Traffic Control Equipment & Best Practices
Pierce County Public Works & Utilities Road Operations Division
Road Maintenance Asset Management
About Us • 1,790 square miles •Including Mt. Rainier National Park
• County Population •813,600 total; 382,115 unincorporated
• 3,150 lane miles (unincorporated) • 165 full time employees • 15 seasonal-hires (normally)
• 170+ pieces of equipment • Three Road Ops facilities
Road Asset Management
… is a holistic approach to managing road assets under total life-cycle strategy. Asset management strategies are not task oriented, but instead are driven by preestablished priorities and level of service goals for each asset category. Consequently, performance measures are determined by assessments of outcomes in terms of asset condition; asset function; safety; and costs to achieve levels of service over time. Statistical information is compiled and evaluated relating to types of assets, usage, condition level, threshold of intervention, future construction, maintenance and operating costs, and long term impacts.
Why Asset Management?
Pierce County Road Operations Division Mission Statement:
To maintain, operate and preserve Pierce County’s roads at full function, 24/7, as safely and efficiently as possible.
Maintenance Management Maintenance management provides a framework for developing maintenance plans, tracking work accomplishment and preparing reports that compare planned and actual work performance. The framework includes the typical management functions of planning, organizing, directing and controlling.
8 Elements of PWU Road Ops AM System Level of Service – Establishes an agreement with policymakers on services to be provided with an given a complete understanding of the costs to deliver that service. Ranges of Level of Service (LOS) should be easy to distinguish (i.e. – visual) A,B,C,D and F to imply Good, Fair, Poor, etc.
Inventory – An accurate inventory is critical for effective asset management. The lelve of inventory detail should be based on several factors; 1)being able to accurately access the value of assets. 2) being able to effectively maintain and operate the asset. 3) at least down to the level at which replacement of the asset is accomplished and assessed. 4) being able to accomplish the measurement of the performance of the asset based on the LOS established for the asset. 5) being able to correlate cost data to the asset. Condition Assessment – To effectively manage an asset requires a systematic assessment of the condition of the asset. This is required before the asset manager can determine if the established LOS goals are achieved. It is common for an asset to have both an operational condition measurement and a physical deterioration condition related to the repair/replacement of the asset. The condition measurement is directly related to the LOS goals established for the asset.
Usage Data – Asset usage data is often useful in managing resources used to maintain, operate and preserve the asset. Use of the asset may be a factor in deterioration of the asset over time and can significantly affect the condition of the asset. It is important to collect the types of usage data that affect the physical performance of the asset, its deterioration over time, and/or its operational performance. Its important to correlate usage data with performance data by location, date and time. Cost Data – Information on the initial cost and on‐going operation and maintenance costs of an asset. Replacement Model – A replacement model is used to determine the time, type and method to replace an asset. The model uses a set of criteria or steps to work through to decide the appropriate replacement point. The model can be a software tool and/or formula.
Risk Assessment – The Risk Assessment process is an estimate of the probability and severity of the failure of an asset to the overall system and safety concerns to others.
Performance Measures – Simply put, performance measures provide a series of indicators, expressed in qualitative, quantitative, or other tangible terms that indicate whether current performance of an asset is reasonable and cost effective.
8 Elements of PWU Road Ops AM System Level of Service – Establishes an agreement with policymakers on services to be provided with an given a complete understanding of the costs to deliver that service. Ranges of Level of Service (LOS) should be easy to distinguish (i.e. – visual) A,B,C,D and F to imply Good, Fair, Poor, etc.
Level Of Service
Level Of Service
8 Elements of PWU Road Ops AM System Inventory – An accurate inventory is critical for effective asset management. The lelve of inventory detail should be based on several factors; 1)being able to accurately access the value of assets. 2) being able to effectively maintain and operate the asset. 3) at least down to the level at which replacement of the asset is accomplished and assessed. 4) being able to accomplish the measurement of the performance of the asset based on the LOS established for the asset. 5) being able to correlate cost data to the asset.
Inventories
2008 Road District
Urban
Rural
Pri-Art
2nd Art
Col
Lcl Acs
District 1
21.19
155.48
128.3
430.95
District 2
96.31
87.59
120.07
District 3
39.63
67.73
District 4
20.77
Total
177.9
Art
Pri-Col
2nd Col
Lcl Acs
U.I.
