USFS 8256 core creative_spac_app_r5.indd
2012
Exhibit Space Application & Contract
Where Buyers Come to Learn More
PRODUCED PRODUCED BY:
BY:
CO-LOCATED CO-LOCATED WITH:
WITH:
Education: April 30 – May 3 • Exhibits: May 1 – 3 Dallas Convention Center • Dallas, TX
1. Please type or print clearly on this Exhibit Space Application & Contract. 2. Fill in all sections of the form. 3. Make checks payable to NASDA.
6. Mail original contract with payment to: NASDA Show Management 10474 Armstrong St., Fairfax, VA 22030 Fed Tax ID #: 52-0845105
4. Make a copy of both sides of the Exhibit Space Application & Contract for your records. 5. Please sign form and complete all sections.
1. COMPANY INFORMATION
By completing the following, you are making a formal application for exhibit space, which will become binding upon confirmation from NASDA Show Management. The data collected from the Exhibit Space Application & Contract will be printed in the 2012 Official Show Guide. It is the responsibility of the exhibiting company to notify NASDA Show Management of any changes that impact the accuracy of this information.
Company Name __________________________________________________________________________________________________________ _______________ Directory Reference i.e. (A-Z) ________________________ Street Address ___________________________________________________________________________________________________________________________________________________________ City _________________________________________________________ State ______________________________________ Zip Code ________________________________________________________ Company Telephone____________________________________________________________
Company Fax _______________________________________________________________________________
Company Website _____________________________________________________________
Company E-mail ______________________________________________________________________________
Trade Show Contact Name _______________________________________________________
Title _____________________________________________________________________________________
Contact Phone/Extension ________________________________________________________
Contact Fax ________________________________________________________________________________
Contact Cell Phone (For onsite purposes only) __________________________________________________________ Contact E-mail ______________________________________________________________
2. SPACE REQUIREMENTS Minimum booth size: 10' x 10' = 100 sq. ft. Exhibitors in 10' x 10' booths may not share space under any circumstances. Our desired exhibit size: _____________________________ ft. (depth) by __________________________ ft. (frontage) for a total of ____________________________ sq. ft. ❑ State Pavilion Exhibitor—We will be participating in the ________________________________________ State Pavilion. Our State Assigned Booth number is ____________________________________________ ❑ Independent Exhibitor—Our Exhibit Booth Preferences: 1. ___________________________ 2. ____________________________ 3. ___________________________ 4. ________________________________
3. ASSIGNMENT INFORMATION To assist in the assignment of exhibit space, please provide the following information. List those companies who have product lines competitive with yours: 1. ______________________________________ 2. _____________________________________ 3. _____________________________________ 4. _____________________________________________
4. DIRECTORY LISTINGS You will be listed in the official “Show Guide.” Please refer to the U.S. Food Showcase Product Category List and enter up to six (6) category numbers that describe your products. Category Number 1. _______________________ 2. ______________________3. ______________________ 4. ________________________ 5. ________________________ 6. _________________________ International Sales Contact: ______________________________________ Regions which you are most interested in marketing your products: ❑ Western Europe ❑ Eastern Europe & Russia ❑ Northeast Asia & China ❑ Southeast Asia (*includes Canada, Mexico & Caribbean) International Business in which your company is interested: ❑ Direct Sales Sales Activities that apply to your company: ❑ Currently Exporting
Title: ___________________________________________ E-mail: ___________________________________________________ ❑ North America* ❑ Middle East & Southwest Asia & Africa
❑ Central/South America
❑ Australia & Oceania ❑ Worldwide
❑ Licensing Agreements
❑ Agents
❑ Joint Ventures
❑ Distributors
❑ Manufacturer
❑ Distributor
❑ New to Exporting
❑ Service Provider
❑ Retailer
Number of employees in your company: _______________________________________ Please list any languages other than English that will be spoken in your booth: __________________________________________________________________________________________________________ Products & Services Description: Please describe, in 25 words or less, what products and/or services will be displayed in your booth. This information will appear under your company listing on the U.S. Food Showcase web site. Please TYPE or PRINT clearly, or send an e-mail to [email protected]. _____________________________________________________________________________________________________________________________________________________________________ ____________________________________________________________________________________________________________________________________________________________________ ____________________________________________________________________________________________________________________________________________________________________
5. ACCEPTANCE AS BINDING CONTRACT FOR EXHIBITOR Please read Exhibit Rules & Regulations regarding payment for space. Cost per square foot: $26.00 The total cost of exhibit space is computed as follows: ___________________________ total square feet x $26.00/sq. ft. = $ ___________________________ ❑ We have paid our State Department of Agriculture directly.
