Town of Caledon 2011 Budget Presentation
Town of Caledon 2011 Budget Presentation
Council Budget Meeting 3 of 3 February 1, 2011
Slide 1
Agenda •
2011 Budget Process/Schedule
•
2011 Proposed Operating Budget
•
Overall Impact to Average Residential Taxpayer in Caledon
•
2011 Unmet Needs Recommended for Funding
•
2011 Additional Capital Recommended for Funding
•
2011 Proposed Operating Budget – Revenues by Type
•
2011 Proposed Operating Budget – Gross Expenditures by Department
•
2011 Proposed Funded Capital Budget – Expenditures & Funding
•
Ontario Regulation 284/09
•
2011 Budget Recommendations
Slide 2
2011 Budget Process/Schedule •
December 15, 2010 – Council Budget Workshop
•
January 5, 2011 – Council Budget Meeting 1 of 3 – Capital Budget
•
January 18, 2011 – Council Budget Meeting 2 of 3 – Operating Budget
•
January 20, 2011 – Town Hall Meeting 1 – CCRW Training Room (7-9 p.m.)
•
January 25, 2011 – Town Hall Meeting 2 – Inglewood C.C. (7-9 p.m.)
•
February 1, 2011 – Council Budget Meeting 3 of 3 – Final Review and Approval of 2011 Budget (7 p.m. start) Slide 3
2011 Budget Process/Schedule •
December 15, 2010 – Council Budget Workshop
•
January 5, 2011 – Council Budget Meeting 1 of 3 – Capital Budget
•
January 18, 2011 – Council Budget Meeting 2 of 3 – Operating Budget
•
January 20, 2011 – Town Hall Meeting 1 – CCRW Training Room (7-9 p.m.)
•
January 25, 2011 – Town Hall Meeting 2 – Inglewood C.C. (7-9 p.m.)
•
February 1, 2011 – Council Budget Meeting 3 of 3 – Final Review and Approval of 2011 Budget (7 p.m. start)
Base Operating
Unmet Needs
Additional Capital
$6.3M
$1.3M
$4.4M
$1.0M
$0.9M
$1.7M
$1.0M
$0.9M
$1.7M
Total 2011 Increase $3.6M Slide 4
2011 Proposed Operating Budget 2011 Proposed Budget
2010 Budget
Tax Impact Incr./(Decr.)
Revenues
$55,393,904
$55,980,897
Expenses
$55,393,904
$59,574,648
$4,180,744
$0
$3,593,751
$3,593,751
Net Exp./(Rev.)
($586,993)
Tax Impact
10.4%
Unavoidable Budget Increases $1.9M Recommended Budget Reductions -$0.9M Urgent Unmet Needs (Recommended for Funding) $0.9M Additional Capital (Recommended for Funding) $1.7M Proposed 2011 Op. Budget Increase $3.6M
Slide 5
Overall Tax Impact on Average Residential Taxpayer in Caledon [Base Operating Budget + Base Capital Budget + Unmet Needs + Additional Capital]
February 1, 2011 2011 Preliminary Tax Increase Base Operating Budget Increase Base Capital Budget
Caledon
Unmet Needs (Recommended for Funding) Additional Capital (Recommended for Funding)
Region of Peel (as of Jan. 18, '11)
3.0% 0.0% 2.5% 4.8%
%
$*
10.4%
$138
2.2%
$32
0.0% 4.6%
$0 $170
Education (assumed)
Total
$42.50 Per Installment *Based on Average Residential Current Value Assessment of $406,000 Slide 6
Unmet Needs Recommended For Funding Description
2011 Net Budget Amount
Full-Time Head Count
One Time Request (Y/N)
Annualized 2012 Net Budget Amount
Department
#
Public Works
Addition of "Project Coordinator - Development" to staff complement for 6 27 months. (Offset by revenues already in base budget)
$46,625
1
N
$81,250
Addition of "Traffic Technologist" to staff complement for 6 months. (Offset 28 by revenues already in base budget)
$46,625
1
N
$81,250
$0
0
Y
$0
Lafarge Gravel Extraction Proposal - $325K to be funded from Tax Levy Capital Reserve Fund (To be replenished via Gravel Operating Budget in PW 35 $180K x 2 yrs) Public Works Total
Planning & Development
$93,250
$162,500
To retain a Project Manager - Process Re-engineering - 1 year contract 14 (December 2010 - December 2011)
$96,759
0
Y
$0
Salary adjustment related to the implementation of Team Leads Administrative Assistant, Team Lead Technical Coordinator, Team Lead 15 Development North, Team Lead Development South, Team Lead Zoning
$40,000
0
N
$40,000
A Municipal Energy Conservation Officer (MECO) position is required to build on the Town's environmental leadership and to address provincial legislation. 17 (Compensation $84K, Software, $25K, Studies $25K, Other $9K).
