Student Representative Assembly Meeting 16Q Sunday, March 26 ...
Student Representative Assembly Meeting 16Q Sunday, March 26, 2017 at 5:00pm Council Chambers, GH111 Called to Order at 5:01pm CALL OF THE ROLL Present
Absent Excused Absent Late Others Present
Chair
Almeida, Anbalagan, Areghan, Baiden, Beley, Cole, Dales, D’Souza, Eom, Farah, Flowers, Hsu, Kula, Lee, Lightstone, Long, MacDonald, Martin, McBride, Mertens, MonacoBarnes, Nadarajah, Oliver, Pita, Quinn, Ragnanan, Robinson, Shingleton-Smith, Threndyle Ngo Inigo, Phung, Rudge Alex Wilson (Maccess Coordinator), Michael Parisse (MSU member), Ryan Deshpande (Diversity Services Director), Aly Khalifa (QSCC Coordinator), Sinthu Senthillmohan (MSU member), Daniel Tube D’Souza (MSU member), Yelen Banjavcic (Finance Commissioner), Veronica van der Vliet (Mac Bread Bin Director), Sunny Yun (MSU member), Kirsten Webb (MSU member), Rabeena Obdaifullah (MSU member), V. Scott (Recording Secretary) Genya Oparin
TERRITORY RECOGNITION
The SRA would like to recognize today that we are situated on traditional Haudenosaunee and Anishnaabe territories through the ‘Dish with One Spoon Wampum Treaty’.
ADOPTION OF AGENDA Moved by Robinson, seconded by Dales that the Assembly adopt the agenda, as presented. Amendment Moved by Lightstone, seconded by Martin that the Assembly add the following motion to Business: “Moved by _____, seconded by _____ that the following statement be adopted: Whereas McMaster University and the surrounding area has recently experienced several anti-Semitic incidents; Whereas Jews have been the most targeted group for hate based crimes in Hamilton and Toronto for the past several years, despite the low population proportion; Whereas Jews have historically been targeted for imprisonment, extermination, and religious persecution across the world; Whereas McMaster University and its surrounding areas has a sizeable population of students, faculty, staff and community members who belong to the Jewish faith; Whereas the McMaster Students Union must not tolerate acts or comments that perpetuate hate or Anti-Semitism against Jews on campus as the Union exists and operates within an anti-racist, anti-oppressive framework; Whereas the McMaster Student Union must continue to take action towards building and creating a safer and more inclusive environment for marginalized groups on campus; Whereas hate speech and intolerance of any form, whether it manifest itself on campus, social media, or in the public domain is condemned by the students union; Be It Resolved That the McMaster Students Union stands in solidarity with Jewish Students on campus.”
Lightstone stated that he missed the deadline to have this circulated with the agenda, but thought that it was an important motion to consider. Martin stated that it was important to show solidarity to those on campus who feel/are marginalized.
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Vote on Amendment Passes Unanimously Amendment Moved by Lightstone, seconded by Areghan that the Assembly add the following motion to Business: “Moved by Lightstone, seconded by ____ that the Speaker be charged with curating an accessible repository for SRA relevant documents, containing but not limited to upcoming meeting documents, bylaws, policies, and Executive Board documents.”
Lightstone stated that he missed the deadline for this as well, and it was something important to talk about.
Vote on Amendment In Favour: 28 Opposed: 0 Abstentions: 1 Abstained: Hsu Motion Passes Amendment Moved by Lee, seconded by Hsu that the Assembly move the External Affairs and Finance Commissioner Reports to be first and second in Report Period.
Lee stated that this was requested of him.
Vote on Amendment Passes Unanimously Amendment Moved by Hsu, seconded by Pita that the Assembly add the University Affairs report on Academic Services Review to Report Period, right after the University Affairs Commissioner Report. Vote on Amendment Passes Unanimously Vote to Adopt Agenda Moved by Robinson, seconded by Dales that the Assembly adopt the agenda, as amended. Passes Unanimously ADOPTION OF MINUTES Moved by Shingleton, seconded by Ragnanan that the Assembly adopt the minutes from SRA meeting 16O – February 26, 2017, as circulated. Passes Unanimously ANNOUNCEMENTS FROM THE CHAIR
The Chair asked for members in the back to please sign the Observer’s List.
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SPECIAL ORDERS OF THE DAY Nominations MacDonald nominated Anbalagan for Vice-President (Administration) – declined MacDonald nominated Patricia Kousoulas for Vice-President (Administration) – accepted MacDonald nominated Daniel D’Souza for Vice-President (Finance) – accepted MacDonald nominated Alex Wilson for Vice-President (Education) – accepted MacDonald nominated Michael Parisse for Vice-President (Finance) – accepted MacDonald nominated Ryan Deshpande for Vice-President (Education) – declined Farah nominated Anbalagan for Vice-President (Administration) – accepted Hsu nominated Ryan Deshpande for Vice-President (Education) – accepted 1.
Farewell from the President
2.
Monaco-Barnes said his farewell to the Assembly. Farewell from the Vice-President (Administration)
3.
Nadarajah said her farewell to the Assembly. Farewell from the Vice-President (Finance)
4.
MacDonald said his farewell to the Assembly. Farewell from the Vice-President (Education)
5.
Oliver said her farewell to the Assembly. Farewell from the Speaker
6.
Oparin said his farewell. SRA Awards Presentation
Nadarajah went over the awards with the Assembly.
REPORT PERIOD 1.
External Affairs – Vicky Liu presented
Liu summarized the report.
Amend Agenda Moved by Anbalagan, seconded by D’Souza that the Assembly amend the agenda and move the Finance Commissioner Report to the end of Report Period.
Anbalagan stated that the Commissioner wasn’t here.
Vote on Amendment Passes Unanimously
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2.
Arts & Science – no report attached
Almeida reported that they asked for the Arts and Science office to be moved to LR Wilson, and was glad they were able to contribute to this. She stated that October was the 35th anniversary for Arts and Science and wanted to do a networking event, but was disappointed that this was mainly directed towards alumni. Almeida reported that she pitched to SASS that the SRA observer position should be axed, but they didn’t go for it. She reported that one of her platform points was to get an online networking event to bring in more business professionals. She explained that she pitched this to Dr. Wilson, but she wasn’t able to achieve it this year. Almeida reported that she held the Women and POC in Governance event, and it was very fruitful. She stated that she wanted to have a second event, but wasn’t able to due to time constraints. Almeida reported that in terms of trying to change how science courses were offered for ArtSci, since a lot of students would rather have more science in first year, she was hoping to get a science intro course, and will be talking to Gary Warner about this. Almeida reported that she ran an informal debate for those who ran in the SRA election for SRA ArtSci. She added that she recently spoke to the program admin about hiring a part-time career counsellor, and this is something that they’re interested in but have to wait to talk to Warner when the position starts.
Questions Baiden asked what the direction was for the Women and POC in governance event for next year. Almeida responded that this was something she took on herself, and if depended on if anyone else wanted to take it on. 3.
