Towns of Clifton and Fine Consolidation Study

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Towns of Clifton and Fine Consolidation Study Water, Sewer & Lighting 7/22/15

1 Visit the website: www.danc.org/operations/engineering/clifton-fine-efficiencyconsolidation-study

Water & Sewer Districts • Municipal consolidation doesn’t affect special benefit district boundaries, charges, etc. • Only customers within a water/sewer district pay for and receive service. • As part of the Efficiency/Consolidation Study we consider water/sewer operations to identify potential opportunities to improve efficiencies, delivery of services, etc. 2

Town Water Districts & Sewer Districts Town of Fine Water Districts

Town of Clifton Water Districts

Star Lake Water District

Newton Falls Water District

Wanakena Sewer District

Star Lake Water District (formerly Woodhaven Water District) Newton Falls Sewer District

Note: Wanakena Water is supplied by a private water company and not under the jurisdiction of the town; as such this Study will not impact the operation/delivery of services for this district.

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Town of Fine: Star Lake Water District System Overview System Elements

Description

Source Supply (PWS ID# NY4404398)

Star Lake – Surface Water Treatment Plant; Diatomaceous Earth Filtration and Sodium hypochlorite disinfection

Permitted Capacity (WSA 2132)

150,000 gallons per day

Installation Year

1951

Fire Protection?

Yes

Meters

Commercial customers only

Gallons & Type of Water Storage

200,000 gallons steel painted ground storage tank

Number of EDUs Served

466.9 debt EDUs, 398.2 O&M EDUs (existing); +24 debt EDUs & 19 O&M EDUs with Phase 1 capital project

Number of Fire Hydrants

46

Feet of Mainline Piping

35,000’ 4

Map of Fine Star Lake Water District

Not all water infrastructure is shown due to map scale.

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Town of Fine: Star Lake Water District Financial Overview • On 2014 AUD Star Lake Water – Fund Balance $157,035

• 2015 Star Lake residential customer rates – Pay $350/year*; billed annually with option to pay full amount or $35/month from January to October – Pay ad valorem charge of $1.264/$1,000 of assessed value; billed in January with property taxes NOTE: * User cost increased to $250 in 2012.

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Town of Fine: Star Lake Water District Revenue Description Real Property Taxes Other Payments in Lieu of Taxes Water Sales Interest & Earnings TOTAL

2014 AUD $42,061 $109 $129,085 $48 $171,303

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Town of Fine: Star Lake Water District Expenses Description Water Administration & Operation - Salaries $55,363 - Equipment & Capital Outlay $169 - Contractual $91,157*

2014 AUD $146,689

Debt - EFC Principle Payment (30 year 0% financing, projected debt retired in 2045) Employee Benefits (for Water Admin) - State Retirement, Social Security, Medicare

$0

$23,758

Repair Reserve

$0

Interfund Transfer for Highway Services (Collection System Issues)

$0

TOTAL

$170,447

NOTE: * Expenditures include $30,839 in engineering costs for PER and MPR which will be reimbursed to the Town from EFC by the project.

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Town of Fine: Star Lake Water District Expenses & Revenue Charts Revenue

Property Taxes 25%

Water Sales 75%

Expenses

Interest 0%

PILOTs 0%

Employee Benefits 14%

Salaries 32%

Contractual 54%

Equipment & Capital Outlay 0% 9

Town of Clifton: Woodhaven WD* System Overview System Elements

Description

Source Supply PWS ID# NY4405673

8” groundwater well, 40 GPM well pump

Permitted Capacity WSA 1664, 5673

Unknown

Installation Year

1945

Fire Protection?

No

Meters?

No customers are metered

Gallons & Type of Water Storage

No elevated storage; 3,000 gallon hydro pneumatic tank

Number of EDUs Served

32.5 debt EDUs & 30 O&M EDUs (existing); +30 debt EDUs & 25 O&M EDUs with Phase 1 project

Number of Fire Hydrants

0

Feet of Mainline Piping

1,800’

* Woodhaven Water District became Star Lake WD in 6/2015 as a result of district formation proceedings related to the impending Capital Improvement Project.

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Map of Clifton Woodhaven Water District

Not all water infrastructure is shown due to map scale.