$113,125
1
N
$143,125
20a To increase funding the Town's Designated Heritage Property Grant Program
$20,000
0
N
$20,000
To undertake a condition assessment of the Kerr Log House by means of its 24 temporary re-erection at Yard 3.
$5,000
0
Y
$0
Planning & Development Total
$274,884
$203,125
Slide 7
Unmet Needs Recommended For Funding Description
2011 Net Budget Amount
Full-Time Head Count
One Time Request (Y/N)
Annualized 2012 Net Budget Amount
Department
#
Library
12 Open the Bolton Branch from 10:00-8:30 on Mondays for 4 months
$26,267
0
N
$78,800
Open the six Westside branches for additional hours for a period of 4 13 months.
$20,833
0
N
$62,500
Library Total
Fire & Emergency Services
$47,100
5
Inspector - 12 months
6 7
$0
1
N
$0
Fulfill mandatory requirement to provide Volunteer firefighter training for large/high buildings for 8 months - Year 1 of 3
$55,000
0
N
$80,000
1 Platoon - Career Firefighters (1 Division Chief, 1 Captain & 4 Firefighters) 4 Months
$145,250
6
N
$435,750
Fire & Emergency Services Total
General Governance and Administration
$141,300
$200,250
$515,750
8
To provide support to the Office of the CAO specifically in the area of Strategic Initiatives and Communications through the hiring of two positions including a Senior Policy Advisor and a Webmaster.
$100,000
2
N
$88,000
9
To increase the annual contribution to the Election Reserve Contribution
$17,000
0
N
$17,000
$4,000
0
N
$4,000
10 To provide overtime for the enforcement of motorcycle noise by-law General Governance and Administration Total
$121,000
$109,000
Slide 8
Unmet Needs Recommended For Funding
Department Corporate Services
# 1
2011 Net Budget Amount $0
Description Financial Analyst
Corporate Services Total
Recreation
One Time Request (Y/N) N
$0
Annualized 2012 Net Budget Amount $0 $0
Additional ice pad and merging of the Complex operation, requires additional 40 maintenance staff
$65,200
2
N
$65,200
Hire additional Facility Maintenance staff persons for Caledon Centre. One (1) 39a for 9 months
$44,415
1
N
$59,220
Hire additional Facility Maintenance staff persons for Caledon Centre. One (1) 39b person for 6 months to coincide with the reopening of CCRW Youth Centre
$29,612
1
N
$59,223
Recreation Total
Economic Development
Full-Time Head Count 1
$139,227
4
Recovery of 2010 marketing component of operating base budget ($20,000) transferred to the office of the CAO - Communications.