Business Caucus – report circulated
4.
Robinson summarized the report. Engineering Caucus – Kula & Flowers presented
Flowers summarized the report.
5.
First Year Council – No Report Submitted
6.
Health Sciences Report – report circulated
7.
Lee and Eom summarized the report. Humanities Caucus – Rudge presented
8.
Rudge summarized the report. Kinesiology Caucus – report circulated
Beley summarized the report.
Questions Nadarajah stated that she noticed that not a lot of people engage from kinesiology for volunteering. She asked if they had any feedback on why they don’t engage on that level. Beley responded that they definitely need to improve on the social media promotions. He explained that there have been more people this year coming to him and asking which positions were available. 9.
Nursing Caucus – Ragnanan presented
Ragnanan summarized the report.
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Questions Lightstone asked how they get their stories. Ragnanan responded that people will email them, but they will also solicit their stories. She added that it’s open to all three sites, but most of the time they just ask someone if they were willing to do one. 10.
Science Caucus – Baiden presented
11.
Baiden summarized the report. Social Sciences – report circulated
12.
Farah summarized the report. Bylaws and Procedures Commissioner – report circulated
13.
Lee summarized the report. Operations Commissioner – Anbalagan presented
14.
Anbalagan summarized the report. University Affairs Commissioner – Hsu presented
15.
Hsu summarized the report. University Affairs – Academic Services Report – Hsu presented
16.
Hsu summarized the report. Executive Board – Nadarajah presented
Nadarajah summarized the report.
Questions Lightstone stated that the Bylaws state that whenever a service operating policy is supposed to be changed it’s supposed to be recommended by the Services Committee. He asked what happened this year. Nadarajah responded that typically the commissioner would be involved, and if a service was going under review it would go to the committee. She explained that the major changes they made this year went through the Services Committee, except for MACycle and Mac Bread Bin. 17.
Vice-President (Education) – report circulated
18.
Oliver summarized the report. Vice-President (Finance) – report circulated
MacDonald summarized the report.
Questions Lightstone asked MacDonald to go into the plan for TwelvEighty to go back to the 2014-15 year. MacDonald responded that the plan is that they’re going to budget to be more aggressive and be more efficient with costs. He explained that they had success with trying to minimize labour costs, but it was
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hard to do so for Thursday nights. He added that this will be a priority for next year’s team. He explained that the worry is if the solution was to raise prices then they won’t be upping the volume that they need. 19.
Vice-President (Administration) – Nadarajah presented
Nadarajah summarized the report.
Questions Wilson stated that he received concerns from an incoming PTM that they’ve had little to no communication, and asked if there was anything that they could do to reach out and explain the process or even asking current PTMs how transition was going. Nadarajah responded that the typical transition protocol was that the PTMs write their report and get compensated, and depending on when they’re hired they would give in-person transitioning as well. She explained that the role of the VP Admin wasn’t to give the specifics of each service, just transitioning for basic skills. Wilson asked if there were any new resources for SRA training. Nadarajah responded that that the process will be started when the next VP Admin is elected. 20.
President – report circulated
21.
Monaco-Barnes summarized the report. Finance Commissioner – report circulated
Banjavcic summarized the report.
Questions Flowers asked about the MSU card, and if they’ve been in conversation with the engineering faculty. Banjavcic responded that she will have to talk to them when she continues on the project. Moved by Nadarajah, seconded by Shingleton-Smith that the Assembly recess for 15 minutes. Amendment Moved by Baiden, seconded by Lightstone to amend the motion and recess for 20 minutes. Vote on Amendment In Favour: 30 Opposed: 0 Abstentions: 0 Motion Passes Vote on Main Motion Moved by Nadarajah, seconded by Shingleton-Smith that the Assembly recess for 20 minutes. Passes Unanimously Recessed at 7:38pm Called to order at 8:00pm CALL OF THE ROLL Present Absent Excused Absent
Almeida, Anbalagan, Areghan, Baiden, Beley, Cole, D’Souza, Eom, Farah, Hsu, Kula, Lightstone, Long, Martin, McBride, Mertens, Monaco-Barnes, Nadarajah, Oliver, Phung, Quinn, Ragnanan, Robinson, Rudge, Shingleton-Smith, Threndyle Ngo, Pita
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Late Others Present
Chair
Dales, Flowers, Inigo, Lee, MacDonald Alex Wilson (Maccess Coordinator), Michael Parisse (MSU member), Ryan Deshpande (Diversity Services Director), Aly Khalifa (QSCC Coordinator), Sinthu Senthillmohan (MSU member), Daniel Tube D’Souza (MSU member), Yelen Banjavcic (Finance Commissioner), Veronica van der Vliet (Mac Bread Bin Director), Sunny Yun (MSU member), Kirsten Webb (MSU member), Rabeena Obdaifullah (MSU member), V. Scott (Recording Secretary) Genya Oparin
INFORMATION PERIOD
Obeng reported that the Diversity Executive positions close April 9. Quinn nominated Veronica van der Vliet for Vice-President (Administration) – accepted Nadarajah reported that the “Meet the VPs” event was happening tomorrow from 5-7 in TwelvEighty. Martin announced that if anyone wanted to become a part of the Indigenous Health Conference for next year to please contact her for more information.
QUESTION PERIOD
Shingleton-Smith asked Oliver what was happening with the open courseware. Oliver responded that the biggest thing was to figure out how to make this happen. She explained that she met with the person who brought forward the referendum, and originally people though it would be similar to the course wiki but that’s run by the MSU and this would need to be done by the University. She added that the next VP Education will have to continue the conversations and bring forward round-tables with faculties, and making sure that professors are okay with releasing the syllabi. Baiden asked Nadarajah what does SRA training look like this year. Nadarajah responded that in her report she put out models of what it would look like. She explained that they will go meeting by meeting until the new VP Admin comes in. Wilson asked the Administrative Services Coordinator when the reports that didn’t get passed around in time be up on the website. Scott responded that they would be posted either Monday or Tuesday. Almeida asked Oliver if there was a report created for Advocacy. Oliver responded that there was a report but it wasn’t done in time for this meeting. She explained that there were reports from last year under the governance tab on the website.
BUSINESS 1.
BYLAW 3/B – STANDING COMMITTEES OF THE SRA
Moved by Nadarajah, seconded by MacDonald that the SRA approve changes to BYLAW 3/B – STANDING COMMITTEES OF THE SRA, as circulated and attached.
Nadarajah went over the memo and changes with the Assembly. MacDonald stated that this was a smart and needed change. He thought that it would be good to provide support for the Vice-Presidents. Lightstone asked what will happen now with there being an even number of members on the committees. Lightstone ceded to Nadarajah. Nadarajah responded that in the case of a tie the motion would fail, she explained that you don’t want to see something pass by one person as they should be building consensus. She added that if something fails at the committee then they should be looking at it again. Lightstone stated that in Bylaw 3/B section 2.3 it states that new standing committees should start off as an ad-hoc committee, which isn’t what was happening now for municipal affairs. He asked why they weren’t following the process. Lightstone ceded to Oliver. Oliver responded that this was splitting a preexisting committee, and that there wasn’t a new portfolio. She explained that was why they didn’t do the same for Internal Governance.