❑ Our payment is enclosed in the amount of $ ______________. (U.S. funds payable to NASDA).
50% deposit of total space cost due if submitted prior to November 4, 2011. Payment in full must accompany Exhibit Space Application after November 4, 2011. Credit Card Information
VISA
MasterCard
American Express
Account Number ____________________________________________________________________________ Expiration Date __________________________ Cardholder’s Name (as it appears on card)_________________________________________________________________________________________________
FOR SHOW MANAGEMENT USE ONLY: Date Received __________________ MIS Number ___________________ Order Number __________________ Check# ________________________ Deposit Received $ ______________
We agree to abide by all of the Exhibit Rules & Regulations governing the Exposition as stated on the back of this application.
Booth Assigned _________________ Depth ________x Frontage _________ Total Square Ft. ___________________
Name (please print) __________________________________________________________ Title __________________________________________________
Pavilion Code ____________________ By _____________________________
Signature of Cardholder________________________________________________________________________________________________________________
Signature __________________________________________________________________ Date ___________________________________________________ NASDA does not discriminate in its programs on the basis of race, color, national origin, sex, religion, age, disability, political beliefs or marital or familial status. Persons with a disability requiring alternative means of communication or program information should contact NASDA at 202.296.9680.
10474 Armstrong St. • Fairfax, VA 22030, USA • tel: 703.934.4700 • fax: 703.934.4899 • www.nasdatradeshows.org • [email protected]
CO-LOCAT
2012
Where Buyers Come to Learn More Education: April 30 – May 3 • Exhibits: May 1 – 3 Dallas Convention Center • Dallas, TX
Exhibit Rules & Regulations
20. THE DISMANTLING OF DISPLAYS BEGINS ON TUESDAY, MAY U.S. Food Showcase, Dallas Convention Center or its grounds may 3, 2012 AND CONTINUES THROUGH THURSDAY, MAY 5, 2012. be used by any other organization for display purposes of any kind. CRATES WILL BE RETURNED STARTING ON TUESDAY, MAY 3, Exhibitors may not obtain from or give away to other exhibitors 2012, AFTER THE AISLE CARPET IS PICKED UP. Deadline for any promotional items. Representatives should be modestly removal of all display materials is Thursday, May 5, 2012. At this attired to maintain the professional and business-like climate time, all exhibitor displays and materials left in the booths without of the exposition. Audio presentations, slides, or movies will be 1. THE EXHIBIT SPACE RENTAL CHARGE IS $26.00 PER SQUARE instructions will be packed and shipped at the discretion of NASDA permitted if tuned to conversational levels and not objectionable FOOT. Applications for exhibit space submitted before the exhibitor. to neighboring exhibitors. NASDA reserves to restrict 2011 on must accompanied by a minimum of 1. Please November type or print4,clearly thisbe Exhibit Space Application & Contract. 6. Mailtooriginal contract with payment to: 4. Make a copy of both sides ofthetheright Exhibit Spacethe Applicationand all charges will be applied use of glaring &lights or objectionable light effects. The exterior 50% of theoftotal space rental charge with the balance due on 2. Fill in all sections the form. NASDA Show Management Contract for your records. 21. NASDA WILL NOT BE RESPONSIBLE FOR ANYSt., INJURY, LOSS, OR of any display cabinetsign or structure an adjacent exhibitor’s November 4, 2011. Applications submitted after November 3. Make checks payable to NASDA. 10474 Armstrong Fairfax, VA 22030 5. Please form andfacing complete all sections. DAMAGE THAT MAY OCCUR TO THE EXHIBITOR’S EMPLOYEES booth must be finished or suitably decorated at the expense of 4, 2011 must be accompanied by full payment of the total Fed Tax ID #: 52-0845105 OR PROPERTY FROM ANY CAUSE WHATSOEVER, OR WHICH MAY the exhibitor erecting or installing such a display and must not space INFORMATION rental charge. Any exhibit space that has not been 1. COMPANY BE SUSTAINED BY ANY PERSON WHO MAY BE ON THE PREMISES include corporate or product identity which would detract from paid for in full by November 4, 2011 can be reassigned or By completing the following, you are making a formal application for exhibit space, which will become binding upon confirmation from NASDA Show Management. LEASED TO THE EXHIBITOR OR WATCHING, OBSERVING, OR the adjacent display. canceled without refund of deposit at the discretion of show The data collected from the Exhibit Space