team minimums
THE ULTIMATE
GUIDE to
theteam
minimums
My name is Gurin.
Let me tell you the story of my team as per…
TEAM
JD
TRAINING
theteam
TRACKING & COACHING
minimums PLAN
E V A L U AT I O N & REFLECTION
but first… what is a team?
TEAM
You need a minimum of 3 members for 3 months. Co-create your team identity with your team including: team purpose, values and rules. key activities: • Weekly team meetings • Monthly team reviews • Quarterly team Days • Team Building Activities
so then what to do with a team?
What is a plan?
PLAN
key activities: • Planning/ Re-planning
Members need to feel ownership of the goals and strategies The plan should contain Individual Action Plans (eg. Responsible’s and synergies) Clear goals and timeline • Quarterly Review
but how to translate the plan? What is a JD? JD
Roles & Responsibilities Duration MoS Competencies Requires & Developed
key activities: • Quarterly Review of JD
okay - let’s go! … wait
What is training? TRAINING
Every team has an Educational Cycle that includes knowledge/skills/ attitude (based on operational cycles)
Enables and drives the JD eg. after matching training a member completes 1 match.
key activities: • Initial Education: Transition/ Induction • Education Planning • Conferences • Outsourced education
time to achieve results! What is tracking & Coaching? TRACKING & COACHING
tracking
coaching
PLAN
TRACK
to ensure implementation of plans to improve the competencies of your members in order to improve implementation. COACH
GOAL
What is tracking? TRACKING & COACHING
Based on the plan Based on the JD
key activities: • Weekly Team Meeting • General points - needs for the team • Done/Not Done in priorities • Follow up for Not Done • Tracking through virtual channels • Adaptation to each person (situational leadership) needed
What is coaching? Based on the plan TRACKING & COACHING
Based on the JD Focus on performance & connecting development with performance
key activities: • Monthly Individual Meeting • focus on identifying the gap between current
state and future state and how to bridge it.
okay and how to ensure inner journey? What is evaluation & reflection? Performance Appraisal to assess performance and organisational E V A L U AT I O N & REFLECTION contribution to MoS Assessing development through achievement of personal goals Assessing development of key activities: competencies • Monthly tracking of performance & feedback • Quarterly Team Days • Rewards and Recognition
S O N O W T H AT Y O U U N D E R S TA N D THE TEAM MINIMUMS - LET ME SHARE WITH YOU HOW I IMPLEMENTED THEM IN THE F I R S T 9 0 D AY S O F M Y T E A M EXPERIENCE
Day -15
JD
I took the Backward Planning process to understand the direction of my program/function in order to my organisational structure and job descriptions.
please check the backward planning guide on how to plan your TMP
Day -5
KPI’S D U R AT I O N
MOS
ROLES & RESPONSIBILITIES
JD
COMPETENCIES REQUIRED
COMPETENCIES DEVELOPED
At the end I had job descriptions for each of my members that gave complete clarity on their role.
Day 1
TEAM
I had my first team meeting Where I co-created a team purpose, team values & rules with my team.
Day 1
With my team we broke down the goals and purpose of my team into a plan for the quarter with clear Measures of Success, strategies and activities to achieve those goals on a timeline. INDIVIDUAL PLAN/ RESPONSIBILITY
CLEAR GOALS
S T R AT E G I E S
PLAN
DEADLINES
TIMELINE
Day 2-6
JD
I sat individually with my team members and asked them about their future goals, described the activities of their JD to them, adjusted the JD to their wants and needs and set performance targets with them for the quarter & month.
Day 6
I started operational cycles training with my team! I delivered sessions with my team individually, in meetings and assigned tasks, assessments and activities after the training to ensure on-the-job training and experiential development was happening!
Please check operational cycles for your team training plan!
TRAINING
Day 8 - 30 P L A N R E L E VA N T PRIORITIES
Throughout the month I continued to have weekly team meetings, tracked the progress of my plan and the team and fulfilled the month’s education plan.
R E S U LT S
OTHER PRIORITIES
DONE/NOT DONE
TRACKING & COACHING
Day 30
TEAM
I reviewed the months results within the monthly meeting…
Day 30
TRACKING & COACHING
and had individual coaching chats with my members to update the performance appraisal with the achievements of the month and create targets for the next month. I also gave feedback for improvement & listened to the experiences of my members.
Day 30 - 90 Things continued like this for a while as my team went through forming-storming-norming-performing.
HAD INDIVIDUAL COACHING C H AT S W I T H M Y MEMBERS
HAD A TEAM REVIEW OF R E S U LT S A C H I E V E D / N O T ACHIEVED
I ALSO DID TEAM BUILDING ACTIVITIES WENT I SAW THE NEED!
EVERY WEEK
H A D W E E K LY TEAM MEETINGS WITH A REVIEW OF DONE/NOT DONE PRIORITIES
TRACKED THE PROGRESS OF THE PLAN
EVERY MONTH
Day 90
Day 90 marked the end of a quarter!
With my team we had team days which: 1. Reviewed the Quarterly Plans and Goals 2. Re-planning for the following quarter 3. Reviewed the Job Descriptions of each member 4. Reflection Space 5. Team 360 evaluation 6. Team Building
So that’s the team minimums in 90 days!! :D
e as y ?
-_-“
but that’s the experience of leadership!
I wish you the most challenging, frustrating but also fulfilling leadership experience.
TEAM
JD
TRAINING
theteam
TRACKING & COACHING
minimums PLAN
E V A L U AT I O N & REFLECTION
GUIDE to
theteam
minimums
My name is Gurin.
