Transmission & Distribution Line Maintenance, Northern Powerline ...
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TRANSMITTAL MEMORANDUM TO:
The Honorable Mayor and City Council
FROM:
Karl R. Amylon , General Manager
DATE:
August 31, 2017
RE:
Approving Change Order No. 1 to Contract No. 17-03- Transmission
& Distribution Line Maintenance, Northern Powerline Constructors At its meeting of May 18, 2017, the City Council adopted a motion accepting the bid of Chatham Electric in the amount of $57,842.76 per week plus $6 ,832.50 for mobilization/demobilization for Contract No. 17-03, Transmission & Distribution Line Maintenance. The total contract amount was for $385,000. Attached for City Council review is Change Order No. 1 to Contract No. 17-03, which extends the completion date from September 30 to October 31, 2017. The rationale for the change is detailed in Electric Operations Manager Mark Adams' transmittal memorandum and requires no elaboration on the part of my office. I concur with the Electric Operations Manager's recommendation. It should be noted that since the date of the contract award, Northern Powerline Constructors has acquired Chatham Electric. Mr. Adams and Electric Division Manager Andy Donato will be attending the City Council meeting of September 7, 2017, in order to address any questions and/or concerns that Councilmembers may have. A motion has been prepared for City Council consideration.
RECOMMENDATION It is recommended that the City Council adopt the motion approving Change Order No. 1 to Contract No. 17-03, Transmission & Distribution Line Maintenance, between the City and Northern Powerline Constructors extending the contract completion date to October 31, 2017; and directing the General Manager to execute the change order on behalf of the City Council.
Recommended Motion: I move the City Council approve Change Order No. 1 to Contract No. 17-03, Transmission & Distribution Line Maintenance, between the City and Northern Powerline Constructors extending the contract completion date to October 31 , 2017; and direct the General Manager to execute the change order on behalf of the City Council. AGENDA- 09/07/17- KPUCA2
Electric Division I 065 Fair Street Ketchikan, AK 99901 Phone: (907) 225-5505 Fax: (907) 247-0755 Yo11r Gmmrrmity, Your Utility
TRANSMITTAL MEMORANDUM TO:
Karl Amylon, KPU General Manager
FROM:
Mark Adams, Electric Operations Manager
DATE:
August 31 , 2017
SUBJECT:
Request Authorization for Change Order 1 to Contract No. 17-03, Transmission & Distribution Line Maintenance
The Electric Division requests approval for a zero dollar ($0.00) change order to adjust the contract period/completion date for Contract 17-03 Transmission & Distribution Line Maintenance, with Northern Powerline Constructors, from September 30, 2017 to October 31, 2017. In addition to the date of award of 17-03, commencement of this project was delayed due to Northern Powerline Constructors (NPC) purchasing Chatham Electric, who the contract was originally awarded to. A September 30111 completion date will be marginal for NPC to fully complete this contract. Pushing completion date to October 31th should allow NPC's crew to complete the work while accounting for the October weather. The total contract amount will remain $385,000. Recommendation: It is recommended that the City Council authorize Change Order No. 1 to Contract No. 17-03, Transmission & Distribution Line Maintenance, to Northern Powerline Constructors, changing the completion date to October 31, 2017. cc: Andrew Donato, Electric Division Manager
Attachment: 17-03 Change Order I
KETCH IK AN
P U B L I C UT ILI T I ES
1
Section 1.12.1
Electric Division 1065 Fair Street Ketchikan, AK 9990 1
August 31, 2017
Phone: (907) 225-5505 Fax: (907) 247-0755
Yclur Community, Your Utility
Northern Powerline Constructors, Inc. d/b/a Chatham Electric, Inc. P.O. Box 34977 Juneau, Alaska 99803
Re:
Change Order 1: Contract 17-03, Transmission & Distribution Line Maintenance
This change order modifies you r original contract with the City of Ketchikan d/b/a Ketchikan Public Utilities to reflect additional work related to this project:
Description 1. Change the contract period from "through September 30, 2017" to "through October 31, 2017". $00.00
Total Change Order No. 1
Original Contract; Previous Addition : Previous Deduction:
$ 385,000.00
$ $
Previous Total This Change Order New Total
-- 0 --- 0 --
$ 00.00 $ 385,000.00 $ 00.00 $ 385,000.00
This above amount covers all work in connection with this change. The time of completion will be October 31, 2017. Your acceptance and the Owner's acceptance shall constitute and become a part of your contract with the City of Ketchikan d/b/a Ketchikan Public Utilities dated May 22, 2017. The above changes shall be subject to the same terms and conditions as contained in sa id contract.
Contractor: Northern Powerline Constructors, Inc.
By: _______________________ Date: ________________________
PROJECT ADMINISTRATOR (KPU) Note: All changes in work done on this contract must be reported to and accepted by the Owner before extras will be authorized.