Application & Contract will be printed in the 2012 Official Show Guide. PARTICIPATING IN ANY DEMONSTRATION OR EXHIBIT OF management. APPLICATIONS WILL NOT BE PROCESSED OR It is theASSIGNED responsibility of the exhibiting company to notify NASDA Show Management of any changes that impact the accuracy of this information. THE EXHIBITOR, UNLESS SUCH INJURY, LOSS, OR DAMAGE 10. IN FAIRNESS TO ALL EXHIBITORS, NASDA’S EXHIBIT EXHIBIT SPACE WITHOUT THE REQUIRED PAYMENT. IS CAUSED BY THE ACTIVE NEGLIGENCE OR WILLFUL ACT OF CONSTRUCTION GUIDELINES AS PROVIDED MUST BE OBSERVED. Company Name __________________________________________________________________________________________________________ _______________ Directory Reference i.e. (A-Z) ________________________ NASDA. Exhibitor and exhibitor’s contractors, and its insurers will 2. NO REFUND FOR EXHIBIT SPACE WILL BE MADE AFTER not subrogate against NASDA for theft of, loss of, or damage to 11. TO ENSURE THE SAFETY OF ALL PARTICIPANTS, FIRE NOVEMBER 4, 2011, EVEN IF SPACE IS RESOLD. Any company Street Address ___________________________________________________________________________________________________________________________________________________________ exhibitor’s or exhibitor contractors’ property while in transit to, REGULATIONS MUST BE OBSERVED. Fire regulations require canceling their contracted exhibit space, in whole or in part, after within, and in the confines of the hall. If an exhibitor uses a nonthat display materials be flame-proof. Electrical signs November 4, 2011 in the 2012 U.S. Food Showcase will forfeit City _________________________________________________________ Stateall______________________________________ Zip Code ________________________________________________________ official contractor, the exhibitor must agree to defend, indemnify, and equipment must be wired to meet the specifications of payments previously made to NASDA and will be liable for payment and hold NASDA, its officers, agents, and employees, harmless Underwriters Laboratories. Demonstration of charcoal, wood, the full contract amount due. All cancellations or space changes, Company ofTelephone ____________________________________________________________ Company Fax _______________________________________________________________________________ against any and all claims, lawsuits, judgements, costs, and paper, or liquid fuel burning equipment is prohibited in this in whole or in part, must be in writing. In addition, the right to use __________________________________________________________________ ____________ Companythe Website _____________________________________________________________ Company E-mail expenses for injury (including death), property damage, or other show. Exhibitors demonstrating cooking equipment must have complimentary registrations granted by this contract will be left harm for which recovery of damages is sought that may arise out a Class B fire extinguisher within the limits of their particular to the discretion of NASDA. Titleday, _____________________________________________________________________________________ Trade Show Contact Name _______________________________________________________ of or be occasioned by contractor’s performance of the contract, exhibit. At the close of each the cooking equipment must be breach of any terms or provisions of the contract, or by any other turned “OFF,” allowed to cool, and cleaned prior to vacating. All 3. IF THE EXHIBITION IS NOT HELD, EXHIBITOR’S PAYMENT WILL BE ________________________________________________________________________________ Contact Phone/Extension ________________________________________________________ Contact Faxcooking act or omission of contractor, its officers, agents, employees, or deep frying equipment or portable equipment must be REFUNDED. Should the exposition be canceled or abandoned, the subcontractors, in the performance of this contract; except that adequately secured in its upright position and must be utilized at limit for claim for damages and/or compensation by the exhibitor Contact Cell Phone (For onsite purposes only) __________________________________________________________ Contact E-mail ______________________________________________________________ the indemnity provided for in this paragraph shall not apply to any the back portion of the exhibit to avoid spilling and turnover. Each shall be the return of the amount already paid for space in this liability resulting from the sole negligence of NASDA, its officers, exhibitor is charged with knowledge of all laws, ordinances, and specific event. Should the exposition be curtailed or abandoned in agents, or employees. regulations pertaining health, fire prevention, andany public safety the limit of claim for damages compensation Minimum boothand/or size: 10' x 10' = 100bysq.the ft. Exhibitors in 10' x 10' booths to may not share space under circumstances. 