Let me tell you the story of my team as per…
TEAM
JD
TRAINING
theteam
TRACKING & COACHING
minimums PLAN
E V A L U AT I O N & REFLECTION
but first… what is a team?
TEAM
You need a minimum of 3 members for 3 months. Co-create your team identity with your team including: team purpose, values and rules. key activities: • Weekly team meetings • Monthly team reviews • Quarterly team Days • Team Building Activities
so then what to do with a team?
What is a plan?
PLAN
key activities: • Planning/ Re-planning
Members need to feel ownership of the goals and strategies The plan should contain Individual Action Plans (eg. Responsible’s and synergies) Clear goals and timeline • Quarterly Review
but how to translate the plan? What is a JD? JD
Roles & Responsibilities Duration MoS Competencies Requires & Developed
key activities: • Quarterly Review of JD
okay - let’s go! … wait
What is training? TRAINING
Every team has an Educational Cycle that includes knowledge/skills/ attitude (based on operational cycles)
Enables and drives the JD eg. after matching training a member completes 1 match.
key activities: • Initial Education: Transition/ Induction • Education Planning • Conferences • Outsourced education
time to achieve results! What is tracking & Coaching? TRACKING & COACHING
tracking
coaching
PLAN
TRACK
to ensure implementation of plans to improve the competencies of your members in order to improve implementation. COACH
GOAL
What is tracking? TRACKING & COACHING
Based on the plan Based on the JD
key activities: • Weekly Team Meeting • General points - needs for the team • Done/Not Done in priorities • Follow up for Not Done • Tracking through virtual channels • Adaptation to each person (situational leadership) needed
What is coaching? Based on the plan TRACKING & COACHING
Based on the JD Focus on performance & connecting development with performance
key activities: • Monthly Individual Meeting • focus on identifying the gap between current
state and future state and how to bridge it.
okay and how to ensure inner journey? What is evaluation & reflection? Performance Appraisal to assess performance and organisational E V A L U AT I O N & REFLECTION contribution to MoS Assessing development through achievement of personal goals Assessing development of key activities: competencies • Monthly tracking of performance & feedback • Quarterly Team Days • Rewards and Recognition
S O N O W T H AT Y O U U N D E R S TA N D THE TEAM MINIMUMS - LET ME SHARE WITH YOU HOW I IMPLEMENTED THEM IN THE F I R S T 9 0 D AY S O F M Y T E A M EXPERIENCE
Day -15
JD
I took the Backward Planning process to understand the direction of my program/function in order to my organisational structure and job descriptions.
please check the backward planning guide on how to plan your TMP
Day -5
KPI’S D U R AT I O N
MOS
ROLES & RESPONSIBILITIES
JD
COMPETENCIES REQUIRED
COMPETENCIES DEVELOPED
At the end I had job descriptions for each of my members that gave complete clarity on their role.
Day 1
TEAM
I had my first team meeting Where I co-created a team purpose, team values & rules with my team.
Day 1
With my team we broke down the goals and purpose of my team into a plan for the quarter with clear Measures of Success, strategies and activities to achieve those goals on a timeline. INDIVIDUAL PLAN/ RESPONSIBILITY
CLEAR GOALS
S T R AT E G I E S
PLAN
DEADLINES
TIMELINE
Day 2-6
JD
I sat individually with my team members and asked them about their future goals, described the activities of their JD to them, adjusted the JD to their wants and needs and set performance targets with them for the quarter & month.
Day 6
I started operational cycles training with my team! I delivered sessions with my team individually, in meetings and assigned tasks, assessments and activities after the training to ensure on-the-job training and experiential development was happening!
Please check operational cycles for your team training plan!
TRAINING
Day 8 - 30 P L A N R E L E VA N T PRIORITIES
Throughout the month I continued to have weekly team meetings, tracked the progress of my plan and the team and fulfilled the month’s education plan.
R E S U LT S
OTHER PRIORITIES
DONE/NOT DONE
TRACKING & COACHING
Day 30
TEAM
I reviewed the months results within the monthly meeting…
Day 30
TRACKING & COACHING
and had individual coaching chats with my members to update the performance appraisal with the achievements of the month and create targets for the next month. I also gave feedback for improvement & listened to the experiences of my members.
Day 30 - 90 Things continued like this for a while as my team went through forming-storming-norming-performing.
HAD INDIVIDUAL COACHING C H AT S W I T H M Y MEMBERS
HAD A TEAM REVIEW OF R E S U LT S A C H I E V E D / N O T ACHIEVED
I ALSO DID TEAM BUILDING ACTIVITIES WENT I SAW THE NEED!
EVERY WEEK
H A D W E E K LY TEAM MEETINGS WITH A REVIEW OF DONE/NOT DONE PRIORITIES
TRACKED THE PROGRESS OF THE PLAN
EVERY MONTH
Day 90
Day 90 marked the end of a quarter!
With my team we had team days which: 1. Reviewed the Quarterly Plans and Goals 2. Re-planning for the following quarter 3. Reviewed the Job Descriptions of each member 4. Reflection Space 5. Team 360 evaluation 6. Team Building
So that’s the team minimums in 90 days!! :D
e as y ?
-_-“
but that’s the experience of leadership!
I wish you the most challenging, frustrating but also fulfilling leadership experience.
TEAM
JD
TRAINING
theteam
TRACKING & COACHING
minimums PLAN
E V A L U AT I O N & REFLECTION