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Hsu asked if they would be passing a change to the operating policy to allow AVPs sit on the Assembly. Hsu ceded to Oliver. Oliver stated that that would be another discussion at the SRA. She explained that if the Assembly felt passionate about the change of allowing PTMs or not allowing AVPs on the SRA, they will need to bring that forward but it would not be happening today.
Vote on Motion In Favour: 28 Opposed: 1 Abstentions: 2 Opposed: Lightstone Abstained: Areghan, Almeida Motion Passes 2.
BYLAW 3 - STUDENT REPRESENTATIVE ASSEMBLY
Moved by Oliver, seconded by MacDonald that the SRA approved changes to BYLAW 3 - STUDENT REPRESENTATIVE ASSEMBLY, as circulated and attached.
Oliver went over the changes with the Assembly. Threndyle asked if there would be repercussions for SRA members not attending Policycon. Threndyle ceded to Oliver. Oliver responded that they wouldn’t be kicked off of the Assembly, but it was strongly encouraged that they attend. Quinn stated that she didn’t attend Policycon as she didn’t have time off of work and asked what type of considerations would be in place for those who work more than one job. Oliver responded that it wasn’t a full weekend commitment. She explained that it would be up to the VP Education to find an alternative way to meet the requirement. Lightstone felt that making Policycon mandatory was a bad thing, as someone would have to give up their Saturday and Sunday, since it coincides with an SRA meeting. He explained that there were required readings, and it makes it inaccessible to members of the Assembly. Lightstone gave the example that he can’t have commitments on Saturdays, and it would be hard for him to fill the proposed requirement. Baiden commended Oliver for putting this together, and felt that it should be mandated for all SRA members. He emphasized the fact that there wouldn’t be a penalty to attend. Baiden pointed out that SRA members can also encourage MSU members to come out for the event by saying they were going to attend. Long explained that she enjoyed going to Policycon, but as a nursing student there are 12 hours shifts that are hard to re-schedule. Hsu explained that she believed in the policy and that it should be mandatory. She explained that they can always make it a date that everyone would be able to attend. She encouraged Assembly members to vote for this.
Moved by Oliver, seconded by Threndyle to Call to Question. In Favour: 23 Opposed: 8 Abstentions: 0 Opposed: Lightstone, Areghan, Rudge, Robinson, Mertens, Martin, Quinn, Farah Motion Passes Vote on Main Motion In Favour: 21 Opposed: 7 Abstentions: 3 Opposed: Lightstone, Areghan, Long, Inigo, Ragnanan, Quinn, Farah Abstained: Phung, Kula, D’Souza Motion Passes
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3.
OPERATING POLICY – EDUCATION & ADVOCACY DEPARTMENT
Moved by Oliver, seconded by Hsu that the Assembly approve the changes to OPERATING POLICY – EDUCATION & ADVOCACY DEPARTMENT, effective May 1, 2017, as circulated and attached.
Oliver went over the changes with the Assembly. Hsu stated that the Education team was consulted and that she would like to see the changes moving forward. Robinson encouraged the Assembly to vote yes. Hsu asked Oliver who would be on the hiring boards for the research assistants. Hsu ceded to Oliver. Oliver responded that it would be up to the VP Education to determine who would sit on the hiring board. Baiden asked if these changes were approved would they have formal job descriptions for each role. Oliver responded that they will go to Executive Board, and that they are currently working on the job questionnaires. Lightstone asked about the Advocacy Street Team. Lightstone ceded to Oliver. Oliver responded that the approval of this operating policy will cut the AST.
Vote on Motion In Favour: 30 Opposed: 0 Abstentions: 1 Abstained: Quinn Motion Passes 4.
EFRT Budget Submission
Moved by Hsu, seconded by D’Souza that the SRA approve the recommendations made in the EFRT Budget Submission, as circulated and attached.
Hsu went over the recommendation with the Assembly. She stated that it needed to be adopted by the SRA so that the University can see that it’s an official recommendation. D’Souza stated that Hsu did an excellent job on this.
Vote on Motion Passes Unanimously 5.
Statement of Solidarity
Moved by Lightstone, seconded by Kula that the following statement be adopted: Whereas McMaster University and the surrounding area has recently experienced several anti-Semitic incidents; Whereas Jews have been the most targeted group for hate based crimes in Hamilton and Toronto for the past several years, despite the low population proportion; Whereas Jews have historically been targeted for imprisonment, extermination, and religious persecution across the world; Whereas McMaster University and its surrounding areas has a sizeable population of students, faculty, staff and community members who belong to the Jewish faith; Whereas the McMaster Students Union must not tolerate acts or comments that perpetuate hate or Anti-Semitism against Jews on campus as the Union exists and operates within an anti-racist, anti-oppressive framework; Whereas the McMaster Student Union must continue to take action towards building and creating a safer and more inclusive environment for marginalized groups on campus; Whereas hate speech and intolerance of any form, whether it manifest itself on campus, social media, or in the public domain is condemned by the students union; Be It Resolved That the McMaster Students Union stands in solidarity with Jewish Students on campus.
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Lightstone stated that he was inspired by Farah’s motion at SRA 16O, and was recommended to make a similar motion by Monaco-Barnes. He explained that he has been seeing incidents on campus and around the area. Lightstone stated that a few weeks ago there was swastikas painted on the rail trail, and a few years ago there was graffiti on the synagogue. He added that there was a report on hate crimes, and Jews were the most targeted group with Jews in Toronto being widely targeted even though they are less than two percent of the population. Lightstone stated that taking stances are important to alleviate fears on campus. Kula stated that there has been an increase of hate crimes in North America, and it’s important that they take a stance. Farah asked if it was true that that Jews were the most hated, she stated she didn’t want it to become ‘who is more marginalized’. Ceded to Lightstone. Lightstone stated that the report stated that they were the most targeted groups in Hamilton and Toronto. He explained that this year there has been a rise.
Vote on Motion Passes Unanimously 6.
Repository
Moved by Lightstone, seconded by Threndyle that the Speaker be charged with curating an accessible repository for SRA relevant documents, containing but not limited to upcoming meeting documents, bylaws, policies, and Executive Board documents.
