STMA Youth Hockey Association September Board ...
STMA Youth Hockey Association September Board Meeting –September 13, 2015 Board Members in Attendance: Josh, Jen T, Tammy W, Karl, Kari, Matt W, Kristen, Jess, Kris, Matt F, Heidi, Ann, Holly, Jeff P, Wade, Tammy T, Jeff S (interim), Dana Called to Order – 7:08 by Jen Approve August Meeting Minutes - Kari/Matt - Approved Consent Agenda - Kris/Tammy W – Approved Gambling Report Presented by Dana B August spending and report - Dana/Matt F - Approved K2R cash raffle may draw more interest. Could lead to 10-12k in profits - more info to come on this as the committee starts planning
Open Forum David Staton - Riverhawks HS program President Presented information on Girls HS team Girls HS Locker Room project Requested $3,500 donation for 15-16 season. Board will discuss at next meeting Nathan D Arena Signage Agreed to manage the contracts Our sponsorship person just has to sell
Coordinator’s Reports (*=Voting Roles) *District 5 Report - Karl Anderson D5 report provided by Jeff S Goalie Clinic: 9/26 at SCSU (same weekend as we are holding tryouts). Free clinic. Just let Terry D know if your skater wants to attend (info on D5 website). Coaches: Level 3 - 9/24 Level 1 and 2 - 11/14 Level 4 - 9/19 and 20th - last one before December 31st Ref Clinics: Info from Mike Mooney Level 1 and 2 in October at STAM 11/22 “mock game” for new refs Power skating ref clinic tomorrow in Buffalo - cost is $5 District Director updates: 10, 12 and 15 A’s some changes Possible D3 combined league BAA and PWAA D6,9 and 3 = North and South division
Play all teams 2 times except for: Chan/Chaska EP Edina Jefferson Minnetonka Prior Lake Mankato More games so it’s a good thing Safesport: ALL coaches HAVE to have Safesport done before they step on the ice to coach...so get going on it. It takes 6 hours. If you did it 2 years ago you are due for the refresher. Registration will be collecting this from coaches as a part of the coach’s file. Ice Scheduling weekend: October 10th and 11th - league games Still a question if there will be Mite scheduling again like last year D5 playoffs - Can we host? We can only host the Feb 12-14 weekend all other weekends are booked with playoff and a jamboree. We will most likely take this request. However, we are already have an excess of 1,000 volunteer hours for the season. People will need to help out. *Mite/Initiation Coordinator – Jenny Bilicki *Boys Coordinator- Kari Wise *Girls Coordinator - Matt Weimer Cost reduction for new skaters - We have had 2-4 families express interest in hockey but the cost is to expensive. Motion was made to have these brand new skaters, brand new to the game, new to association hockey, new to STMAYHA and have never played before pay 50% of actual fees plus including costs for tournaments and playoffs. Volunteer requirement would be the same. Would be a 1 year pilot program. If we had concerns we would cross reference USA Hockey to ensure these skaters are actually new. Matt/Tammy W - Approved **Registration Kristen Huber/Jess Vankuyk *Volunteer Coordinator – Kris McDonald Mite Volunteer Checks - All volunteer checks br $350. Easier for tracking and all families are more inclined to do their hours. Kris/Tammy W - Approved Requested $500 for tournament budget for supplies, decorations, cricket machine and other items needed to host a tournament. Will keep things year over year. Kris/Matt F - Approved Side note - Associations are usually asked to host a tournament everyother year. We have been asked to host again this year. We must be doing something good! Talked about AFCD volunteer hours - we will need roughly 200 hours of volunteers to work. We will not be looking to move our volunteer season during the 15-16 season. *Fundraising Coordinator - Bill Robinson
*HOC Admin - Matt Fitch Website/PR – Heidi Schendt Recruitment & Retention Coordinator (Academic Excellence) – Open Sponsorship Coordinator - Ann Williams Team Manager Coordinator – Holly Roos Equipment Managers - Jeff Pederson/Ann Williams Requested $1080 for pucks ($180), 8 puck bags ($200), 2 shooting tarps for nets ($200) and 7 goalie sticks ($500). Jeff P/Matt F - Approved Will be looking into jersey situation as we added a Bantam team. Will let the Board know next steps by next week. Warm ups were addressed at the meeting. We will look at options before the season gets rolling. More information to come on this. Tournament Director - OPEN SafeSport – Wade Parkin Operations Assistant - Tammy Tupper Finance Assistant - OPEN Dryland Report – Bill Weiser