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Town of Clifton: Newton Falls WD System Overview System Elements

Description

Source Supply

Oswegatchie River with Surface Water Treatment Plant with Filtration and Sodium Hypochlorite Disinfection

Permitted Capacity

95,000 gallons per day

Installation Year

1997

Fire Protection?

Yes

Meters?

No customers are metered

Gallons & Type of Water Storage

272,000 gallon painted steel ground water storage tank

Number of EDUs Served

125

Number of Fire Hydrants

16

Feet of Mainline Piping

12,000’ 12

Map of Clifton Newton Falls Water District

Not all water infrastructure is shown due to map scale.

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Town of Clifton: Newton Falls & Woodhaven WDs Financial Overview • On 2014 AUD Woodhaven and Newton Falls Water are reported combined – Combined Fund Balance $77,471

• Newton Falls WD has no debt and Woodhaven owes the General Fund $2,500 • 2015 Customer Rates – Woodhaven customers pay $550/year; billed monthly from January to October – Newton Falls customers pay $519/year; billed monthly from January to October

• All revenue from customer billings 14

Town of Clifton: Woodhaven WD Expenses Description

2015 Budget*

Water Administration (billing, accountants receivable and payable)

$1,500

Source of Supply (Power & Pumping) - Personal Services $1,365 - Contractual $2,600

$3,965

Purification - Contractual $700

$700

Transmission & Distribution - Contractual $300

$300

Employee Benefits (for Water Admin) - State Retirement, Social Security, Medicare

$625

Repair Reserve Interfund Transfer for Highway Services TOTAL

$0 $3,060 $12,650

* 2015 Budget used since AUD included combined financials for Newton Falls and Woodhaven WDs.

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Town of Clifton: Woodhaven WD Expenses & Revenue Charts Revenue Customer Billings

Expenses Administration Salaries Contractual Employee Benefits Interfund Transfer to Highway Dept. 15%

100%

30% 13% 6% 36%

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Town of Clifton: Newton Falls WD Expenses Description Water Administration (billing, accountants receivable and payable) Source of Supply (Power & Pumping) - Personal Services $6,365 - Contractual $22,370

2015 Budget $2,500 $28,735

Purification - Contractual $7,000

$7,000

Transmission & Distribution - Contractual $5,000

$5,000

Employee Benefits (for Water Admin) - State Retirement, Social Security, Medicare

$1,640

Repair Reserve

$10,000

Interfund Transfer for Highway Services

$10,000

TOTAL

$64,875 17

Town of Clifton: Newton Falls WD Expenses & Revenue Charts Revenue Customer Billings

Expenses Administration Salaries Contracutal Employee Benefits Repair Reserve Interfund Transfer to Highway Dept. 4%

100%

10%

15% 15% 3%

53%

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Clifton-Fine Water Improvement Project Phase 1 • Scope: – $7.408M total project cost – Replacement of Star Lake Surface Water Treatment Plant with groundwater supply – Replacement of Star Lake storage tank. – Decommissioning of Woodhaven system – Mainline piping improvements – Interconnection of 2 systems along RT3 and completion of loop around Star Lake

• Funding: $2M grant, $5.408M 0% 30 yr. loan • User cost will be $538/EDU • Schedule: Design 2015, Construction 2016-2017 19

Clifton-Fine Water Improvement Project Phase 2 • Newton Falls Interconnect – ~$3.3M (Costs/Scope still being fine-tuned) – Decommissioning of Newton Falls treatment plant and storage tank – Mainline piping improvements – Interconnection of Star Lake system to Newton Falls

• Funding: TBD • Schedule: Preliminary Engineering to be completed 7/2015 20

Town of Fine: Wanakena Sewer District System Overview System Elements

Description

Type of Wastewater Treatment Plant

2-4,000 gallon septic tanks & 2-6,600 sf. sand filter beds, UV disinfection

Permitted Capacity SPDES #NY0034533

0.050 MGD; excess capacity is available for additional development/connections

Installation Year

1999

Number of EDUs Served

43

Number & Type of Pump Stations

1

Feet of Collection Main

3,694’

Number of Manholes

26

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Map of Wanakena Sewer District

Not all sewer infrastructure is shown due to map scale.