Accepted By: City of Ketchikan d/b/a Ketchikan Public Utilities, Owner By: _______________________
T&D Line Maintenance, Contract No. 17-03
Date: _____________
Page 1 of 1
May 18, 20 17
An·anl of Contrad No. 17-03 - Transmission & Distribution Liue Maintenan(e, Chatham Eledrk Moved by Sivertsen, seconded by Zenge the City Council accept the bid of Chatham Electric in the amount of $57,842.76 per week plus $6,832.50 for mobilization/demobilization for Contract No. 17-03, Transmission & Distribution Line Maintenance; approve funding in the amounts o] $350,000 and $35,000 respectively from the Electric Division's 2017 Transmission and Distribution Maintenance Capital Account and from the Telecommunications Division's 2017 Infrastructure Maintenance Services Account No. 635.08; and direct the general manager to execwte the contract documents on behalf of the City Council. Motion passed with lsom, Zenge, Sivertsen, Coose, Gage and Kiffer voting yea; Flora absent.
Award of Contract No. 17-04- Utility Tree Pruning, Three Dog Construction Inc. Moved by Sivertsen, seconded by Kiffer the City Council accept the bid of Three Dog Construction Inc. of Ketchikan, Alaska at a rate of $21 ,240/week and no mobilization/demobilization cost for Contract No. 17-04, Utility Tree Pruning; authorize funding in an amount not to exceed $190,000 from the Electric Division's 2017 Technical Services Account No. 635.12; and direct the general manager to execute the contract documents on behalf of the City Council. Motion passed with Isom, Zenge, Sivertsen, Coose, Gage and Kiffer voting yea; Flora absent.
APPROVAL OF VOUCHERS Moved by Kiffer, seconded by Gage for approval of vouchers to the Ketchikan D aily News in the amount of$7,707.60. Motion passed with Isom, Zenge, Sive1isen, Coose, Gage and Kiffer voting yea; Flora absent.
CITY MANAGER'S REPORT Schedule of General Government and KPU Appropriated Reserves Through the City Council Meeting of May 4, 2017 In his report, Manager Amylon provided the Council a schedule of the current balance of Appropriated Reserves of various funds of General Government and KPU through the City Council meeting of May 4, 2017.
Delay of the Completion of the 2016 Audit Manager Amylon transmitted a memorandum from Finance Director Newell concerning delay of the 2016 audit due to the inability to receive audited pension infonnation from the State of Alaska.
Page 5
)
n s-)(,0.)
f ;u. (90 ~ ) 225- 'S O ''i
TRANSMITTAL MEMORANDUM TO:
The Honorable Mayor and City Council
FROM:
Karl R. Amylon , General Manager
DATE:
August 31, 2017
RE:
Approving Change Order No. 1 to Contract No. 17-03- Transmission
& Distribution Line Maintenance, Northern Powerline Constructors At its meeting of May 18, 2017, the City Council adopted a motion accepting the bid of Chatham Electric in the amount of $57,842.76 per week plus $6 ,832.50 for mobilization/demobilization for Contract No. 17-03, Transmission & Distribution Line Maintenance. The total contract amount was for $385,000. Attached for City Council review is Change Order No. 1 to Contract No. 17-03, which extends the completion date from September 30 to October 31, 2017. The rationale for the change is detailed in Electric Operations Manager Mark Adams' transmittal memorandum and requires no elaboration on the part of my office. I concur with the Electric Operations Manager's recommendation. It should be noted that since the date of the contract award, Northern Powerline Constructors has acquired Chatham Electric. Mr. Adams and Electric Division Manager Andy Donato will be attending the City Council meeting of September 7, 2017, in order to address any questions and/or concerns that Councilmembers may have. A motion has been prepared for City Council consideration.
RECOMMENDATION It is recommended that the City Council adopt the motion approving Change Order No. 1 to Contract No. 17-03, Transmission & Distribution Line Maintenance, between the City and Northern Powerline Constructors extending the contract completion date to October 31, 2017; and directing the General Manager to execute the change order on behalf of the City Council.