Economic Development Total
Total Funded Urgent Unmet Needs
$0
$183,643
0
N
$0
$0
$0
$875,711
$1,315,318
Tax Impact 2.5%
Slide 9
Additional Capital Recommended for Funding Department Public Works
Project # 11-9
Project Name Caledon East Flood Mitigation Study
Total Project Budget
Tax Levy Funding
$41,200
$41,200
11-16 John W Nichols Park Hard Court Reconstruction
$90,000
$90,000
11-10 Layby Parking, McDonald Street, Inglewood
$21,000
$21,000
11-17 North Hill Park Baseball Diamond Infield Reconstruction
$20,000
$20,000
11-18 Palgrave Ball Park Infield Reconstruction
$20,000
$20,000
11-21 Caledon Trailway Surfacing
$25,000
$25,000
11-30 Municipal Drainage Applications under the Drainage Act
$30,000
$30,000
11-12 Speed Limit Signage / Safety
$40,000
$40,000
$92,200
$92,200
11-7
Sidewalk Construction - Kingsview Drive (Columbia Way to Taylorwood Ave.) only + Jersey Barriers
11-5
Roads Program - 2011 Engineering for 2012 Projects
$156,500
$69,000
Roads - 2011 Preventative Maintenance Program (Additional 11-118 $200K to be added to Project 11-2 for a total of $400K)
$200,000
$200,000
$1,000,000
$200,000
11-15 Johnston Sports Park
Funding Sources DC Reserve Funds Debenture
Other Funding
$87,500
$800,000
Slide 10
Additional Capital Recommended for Funding Department Recreation
Project #
Project Name
Total Project Budget
Tax Levy Funding
11-36 Mayfield Pool (Grouting Only)
$20,000
$20,000
11-41 Town Hall Café Accessibility Improvements & Equipment
$20,000
$20,000
11-55 Bolton Fire Station (Design Only)
$200,000
$200,000
Roof Replacement/Wall Renovation - Caledon East Fire 11-53 Station
$400,000
$400,000
$50,000
$50,000
Funding Sources DC Reserve Funds Debenture
Other Funding
Fire
Corporate Services 11-121 Strategic Facility Feasibility & Market Study for Alton Administration & General Governance
Planning and Development Total
Caledon Equestrian Park Phase 1 - Pan Parapan American 11-122 Games ($249,545 to be funded via debenture)
$1,701,441
Repaving of parking lot and reconstruction of sidewalk and 11-89 curbs.
$56,000
$56,000
Accessibility Enhancements (Additional $50K to be added to 11-120 Project 11-90 for a total of $100K)
$50,000
$50,000
11-96 Intensification Strategy
$50,000
$26,962
$23,038
$4,283,341
$1,671,362
$910,538
$249,545
$1,451,896
$249,545
$1,451,896
Tax Impact 4.8%
Slide 11
2011 Proposed Operating Budget – Revenues by Type ($59.6 Million) Transfer from Reserves $0.6 1% Fines & Penalties $3.6 6%
Tax Revenue $39.2 66% (Includes Payment in Lieu of Taxes and Supplementary Tax Revenues)
User Fees/Rentals $11.5 19%
Grants $1.4 2%
Sales Other $0.4 $1.3 1% 2%
Interest $0.7 1% Internal Recovery $0.9 2%
Slide 12
2011 Proposed Operating Budget – Gross Expenses by Dep’t ($59.6 Million)
Recreation $8.4 14%
Corporate Accounts $6.7 11% Corporate Services $5.5 9%
Economic Development $0.7 1%
Fire Services $6.8 12%
Public Works $15.6 26%
Admin. & Gen. Governance $5.7 10%
Planning and Development $4.9 8%
Library Services $2.6 4%
Human Resources $1.0 Legal Services 2% $1.7 3%
Slide 13
2011 Proposed Funded Capital Budget ($ Millions)
14
Slide 14
2011 Proposed Funded Capital – Sources of Funding (Total Capital $15.42M)
Slide 15
2011 Funded Capital – Sources of Funding (Cont’d) (Total Capital $15.42M) • 2011 Tax Levy $6.4M – • $4.7 Base similar level as 2010: $4.5M Base + Planning & Dev. $0.2M • $1.7M additional capital recommended
• Reserves Fleet Equipment R.F Fire Equipment R.F Recreation Facility Repairs
$0.45 $0.14 $0.06 $0.65
• DC Reserve Funds: •Other Sources of Funding: Developer Home Depot Canada Foundation Donation Federal/Provincial/Partners for Caledon Equestrian Park (Phase 1 of a total $11.24M Project)
$0.45 $0.02
Roads Public Works Parkland Development Recreation Studies
$1.29 $0.06 $1.03 $0.10 $0.23 $2.71
$1.45 $1.92 Slide 16
Ontario Regulation 284/09 •
Prior to the 2009 financial reporting year, tangible capital assets and amortization were not reported on the financial statements by municipalities
•
Recent changes in municipal accounting rules now require full accrual method of accounting , the reporting of all tangible capital assets (at historical cost), and related amortization
•
