Top tips for Xero users
Top tips for Xero users February 2017
In this month’s top tips we will help you get to know your contacts details inside out, with Xero’s new contact transactions reports. We also review the app Capsule. Contacts are an integral part of any business. You need to know who your key contacts are, who owes you money, their payment history and how much you spend with a particular supplier or sell to a customer. Xero have released four new contact transaction reports - -
Contact transactions – summary Contact transactions – cash
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Contact transactions – receivables Contact transactions – payables
What you see in the report summary is up to you. Simply tick the details you want to show, drag-and-drop to reorder the columns and then save the report as custom for everyday use. All of these reports are accessed via the contact transactions summary in the report centre. To quickly navigate to this report, simply search ‘contact’ in the search box in the top right. To access the individual reports you will need to click on each report you want to view i.e. receivables, payables or cash.
Detailed statement of account The contact transactions receivables report combines all of the contact’s invoice transactions together on one page. This report is essentially a detailed statement of account showing a customer’s opening and closing balance, as well as a running balance that includes outstanding invoices and credit notes.
Using the filters you can choose to include prepayments, show decimals or break down into tracking categories.
Top Tip… Another great tool for keeping on top of contact activity is the integration that allows your email messages to or from a contact to be seamlessly accessed in Xero alongside their financial transactions. By selecting the email tab in a contacts window you will be able to set up a connection to either a Gmail or Office 365 account. Once this is completed the email tab will show your email communications with that contact. But its more than just viewing emails. If an email contains an attachment, you can add those to your contact’s record. Or if a contact has emailed you about a quote, you can initiate a new quote right from within Xero. It will even attach the original email as a record. App review Capsule is a simple customer relationship management (CRM) system that integrates seamlessly with Xero to provide a complete picture of your customers. The contact page gives you a bird’s-eye view of everything you know about a contact so that you can keep track of the people, companies and other organisations you do business with. It goes a step further than Xero’s integration with emails and also allows you to: • • • •
Add notes and store emails by sending them from any email into Capsule Attach documents, agreements, proposals and other files Add and complete tasks that need to be done for each contact Share contacts with co-workers ensuring that you all have a single up-to-date view of them
Need more info? Contact us at [email protected] or visit our online accounting page at http://www.krestonreeves.com/services/online-accounting.
Kreston Reeves have made every effort to ensure accuracy at the time of publication. Information may be subject to legislative changes. Recipients should note that information may not reflect individual circumstances and should, therefore, not act on any information without seeking professional advice. We cannot accept any liability for actions taken or not taken as a result of the information given in this factsheet. Kreston Reeves LLP (registered number OC328775), Kreston Reeves Financial Planning Limited (registered number 03852054), Kreston Reeves Private Client LLP (registered number OC342713) and Kreston Reeves Corporate Finance LLP (registered number OC306454) all operate under the Kreston Reeves Brand and are together known as “Kreston Reeves”. Any reference in this communication or its’ attachments to “Kreston Reeves” is to be construed as a reference to the Kreston Reeves entity from which the advice originates. All entities are registered in England and Wales, and the registered office address is 37 St Margaret’s Street, Canterbury CT1 2TU. Further details can be found on our website at www.krestonreeves.com.
Website: www.krestonreeves.com Email: [email protected] Top Tips for Xero users February 2017 © Kreston Reeves
In this month’s top tips we will help you get to know your contacts details inside out, with Xero’s new contact transactions reports. We also review the app Capsule. Contacts are an integral part of any business. You need to know who your key contacts are, who owes you money, their payment history and how much you spend with a particular supplier or sell to a customer. Xero have released four new contact transaction reports - -
Contact transactions – summary Contact transactions – cash
- -
Contact transactions – receivables Contact transactions – payables
What you see in the report summary is up to you. Simply tick the details you want to show, drag-and-drop to reorder the columns and then save the report as custom for everyday use. All of these reports are accessed via the contact transactions summary in the report centre. To quickly navigate to this report, simply search ‘contact’ in the search box in the top right. To access the individual reports you will need to click on each report you want to view i.e. receivables, payables or cash.
Detailed statement of account The contact transactions receivables report combines all of the contact’s invoice transactions together on one page. This report is essentially a detailed statement of account showing a customer’s opening and closing balance, as well as a running balance that includes outstanding invoices and credit notes.
Using the filters you can choose to include prepayments, show decimals or break down into tracking categories.
Top Tip… Another great tool for keeping on top of contact activity is the integration that allows your email messages to or from a contact to be seamlessly accessed in Xero alongside their financial transactions. By selecting the email tab in a contacts window you will be able to set up a connection to either a Gmail or Office 365 account. Once this is completed the email tab will show your email communications with that contact. But its more than just viewing emails. If an email contains an attachment, you can add those to your contact’s record. Or if a contact has emailed you about a quote, you can initiate a new quote right from within Xero. It will even attach the original email as a record. App review Capsule is a simple customer relationship management (CRM) system that integrates seamlessly with Xero to provide a complete picture of your customers. The contact page gives you a bird’s-eye view of everything you know about a contact so that you can keep track of the people, companies and other organisations you do business with. It goes a step further than Xero’s integration with emails and also allows you to: • • • •
Add notes and store emails by sending them from any email into Capsule Attach documents, agreements, proposals and other files Add and complete tasks that need to be done for each contact Share contacts with co-workers ensuring that you all have a single up-to-date view of them
Need more info? Contact us at [email protected] or visit our online accounting page at http://www.krestonreeves.com/services/online-accounting.
Kreston Reeves have made every effort to ensure accuracy at the time of publication. Information may be subject to legislative changes. Recipients should note that information may not reflect individual circumstances and should, therefore, not act on any information without seeking professional advice. We cannot accept any liability for actions taken or not taken as a result of the information given in this factsheet. Kreston Reeves LLP (registered number OC328775), Kreston Reeves Financial Planning Limited (registered number 03852054), Kreston Reeves Private Client LLP (registered number OC342713) and Kreston Reeves Corporate Finance LLP (registered number OC306454) all operate under the Kreston Reeves Brand and are together known as “Kreston Reeves”. Any reference in this communication or its’ attachments to “Kreston Reeves” is to be construed as a reference to the Kreston Reeves entity from which the advice originates. All entities are registered in England and Wales, and the registered office address is 37 St Margaret’s Street, Canterbury CT1 2TU. Further details can be found on our website at www.krestonreeves.com.
Website: www.krestonreeves.com Email: [email protected] Top Tips for Xero users February 2017 © Kreston Reeves