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Town of Fine: Wanakena Sewer Financial Overview • Fund Balance 12/31/14: $76,581 • Customers are billed – $770 annually for residential (37 EDUs) – $1,300 annually for commercial (1 EDU) – $100 annually for vacant lots in district (5 EDUs)

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Town of Fine: Wanakena Sewer Budgeted Expenses Description Sewer Administration (billing, accountants receivable and payable)

2014 AUD $110

Sanitary Sewers - Salary $5,860 - Contractual $7,468

$13,328

Debt - Principal Payment 2014: $6,300 - Interest Payment 2014: $8,245 - Balance 2015: $186,700 - Expires: 2044

$14,245

Employee Benefits (for Sewer Admin) - State Retirement, Social Security, Medicare

$2,199

Repair Reserve

$0

Interfund Transfer for Highway Services

$0

TOTAL

$29,882 24

Town of Fine: Wanakena SD Expenses & Revenue Charts Expenses

Revenue Sewer Rents

Interest & Penalties

Interest & Earnings

1.5%

0.37%

0.1%

7%

Administration

20%

Salaries Contracutal

48% 98.5%

25%

Debt

Employee Benefits

25

Town of Fine: Newton Falls Sewer District System Overview System Elements

Description

Type of Wastewater Treatment Plant

Rotating Biological Contactors (2)

Permitted Capacity SPDES #NY0270211

0.0366 MGD

Installation Year

2014

Number of EDUs Served

125.5

Number & Type of Pump Stations

1 Main Pump Station; 71 grinder pumps

Feet of Collection Main

TBD – Will be determined after as-built records are complete

Number of Manholes

26

Map of Newton Falls Sewer District

Note: New Sewer Construction drawn using preliminary construction prints. Not all sewer infrastructure is shown due to map scale.

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Town of Clifton: Newton Falls Sewer Financial Overview • Fund Balance 12/31/14: $6,957 • Since facility went online in 2014, 1st full year of operation will occur in 2015, so 2015 budget is used for financial summary instead of 2014 actuals as reported in AUD • Customers are billed $577.41 in January on their Town taxes; parcels with homes in the district that aren’t connected are assessed a charge of 0.5 EDUs; vacant parcels at assessed 0.18 EDUs 28

Town of Clifton: Newton Falls Sewer Budgeted Expenses Description

2015 Budget

Sewer Administration (billing, accountants receivable and payable)

$1,700

Sewage Collection System (contractual)

$1,000

Sewage Treatment & Disposal Wastewater Treatment Plant - Contractual (lab fees, etc. ) $3,000 - Contractual Operation (DANC) $21,100 - Contractual Electricity $15,778

$39,878

Debt - EFC Principle Payment (30 year 0% financing, projected debt retired in 2045)

$13,320

Employee Benefits (for Sewer Admin) - State Retirement, Social Security, Medicare

Repair Reserve Interfund Transfer for Highway Services (Collection System Issues) TOTAL

$422

$10,850 $3,000 $70,170 29

Town of Clifton: Newton Falls SD Expenses & Revenue Charts Revenue

Administration

Expenses

Taxes

3%

1%

2%

24%

37% 28% 100%

Sewer Collection (Contractual) Sewage Treatment -Contr. Operator

Sewage Treatment Expenses (lab fees, etc.) Sewage Treatment Utilities Debt

5%

Employee Benefits

30

Clifton-Fine Lighting Areas Town

Area

Clifton

Cranberry Lake

Clifton

Newton Falls

Clifton

Star Lake/Benson Mines

Fine

Fine

Fine

Oswegatchie

Fine

Star Lake

Fine

Wanakena

Town

Paid for By

2014 Actual Expense

Fund Balance

Clifton

General Fund – Real Property Taxes from all Tax Payers in Town

$27,409

Part of General Fund; not separated

Fine

Special Assessment – Real Property Taxes from all Tax Payers in Town

$29,956

$464

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Operations System

Operator

NYS Operator License Required

Clifton – Newton Falls Water

DANC contract starting in 2015

Grade IIA*

Clifton – Newton Falls Sewer

DANC contract starting in 2014

Grade 1

Clifton – Star Lake Water DANC contract starting in (formerly Woodhaven) 2014

Grade C

Fine – Star Lake Water

Town employees

Grade IIA*

Fine – Wanakena Water

Private System – not Town owned

Grade C

Fine – Wanakena Sewer

Town employee; plans to retire in upcoming 1-2 years; no backup

Grade 1

NOTE: * NYSDOH also requires IIA Assistant Operator.

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