Unified School District 250

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Apr 13, 2015 - 7.3 Approve Non-Instructional Paper Bid (Action/Goal 2 – Resource. Management) .... Architect(s) for district infrastructure improvements.

Unified School District 250 Board of Education Regular Meeting Bevan Education Center April 13, 2015 6:00 p.m.

BEVAN EDUCATION CENTER 510 Deill, Pittsburg, KS 66762 620.235.3100

Pittsburg Community Schools Unified School District 250 USD # 250 – PITTSBURG COMMUNITY SCHOOLS REGULAR MEETING OF BOARD OF EDUCATION BEVAN EDUCATION CENTER APRIL 13, 2015 – 6:00 PM VISION The purpose of Pittsburg Community Schools is to provide diverse learning opportunities for all students that inspire them to achieve excellence, both academically and socially, in order to enjoy success in post-secondary education, the workforce, and in life.

MISSION The mission of Pittsburg Community Schools is to provide a safe, orderly, student-centered learning environment that utilizes high quality staff to establish partnerships between home, school, and community that work cooperatively and collaboratively to empower all students to learn while promoting respect for self and others.

AGENDA WITH COMMENTARY 1.0

Call Meeting to Order

2.0

Pledge of Allegiance

3.0

Silent Roll Call

Marlene Willis

_____ Todd Biggs, Member _____ John Clark, Member _____ Joan Fields, Member _____ Kayla Joy, Member 4.0

_____ Michelle Hucke, Member _____ Al Mendez, Member _____ Marlene Willis, Member

Approval of the Consent Agenda (Action) 4.1 4.2 4.3

Approve Meeting Agenda Minutes of March 23rd, 2015, Regular Meeting Financials

Commentary: Minutes of the March 23rd, 2015, board meeting and financials are in the appendix. Recommended Motion: I move approval of the Consent Agenda. Motion: ________________ Second: _________________ Vote: ____ 5.0

Public Comments

6.0

Leadership Reports (Information/Discussion) 1

Pittsburg Community Schools Unified School District 250 6.1

6.2

Superintendent’s Report 6.1.1

Coffee with the Superintendent Update (Goal 3 – Customer Service)

6.1.2

Reschedule 2nd June Meeting for June 22, 2015

Assistant Superintendent’s Report 6.2.1

7.0

Technology Plan Update (Goal 5 – Technology Integration)

Old Business 7.1

National Forensics Tournament Trip – Julie Laflen (Action/Goal 1 – Student Achievement)

Commentary: Julie Laflen, PHS forensics head coach, will present financial information regarding the upcoming national forensics tournament. Recommended Motion: I move to approve funding $___________ towards the costs of the national forensics tournament trip for PHS. Motion: _______________ 7.2

Second: _______________

Vote: _____

Patron Insight (Discussion/Action/Goal 3 – Customer Service)

Commentary: The board will discuss the possible use of Patron Insight. Recommended Motion: I move approval of entering an agreement with Patron Insight. Motion: _______________ 7.3

Second: _______________

Vote: _____

Approve Non-Instructional Paper Bid (Action/Goal 2 – Resource Management)

Commentary: Bids were requested of 14 vendors for the district non-instructional paper products and 8 were returned with full bids. Based on pricing and sample quality of products the following highlighted are the bids recommended for purchase for 2015-2016 fiscal year. 2

Pittsburg Community Schools Unified School District 250 USD 250 Pittsburg Community Schools Bid Results Non - Instructional Paper 2015-16 Vendor Bid Results Vendor Name

Vendor City/State

#1 Roll Tissue 225 cases

4 State Maintenance

Coffeyville KS

Henry Kraft Mercantile

Nevada Mo

Hillyard

Springfield MO

no bid

Hugo’s Industrial Supply, Inc.

Independence KS

no bid

Marrone's, Inc. (domiciliary K.S.A Supp. 72-6760)

Pittsburg, KS

Osborn Paper Company

Joplin MO

Safety First Supply Co. LLC

Broken Arrow OK

Southwest Paper Company

Wichita KS

Springfield Janitor Supply

Springfield MO

Williams Janitorial

Wichita KS

Pur-O-Zone

Lawrence KS

Nu-Life Labs (bid B)

Prairie Village KS

Nu-Life Labs (bid A)

Prairie Village KS

Bottom Dollar (bid B)

Topeka KS

Bottom Dollar (bid A)