Lightstone stated that he has had some annoying experiences with the MSU website downloading documents, and was sure that some of the Assembly had too. He explained that it wasn’t easy access, and the website has gone down at least twice this semester. Lightstone stated that he had been maintaining a repository on a google drive for a month and a half, and hoped that everyone had the opportunity to access it. He added that he had been uploading incoming SRA documents, policies, and the constitution. He stated that he has spoken to the Speaker and the Speaker stated that if it was the will of the Assembly it wouldn’t be an undue hardship. He explained that they can’t change the job description without a lengthy process, so with the motion they can ask the Speaker to look into this. Robinson stated that he would be voting against this. He explained that this doesn’t make sense to approve this if the new Assembly will have to do this as well. Lee asked the Speaker how he felt about this. The Speaker responded that it wasn’t up to him. Lightstone stated that by his understanding it would re-set when the Speaker changed, and that this way they could get the incoming SRA all the tools that they need. He was hoping for a smooth transition for them. Hsu stated that this motion doesn’t matter because there wasn’t a meeting between now and April 1. She added that she didn’t think it should be brought up in future years as it wasn’t sustainable. Nadarajah stated that they have an official job description for the Speaker, and in order to make a change in responsibilities this would need to be done before they open nominations for the next one. She explained that if the Speaker’s comfort level was to do it because mandated, then she wasn’t comfortable adding it through a motion.
Moved by Areghan, seconded by Robinson to Call to Question In Favour: 30 Opposed: 1 Abstentions: 0 Opposed: Farah Motion Passes
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Vote on Main Motion In Favour: 8 Opposed: 16 Abstentions: 7 Opposed: Monaco-Barnes, Nadarajah, Oliver, MacDonald, Baiden, Hsu, Rudge, Almeida, D’Souza, Long, Ragnanan, Eom, Lee, Robinson, Shingleton-Smith, Martin Abstained: McBride, Dales, Beley, Anbalagan, Mertens, Cole, Farah Motion Fails COMMITTEE BUSINESS 1.
BYLAW 9 - FIRST YEAR COUNCIL
Moved by Lee that the SRA approve changes to BYLAW 9 - FIRST YEAR COUNCIL, as circulated and attached.
Lee went over the Changes with the Assembly.
Vote on Motion Passes Unanimously 2.
BYLAW 10 - ELECTIONS
Moved by Lee that the SRA approve changes BYLAW 10 - ELECTIONS, as circulated and attached.
Lee went over the Changes with the Assembly.
Vote on Motion Passes Unanimously 3.
BYLAW 15/A - FACULTY CUP AWARD
Moved by Lee that the SRA approve changes to BYLAW 15/A - FACULTY CUP AWARD, as circulated and attached.
Lee went over the Changes with the Assembly.
Vote on Motion Passes Unanimously 4.
BYLAW 15/B - RESIDENCE CUP AWARD
Moved by Lee that the SRA approve changes to BYLAW 15/B - RESIDENCE CUP AWARD, as circulated and attached.
Lee went over the Changes with the Assembly.
Vote on Motion Passes Unanimously 5.
BYLAW 3/A – ASSEMBLY PROCEDURES
Moved by Lee that the SRA approve changes to BYLAW 3/A – ASSEMBLY PROCEDURES, as circulated and attached.
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Lee went over the changes with the Assembly. Threndyle asked about SRA members taking a leave of absence, but what if the VP Admin was on a leave. Ceded to Nadarajah. Nadarajah responded that the LOA would be for the summer, and the Speaker would be responsible for LOAs for meetings but not training. Hsu stated that she noticed that a lot of SRA members pushed the boundary of the 30-minute mark, but a lot of items happen within the first 30 minutes of the meeting. She asked what was the reasoning behind keeping it the same. Lee stated that the Committee felt that being that late was fine.
Vote on Motion Passes Unanimously 6.
OPERATING POLICY – CLUBS
Moved by Anbalagan that the Assembly approve the changes to OPERATING POLICY – CLUBS, effective May 1, 2017, as circulated and attached.
Anbalagan went over the changes with the Assembly.
Vote on Motion In Favour: 30 Opposed: 0 Abstentions: 1 Abstained: Dales Motion Passes 7.
OPERATING POLICY – CLUBS EXECUTIVE COUNCIL
Moved by Anbalagan that the Assembly approve the changes to OPERATING POLICY – CLUBS EXECUTIVE COUNCIL, effective May 1, 2017, as circulated and attached.
Anbalagan went over the changes with the Assembly. Hsu asked why Diversity Services was on CEC. Ceded to Deshpande. Deshpande responded that it was to help resolve any diversity related issues.
Amendment Moved by Lightstone, seconded by MacDonald to amend section 2.1.2 to read “…Assistant Clubs Administrator – Administration and Policy…”
Lightstone stated that the job descriptions changed at EB, and when speaking to the Clubs Administrator, this would be the person who would be in that role.
Vote on Amendment Passes Unanimously Back to Main Motion Moved by Anbalagan that the Assembly approve the changes to OPERATING POLICY – CLUBS EXECUTIVE COUNCIL, effective May 1, 2017, as amended. Passes Unanimously
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8.
OPERATING POLICY – CONSTITUENT OUTREACH
Moved by Anbalagan that the Assembly approve the changes to OPERATING POLICY – CONSTITUENT OUTREACH, effective April 1, 2017, as circulated and attached.
Anbalagan went over the changes with the Assembly. Oliver asked if there was any consultation with the Communications Dept. Anbalagan responded that there wasn’t.
Vote on Motion In Favour: 27 Opposed: 2 Abstentions: 1 Opposed: Oliver, Eom Abstained: Cole Motion Passes NEW BUSINESS Moved by Nadarajah, seconded by ____ that the Assembly consider adding the following motion to New Business: “Moved by Nadarajah, seconded by ___ that the Assembly open nominations for Executive Board, MSU & SRA seats on Standing Committees, and MSU & SRA seats on Other Committees.”
Nadarajah stated that they should add this to open nominations.
Vote to Consider Passes Unanimously 1.
Open Nominations
Moved by Nadarajah, seconded by Eom that the Assembly open nominations for Executive Board, MSU & SRA seats on Standing Committees, and MSU & SRA seats on Other Committees. In Favour: 30 Opposed: 0 Abstentions: 1 Abstained: Hsu Motion Passes TIME OF NEXT MEETING Saturday April 1, 2017 10:00am Council Chambers, GH 111 CALL OF THE ROLL Present
Absent Excused Absent Late Others Present
Almeida, Anbalagan, Areghan, Baiden, Beley, Cole, Dales, D’Souza, Eom, Farah, Flowers, Hsu, Inigo, Kula, Lee, Lightstone, Long, MacDonald, Martin, McBride, Mertens, MonacoBarnes, Nadarajah, Oliver, Phung, Quinn, Ragnanan, Robinson, Rudge, ShingletonSmith, Threndyle Ngo, Pita Alex Wilson (Maccess Coordinator), Michael Parisse (MSU member), Ryan Deshpande (Diversity Services Director), Aly Khalifa (QSCC Coordinator), Sinthu Senthillmohan (MSU
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Chair
member), Daniel Tube D’Souza (MSU member), Yelen Banjavcic (Finance Commissioner), Veronica van der Vliet (Mac Bread Bin Director), Sunny Yun (MSU member), Kirsten Webb (MSU member), Rabeena Obdaifullah (MSU member), V. Scott (Recording Secretary) Genya Oparin
ADJOURNMENT Moved by Ragnanan, seconded by Long that the meeting be adjourned. Motion Passes by General Consent Adjourned at 9:44pm /vs
Absent Excused Absent Late Others Present
Chair
Almeida, Anbalagan, Areghan, Baiden, Beley, Cole, Dales, D’Souza, Eom, Farah, Flowers, Hsu, Kula, Lee, Lightstone, Long, MacDonald, Martin, McBride, Mertens, MonacoBarnes, Nadarajah, Oliver, Pita, Quinn, Ragnanan, Robinson, Shingleton-Smith, Threndyle Ngo Inigo, Phung, Rudge Alex Wilson (Maccess Coordinator), Michael Parisse (MSU member), Ryan Deshpande (Diversity Services Director), Aly Khalifa (QSCC Coordinator), Sinthu Senthillmohan (MSU member), Daniel Tube D’Souza (MSU member), Yelen Banjavcic (Finance Commissioner), Veronica van der Vliet (Mac Bread Bin Director), Sunny Yun (MSU member), Kirsten Webb (MSU member), Rabeena Obdaifullah (MSU member), V. Scott (Recording Secretary) Genya Oparin
TERRITORY RECOGNITION
The SRA would like to recognize today that we are situated on traditional Haudenosaunee and Anishnaabe territories through the ‘Dish with One Spoon Wampum Treaty’.