2. SPACEpart, REQUIREMENTS while participating in this exposition. Compliance with such laws exhibitor shall be the return of the prorated amount the exhibitor 22. EXHIBITOR AND EXHIBITOR’S is mandatory for all exhibitors and the sole responsibility that already paid for _____________________________ the space for the canceled portion of thisft. specific Our desired exhibit size: (depth) by __________________________ ft. (frontage) for a total ofis____________________________ sq. ft. CONTRACTORS SHALL, AT THEIR SOLE COST AND EXPENSE, PROCURE AND MAINTAIN THROUGH of the exhibitor. event. However, exhibitors will not be reimbursed if the exposition ❑ State Pavilion Exhibitor—We be participating in the ________________________________________ State Pavilion. Our State Assigned BoothTHE number ____________________________________________ TERMisOF THIS CONTRACT, THE FOLLOWING INSURANCE: is canceled, postponed,will curtailed or abandoned due to an act of a. Commercial General Liability insurance against claims for bodily 12. COST FOR REPAIRING ANY DAMAGES TO THE CONVENTION war, insurrection, terrorism, or radioactive contamination. ❑ Independent Exhibitor—Our Exhibit Booth Preferences: 1. ___________________________ 2. ____________________________ 3. ___________________________ 4. ________________________________ injury or death, property damage, and personal and advertising CENTER WILL BE BILLED TO THE RESPONSIBLE EXHIBITOR. injury occurring in or upon or resulting from the premises Nothing can be posted on, tacked, nailed, screwed, or otherwise 4. IF AN EXHIBITOR DOES NOT FOLLOW THE RULES AND REGULATIONS leased.lines Suchcompetitive insurance with shallyours: include contractual liability and attached to the columns, walls, floors, ceiling, furniture, or other SET BY NASDA, THEN THEIRToCONTRACT WILL BE TERMINATED. In space, please provide the following information. List those companies who have product assist in the assignment of exhibit 3. ASSIGNMENT INFORMATION products liability coverage, with combined single limits of properties of Dallas Convention Center. the event of a default by the exhibitor, as set forth in the previous liability of not less than $1,000,000 per occurrence, with the sentence, the exhibitor shall forfeit the amount paid for space rental, 1. ______________________________________ 2. _____________________________________ 3. _____________________________________ 4. _____________________________________________ Institute and its employees added as additional insureds. 13. INSTALLATION AND DISMANTLING PERSONNEL WILL NOT BE regardless of whether or not NASDA enters into a further lease of b. Worker’s Compensation insurance as required by statutory law ALLOWED ON THE EXHIBIT FLOOR WITHOUT WORK ORDERS AND the space involved. Employers Liabilitythat withdescribe limits notyour lessproducts. than: SERVICE BADGES. Exhibitors companies refer to the U.S. Food Showcase Productusing Category List andother enter up to six and (6) category numbers 4. DIRECTORY LISTINGS You will be listed in the official “Show Guide.” PleaseOFFICIAL c. Bodily injury by accident… $500,000 each accident than NASDA’s official contractors must advise them to check-in 5. NASDA RESERVES THE RIGHT TO ACCEPT OR REJECT ANY d. ________________________ Bodily injury by disease… $500,000 each employee with the Exhibitor Service Center staff their arrival. Copies APPLICATION. The U.S. 2. Food Showcase is Category EXHIBIT Number 1.SPACE _______________________ ______________________3. ______________________ 4. upon ________________________ 5. 6. _________________________ e. Bodily injury by disease… $500,000 policy limit of all job orders must be presented at that time for management’s designed to provide a showcase for PRODUCTS COMPRISED OF AT International Sales Contact: ______________________________________ Title: ___________________________________________ ___________________________________________________ Coverage for both the Commercial General Liability and Worker’s files to qualify their company’s participation. Upon verification, E-mail: LEAST 50% AGRICULTURAL AND/OR FOOD INGREDIENTS OF U.S. Compensation insurance must be placed through an acceptable official service badges allowing access to the exhibit area during ORIGIN ON interested A VALUE OR WEIGHT BASIS Regions whichCOMPUTED you are most in marketing your (exclusive products: of and licensed carrier in the state in which the convention is being service hours only will be issued. added water). Product labels must indicate that the products are Australia ❑ Western Europe ❑ Eastern Europe & Russia ❑ North America* ❑ Central/South