Municipalities may continue to budget based on the funding method (i.e. revenues balanced to expenses, not show amortization as an expense for budgeting purposes)
•
However, in accordance with Ontario Regulation 284/09, prior to the Town adopting the 2011 & subsequent budgets, a report must be prepared and adopted by Council that outlines: – Expenses excluded from the budget – i.e. Amortization in the Town of Caledon’s case – An estimated change in the Town’s accumulated surplus at the end of the year resulting from the excluded expenses – The estimated impact of the exclusion of the expenses to future tangible capital asset funding requirements Slide 17
Recommendations 1 That Report CS-2011-005 regarding the Town of Caledon’s 2011 Budget be received; 2 That the 2011 Town Operating Budget net increase of $3,593,751, representing a 10.4% average residential tax increase to the Town levy only (or estimated 4.6% overall assuming Region of Peel increase of 2.2% and Education increase of 0%) be approved; 3 That the 2011 Budget, as presented to Council on January 4, 18 and February 1, 2011 be approved at a net Town tax levy amount of an estimated $38,270,832 inclusive of: a) a base operating budget increase of $1,972,630 (unavoidable budget increases), b) staff recommended budget reductions of $925,952 (Service Delivery Efficiencies $233,630, New Fees/Revenues $638,230, Fee Rate Increases $54,092), c) additional Tax Levy Funded Capital $1,671,362, and d) recommended Urgent Unmet Needs of $875,711 4 That if after the finalization of the Region and Education 2011 increases, the impact of assessment growth, and the impact of 2008 4-year reassessment phase-in, there is a less than 4.6% average residential tax increase overall (including Town, Region, Education), staff will prepare a final tax levy by-law that results in an overall average residential tax increase of 4.6% with additional funds directed to a Capital Infrastructure Reserve Fund; Slide 18
Recommendations 5 That the capital program, in the gross capital budget amount of $15,421,068, as listed in Schedule A to report CS-2011-005 be approved; 6 That the urgent unmet needs, in the net expense amount of $875,711, as listed in Schedule B to report CS-2011-005 be approved;
Slide 19
Recommendations 7 That the Treasurer be authorized to pay the organizations in the amounts listed in the chart below, funded from the grants account, 115.56.535.001.2319, in the Corporate Accounts department: 2011 Recommendation AGRICULTURAL AND COMMUNITY GRANTS Agricultural Albion & Bolton Agricultural Society Caledon Agricultural Society Peel 4-H Association Peel-Dufferin Plowman's Association Peel Federation of Agriculture Peel Soil and Crop Region of Peel Agricultural Society Sustaining Caledon Canada Day Committee Caledon Community Services* Operation Red Nose Caledon Headwaters Arts
$1,000 $1,000 $500 $800 $5,000 $1,000 $1,000 $10,300 $11,000 $13,000 $7,000 $5,000 $36,000
Special Activity Grants Volunteer (MBC) Caledon/Dufferin Victim Services
$4,000 $4,000 $8,000
Total Agricultural and Community Grants
$54,300
*Recommendation for 2011 is $5,000 Caledon Community Services and $8,000 Club Caledon, which is treated as a non-cash transaction. The Club Caledon contribution is an incremental $3,000 compared to 2010 and is offset by $3,000 of revenues in Recreation. Net tax impact is $0.
Slide 20
Recommendations 8 That the Public Works Unmet Need project #35 – LaFarge Gravel Extraction be funded from the Tax Levy Funded Capital Reserve Fund, in the amount of $325,000;
9 That funding of the Public Works Unmet Need project #35 – LaFarge Gravel Extraction, in the amount of $325,000, be fully repaid from gravel savings from future operating budgets; 10 That a by-law for the new fees and fee increases included in the 2011 Budget be brought forward to Council on February 22, 2011 for approval; 11 That the Treasurer be authorized to make technical adjustments to the budget based on business needs and good accounting practices; 12 That the Treasurer be authorized to establish new reserve funds as a result of the 2011 budget; 13 That Council enact a by-law to approve the Town’s 2011 Budget.
