented on student attendance as well. The board took a five minute break, from 8:18 p.m. to 8:23 p.m. B. Sonja Gayer – Jr/Sr High Report Ms. Gayer highlighted the recent district pep rally where she and Mr. Homer recognized students for positive citizenship. She shared with the board examples of co-teaching and that we have teachers participating in a co-teaching grant. Ms. Gayer reviewed the process at the Jr./Sr. High for improving the eligibility list. Finally, she shared results of the Odysseyware Student Survey with the board. VII.
VIII. BOARD REPORTS: A. Sheila Walker – HPEC Sheila reported that the High Plains Educational Coop board discussed two main topics: teacher evaluations and cyber insurance. IX.
INSURANCE REPORT: A. Sheila Walker Sheila shared that she met with Mrs. Novack, Josh Tucker, and Josh Allen to review the district insurance coverage. She then explained an overview of the proposed insurance plan with the board.
X.
CONSENT AGENDA: A. Approve minutes from the January 18, 2017 Regular BOE Meeting B. Approve minutes from the February 9, 2017 Special BOE Meeting C. Approve payment of claims Daren made a motion to approve the consent agenda. Colleen seconded it. Motion carried 5-0. General Fund Supplemental General At Risk Fund (4 Year Old) Special Capital Outlay
$ $ $ $
38,788.76 8,997.38 80.10 18,847.16
Food Service Special Education Vocational Education Recreation Commission Rec.Comm.Employee Benefits Title I Total XI.
$ 14,856.30 $ 176.88 $ 721.82 $ 77,902.93 $ 34,552.59 $ 175.00 $ 195,098.92
INFORMATION/DISCUSSION/ACTION ITEMS: A. Building Project – Merl Seger (D/A) Following Mr. Seger’s presentation to the board of possible construction of a house project for his building classes for less than $60,000, Colleen made a motion to approve the home building project. Sheila seconded it. Motion carries 5-0. B. Window Bids (I/D/A) Josh answered questions from the board regarding the window bids. The board discussed the differences in windows and options. Tyce made a motion to approve the Pella Designer Series window option from Greg Isaac Construction, with two windows for each classroom on the north end and one window for each classroom on the south end, in the amount of $208,937.90. The motion included blinds at the reduced rate. Sheila seconded it. Motion carried 5-0. C. Clock and Intercom Bids (I/D/A) Sheila made a motion to approve the bell and intercom bid by LynnCom Tech Service in the amount of $8,403.50. The clock bid accepted was $9,519.30 also by LynnCom Tech Service Colleen seconded it. Motion carried 5-0. Board member, Sheila Walker, left at 8:55 p.m. D. Insurance Renewal (D/A) Colleen made a motion to approve the insurance renewal by Western Shelter and EMC Insurance in the amount of $135,050.00 annually. Tyce seconded it. Motion carried 4-0. Board member, Sheila Walker, re-entered at 8:56 p.m. E. March Payroll out of Contingency Reserve (A) Sheila made a motion to pay the March 2017 Payroll out of the Contingency Reserve Fund following the Contingency Reserve Resolution. Daren seconded it. Motion carried 5-0. F. Art club (A) Daren moved to add Action Item, F, to the Agenda. Colleen seconded it. Motion carried 5-0. Colleen made a motion to approve the transportation request for the Art Club’s Colorado trip. Tyce seconded it. Motion carried 5-0. G. Food service (A)
Daren moved to add Action Item, G, to the Agenda. Colleen seconded it. Motion carried 5-0. Tyce made a motion to approve a second lunch entrée option after Spring Break. Colleen seconded it. Motion carried 5-0 approve. Colleen made a motion to change May 19, 2017, from a full day to a half day of school dismissed before lunch. Daren seconded it. Motion carried 5-0. H. FBLA (A) Colleen moved to add Action Item, H, to the Agenda. Tyce seconded it. Motion carried 5-0. Daren made a motion to approve the transportation request for FBLA’s trip to the State Conference. Tyce seconded it. Motion carried 5-0. XII.
EXECUTIVE SESSION: A. Personnel Daren made a motion to go into Executive Session for 20 minutes, from 9:00 p.m. to 9:20 p.m. to discuss nonelected personnel matters and to protect the privacy interests of the individuals to be discussed, with Mrs. Novack, Mr. Homer, and Ms. Gayer joining the board. Wade seconded it. Motion carried 5-0. Open Session at 9:21 p.m. Daren made a motion to go into Executive Session for 5 minutes, from 9:22 p.m. to 9:27 p.m. to discuss nonelected personnel matters and to protect the privacy interests of the individuals to be discussed, with Mrs. Novack joining the board. Wade seconded it. Motion carried 5-0. Open Session at 9:27 p.m. XIII. EXECUTIVE SESSION: A. Student Matters Daren made a motion to go into Executive Session for twenty-five minutes, from 9:27 p.m. to 9:52 p.m. to discuss matters affecting students and protect the privacy interest of the individuals to be discussed, with Mrs. Novack and Ms. Gayer joining the board. Wade seconded it. Motion carried 5-0. Open Session at 9:52 p.m. The board took a five minute break, from 9:53 p.m. to 9:58 p.m. XIV. EXECUTIVE SESSION: A. Negotiations Daren made a motion to go into Executive Session for thirty minutes, from 9:58 p.m. to 10:28 p.m. to discuss negotiations and protect the public interest in negotiating a
fair and equitable contract, with Mrs. Novack joining the board. Sheila seconded it. Motion carried 5-0. Open Session at 10:28 p.m. XV.
EXECUTIVE SESSION: A. Superintendent Evaluation Daren made a motion to go into Executive Session for thirty minutes, from 10:29 p.m. to 10:59 p.m. to discuss nonelected personnel matters and to protect the privacy interests of the individual to be discussed, with Mrs. Novack joining the board. Wade seconded it. Motion carried 5-0. Open Session at 10:59 p.m. XVI. APPROVE RESIGNATIONS: A. Bobbie Seger – Driver’s Education Colleen made a motion to accept the resignation of Bobbie Seger as the Driver’s Education Teacher. Tyce seconded it. Motion carried 5-0. XVII. APPROVE CONTRACTS: A. Trevor Siebert – Driver’s Education Wade made a motion to approve Trevor Siebert as the Driver’s Education Teacher. Sheila second it. Motion carried 5-0. B. Staff Contracts Sheila made a motion to approve the staff contracts as presented for the 2017-2018 school year. Daren second it. Motion carried 5-0. XVIII. BOARD COMMENTS: Daren made a comment that he appreciated the leadership and direction of the district board members. XIX. ADJOURNMENT: Sheila made a motion to adjourn at 11:01 p.m. Daren seconded it. Motion carries 50.
_____________________________ Board President, Daren Ruth
_____________________________ Board Clerk, Jamie Werkowitch