America held with a ❑ Best Rating &ofOceania not less than A-,VII. Exhibitor shall produced in the United States. NASDA reserves the right to refuse ❑ Worldwide ❑ Northeast Asia & China ❑ Southeast Asia ❑ Middle East & Southwest Asia & Africa obtain and shall furnish upon request of NASDA a certificate of 14. EXHIBIT INSTALLATION IN DALLAS CONVENTION CENTER rental of display space to any company whose display of goods or insurance evidencing the required insurance to NASDA. If the DEPENDS ON THE LOCATION OF YOUR EXHIBIT SPACE. TARGET (*includesservices Canada,isMexico & Caribbean) not likely to be, in the opinion of NASDA, compatible exhibitor uses a non-official contractor, it must furnish to NASDA a DATES ARE PUBLISHED ❑ IN Agents THE EXHIBIT SERVICE KIT. with theBusiness general character and objectives the exposition. International in which your company isofinterested: ❑ Direct Sales MOVE-IN ❑ Licensing Agreements ❑ Joint Ventures ❑ Distributors completed application for use of a non-official contractor/display Companies requiring additional set-up time will be accommodated Sales thatPOSSIBLE, apply to your company: ❑ Currently Exporting ❑ as Manufacturer ❑ Distributor ❑ New to Exporting ❑ Service Provider ❑ in Retailer house and evidence of insurance as described the application as best possible. Please notify Exhibit Service Contractor if you 6. Activities WHENEVER SPACE ASSIGNMENTS WILL BE MADE BY for the use of non-official contractor/display house. Upon request, require additional time. All deliveries and maintenance work must NASDA IN KEEPING WITH THE PREFERENCES AS TO LOCATION Number of employees in your company: _______________________________________ evidence of all risks (subject to standard exclusions), property be completed prior to the show opening each day. Admission for REQUESTED BY THE EXHIBITOR. NASDA, however, reserves the Pleaseright list any languages other than Englishofthat will beassignments spoken in your coverage subject to a replacement cost valuation provision, and a outside service (maintenance) and delivery personnel must be to make the final determination all space in booth: __________________________________________________________________________________________________________ deductible not exceeding $5,000 must be forwarded. All property cleared through the staff at the Exhibitor Information Center. the best interest of the show. Products & Services Description: Please describe, in 25 words or less, what products and/or services will be displayed in your booth. This information will under your of appear the exhibitor and company exhibitor’slisting contractors is understood to on 7. the EXHIBITORS, U.S. Food Showcase Please TYPE or PRINT clearly, or send15. EXHIBIT an e-mail toINSTALLATION [email protected]. remain under its custody and control in transit to, within, and in MUST _____________________________________________________________________________________________________________________________________________________________________ BE IN PROGRESS BY 8:00 A.M. OTHER web THANsite. INDIVIDUAL STATE DEPARTMENTS ____________________________________________________________________________________________________________________________________________________________________ transit from the confines of the hall. ON SUNDAY, APRIL 30, 2012 AND COMPLETED BY 4:00 P.M. ON OF AGRICULTURE, MAY NOT SUBLET ANY PART OF THEIR SUNDAY, APRIL 30, 2012. After 4:00 p.m. on Sunday, April 30, ASSIGNED EXHIBIT SPACE. No exhibitor, other than individual ____________________________________________________________________________________________________________________________________________________________________ 23. UNION AND LABOR AND OTHER CONTRACTS: Exhibitors are 2012 any exhibit space that is completely empty, and for which no State Departments of Agriculture, shall assign, sublet, or share the required to observe all contracts and rules and regulations in freight has arrived, may be resold or re-assigned at the discretion space allotted with another business or firm unless approval has 5. ACCEPTANCE AS BINDING CONTRACT FOR EXHIBITOR Please read Exhibit Rules & Regulations regarding payment for space. Cost per square foot:between $26.00service contractors, Dallas Convention Center and effect of NASDA. All displays must be fully set up and ready by 4:00 p.m. been obtained in writing from NASDA. NO STATE DEPARTMENT OF NASDA. on Sunday, April 30, 2012. After this time, any unattended booths AGRICULTURE MAY SUBDIVIDE SPACE FOR INDIVIDUAL EXHIBITORS The total cost of exhibit space is computed as follows: ___________________________ total square feet x $26.00/sq. ft. = $ ___________________________ with crated displays will be set up at the discretion of NASDA, and INTO SPACES LESS THAN 100 