ADOPTION OF AGENDA Moved by Robinson, seconded by Dales that the Assembly adopt the agenda, as presented. Amendment Moved by Lightstone, seconded by Martin that the Assembly add the following motion to Business: “Moved by _____, seconded by _____ that the following statement be adopted: Whereas McMaster University and the surrounding area has recently experienced several anti-Semitic incidents; Whereas Jews have been the most targeted group for hate based crimes in Hamilton and Toronto for the past several years, despite the low population proportion; Whereas Jews have historically been targeted for imprisonment, extermination, and religious persecution across the world; Whereas McMaster University and its surrounding areas has a sizeable population of students, faculty, staff and community members who belong to the Jewish faith; Whereas the McMaster Students Union must not tolerate acts or comments that perpetuate hate or Anti-Semitism against Jews on campus as the Union exists and operates within an anti-racist, anti-oppressive framework; Whereas the McMaster Student Union must continue to take action towards building and creating a safer and more inclusive environment for marginalized groups on campus; Whereas hate speech and intolerance of any form, whether it manifest itself on campus, social media, or in the public domain is condemned by the students union; Be It Resolved That the McMaster Students Union stands in solidarity with Jewish Students on campus.”
Lightstone stated that he missed the deadline to have this circulated with the agenda, but thought that it was an important motion to consider. Martin stated that it was important to show solidarity to those on campus who feel/are marginalized.
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Vote on Amendment Passes Unanimously Amendment Moved by Lightstone, seconded by Areghan that the Assembly add the following motion to Business: “Moved by Lightstone, seconded by ____ that the Speaker be charged with curating an accessible repository for SRA relevant documents, containing but not limited to upcoming meeting documents, bylaws, policies, and Executive Board documents.”
Lightstone stated that he missed the deadline for this as well, and it was something important to talk about.
Vote on Amendment In Favour: 28 Opposed: 0 Abstentions: 1 Abstained: Hsu Motion Passes Amendment Moved by Lee, seconded by Hsu that the Assembly move the External Affairs and Finance Commissioner Reports to be first and second in Report Period.
Lee stated that this was requested of him.
Vote on Amendment Passes Unanimously Amendment Moved by Hsu, seconded by Pita that the Assembly add the University Affairs report on Academic Services Review to Report Period, right after the University Affairs Commissioner Report. Vote on Amendment Passes Unanimously Vote to Adopt Agenda Moved by Robinson, seconded by Dales that the Assembly adopt the agenda, as amended. Passes Unanimously ADOPTION OF MINUTES Moved by Shingleton, seconded by Ragnanan that the Assembly adopt the minutes from SRA meeting 16O – February 26, 2017, as circulated. Passes Unanimously ANNOUNCEMENTS FROM THE CHAIR
The Chair asked for members in the back to please sign the Observer’s List.
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SPECIAL ORDERS OF THE DAY Nominations MacDonald nominated Anbalagan for Vice-President (Administration) – declined MacDonald nominated Patricia Kousoulas for Vice-President (Administration) – accepted MacDonald nominated Daniel D’Souza for Vice-President (Finance) – accepted MacDonald nominated Alex Wilson for Vice-President (Education) – accepted MacDonald nominated Michael Parisse for Vice-President (Finance) – accepted MacDonald nominated Ryan Deshpande for Vice-President (Education) – declined Farah nominated Anbalagan for Vice-President (Administration) – accepted Hsu nominated Ryan Deshpande for Vice-President (Education) – accepted 1.
Farewell from the President
2.
Monaco-Barnes said his farewell to the Assembly. Farewell from the Vice-President (Administration)
3.
Nadarajah said her farewell to the Assembly. Farewell from the Vice-President (Finance)
4.
MacDonald said his farewell to the Assembly. Farewell from the Vice-President (Education)
5.
Oliver said her farewell to the Assembly. Farewell from the Speaker
6.
Oparin said his farewell. SRA Awards Presentation
Nadarajah went over the awards with the Assembly.
REPORT PERIOD 1.
External Affairs – Vicky Liu presented
Liu summarized the report.
Amend Agenda Moved by Anbalagan, seconded by D’Souza that the Assembly amend the agenda and move the Finance Commissioner Report to the end of Report Period.
Anbalagan stated that the Commissioner wasn’t here.
Vote on Amendment Passes Unanimously
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2.
Arts & Science – no report attached
Almeida reported that they asked for the Arts and Science office to be moved to LR Wilson, and was glad they were able to contribute to this. She stated that October was the 35th anniversary for Arts and Science and wanted to do a networking event, but was disappointed that this was mainly directed towards alumni. Almeida reported that she pitched to SASS that the SRA observer position should be axed, but they didn’t go for it. She reported that one of her platform points was to get an online networking event to bring in more business professionals. She explained that she pitched this to Dr. Wilson, but she wasn’t able to achieve it this year. Almeida reported that she held the Women and POC in Governance event, and it was very fruitful. She stated that she wanted to have a second event, but wasn’t able to due to time constraints. Almeida reported that in terms of trying to change how science courses were offered for ArtSci, since a lot of students would rather have more science in first year, she was hoping to get a science intro course, and will be talking to Gary Warner about this. Almeida reported that she ran an informal debate for those who ran in the SRA election for SRA ArtSci. She added that she recently spoke to the program admin about hiring a part-time career counsellor, and this is something that they’re interested in but have to wait to talk to Warner when the position starts.
Questions Baiden asked what the direction was for the Women and POC in governance event for next year. Almeida responded that this was something she took on herself, and if depended on if anyone else wanted to take it on. 3.
Business Caucus – report circulated
4.
Robinson summarized the report. Engineering Caucus – Kula & Flowers presented
Flowers summarized the report.
5.
First Year Council – No Report Submitted
6.