High School Hockey Programs Junior Gold – Jim Helgestad, Coordinator Questions about JR Gold - contact Jim H or Rob Larkin. We are working with the Metro Hockey League on the upcoming season however at this time there is not a lot of information to share. We will be updating the Jr Gold Webpage throughout the fall as information becomes available. November 23, 2015 - Game Scheduling Meeting (need to take a minimum of 16 - 1 1/2 hour game ice times to the meeting) December 1, 2015 - Jr Gold Regular Season Play Begins February 19, 2016 - Jr Gold Regular Season Play Ends February 23, 2016 - Jr Gold Playdowns (playoffs) Begin March 11 - 13, 2016 - Jr Gold State Tournament @ Braemar Ice Arena, Edina MN High School Boys Jeannie Putnum, Secretary No Report/Not present
High School Girls No Report/Not present
Executive Board Reports President’s Report – Josh Opiola Arena Board Meeting update At the meeting STMAYHA showed up ready and positioned to move forward with another sheet of ice. We have available 750k (250 from our savings and 500k guaranteed loan). The City of Albertville will work on the Mighty Ducks grant (250k) and submit by 10/1/15. We did what they asked - we have about 1 M ready. The number to remember is $8.00. $8 is what the arena would cost a household per year. A 2nd sheet of ice is expected to generate at least 1.5 M in revenue - bringing that money into STMA. This is huge for not just hockey, but for the community. We will bring in tournaments and get on a schedule to host State tournaments. The cities will go back and present to city councils the information from the Arena Board Meeting. Then a tour of facilities will occur - to see what's out there and what kind of build we would want to do. We also need to look for donations to the arena - big donations. Terms of the Mighty Ducks grant - if you are awarded the grant you have 18 months to break ground or forfeit the grant. Should know more before the end of the year. The Arena Board gave our association a round of applause for all of our hard work! VP of Operations Report – Jen Tourville Still have open roles on the Board - we need the help - please consider stepping up for one of these open roles. No Report VP of Communications Report – Tammy Weidenbach No report VP of Finance Report – Jeff Swenson, Contractor OPEN August Financial report - Kristen/Matt - Approved Our balance looks low because we have a lot of monies going out for tournaments. Other than that not a lot going on yet OLD BUSINESS None
NEW BUSINESS None
Motion to adjourn: Karl/Jess - 8:56
Open Forum David Staton - Riverhawks HS program President Presented information on Girls HS team Girls HS Locker Room project Requested $3,500 donation for 15-16 season. Board will discuss at next meeting Nathan D Arena Signage Agreed to manage the contracts Our sponsorship person just has to sell
Coordinator’s Reports (*=Voting Roles) *District 5 Report - Karl Anderson D5 report provided by Jeff S Goalie Clinic: 9/26 at SCSU (same weekend as we are holding tryouts). Free clinic. Just let Terry D know if your skater wants to attend (info on D5 website). Coaches: Level 3 - 9/24 Level 1 and 2 - 11/14 Level 4 - 9/19 and 20th - last one before December 31st Ref Clinics: Info from Mike Mooney Level 1 and 2 in October at STAM 11/22 “mock game” for new refs Power skating ref clinic tomorrow in Buffalo - cost is $5 District Director updates: 10, 12 and 15 A’s some changes Possible D3 combined league BAA and PWAA D6,9 and 3 = North and South division
Play all teams 2 times except for: Chan/Chaska EP Edina Jefferson Minnetonka Prior Lake Mankato More games so it’s a good thing Safesport: ALL coaches HAVE to have Safesport done before they step on the ice to coach...so get going on it. It takes 6 hours. If you did it 2 years ago you are due for the refresher. Registration will be collecting this from coaches as a part of the coach’s file. Ice Scheduling weekend: October 10th and 11th - league games Still a question if there will be Mite scheduling again like last year D5 playoffs - Can we host? We can only host the Feb 12-14 weekend all other weekends are booked with playoff and a jamboree. We will most likely take this request. However, we are already have an excess of 1,000 volunteer hours for the season. People will need to help out. *Mite/Initiation Coordinator – Jenny Bilicki *Boys Coordinator- Kari Wise *Girls Coordinator - Matt Weimer Cost reduction for new skaters - We have had 2-4 families express interest in hockey but the