Treasurer

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North Metro Youth Hockey Association

TREASURER Summary: Responsible for all funds associated with North Metro Youth Hockey Association (NMYHA). Reports to: NMYHA President Responsibilities:

l.

Board Meetings

a.

b. c. d.

Attend monthly NNII-IA Board meeting and present the Treasurer's report. i. Provide summary report for all expenditures and income during the previous month. ii. Provide cash balances as of the end of the month iii. Provide actual & budget comparison iv. Provide year-to-date comparison current year vs prior year. v. Provide other reports & analysis as requested by the board Attend monthly Executive Committee meeting. i. Provide detail report for all expenditures and income during the previous month. Attend monthly Gambling Committee meeting. Attend the annual manager's meeting. i

e. 2.

Auend the annual NN{YIIA Board meeting i. Provide a detail report for all expenditures and income to each board of director for their area of responsibility

Banking

a.

Issue

b.

Tournament advances Reimbursement to coaches for the MN/USA Hockey fees Reimbursement of non-parent coach's travel expenditures Expense report reimbursements from board of directors Registration fee reimbursements when needed Process & record all deposits in Quickbooks related to but not limited to: i. Registration fees, candy fundraising, & late fees ii. Booster & concession sales iii. Tournament registration & gate fees iv. Toumament advance reimbursements v. Sponsorship fees

c. d.

& record all checks in Quickbooks related to but not limited to. Vendor payments for goods & services

i. ii. iii. iv. v. vi.

vi. Donations vii. Goalie equipment viii. Equipment sales ix. Volunteer checks

rental fees

Work with the cash manager to provide seed money for boosters & concessions and work to ensure that cash is properly controlled. Insure thatall non-budgeted expenditures over $250 have board approval

l{orth Metro Youth Hockey Association e. f. g.

Reconcile bank accounts Order deposit tickets and checks when needed Collect on all NSF checks

Tournaments

a.

Work with the toumament scheduler to issue advances for tournaments that the NMYHA teams

b.

Work with the tournament scheduler to insure reimbursement from other associations for any toumaments that NMYHA will not be attending. Work with the team managers to collect reimbursement checks for the tournament advances that were paid on the team's behalf. Work with the tournament director to insure that all registration fees and gate fees are collected for the teams attending the NMYHA Pirate Classic tournaments.

will

c d. 4"

Budgets

a.

b. c. 5.

be attending.

Prepare a preliminary budget for the association which is to be presented at the June board meeting Work with the board directors to finalize budgets for their area of responsibility The annual budget must be approved andfinahzed at the October board meeting

Registration

a. b. c.

d e.

f. g. h.

Work with the registration director and the web-site provider to ensure that the registration module is updated and ready to go for the new season Update the Financial Policies & Procedures document and ensure that it is posted on the webstte prior to the start ofregistration. Recommend registration fees for the upcoming season Work at registration open house Obtain all information needed from parents who are requesting scholarship funding. Present to the executive board for approval Work with the registration director to ensure that all members are registered via the web-site. Work with all members (parents) to ensure that all registration fees, fundraisrng fees & late fees are collected.

Update the cost analysis by team at the end of the fiscal year

Voiunteers

a. b. c.

Work with the volunteer coordinator to ensure that all volunteer deposit checks are received Deposit all volunteer checks for those parents who didn't complete their volunteer hours Work with the volunteer coordinator to ensure that all scholarship families are completing their required number of hours

North Metro Youth Hockey Association 7.

Misc

a. b. c. d.

Work with the outside accounting firm by providing the necessary information that is needed to file the 990 & 990T ta"r retums On a semi-annual basis (January and July), process the "profit distribution report" on the concession stand for the City of Brooklyn Park. Review the annual billing for Rrnk 2 funding for reasonableness and consistency with our agreement with the City of Brooklyn Park. Meet with the City of BP to discuss the billing if needed.

In the event of an Audit, provide all financial data to auditors as requested.

Quaffications/Skills Recommended for Position Expenence with Quickbooks / Quicken Software & Excel Spreadsheets Accounting skills

-

Public speaking - report presentation Good organizational skills Good communication skills Time commitment - several hours per week At least one year on NIVf\1lA Board in a Director position

Email and Internet access