Health Sciences Report – report circulated
7.
Lee and Eom summarized the report. Humanities Caucus – Rudge presented
8.
Rudge summarized the report. Kinesiology Caucus – report circulated
Beley summarized the report.
Questions Nadarajah stated that she noticed that not a lot of people engage from kinesiology for volunteering. She asked if they had any feedback on why they don’t engage on that level. Beley responded that they definitely need to improve on the social media promotions. He explained that there have been more people this year coming to him and asking which positions were available. 9.
Nursing Caucus – Ragnanan presented
Ragnanan summarized the report.
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Questions Lightstone asked how they get their stories. Ragnanan responded that people will email them, but they will also solicit their stories. She added that it’s open to all three sites, but most of the time they just ask someone if they were willing to do one. 10.
Science Caucus – Baiden presented
11.
Baiden summarized the report. Social Sciences – report circulated
12.
Farah summarized the report. Bylaws and Procedures Commissioner – report circulated
13.
Lee summarized the report. Operations Commissioner – Anbalagan presented
14.
Anbalagan summarized the report. University Affairs Commissioner – Hsu presented
15.
Hsu summarized the report. University Affairs – Academic Services Report – Hsu presented
16.
Hsu summarized the report. Executive Board – Nadarajah presented
Nadarajah summarized the report.
Questions Lightstone stated that the Bylaws state that whenever a service operating policy is supposed to be changed it’s supposed to be recommended by the Services Committee. He asked what happened this year. Nadarajah responded that typically the commissioner would be involved, and if a service was going under review it would go to the committee. She explained that the major changes they made this year went through the Services Committee, except for MACycle and Mac Bread Bin. 17.
Vice-President (Education) – report circulated
18.
Oliver summarized the report. Vice-President (Finance) – report circulated
MacDonald summarized the report.
Questions Lightstone asked MacDonald to go into the plan for TwelvEighty to go back to the 2014-15 year. MacDonald responded that the plan is that they’re going to budget to be more aggressive and be more efficient with costs. He explained that they had success with trying to minimize labour costs, but it was
SRA 16Q Page 6 March 26, 2017
hard to do so for Thursday nights. He added that this will be a priority for next year’s team. He explained that the worry is if the solution was to raise prices then they won’t be upping the volume that they need. 19.
Vice-President (Administration) – Nadarajah presented
Nadarajah summarized the report.
Questions Wilson stated that he received concerns from an incoming PTM that they’ve had little to no communication, and asked if there was anything that they could do to reach out and explain the process or even asking current PTMs how transition was going. Nadarajah responded that the typical transition protocol was that the PTMs write their report and get compensated, and depending on when they’re hired they would give in-person transitioning as well. She explained that the role of the VP Admin wasn’t to give the specifics of each service, just transitioning for basic skills. Wilson asked if there were any new resources for SRA training. Nadarajah responded that that the process will be started when the next VP Admin is elected. 20.
President – report circulated
21.
Monaco-Barnes summarized the report. Finance Commissioner – report circulated
Banjavcic summarized the report.
Questions Flowers asked about the MSU card, and if they’ve been in conversation with the engineering faculty. Banjavcic responded that she will have to talk to them when she continues on the project. Moved by Nadarajah, seconded by Shingleton-Smith that the Assembly recess for 15 minutes. Amendment Moved by Baiden, seconded by Lightstone to amend the motion and recess for 20 minutes. Vote on Amendment In Favour: 30 Opposed: 0 Abstentions: 0 Motion Passes Vote on Main Motion Moved by Nadarajah, seconded by Shingleton-Smith that the Assembly recess for 20 minutes. Passes Unanimously Recessed at 7:38pm Called to order at 8:00pm CALL OF THE ROLL Present Absent Excused Absent
Almeida, Anbalagan, Areghan, Baiden, Beley, Cole, D’Souza, Eom, Farah, Hsu, Kula, Lightstone, Long, Martin, McBride, Mertens, Monaco-Barnes, Nadarajah, Oliver, Phung, Quinn, Ragnanan, Robinson, Rudge, Shingleton-Smith, Threndyle Ngo, Pita
SRA 16Q Page 7 March 26, 2017
Late Others Present
Chair
Dales, Flowers, Inigo, Lee, MacDonald Alex Wilson (Maccess Coordinator), Michael Parisse (MSU member), Ryan Deshpande (Diversity Services Director), Aly Khalifa (QSCC Coordinator), Sinthu Senthillmohan (MSU member), Daniel Tube D’Souza (MSU member), Yelen Banjavcic (Finance Commissioner), Veronica van der Vliet (Mac Bread Bin Director), Sunny Yun (MSU member), Kirsten Webb (MSU member), Rabeena Obdaifullah (MSU member), V. Scott (Recording Secretary) Genya Oparin
INFORMATION PERIOD
Obeng reported that the Diversity Executive positions close April 9. Quinn nominated Veronica van der Vliet for Vice-President (Administration) – accepted Nadarajah reported that the “Meet the VPs” event was happening tomorrow from 5-7 in TwelvEighty. Martin announced that if anyone wanted to become a part of the Indigenous Health Conference for next year to please contact her for more information.
QUESTION PERIOD
Shingleton-Smith asked Oliver what was happening with the open courseware. Oliver responded that the biggest thing was to figure out how to make this happen. She explained that she met with the person who brought forward the referendum, and originally people though it would be similar to the course wiki but that’s run by the MSU and this would need to be done by the University. She added that the next VP Education will have to continue the conversations and bring forward round-tables with faculties, and making sure that professors are okay with releasing the syllabi. Baiden asked Nadarajah what does SRA training look like this year. Nadarajah responded that in her report she put out models of what it would look like. She explained that they will go meeting by meeting until the new VP Admin comes in. Wilson asked the Administrative Services Coordinator when the reports that didn’t get passed around in time be up on the website. Scott responded that they would be posted either Monday or Tuesday. Almeida asked Oliver if there was a report created for Advocacy. Oliver responded that there was a report but it wasn’t done in time for this meeting. She explained that there were reports from last year under the governance tab on the website.
BUSINESS 1.
BYLAW 3/B – STANDING COMMITTEES OF THE SRA
Moved by Nadarajah, seconded by MacDonald that the SRA approve changes to BYLAW 3/B – STANDING COMMITTEES OF THE SRA, as circulated and attached.
Nadarajah went over the memo and changes with the Assembly. MacDonald stated that this was a smart and needed change. He thought that it would be good to provide support for the Vice-Presidents. Lightstone asked what will happen now with there being an even number of members on the committees. Lightstone ceded to Nadarajah. Nadarajah responded that in the case of a tie the motion would fail, she explained that you don’t want to see something pass by one person as they should be building consensus. She added that if something fails at the committee then they should be looking at it again. Lightstone stated that in Bylaw 3/B section 2.3 it states that new standing committees should start off as an ad-hoc committee, which isn’t what was happening now for municipal affairs. He asked why they weren’t following the process. Lightstone ceded to Oliver. Oliver responded that this was splitting a preexisting committee, and that there wasn’t a new portfolio. She explained that was why they didn’t do the same for Internal Governance.