TOTAL
19.22
63.87
13.5
90.83
14.35
937.69
404.55
84.26
106.62
64.84
214.53
15.82
1194.59
38.6
191.13
0
11.32
10.9
71.93
0.2
431.44
115.68
53.28
165.79
18.94
72.68
30.84
79.48
10.68
568.14
426.48
340.25
1192.42
122.42
254.49
120.08
456.77
41.05
3131.86
Guardrails: 687 Miles : 36.9 Bollards: 1372 Fences: 329 Miles: 22.8 Gates: 130 Miles .45 Handrails: 74 Miles 2.3 Traffic Islands: 84 Walls: 705 Miles 15.24 Roadside Segments 9,552
8 Elements of PWU Road Ops AM System Condition Assessment – To effectively manage an asset requires a systematic assessment of the condition of the asset. This is required before the asset manager can determine if the established LOS goals are achieved. It is common for an asset to have both an operational condition measurement and a physical deterioration condition related to the repair/replacement of the asset. The condition measurement is directly related to the LOS goals established for the asset.
Condition Assessment
Condition Assessment
Condition Assessment
No Work Necessary
Work Should Be Scheduled Within 6 Months
Work Should Be Scheduled Within 2 Months
0
- As-built Condition
1
- Minor Defect; Isolated
2
- Minor Defect; Several
3
- Minor Defect; Predominant
4
- Significant Defect; Isolated
5
- Significant Defect; Several
6
- Significant Defect; Predominant
7
- Same as 4 with secondary damage
8
- Same as 5 with secondary damage Very Poor - Same as 6 with secondary damage Condition
9
Good Condition
Fair Condition
Poor Condition
Condition Assessment
8 Elements of PWU Road Ops AM System Usage Data – Asset usage data is often useful in managing resources used to maintain, operate and preserve the asset. Use of the asset may be a factor in deterioration of the asset over time and can significantly affect the condition of the asset. It is important to collect the types of usage data that affect the physical performance of the asset, its deterioration over time, and/or its operational performance. Its important to correlate usage data with performance data by location, date and time.
Usage Information
8 Elements of PWU Road Ops AM System Cost Data – Information on the initial cost and on‐going operation and maintenance costs of an asset.
Figure 1 Function/Task Detail with Labor Resource Displayed
Average Daily Production
Task Code & Description
Unit of measure
Cost per work unit (average)
Work units planned in 2010 (by Road District)
Labor Detail Labor resource by type required to produce one unit of measure (lane miles for 31FR)
Labor Resource Cost By type
Figure 2 Function/Task Detail with Equipment Resource Displayed
Average Daily Production Task Code & Description
Unit of measure
Cost per work unit (average)
Work units planned in 2010 (by Road District)
Equipment Detail Equipment resource by type required to produce one unit of measure (lane miles for 31FR)
Equip Resource Cost By type
Figure 3 Function/Task Detail with Materials Resource Displayed
Average Daily Production Task Code & Description
Unit of measure
Cost per work unit (average)
Work units planned in 2010 (by Road District)
Materials Detail Material resource by type required to produce one unit of measure (lane miles for 31FR)
Material Resource Cost By type
Figure 4 Job Class List Labor Rates by Position
Average Distribution Rate is utilized for maintenance management planning, tracking and reporting. The Distribution rate is calculated with consideration to the following labor costs: base rate; benefits; overtime distribution; and, severance.
Figure 5 Equipment List Equipment Rates by Type
Figure 6 Materials List Material Costs by Type
Figure 7 Cycle Distribution Entry Table Planned work is distributed by month (percentage of work units per month) within each road district budget in order to balance resource availability and with respect to seasonal requirements/constraints
Figure 7.1 Cycle Distribution Report Planned work is distributed by month (percentage of work units per month) within each road district budget in order to balance resource availability and with respect to seasonal requirements/constraints
Figure 8 Monthly Work Plans By Road District Information from function/task detail; labor, equipment, & materials data; and, the cycle distribution table are calculated to produce monthly work plans & budgets by road district
Figure 8.1 Monthly Work Plans By Road District Each monthly work plan include calculations of resource requirements; labor below.
Figure 8.2 Monthly Work Plans By Road District Each monthly work plan include calculations of resource requirements; materials below.
Figure 9 Plan vs. Actual Work By Road District Units of work planned by month compared to actual work completed, with associated costs.
Figure 10 Resource Usage Report By Road District Detail of actual expenditures, unit cost and resource consumption by function/task.
8 Elements of PWU Road Ops AM System Replacement Model – A replacement model is used to determine the time, type and method to replace an asset. The model uses a set of criteria or steps to work through to decide the appropriate replacement point. The model can be a software tool and/or formula.
Risk Assessment – The Risk Assessment process is an estimate of the probability and severity of the failure of an asset to the overall system and safety concerns to others.
Replacement Model & Risk Assessment
8 Elements of PWU Road Ops AM System Performance Measures – Simply put, performance measures provide a series of indicators, expressed in qualitative, quantitative, or other tangible terms that indicate whether current performance of an asset is reasonable and cost effective.