Slide 21
Council Budget Meeting 3 of 3 February 1, 2011
Slide 1
Agenda •
2011 Budget Process/Schedule
•
2011 Proposed Operating Budget
•
Overall Impact to Average Residential Taxpayer in Caledon
•
2011 Unmet Needs Recommended for Funding
•
2011 Additional Capital Recommended for Funding
•
2011 Proposed Operating Budget – Revenues by Type
•
2011 Proposed Operating Budget – Gross Expenditures by Department
•
2011 Proposed Funded Capital Budget – Expenditures & Funding
•
Ontario Regulation 284/09
•
2011 Budget Recommendations
Slide 2
2011 Budget Process/Schedule •
December 15, 2010 – Council Budget Workshop
•
January 5, 2011 – Council Budget Meeting 1 of 3 – Capital Budget
•
January 18, 2011 – Council Budget Meeting 2 of 3 – Operating Budget
•
January 20, 2011 – Town Hall Meeting 1 – CCRW Training Room (7-9 p.m.)
•
January 25, 2011 – Town Hall Meeting 2 – Inglewood C.C. (7-9 p.m.)
•
February 1, 2011 – Council Budget Meeting 3 of 3 – Final Review and Approval of 2011 Budget (7 p.m. start) Slide 3
2011 Budget Process/Schedule •
December 15, 2010 – Council Budget Workshop
•
January 5, 2011 – Council Budget Meeting 1 of 3 – Capital Budget
•
January 18, 2011 – Council Budget Meeting 2 of 3 – Operating Budget
•
January 20, 2011 – Town Hall Meeting 1 – CCRW Training Room (7-9 p.m.)
•
January 25, 2011 – Town Hall Meeting 2 – Inglewood C.C. (7-9 p.m.)
•
February 1, 2011 – Council Budget Meeting 3 of 3 – Final Review and Approval of 2011 Budget (7 p.m. start)
Base Operating
Unmet Needs
Additional Capital
$6.3M
$1.3M
$4.4M
$1.0M
$0.9M
$1.7M
$1.0M
$0.9M
$1.7M
Total 2011 Increase $3.6M Slide 4
2011 Proposed Operating Budget 2011 Proposed Budget
2010 Budget
Tax Impact Incr./(Decr.)
Revenues
$55,393,904
$55,980,897
Expenses
$55,393,904
$59,574,648
$4,180,744
$0
$3,593,751
$3,593,751
Net Exp./(Rev.)
($586,993)
Tax Impact
10.4%
Unavoidable Budget Increases $1.9M Recommended Budget Reductions -$0.9M Urgent Unmet Needs (Recommended for Funding) $0.9M Additional Capital (Recommended for Funding) $1.7M Proposed 2011 Op. Budget Increase $3.6M
Slide 5
Overall Tax Impact on Average Residential Taxpayer in Caledon [Base Operating Budget + Base Capital Budget + Unmet Needs + Additional Capital]
February 1, 2011 2011 Preliminary Tax Increase Base Operating Budget Increase Base Capital Budget
Caledon
Unmet Needs (Recommended for Funding) Additional Capital (Recommended for Funding)
Region of Peel (as of Jan. 18, '11)
3.0% 0.0% 2.5% 4.8%
%
$*
10.4%
$138
2.2%
$32
0.0% 4.6%
$0 $170
Education (assumed)
Total
$42.50 Per Installment *Based on Average Residential Current Value Assessment of $406,000 Slide 6
Unmet Needs Recommended For Funding Description
2011 Net Budget Amount
Full-Time Head Count
One Time Request (Y/N)
Annualized 2012 Net Budget Amount
Department
#
Public Works
Addition of "Project Coordinator - Development" to staff complement for 6 27 months. (Offset by revenues already in base budget)
$46,625
1
N
$81,250
Addition of "Traffic Technologist" to staff complement for 6 months. (Offset 28 by revenues already in base budget)
$46,625
1
N
$81,250
$0
0
Y
$0
Lafarge Gravel Extraction Proposal - $325K to be funded from Tax Levy Capital Reserve Fund (To be replenished via Gravel Operating Budget in PW 35 $180K x 2 yrs) Public Works Total
Planning & Development
$93,250
$162,500
To retain a Project Manager - Process Re-engineering - 1 year contract 14 (December 2010 - December 2011)
$96,759
0
Y
$0
Salary adjustment related to the implementation of Team Leads Administrative Assistant, Team Lead Technical Coordinator, Team Lead 15 Development North, Team Lead Development South, Team Lead Zoning
$40,000
0
N
$40,000
A Municipal Energy Conservation Officer (MECO) position is required to build on the Town's environmental leadership and to address provincial legislation. 17 (Compensation $84K, Software, $25K, Studies $25K, Other $9K).