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Hsu asked if they would be passing a change to the operating policy to allow AVPs sit on the Assembly. Hsu ceded to Oliver. Oliver stated that that would be another discussion at the SRA. She explained that if the Assembly felt passionate about the change of allowing PTMs or not allowing AVPs on the SRA, they will need to bring that forward but it would not be happening today.
Vote on Motion In Favour: 28 Opposed: 1 Abstentions: 2 Opposed: Lightstone Abstained: Areghan, Almeida Motion Passes 2.
BYLAW 3 - STUDENT REPRESENTATIVE ASSEMBLY
Moved by Oliver, seconded by MacDonald that the SRA approved changes to BYLAW 3 - STUDENT REPRESENTATIVE ASSEMBLY, as circulated and attached.
Oliver went over the changes with the Assembly. Threndyle asked if there would be repercussions for SRA members not attending Policycon. Threndyle ceded to Oliver. Oliver responded that they wouldn’t be kicked off of the Assembly, but it was strongly encouraged that they attend. Quinn stated that she didn’t attend Policycon as she didn’t have time off of work and asked what type of considerations would be in place for those who work more than one job. Oliver responded that it wasn’t a full weekend commitment. She explained that it would be up to the VP Education to find an alternative way to meet the requirement. Lightstone felt that making Policycon mandatory was a bad thing, as someone would have to give up their Saturday and Sunday, since it coincides with an SRA meeting. He explained that there were required readings, and it makes it inaccessible to members of the Assembly. Lightstone gave the example that he can’t have commitments on Saturdays, and it would be hard for him to fill the proposed requirement. Baiden commended Oliver for putting this together, and felt that it should be mandated for all SRA members. He emphasized the fact that there wouldn’t be a penalty to attend. Baiden pointed out that SRA members can also encourage MSU members to come out for the event by saying they were going to attend. Long explained that she enjoyed going to Policycon, but as a nursing student there are 12 hours shifts that are hard to re-schedule. Hsu explained that she believed in the policy and that it should be mandatory. She explained that they can always make it a date that everyone would be able to attend. She encouraged Assembly members to vote for this.
Moved by Oliver, seconded by Threndyle to Call to Question. In Favour: 23 Opposed: 8 Abstentions: 0 Opposed: Lightstone, Areghan, Rudge, Robinson, Mertens, Martin, Quinn, Farah Motion Passes Vote on Main Motion In Favour: 21 Opposed: 7 Abstentions: 3 Opposed: Lightstone, Areghan, Long, Inigo, Ragnanan, Quinn, Farah Abstained: Phung, Kula, D’Souza Motion Passes
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3.
OPERATING POLICY – EDUCATION & ADVOCACY DEPARTMENT
Moved by Oliver, seconded by Hsu that the Assembly approve the changes to OPERATING POLICY – EDUCATION & ADVOCACY DEPARTMENT, effective May 1, 2017, as circulated and attached.
Oliver went over the changes with the Assembly. Hsu stated that the Education team was consulted and that she would like to see the changes moving forward. Robinson encouraged the Assembly to vote yes. Hsu asked Oliver who would be on the hiring boards for the research assistants. Hsu ceded to Oliver. Oliver responded that it would be up to the VP Education to determine who would sit on the hiring board. Baiden asked if these changes were approved would they have formal job descriptions for each role. Oliver responded that they will go to Executive Board, and that they are currently working on the job questionnaires. Lightstone asked about the Advocacy Street Team. Lightstone ceded to Oliver. Oliver responded that the approval of this operating policy will cut the AST.
Vote on Motion In Favour: 30 Opposed: 0 Abstentions: 1 Abstained: Quinn Motion Passes 4.
EFRT Budget Submission
Moved by Hsu, seconded by D’Souza that the SRA approve the recommendations made in the EFRT Budget Submission, as circulated and attached.
Hsu went over the recommendation with the Assembly. She stated that it needed to be adopted by the SRA so that the University can see that it’s an official recommendation. D’Souza stated that Hsu did an excellent job on this.
Vote on Motion Passes Unanimously 5.
Statement of Solidarity
Moved by Lightstone, seconded by Kula that the following statement be adopted: Whereas McMaster University and the surrounding area has recently experienced several anti-Semitic incidents; Whereas Jews have been the most targeted group for hate based crimes in Hamilton and Toronto for the past several years, despite the low population proportion; Whereas Jews have historically been targeted for imprisonment, extermination, and religious persecution across the world; Whereas McMaster University and its surrounding areas has a sizeable population of students, faculty, staff and community members who belong to the Jewish faith; Whereas the McMaster Students Union must not tolerate acts or comments that perpetuate hate or Anti-Semitism against Jews on campus as the Union exists and operates within an anti-racist, anti-oppressive framework; Whereas the McMaster Student Union must continue to take action towards building and creating a safer and more inclusive environment for marginalized groups on campus; Whereas hate speech and intolerance of any form, whether it manifest itself on campus, social media, or in the public domain is condemned by the students union; Be It Resolved That the McMaster Students Union stands in solidarity with Jewish Students on campus.
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Lightstone stated that he was inspired by Farah’s motion at SRA 16O, and was recommended to make a similar motion by Monaco-Barnes. He explained that he has been seeing incidents on campus and around the area. Lightstone stated that a few weeks ago there was swastikas painted on the rail trail, and a few years ago there was graffiti on the synagogue. He added that there was a report on hate crimes, and Jews were the most targeted group with Jews in Toronto being widely targeted even though they are less than two percent of the population. Lightstone stated that taking stances are important to alleviate fears on campus. Kula stated that there has been an increase of hate crimes in North America, and it’s important that they take a stance. Farah asked if it was true that that Jews were the most hated, she stated she didn’t want it to become ‘who is more marginalized’. Ceded to Lightstone. Lightstone stated that the report stated that they were the most targeted groups in Hamilton and Toronto. He explained that this year there has been a rise.
Vote on Motion Passes Unanimously 6.
Repository
Moved by Lightstone, seconded by Threndyle that the Speaker be charged with curating an accessible repository for SRA relevant documents, containing but not limited to upcoming meeting documents, bylaws, policies, and Executive Board documents.
Lightstone stated that he has had some annoying experiences with the MSU website downloading documents, and was sure that some of the Assembly had too. He explained that it wasn’t easy access, and the website has gone down at least twice this semester. Lightstone stated that he had been maintaining a repository on a google drive for a month and a half, and hoped that everyone had the opportunity to access it. He added that he had been uploading incoming SRA documents, policies, and the constitution. He stated that he has spoken to the Speaker and the Speaker stated that if it was the will of the Assembly it wouldn’t be an undue hardship. He explained that they can’t change the job description without a lengthy process, so with the motion they can ask the Speaker to look into this. Robinson stated that he would be voting against this. He explained that this doesn’t make sense to approve this if the new Assembly will have to do this as well. Lee asked the Speaker how he felt about this. The Speaker responded that it wasn’t up to him. Lightstone stated that by his understanding it would re-set when the Speaker changed, and that this way they could get the incoming SRA all the tools that they need. He was hoping for a smooth transition for them. Hsu stated that this motion doesn’t matter because there wasn’t a meeting between now and April 1. She added that she didn’t think it should be brought up in future years as it wasn’t sustainable. Nadarajah stated that they have an official job description for the Speaker, and in order to make a change in responsibilities this would need to be done before they open nominations for the next one. She explained that if the Speaker’s comfort level was to do it because mandated, then she wasn’t comfortable adding it through a motion.