Recommended Motion: I move the City Council approve Change Order No. 1 to Contract No. 17-03, Transmission & Distribution Line Maintenance, between the City and Northern Powerline Constructors extending the contract completion date to October 31 , 2017; and direct the General Manager to execute the change order on behalf of the City Council. AGENDA- 09/07/17- KPUCA2
Electric Division I 065 Fair Street Ketchikan, AK 99901 Phone: (907) 225-5505 Fax: (907) 247-0755 Yo11r Gmmrrmity, Your Utility
TRANSMITTAL MEMORANDUM TO:
Karl Amylon, KPU General Manager
FROM:
Mark Adams, Electric Operations Manager
DATE:
August 31 , 2017
SUBJECT:
Request Authorization for Change Order 1 to Contract No. 17-03, Transmission & Distribution Line Maintenance
The Electric Division requests approval for a zero dollar ($0.00) change order to adjust the contract period/completion date for Contract 17-03 Transmission & Distribution Line Maintenance, with Northern Powerline Constructors, from September 30, 2017 to October 31, 2017. In addition to the date of award of 17-03, commencement of this project was delayed due to Northern Powerline Constructors (NPC) purchasing Chatham Electric, who the contract was originally awarded to. A September 30111 completion date will be marginal for NPC to fully complete this contract. Pushing completion date to October 31th should allow NPC's crew to complete the work while accounting for the October weather. The total contract amount will remain $385,000. Recommendation: It is recommended that the City Council authorize Change Order No. 1 to Contract No. 17-03, Transmission & Distribution Line Maintenance, to Northern Powerline Constructors, changing the completion date to October 31, 2017. cc: Andrew Donato, Electric Division Manager
Attachment: 17-03 Change Order I
KETCH IK AN
P U B L I C UT ILI T I ES
1
Section 1.12.1
Electric Division 1065 Fair Street Ketchikan, AK 9990 1
August 31, 2017
Phone: (907) 225-5505 Fax: (907) 247-0755
Yclur Community, Your Utility
Northern Powerline Constructors, Inc. d/b/a Chatham Electric, Inc. P.O. Box 34977 Juneau, Alaska 99803
Re:
Change Order 1: Contract 17-03, Transmission & Distribution Line Maintenance
This change order modifies you r original contract with the City of Ketchikan d/b/a Ketchikan Public Utilities to reflect additional work related to this project:
Description 1. Change the contract period from "through September 30, 2017" to "through October 31, 2017". $00.00
Total Change Order No. 1
Original Contract; Previous Addition : Previous Deduction:
$ 385,000.00
$ $
Previous Total This Change Order New Total
-- 0 --- 0 --
$ 00.00 $ 385,000.00 $ 00.00 $ 385,000.00
This above amount covers all work in connection with this change. The time of completion will be October 31, 2017. Your acceptance and the Owner's acceptance shall constitute and become a part of your contract with the City of Ketchikan d/b/a Ketchikan Public Utilities dated May 22, 2017. The above changes shall be subject to the same terms and conditions as contained in sa id contract.
Contractor: Northern Powerline Constructors, Inc.
By: _______________________ Date: ________________________
PROJECT ADMINISTRATOR (KPU) Note: All changes in work done on this contract must be reported to and accepted by the Owner before extras will be authorized.
Accepted By: City of Ketchikan d/b/a Ketchikan Public Utilities, Owner By: _______________________
T&D Line Maintenance, Contract No. 17-03
Date: _____________
Page 1 of 1
May 18, 20 17
An·anl of Contrad No. 17-03 - Transmission & Distribution Liue Maintenan(e, Chatham Eledrk Moved by Sivertsen, seconded by Zenge the City Council accept the bid of Chatham Electric in the amount of $57,842.76 per week plus $6,832.50 for mobilization/demobilization for Contract No. 17-03, Transmission & Distribution Line Maintenance; approve funding in the amounts o] $350,000 and $35,000 respectively from the Electric Division's 2017 Transmission and Distribution Maintenance Capital Account and from the Telecommunications Division's 2017 Infrastructure Maintenance Services Account No. 635.08; and direct the general manager to execwte the contract documents on behalf of the City Council. Motion passed with lsom, Zenge, Sivertsen, Coose, Gage and Kiffer voting yea; Flora absent.
Award of Contract No. 17-04- Utility Tree Pruning, Three Dog Construction Inc. Moved by Sivertsen, seconded by Kiffer the City Council accept the bid of Three Dog Construction Inc. of Ketchikan, Alaska at a rate of $21 ,240/week and no mobilization/demobilization cost for Contract No. 17-04, Utility Tree Pruning; authorize funding in an amount not to exceed $190,000 from the Electric Division's 2017 Technical Services Account No. 635.12; and direct the general manager to execute the contract documents on behalf of the City Council. Motion passed with Isom, Zenge, Sivertsen, Coose, Gage and Kiffer voting yea; Flora absent.
APPROVAL OF VOUCHERS Moved by Kiffer, seconded by Gage for approval of vouchers to the Ketchikan D aily News in the amount of$7,707.60. Motion passed with Isom, Zenge, Sive1isen, Coose, Gage and Kiffer voting yea; Flora absent.
CITY MANAGER'S REPORT Schedule of General Government and KPU Appropriated Reserves Through the City Council Meeting of May 4, 2017 In his report, Manager Amylon provided the Council a schedule of the current balance of Appropriated Reserves of various funds of General Government and KPU through the City Council meeting of May 4, 2017.
Delay of the Completion of the 2016 Audit Manager Amylon transmitted a memorandum from Finance Director Newell concerning delay of the 2016 audit due to the inability to receive audited pension infonnation from the State of Alaska.
Page 5