SQUARE FEET. NO INDIVIDUAL all expenses will beincharged to theof exhibitor. EXHIBITOR SPACE SMALLER directly. THAN 100 SQUARE❑ Our payment ❑ We have paid our MAY State OCCUPY Department of Agriculture is enclosed the amount $ ______________. (U.S. funds24. RETAIL payable toSELLING NASDA).ON THE EXHIBIT FLOOR IS STRICTLY PROHIBITED. FEET. Exhibitors must show only goods manufactured or dealt in by FOR SHOW MANAGEMENT USE ONLY: 50% deposit total spacecourse cost due if submitted prior to November Payment inSERVICE full mustCONTRACTOR accompany Exhibit SpaceALL Application after November 4, 2011. AGREE THAT ALL DISPLAYS WILL BE APPROVED BY A 25. EXHIBITORS WILL STORE EMPTY PACKING them inofthe regular of business. Identification of an article4,or2011.16. EXHIBIT Date Received __________________ LICENSED STRUCTURAL ENGINEER. CONTAINERS. Exhibitors are advised to provide locked storage piece of equipment not manufactured by the exhibitor, but required MIS Number ___________________ facilities within their own display area for excess merchandise. forInformation operation or demonstration in an exhibitor’s display, shall be Credit Card VISA MasterCard American Express 26. PHOTOGRAPHY AND SKETCHING. be carried in the For your convenience, blank “EMPTY” stickers are provided at the limited to the usual and regular nameplates, imprint, or trademark OrderCameras Number may __________________ exhibit area, but under no circumstances may photographs be Exhibitor Service Center. under which same is sold in the general course of business. Account Number ____________________________________________________________________________ Expiration Date __________________________ Check#of the ________________________ taken without expressed authority exhibitor concerned in Received $ ______________ each case. Sketching or drawingDeposit machinery or products on display 17. NO EQUIPMENT MAY BE REMOVED DURING THE EXPOSITION 8. THE Name DISTRIBUTION OF SHOPPING BAGS IS PROHIBITED. Exhibitors Cardholder’s (as it appears on card)_________________________________________________________________________________________________ is prohibited. WITHOUT WRITTEN PERMISSION FROM NASDA. who wish to distribute samples of food or beverage products Booth Assigned _________________ limit their distribution to reasonable quantities of products Signaturemust of Cardholder________________________________________________________________________________________________________________ Frontage _________ 27. NASDA RESERVES THE RIGHTDepth TO ________x MAKE CHANGES TO THESE 18. EXHIBITORS WILL NOT BE PERMITTED TO REMOVE SAMPLES, manufactured and sold in the normal course of business. Total Square Ft. ___________________ RULES. Any matters not specifically covered herein are subject PRODUCT PROMOTIONAL MATERIALS ON TUESDAY, We agree to abide by all of the Exhibit Rules & Regulations governing the Exposition as statedAND/OR on the back of this application. to decision by NASDA. NASDAPavilion reserves the right to make such MAY 3, 2012 PRIOR TO THE OFFICIAL CLOSING TIME, WITHOUT 9. THE GENERAL RULE OF THE EXHIBIT FLOOR IS: BE A GOOD Code ____________________ changes, amendments, and additions to these rules as considered WRITTEN PERMISSION FROM NASDA. NEIGHBOR. No exhibits will be permitted which interfere with Name (please print) __________________________________________________________ Title __________________________________________________ By of_____________________________ advisable for the proper conduct the exhibit, with the provision the use of other exhibits or impede access to them or impede the that all exhibitors will be advised of any such changes. 19. EXHIBITORS’ DISPLAYS NOT BE DISMANTLED OR PACKED use of the aisle. Booth personnel, including demonstrators, Signaturefree __________________________________________________________________ Date MUST ___________________________________________________ IN PREPARATION FOR REMOVAL PRIOR TO THE OFFICIAL CLOSING are required to confine their activities within the exhibitor’s NASDA does notspace. discriminate in itsthe programs the basis of for race, color, sex, religion, age, disability, beliefs or marital TIME OF 2:00 P.M., TUESDAY, MAY 3,political 2012. Every exhibit must or befamilial status. booth Apart from specificon display space which annational origin, staffed and operational theatentire exposition. exhibiting company has contracted NASDA, no part of the Persons with a disability requiring alternative with means of communication or programfully information should contactduring NASDA 202.296.9680. The 2012 U.S. Food Showcase is sponsored by the National Association of State Departments of Agriculture, hereinafter referred to as “NASDA.” The U.S. Food Showcase is held in conjunction with the FMI2012 Event.