$113,125
1
N
$143,125
20a To increase funding the Town's Designated Heritage Property Grant Program
$20,000
0
N
$20,000
To undertake a condition assessment of the Kerr Log House by means of its 24 temporary re-erection at Yard 3.
$5,000
0
Y
$0
Planning & Development Total
$274,884
$203,125
Slide 7
Unmet Needs Recommended For Funding Description
2011 Net Budget Amount
Full-Time Head Count
One Time Request (Y/N)
Annualized 2012 Net Budget Amount
Department
#
Library
12 Open the Bolton Branch from 10:00-8:30 on Mondays for 4 months
$26,267
0
N
$78,800
Open the six Westside branches for additional hours for a period of 4 13 months.
$20,833
0
N
$62,500
Library Total
Fire & Emergency Services
$47,100
5
Inspector - 12 months
6 7
$0
1
N
$0
Fulfill mandatory requirement to provide Volunteer firefighter training for large/high buildings for 8 months - Year 1 of 3
$55,000
0
N
$80,000
1 Platoon - Career Firefighters (1 Division Chief, 1 Captain & 4 Firefighters) 4 Months
$145,250
6
N
$435,750
Fire & Emergency Services Total
General Governance and Administration
$141,300
$200,250
$515,750
8
To provide support to the Office of the CAO specifically in the area of Strategic Initiatives and Communications through the hiring of two positions including a Senior Policy Advisor and a Webmaster.
$100,000
2
N
$88,000
9
To increase the annual contribution to the Election Reserve Contribution
$17,000
0
N
$17,000
$4,000
0
N
$4,000
10 To provide overtime for the enforcement of motorcycle noise by-law General Governance and Administration Total
$121,000
$109,000
Slide 8
Unmet Needs Recommended For Funding
Department Corporate Services
# 1
2011 Net Budget Amount $0
Description Financial Analyst
Corporate Services Total
Recreation
One Time Request (Y/N) N
$0
Annualized 2012 Net Budget Amount $0 $0
Additional ice pad and merging of the Complex operation, requires additional 40 maintenance staff
$65,200
2
N
$65,200
Hire additional Facility Maintenance staff persons for Caledon Centre. One (1) 39a for 9 months
$44,415
1
N
$59,220
Hire additional Facility Maintenance staff persons for Caledon Centre. One (1) 39b person for 6 months to coincide with the reopening of CCRW Youth Centre
$29,612
1
N
$59,223
Recreation Total
Economic Development
Full-Time Head Count 1
$139,227
4
Recovery of 2010 marketing component of operating base budget ($20,000) transferred to the office of the CAO - Communications.