Moved by Areghan, seconded by Robinson to Call to Question In Favour: 30 Opposed: 1 Abstentions: 0 Opposed: Farah Motion Passes
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Vote on Main Motion In Favour: 8 Opposed: 16 Abstentions: 7 Opposed: Monaco-Barnes, Nadarajah, Oliver, MacDonald, Baiden, Hsu, Rudge, Almeida, D’Souza, Long, Ragnanan, Eom, Lee, Robinson, Shingleton-Smith, Martin Abstained: McBride, Dales, Beley, Anbalagan, Mertens, Cole, Farah Motion Fails COMMITTEE BUSINESS 1.
BYLAW 9 - FIRST YEAR COUNCIL
Moved by Lee that the SRA approve changes to BYLAW 9 - FIRST YEAR COUNCIL, as circulated and attached.
Lee went over the Changes with the Assembly.
Vote on Motion Passes Unanimously 2.
BYLAW 10 - ELECTIONS
Moved by Lee that the SRA approve changes BYLAW 10 - ELECTIONS, as circulated and attached.
Lee went over the Changes with the Assembly.
Vote on Motion Passes Unanimously 3.
BYLAW 15/A - FACULTY CUP AWARD
Moved by Lee that the SRA approve changes to BYLAW 15/A - FACULTY CUP AWARD, as circulated and attached.
Lee went over the Changes with the Assembly.
Vote on Motion Passes Unanimously 4.
BYLAW 15/B - RESIDENCE CUP AWARD
Moved by Lee that the SRA approve changes to BYLAW 15/B - RESIDENCE CUP AWARD, as circulated and attached.
Lee went over the Changes with the Assembly.
Vote on Motion Passes Unanimously 5.
BYLAW 3/A – ASSEMBLY PROCEDURES
Moved by Lee that the SRA approve changes to BYLAW 3/A – ASSEMBLY PROCEDURES, as circulated and attached.
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Lee went over the changes with the Assembly. Threndyle asked about SRA members taking a leave of absence, but what if the VP Admin was on a leave. Ceded to Nadarajah. Nadarajah responded that the LOA would be for the summer, and the Speaker would be responsible for LOAs for meetings but not training. Hsu stated that she noticed that a lot of SRA members pushed the boundary of the 30-minute mark, but a lot of items happen within the first 30 minutes of the meeting. She asked what was the reasoning behind keeping it the same. Lee stated that the Committee felt that being that late was fine.
Vote on Motion Passes Unanimously 6.
OPERATING POLICY – CLUBS
Moved by Anbalagan that the Assembly approve the changes to OPERATING POLICY – CLUBS, effective May 1, 2017, as circulated and attached.
Anbalagan went over the changes with the Assembly.
Vote on Motion In Favour: 30 Opposed: 0 Abstentions: 1 Abstained: Dales Motion Passes 7.
OPERATING POLICY – CLUBS EXECUTIVE COUNCIL
Moved by Anbalagan that the Assembly approve the changes to OPERATING POLICY – CLUBS EXECUTIVE COUNCIL, effective May 1, 2017, as circulated and attached.
Anbalagan went over the changes with the Assembly. Hsu asked why Diversity Services was on CEC. Ceded to Deshpande. Deshpande responded that it was to help resolve any diversity related issues.
Amendment Moved by Lightstone, seconded by MacDonald to amend section 2.1.2 to read “…Assistant Clubs Administrator – Administration and Policy…”
Lightstone stated that the job descriptions changed at EB, and when speaking to the Clubs Administrator, this would be the person who would be in that role.
Vote on Amendment Passes Unanimously Back to Main Motion Moved by Anbalagan that the Assembly approve the changes to OPERATING POLICY – CLUBS EXECUTIVE COUNCIL, effective May 1, 2017, as amended. Passes Unanimously
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8.
OPERATING POLICY – CONSTITUENT OUTREACH
Moved by Anbalagan that the Assembly approve the changes to OPERATING POLICY – CONSTITUENT OUTREACH, effective April 1, 2017, as circulated and attached.
Anbalagan went over the changes with the Assembly. Oliver asked if there was any consultation with the Communications Dept. Anbalagan responded that there wasn’t.
Vote on Motion In Favour: 27 Opposed: 2 Abstentions: 1 Opposed: Oliver, Eom Abstained: Cole Motion Passes NEW BUSINESS Moved by Nadarajah, seconded by ____ that the Assembly consider adding the following motion to New Business: “Moved by Nadarajah, seconded by ___ that the Assembly open nominations for Executive Board, MSU & SRA seats on Standing Committees, and MSU & SRA seats on Other Committees.”
Nadarajah stated that they should add this to open nominations.
Vote to Consider Passes Unanimously 1.
Open Nominations
Moved by Nadarajah, seconded by Eom that the Assembly open nominations for Executive Board, MSU & SRA seats on Standing Committees, and MSU & SRA seats on Other Committees. In Favour: 30 Opposed: 0 Abstentions: 1 Abstained: Hsu Motion Passes TIME OF NEXT MEETING Saturday April 1, 2017 10:00am Council Chambers, GH 111 CALL OF THE ROLL Present
Absent Excused Absent Late Others Present
Almeida, Anbalagan, Areghan, Baiden, Beley, Cole, Dales, D’Souza, Eom, Farah, Flowers, Hsu, Inigo, Kula, Lee, Lightstone, Long, MacDonald, Martin, McBride, Mertens, MonacoBarnes, Nadarajah, Oliver, Phung, Quinn, Ragnanan, Robinson, Rudge, ShingletonSmith, Threndyle Ngo, Pita Alex Wilson (Maccess Coordinator), Michael Parisse (MSU member), Ryan Deshpande (Diversity Services Director), Aly Khalifa (QSCC Coordinator), Sinthu Senthillmohan (MSU
SRA 16Q Page 14 March 26, 2017
Chair
member), Daniel Tube D’Souza (MSU member), Yelen Banjavcic (Finance Commissioner), Veronica van der Vliet (Mac Bread Bin Director), Sunny Yun (MSU member), Kirsten Webb (MSU member), Rabeena Obdaifullah (MSU member), V. Scott (Recording Secretary) Genya Oparin
ADJOURNMENT Moved by Ragnanan, seconded by Long that the meeting be adjourned. Motion Passes by General Consent Adjourned at 9:44pm /vs