10474 Armstrong St. • Fairfax, VA 22030, USA • tel: 703.934.4700 • fax: 703.934.4899 • www.nasdatradeshows.org • [email protected]
Exhibit Space Application & Contract
Where Buyers Come to Learn More
PRODUCED PRODUCED BY:
BY:
CO-LOCATED CO-LOCATED WITH:
WITH:
Education: April 30 – May 3 • Exhibits: May 1 – 3 Dallas Convention Center • Dallas, TX
1. Please type or print clearly on this Exhibit Space Application & Contract. 2. Fill in all sections of the form. 3. Make checks payable to NASDA.
6. Mail original contract with payment to: NASDA Show Management 10474 Armstrong St., Fairfax, VA 22030 Fed Tax ID #: 52-0845105
4. Make a copy of both sides of the Exhibit Space Application & Contract for your records. 5. Please sign form and complete all sections.
1. COMPANY INFORMATION
By completing the following, you are making a formal application for exhibit space, which will become binding upon confirmation from NASDA Show Management. The data collected from the Exhibit Space Application & Contract will be printed in the 2012 Official Show Guide. It is the responsibility of the exhibiting company to notify NASDA Show Management of any changes that impact the accuracy of this information.
Company Name __________________________________________________________________________________________________________ _______________ Directory Reference i.e. (A-Z) ________________________ Street Address ___________________________________________________________________________________________________________________________________________________________ City _________________________________________________________ State ______________________________________ Zip Code ________________________________________________________ Company Telephone____________________________________________________________
Company Fax _______________________________________________________________________________
Company Website _____________________________________________________________
Company E-mail ______________________________________________________________________________
Trade Show Contact Name _______________________________________________________
Title _____________________________________________________________________________________
Contact Phone/Extension ________________________________________________________
Contact Fax ________________________________________________________________________________
Contact Cell Phone (For onsite purposes only) __________________________________________________________ Contact E-mail ______________________________________________________________
2. SPACE REQUIREMENTS Minimum booth size: 10' x 10' = 100 sq. ft. Exhibitors in 10' x 10' booths may not share space under any circumstances. Our desired exhibit size: _____________________________ ft. (depth) by __________________________ ft. (frontage) for a total of ____________________________ sq. ft. ❑ State Pavilion Exhibitor—We will be participating in the ________________________________________ State Pavilion. Our State Assigned Booth number is ____________________________________________ ❑ Independent Exhibitor—Our Exhibit Booth Preferences: 1. ___________________________ 2. ____________________________ 3. ___________________________ 4. ________________________________
3. ASSIGNMENT INFORMATION To assist in the assignment of exhibit space, please provide the following information. List those companies who have product lines competitive with yours: 1. ______________________________________ 2. _____________________________________ 3. _____________________________________ 4. _____________________________________________
4. DIRECTORY LISTINGS You will be listed in the official “Show Guide.” Please refer to the U.S. Food Showcase Product Category List and enter up to six (6) category numbers that describe your products. Category Number 1. _______________________ 2. ______________________3. ______________________ 4. ________________________ 5. ________________________ 6. _________________________ International Sales Contact: ______________________________________ Regions which you are most interested in marketing your products: ❑ Western Europe ❑ Eastern Europe & Russia ❑ Northeast Asia & China ❑ Southeast Asia (*includes Canada, Mexico & Caribbean) International Business in which your company is interested: ❑ Direct Sales Sales Activities that apply to your company: ❑ Currently Exporting
Title: ___________________________________________ E-mail: ___________________________________________________ ❑ North America* ❑ Middle East & Southwest Asia & Africa
❑ Central/South America
❑ Australia & Oceania ❑ Worldwide
❑ Licensing Agreements
❑ Agents
❑ Joint Ventures
❑ Distributors
❑ Manufacturer
❑ Distributor
❑ New to Exporting
❑ Service Provider
❑ Retailer
Number of employees in your company: _______________________________________ Please list any languages other than English that will be spoken in your booth: __________________________________________________________________________________________________________ Products & Services Description: Please describe, in 25 words or less, what products and/or services will be displayed in your booth. This information will appear under your company listing on the U.S. Food Showcase web site. Please TYPE or PRINT clearly, or send an e-mail to [email protected]. _____________________________________________________________________________________________________________________________________________________________________ ____________________________________________________________________________________________________________________________________________________________________ ____________________________________________________________________________________________________________________________________________________________________
5. ACCEPTANCE AS BINDING CONTRACT FOR EXHIBITOR Please read Exhibit Rules & Regulations regarding payment for space. Cost per square foot: $26.00 The total cost of exhibit space is computed as follows: ___________________________ total square feet x $26.00/sq. ft. = $ ___________________________ ❑ We have paid our State Department of Agriculture directly.