Economic Development Total
Total Funded Urgent Unmet Needs
$0
$183,643
0
N
$0
$0
$0
$875,711
$1,315,318
Tax Impact 2.5%
Slide 9
Additional Capital Recommended for Funding Department Public Works
Project # 11-9
Project Name Caledon East Flood Mitigation Study
Total Project Budget
Tax Levy Funding
$41,200
$41,200
11-16 John W Nichols Park Hard Court Reconstruction
$90,000
$90,000
11-10 Layby Parking, McDonald Street, Inglewood
$21,000
$21,000
11-17 North Hill Park Baseball Diamond Infield Reconstruction
$20,000
$20,000
11-18 Palgrave Ball Park Infield Reconstruction
$20,000
$20,000
11-21 Caledon Trailway Surfacing
$25,000
$25,000
11-30 Municipal Drainage Applications under the Drainage Act
$30,000
$30,000
11-12 Speed Limit Signage / Safety
$40,000
$40,000
$92,200
$92,200
11-7
Sidewalk Construction - Kingsview Drive (Columbia Way to Taylorwood Ave.) only + Jersey Barriers
11-5
Roads Program - 2011 Engineering for 2012 Projects
$156,500
$69,000
Roads - 2011 Preventative Maintenance Program (Additional 11-118 $200K to be added to Project 11-2 for a total of $400K)
$200,000
$200,000
$1,000,000
$200,000
11-15 Johnston Sports Park
Funding Sources DC Reserve Funds Debenture
Other Funding
$87,500
$800,000
Slide 10
Additional Capital Recommended for Funding Department Recreation
Project #
Project Name
Total Project Budget
Tax Levy Funding
11-36 Mayfield Pool (Grouting Only)
$20,000
$20,000
11-41 Town Hall Café Accessibility Improvements & Equipment
$20,000
$20,000
11-55 Bolton Fire Station (Design Only)
$200,000
$200,000
Roof Replacement/Wall Renovation - Caledon East Fire 11-53 Station
$400,000
$400,000
$50,000
$50,000
Funding Sources DC Reserve Funds Debenture
Other Funding
Fire
Corporate Services 11-121 Strategic Facility Feasibility & Market Study for Alton Administration & General Governance
Planning and Development Total
Caledon Equestrian Park Phase 1 - Pan Parapan American 11-122 Games ($249,545 to be funded via debenture)
$1,701,441
Repaving of parking lot and reconstruction of sidewalk and 11-89 curbs.
$56,000
$56,000
Accessibility Enhancements (Additional $50K to be added to 11-120 Project 11-90 for a total of $100K)
$50,000
$50,000
11-96 Intensification Strategy
$50,000
$26,962
$23,038
$4,283,341
$1,671,362
$910,538
$249,545
$1,451,896
$249,545
$1,451,896
Tax Impact 4.8%
Slide 11
2011 Proposed Operating Budget – Revenues by Type ($59.6 Million) Transfer from Reserves $0.6 1% Fines & Penalties $3.6 6%
Tax Revenue $39.2 66% (Includes Payment in Lieu of Taxes and Supplementary Tax Revenues)
User Fees/Rentals $11.5 19%
Grants $1.4 2%
Sales Other $0.4 $1.3 1% 2%
Interest $0.7 1% Internal Recovery $0.9 2%
Slide 12
2011 Proposed Operating Budget – Gross Expenses by Dep’t ($59.6 Million)
Recreation $8.4 14%
Corporate Accounts $6.7 11% Corporate Services $5.5 9%
Economic Development $0.7 1%
Fire Services $6.8 12%
Public Works $15.6 26%
Admin. & Gen. Governance $5.7 10%
Planning and Development $4.9 8%
Library Services $2.6 4%
Human Resources $1.0 Legal Services 2% $1.7 3%
Slide 13
2011 Proposed Funded Capital Budget ($ Millions)
14
Slide 14
2011 Proposed Funded Capital – Sources of Funding (Total Capital $15.42M)
Slide 15
2011 Funded Capital – Sources of Funding (Cont’d) (Total Capital $15.42M) • 2011 Tax Levy $6.4M – • $4.7 Base similar level as 2010: $4.5M Base + Planning & Dev. $0.2M • $1.7M additional capital recommended
• Reserves Fleet Equipment R.F Fire Equipment R.F Recreation Facility Repairs
$0.45 $0.14 $0.06 $0.65
• DC Reserve Funds: •Other Sources of Funding: Developer Home Depot Canada Foundation Donation Federal/Provincial/Partners for Caledon Equestrian Park (Phase 1 of a total $11.24M Project)
$0.45 $0.02
Roads Public Works Parkland Development Recreation Studies
$1.29 $0.06 $1.03 $0.10 $0.23 $2.71
$1.45 $1.92 Slide 16
Ontario Regulation 284/09 •
Prior to the 2009 financial reporting year, tangible capital assets and amortization were not reported on the financial statements by municipalities
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Recent changes in municipal accounting rules now require full accrual method of accounting , the reporting of all tangible capital assets (at historical cost), and related amortization