Performance Measures
Key Performance Indicators Percentage of assets in Good, Fair, Poor, Failed condition Percentage of assets below or near LLC baseline condition Percentage of assets scoring >6 repaired within 60 days of inspection Percentage of assets scoring >4 and
Road Maintenance Asset Management
About Us • 1,790 square miles •Including Mt. Rainier National Park
• County Population •813,600 total; 382,115 unincorporated
• 3,150 lane miles (unincorporated) • 165 full time employees • 15 seasonal-hires (normally)
• 170+ pieces of equipment • Three Road Ops facilities
Road Asset Management
… is a holistic approach to managing road assets under total life-cycle strategy. Asset management strategies are not task oriented, but instead are driven by preestablished priorities and level of service goals for each asset category. Consequently, performance measures are determined by assessments of outcomes in terms of asset condition; asset function; safety; and costs to achieve levels of service over time. Statistical information is compiled and evaluated relating to types of assets, usage, condition level, threshold of intervention, future construction, maintenance and operating costs, and long term impacts.
Why Asset Management?
Pierce County Road Operations Division Mission Statement:
To maintain, operate and preserve Pierce County’s roads at full function, 24/7, as safely and efficiently as possible.
Maintenance Management Maintenance management provides a framework for developing maintenance plans, tracking work accomplishment and preparing reports that compare planned and actual work performance. The framework includes the typical management functions of planning, organizing, directing and controlling.
8 Elements of PWU Road Ops AM System Level of Service – Establishes an agreement with policymakers on services to be provided with an given a complete understanding of the costs to deliver that service. Ranges of Level of Service (LOS) should be easy to distinguish (i.e. – visual) A,B,C,D and F to imply Good, Fair, Poor, etc.
Inventory – An accurate inventory is critical for effective asset management. The lelve of inventory detail should be based on several factors; 1)being able to accurately access the value of assets. 2) being able to effectively maintain and operate the asset. 3) at least down to the level at which replacement of the asset is accomplished and assessed. 4) being able to accomplish the measurement of the performance of the asset based on the LOS established for the asset. 5) being able to correlate cost data to the asset. Condition Assessment – To effectively manage an asset requires a systematic assessment of the condition of the asset. This is required before the asset manager can determine if the established LOS goals are achieved. It is common for an asset to have both an operational condition measurement and a physical deterioration condition related to the repair/replacement of the asset. The condition measurement is directly related to the LOS goals established for the asset.
Usage Data – Asset usage data is often useful in managing resources used to maintain, operate and preserve the asset. Use of the asset may be a factor in deterioration of the asset over time and can significantly affect the condition of the asset. It is important to collect the types of usage data that affect the physical performance of the asset, its deterioration over time, and/or its operational performance. Its important to correlate usage data with performance data by location, date and time. Cost Data – Information on the initial cost and on‐going operation and maintenance costs of an asset. Replacement Model – A replacement model is used to determine the time, type and method to replace an asset. The model uses a set of criteria or steps to work through to decide the appropriate replacement point. The model can be a software tool and/or formula.
Risk Assessment – The Risk Assessment process is an estimate of the probability and severity of the failure of an asset to the overall system and safety concerns to others.
Performance Measures – Simply put, performance measures provide a series of indicators, expressed in qualitative, quantitative, or other tangible terms that indicate whether current performance of an asset is reasonable and cost effective.
8 Elements of PWU Road Ops AM System Level of Service – Establishes an agreement with policymakers on services to be provided with an given a complete understanding of the costs to deliver that service. Ranges of Level of Service (LOS) should be easy to distinguish (i.e. – visual) A,B,C,D and F to imply Good, Fair, Poor, etc.
Level Of Service
Level Of Service
8 Elements of PWU Road Ops AM System Inventory – An accurate inventory is critical for effective asset management. The lelve of inventory detail should be based on several factors; 1)being able to accurately access the value of assets. 2) being able to effectively maintain and operate the asset. 3) at least down to the level at which replacement of the asset is accomplished and assessed. 4) being able to accomplish the measurement of the performance of the asset based on the LOS established for the asset. 5) being able to correlate cost data to the asset.
Inventories
2008 Road District
Urban
Rural
Pri-Art
2nd Art
Col
Lcl Acs
District 1
21.19
155.48
128.3
430.95
District 2
96.31
87.59
120.07
District 3
39.63
67.73
District 4
20.77
Total
177.9
Art
Pri-Col
2nd Col
Lcl Acs
U.I.
TOTAL
19.22
63.87
13.5
90.83
14.35
937.69
404.55
84.26
106.62
64.84
214.53
15.82
1194.59
38.6
191.13
0
11.32
10.9
71.93
0.2
431.44
115.68
53.28
165.79
18.94
72.68
30.84
79.48
10.68
568.14
426.48
340.25
1192.42
122.42
254.49
120.08
456.77
41.05
3131.86
Guardrails: 687 Miles : 36.9 Bollards: 1372 Fences: 329 Miles: 22.8 Gates: 130 Miles .45 Handrails: 74 Miles 2.3 Traffic Islands: 84 Walls: 705 Miles 15.24 Roadside Segments 9,552
8 Elements of PWU Road Ops AM System Condition Assessment – To effectively manage an asset requires a systematic assessment of the condition of the asset. This is required before the asset manager can determine if the established LOS goals are achieved. It is common for an asset to have both an operational condition measurement and a physical deterioration condition related to the repair/replacement of the asset. The condition measurement is directly related to the LOS goals established for the asset.