Topeka KS

Xpedx

Joplin MO

#2 Roll Towels 175 cases

#3 Folded Towels 875 cases

Total

Overall Price Diff

Discount %

Total with Discount

no bid 7,218.00

2,772.00

11,970.00

21,960.00

2,303.75

7,287.75

2,712.50

12,442.50

22,442.75

2,786.50

7,706.25

2,992.50

22,575.00

33,273.75

13,617.50

6,700.50

3,638.25

14,586.25

24,925.00

5,268.75

6,041.25

2,616.25

11,348.75

20,006.25

350.00

6,153.75

2,878.75

12,573.75

21,606.25

1,950.00

20,023.75

367.50

347.50

no bid

no bid 12,573.75 6,230.25

2,794.75

10,998.75 12,337.50

6,108.75

2,782.50

11,112.50

20,003.75

2,616.25

10,998.75

19,656.25

0.75%

19,853.72

no bid

6,041.25

Recommended Motion: I move approval to accept the lowest bid recommendation that met specification for noninstructional paper from Springfield Janitor Supply and Nu-Life Labs Bid A for a total of $19,656.25. Motion: _______________ 8.0

Second: _______________

Vote: _____

New Business 8.1

PHS Student Publications National Convention Trip – Emily Smith (Action/Goal 1 – Student Achievement)

Commentary: Emily Smith will present information regarding the PHS student publications national convention trip for approval. Recommended Motion: I move to approve the PHS student publications national convention trip. Motion: _______________ 8.2

Second: _______________

Vote: _____

National HOSA/CTE Competition Trip – James Foresman (Action/Goal 1 – Student Achievement)

Commentary: James Foresman will present information regarding the national HOSA/CTE competition trip for approval. 3

Pittsburg Community Schools Unified School District 250

Recommended Motion: I move to approve the national HOSA/CTE competition trip. Motion: _______________ 8.3

Second: _______________

Vote: _____

Renewal of April 2015-April 2016 Liability & Worker’s Comp Insurance Coverage (Action/Goal 2 – Resource Management)

Commentary: Information will be presented for approval of the recommended FY 2016 liability, auto and workers’ compensation insurance coverage with Ryan Insurance. Recommended Motion: I move approval of the recommended insurance proposal for FY 2016 property, auto and workers’ compensation insurance coverage with Ryan Insurance. Motion: _________________ 8.4

Second: _________________

Vote: _____

Consideration of Membership in Kansas Association of School Boards (Action/Goal 2 – Resource Management)

Commentary: The USD 250 Board typically joins Kansas Association of School Boards (KASB) annually. KASB dues are computed based upon the member district’s general fund budget as of March 1st and number of membership years. The assessed dues for USD 250 for fiscal year 2016 are $11,477. No change from prior year. Recommended Motion: I move approval of the annual KASB membership and dues for 2015-16 in the amount of $11,477. Motion: _________________ 8.5

Second: _________________

Vote: _____

Consideration of Renewal 2015-2016 KASB Legal Assistance Fund (Action/Goal 2 – Resource Management)

Commentary: The USD 250 Board has traditionally participated in the Legal Service Program which is available to members of KASB. We have utilized this service frequently during past years. The cost of membership in this program is $1,650.00. No change from prior year. 4

Pittsburg Community Schools Unified School District 250 Recommended Motion I move approval of the district’s participation in the 2015-2016 KASB Legal Assistance Fund. Motion: _________________ Second: _________________ Vote: ______ 8.6

Bonds & Bond Issues Informational Discussion – Piper Jaffray (Discussion/Goals 2 & 6 – Resource Management & Growth Management)

8.7

Energy Planning for New Construction Discussion – Trane (Discussion/Goals 2 & 6 – Resource Management & Growth Management)

8.8

Approve Request for Qualifications for Architects (Action/Goal 6 – Growth Management)

Commentary: Destry Brown will present information regarding the request for qualifications for the Architect(s) for district infrastructure improvements. Recommended Motion: I move to approve the RFQ for the Architect(s). Motion: _______________ 9.0

Second: _______________

Vote: _____

Other Business – Personnel (Action/Goal 4 – Staff Development) 9.1

Executive Session – Personnel (Action/Goal 4 – Staff Development)

Recommended Motion: I move that the board go into executive session for the purpose of discussing Personnel Matters for Nonelected Personnel and that the board return to the open meeting at ______ p.m. in this room. Must include one of the following statutorily approved reasons in motion: 1. Personnel matters for nonelected personnel 2. Consulting with an attorney 3. Negotiations 4. Confidential data relating to financing affairs 5. Matters relating to a student 6. Acquisition of real property 7. Matters relating to the security of the board, the school, facilities Motion: _______________ Second: _______________ 5

Vote: _____

Pittsburg Community Schools Unified School District 250 9.2

Open Session – Action on Personnel

Recommended Motion: I move that the resignations and employments, pending the successful passage of the applicants’ background check and physical capacity test, be approved as listed. Motion: _______________ 10.0

Second: _______________

Vote: _____

Adjourn Recommended Motion: I move approval to adjourn. Motion: _________________ Time: ________________

6

Second: _________________

Vote: _____

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