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Municipalities may continue to budget based on the funding method (i.e. revenues balanced to expenses, not show amortization as an expense for budgeting purposes)
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However, in accordance with Ontario Regulation 284/09, prior to the Town adopting the 2011 & subsequent budgets, a report must be prepared and adopted by Council that outlines: – Expenses excluded from the budget – i.e. Amortization in the Town of Caledon’s case – An estimated change in the Town’s accumulated surplus at the end of the year resulting from the excluded expenses – The estimated impact of the exclusion of the expenses to future tangible capital asset funding requirements Slide 17
Recommendations 1 That Report CS-2011-005 regarding the Town of Caledon’s 2011 Budget be received; 2 That the 2011 Town Operating Budget net increase of $3,593,751, representing a 10.4% average residential tax increase to the Town levy only (or estimated 4.6% overall assuming Region of Peel increase of 2.2% and Education increase of 0%) be approved; 3 That the 2011 Budget, as presented to Council on January 4, 18 and February 1, 2011 be approved at a net Town tax levy amount of an estimated $38,270,832 inclusive of: a) a base operating budget increase of $1,972,630 (unavoidable budget increases), b) staff recommended budget reductions of $925,952 (Service Delivery Efficiencies $233,630, New Fees/Revenues $638,230, Fee Rate Increases $54,092), c) additional Tax Levy Funded Capital $1,671,362, and d) recommended Urgent Unmet Needs of $875,711 4 That if after the finalization of the Region and Education 2011 increases, the impact of assessment growth, and the impact of 2008 4-year reassessment phase-in, there is a less than 4.6% average residential tax increase overall (including Town, Region, Education), staff will prepare a final tax levy by-law that results in an overall average residential tax increase of 4.6% with additional funds directed to a Capital Infrastructure Reserve Fund; Slide 18
Recommendations 5 That the capital program, in the gross capital budget amount of $15,421,068, as listed in Schedule A to report CS-2011-005 be approved; 6 That the urgent unmet needs, in the net expense amount of $875,711, as listed in Schedule B to report CS-2011-005 be approved;
Slide 19
Recommendations 7 That the Treasurer be authorized to pay the organizations in the amounts listed in the chart below, funded from the grants account, 115.56.535.001.2319, in the Corporate Accounts department: 2011 Recommendation AGRICULTURAL AND COMMUNITY GRANTS Agricultural Albion & Bolton Agricultural Society Caledon Agricultural Society Peel 4-H Association Peel-Dufferin Plowman's Association Peel Federation of Agriculture Peel Soil and Crop Region of Peel Agricultural Society Sustaining Caledon Canada Day Committee Caledon Community Services* Operation Red Nose Caledon Headwaters Arts
$1,000 $1,000 $500 $800 $5,000 $1,000 $1,000 $10,300 $11,000 $13,000 $7,000 $5,000 $36,000
Special Activity Grants Volunteer (MBC) Caledon/Dufferin Victim Services
$4,000 $4,000 $8,000
Total Agricultural and Community Grants
$54,300
*Recommendation for 2011 is $5,000 Caledon Community Services and $8,000 Club Caledon, which is treated as a non-cash transaction. The Club Caledon contribution is an incremental $3,000 compared to 2010 and is offset by $3,000 of revenues in Recreation. Net tax impact is $0.
Slide 20
Recommendations 8 That the Public Works Unmet Need project #35 – LaFarge Gravel Extraction be funded from the Tax Levy Funded Capital Reserve Fund, in the amount of $325,000;
9 That funding of the Public Works Unmet Need project #35 – LaFarge Gravel Extraction, in the amount of $325,000, be fully repaid from gravel savings from future operating budgets; 10 That a by-law for the new fees and fee increases included in the 2011 Budget be brought forward to Council on February 22, 2011 for approval; 11 That the Treasurer be authorized to make technical adjustments to the budget based on business needs and good accounting practices; 12 That the Treasurer be authorized to establish new reserve funds as a result of the 2011 budget; 13 That Council enact a by-law to approve the Town’s 2011 Budget.
Slide 21