Condition Assessment
Condition Assessment
Condition Assessment
No Work Necessary
Work Should Be Scheduled Within 6 Months
Work Should Be Scheduled Within 2 Months
0
- As-built Condition
1
- Minor Defect; Isolated
2
- Minor Defect; Several
3
- Minor Defect; Predominant
4
- Significant Defect; Isolated
5
- Significant Defect; Several
6
- Significant Defect; Predominant
7
- Same as 4 with secondary damage
8
- Same as 5 with secondary damage Very Poor - Same as 6 with secondary damage Condition
9
Good Condition
Fair Condition
Poor Condition
Condition Assessment
8 Elements of PWU Road Ops AM System Usage Data – Asset usage data is often useful in managing resources used to maintain, operate and preserve the asset. Use of the asset may be a factor in deterioration of the asset over time and can significantly affect the condition of the asset. It is important to collect the types of usage data that affect the physical performance of the asset, its deterioration over time, and/or its operational performance. Its important to correlate usage data with performance data by location, date and time.
Usage Information
8 Elements of PWU Road Ops AM System Cost Data – Information on the initial cost and on‐going operation and maintenance costs of an asset.
Figure 1 Function/Task Detail with Labor Resource Displayed
Average Daily Production
Task Code & Description
Unit of measure
Cost per work unit (average)
Work units planned in 2010 (by Road District)
Labor Detail Labor resource by type required to produce one unit of measure (lane miles for 31FR)
Labor Resource Cost By type
Figure 2 Function/Task Detail with Equipment Resource Displayed
Average Daily Production Task Code & Description
Unit of measure
Cost per work unit (average)
Work units planned in 2010 (by Road District)
Equipment Detail Equipment resource by type required to produce one unit of measure (lane miles for 31FR)
Equip Resource Cost By type
Figure 3 Function/Task Detail with Materials Resource Displayed
Average Daily Production Task Code & Description
Unit of measure
Cost per work unit (average)
Work units planned in 2010 (by Road District)
Materials Detail Material resource by type required to produce one unit of measure (lane miles for 31FR)
Material Resource Cost By type
Figure 4 Job Class List Labor Rates by Position
Average Distribution Rate is utilized for maintenance management planning, tracking and reporting. The Distribution rate is calculated with consideration to the following labor costs: base rate; benefits; overtime distribution; and, severance.
Figure 5 Equipment List Equipment Rates by Type
Figure 6 Materials List Material Costs by Type
Figure 7 Cycle Distribution Entry Table Planned work is distributed by month (percentage of work units per month) within each road district budget in order to balance resource availability and with respect to seasonal requirements/constraints
Figure 7.1 Cycle Distribution Report Planned work is distributed by month (percentage of work units per month) within each road district budget in order to balance resource availability and with respect to seasonal requirements/constraints
Figure 8 Monthly Work Plans By Road District Information from function/task detail; labor, equipment, & materials data; and, the cycle distribution table are calculated to produce monthly work plans & budgets by road district
Figure 8.1 Monthly Work Plans By Road District Each monthly work plan include calculations of resource requirements; labor below.
Figure 8.2 Monthly Work Plans By Road District Each monthly work plan include calculations of resource requirements; materials below.
Figure 9 Plan vs. Actual Work By Road District Units of work planned by month compared to actual work completed, with associated costs.
Figure 10 Resource Usage Report By Road District Detail of actual expenditures, unit cost and resource consumption by function/task.
8 Elements of PWU Road Ops AM System Replacement Model – A replacement model is used to determine the time, type and method to replace an asset. The model uses a set of criteria or steps to work through to decide the appropriate replacement point. The model can be a software tool and/or formula.
Risk Assessment – The Risk Assessment process is an estimate of the probability and severity of the failure of an asset to the overall system and safety concerns to others.
Replacement Model & Risk Assessment
8 Elements of PWU Road Ops AM System Performance Measures – Simply put, performance measures provide a series of indicators, expressed in qualitative, quantitative, or other tangible terms that indicate whether current performance of an asset is reasonable and cost effective.
Performance Measures
Key Performance Indicators Percentage of assets in Good, Fair, Poor, Failed condition Percentage of assets below or near LLC baseline condition Percentage of assets scoring >6 repaired within 60 days of inspection Percentage of assets scoring >4 and