cost is to expensive. Motion was made to have these brand new skaters, brand new to the game, new to association hockey, new to STMAYHA and have never played before pay 50% of actual fees plus including costs for tournaments and playoffs. Volunteer requirement would be the same. Would be a 1 year pilot program. If we had concerns we would cross reference USA Hockey to ensure these skaters are actually new. Matt/Tammy W - Approved **Registration Kristen Huber/Jess Vankuyk *Volunteer Coordinator – Kris McDonald Mite Volunteer Checks - All volunteer checks br $350. Easier for tracking and all families are more inclined to do their hours. Kris/Tammy W - Approved Requested $500 for tournament budget for supplies, decorations, cricket machine and other items needed to host a tournament. Will keep things year over year. Kris/Matt F - Approved Side note - Associations are usually asked to host a tournament everyother year. We have been asked to host again this year. We must be doing something good! Talked about AFCD volunteer hours - we will need roughly 200 hours of volunteers to work. We will not be looking to move our volunteer season during the 15-16 season. *Fundraising Coordinator - Bill Robinson
*HOC Admin - Matt Fitch Website/PR – Heidi Schendt Recruitment & Retention Coordinator (Academic Excellence) – Open Sponsorship Coordinator - Ann Williams Team Manager Coordinator – Holly Roos Equipment Managers - Jeff Pederson/Ann Williams Requested $1080 for pucks ($180), 8 puck bags ($200), 2 shooting tarps for nets ($200) and 7 goalie sticks ($500). Jeff P/Matt F - Approved Will be looking into jersey situation as we added a Bantam team. Will let the Board know next steps by next week. Warm ups were addressed at the meeting. We will look at options before the season gets rolling. More information to come on this. Tournament Director - OPEN SafeSport – Wade Parkin Operations Assistant - Tammy Tupper Finance Assistant - OPEN Dryland Report – Bill Weiser
High School Hockey Programs Junior Gold – Jim Helgestad, Coordinator Questions about JR Gold - contact Jim H or Rob Larkin. We are working with the Metro Hockey League on the upcoming season however at this time there is not a lot of information to share. We will be updating the Jr Gold Webpage throughout the fall as information becomes available. November 23, 2015 - Game Scheduling Meeting (need to take a minimum of 16 - 1 1/2 hour game ice times to the meeting) December 1, 2015 - Jr Gold Regular Season Play Begins February 19, 2016 - Jr Gold Regular Season Play Ends February 23, 2016 - Jr Gold Playdowns (playoffs) Begin March 11 - 13, 2016 - Jr Gold State Tournament @ Braemar Ice Arena, Edina MN High School Boys Jeannie Putnum, Secretary No Report/Not present
High School Girls No Report/Not present
Executive Board Reports President’s Report – Josh Opiola Arena Board Meeting update At the meeting STMAYHA showed up ready and positioned to move forward with another sheet of ice. We have available 750k (250 from our savings and 500k guaranteed loan). The City of Albertville will work on the Mighty Ducks grant (250k) and submit by 10/1/15. We did what they asked - we have about 1 M ready. The number to remember is $8.00. $8 is what the arena would cost a household per year. A 2nd sheet of ice is expected to generate at least 1.5 M in revenue - bringing that money into STMA. This is huge for not just hockey, but for the community. We will bring in tournaments and get on a schedule to host State tournaments. The cities will go back and present to city councils the information from the Arena Board Meeting. Then a tour of facilities will occur - to see what's out there and what kind of build we would want to do. We also need to look for donations to the arena - big donations. Terms of the Mighty Ducks grant - if you are awarded the grant you have 18 months to break ground or forfeit the grant. Should know more before the end of the year. The Arena Board gave our association a round of applause for all of our hard work! VP of Operations Report – Jen Tourville Still have open roles on the Board - we need the help - please consider stepping up for one of these open roles. No Report VP of Communications Report – Tammy Weidenbach No report VP of Finance Report – Jeff Swenson, Contractor OPEN August Financial report - Kristen/Matt - Approved Our balance looks low because we have a lot of monies going out for tournaments. Other than that not a lot going on yet OLD BUSINESS None
NEW BUSINESS None
Motion to adjourn: Karl/Jess - 8:56