❑ Our payment is enclosed in the amount of $ ______________. (U.S. funds payable to NASDA).
50% deposit of total space cost due if submitted prior to November 4, 2011. Payment in full must accompany Exhibit Space Application after November 4, 2011. Credit Card Information
VISA
MasterCard
American Express
Account Number ____________________________________________________________________________ Expiration Date __________________________ Cardholder’s Name (as it appears on card)_________________________________________________________________________________________________
FOR SHOW MANAGEMENT USE ONLY: Date Received __________________ MIS Number ___________________ Order Number __________________ Check# ________________________ Deposit Received $ ______________
We agree to abide by all of the Exhibit Rules & Regulations governing the Exposition as stated on the back of this application.
Booth Assigned _________________ Depth ________x Frontage _________ Total Square Ft. ___________________
Name (please print) __________________________________________________________ Title __________________________________________________
Pavilion Code ____________________ By _____________________________
Signature of Cardholder________________________________________________________________________________________________________________
Signature __________________________________________________________________ Date ___________________________________________________ NASDA does not discriminate in its programs on the basis of race, color, national origin, sex, religion, age, disability, political beliefs or marital or familial status. Persons with a disability requiring alternative means of communication or program information should contact NASDA at 202.296.9680.
10474 Armstrong St. • Fairfax, VA 22030, USA • tel: 703.934.4700 • fax: 703.934.4899 • www.nasdatradeshows.org • [email protected]
CO-LOCAT
2012
Where Buyers Come to Learn More Education: April 30 – May 3 • Exhibits: May 1 – 3 Dallas Convention Center • Dallas, TX
Exhibit Rules & Regulations
20. THE DISMANTLING OF DISPLAYS BEGINS ON TUESDAY, MAY U.S. Food Showcase, Dallas Convention Center or its grounds may 3, 2012 AND CONTINUES THROUGH THURSDAY, MAY 5, 2012. be used by any other organization for display purposes of any kind. CRATES WILL BE RETURNED STARTING ON TUESDAY, MAY 3, Exhibitors may not obtain from or give away to other exhibitors 2012, AFTER THE AISLE CARPET IS PICKED UP. Deadline for any promotional items. Representatives should be modestly removal of all display materials is Thursday, May 5, 2012. At this attired to maintain the professional and business-like climate time, all exhibitor displays and materials left in the booths without of the exposition. Audio presentations, slides, or movies will be 1. THE EXHIBIT SPACE RENTAL CHARGE IS $26.00 PER SQUARE instructions will be packed and shipped at the discretion of NASDA permitted if tuned to conversational levels and not objectionable FOOT. Applications for exhibit space submitted before the exhibitor. to neighboring exhibitors. NASDA reserves to restrict 2011 on must accompanied by a minimum of 1. Please November type or print4,clearly thisbe Exhibit Space Application & Contract. 6. Mailtooriginal contract with payment to: 4. Make a copy of both sides ofthetheright Exhibit Spacethe Applicationand all charges will be applied use of glaring &lights or objectionable light effects. The exterior 50% of theoftotal space rental charge with the balance due on 2. Fill in all sections the form. NASDA Show Management Contract for your records. 21. NASDA WILL NOT BE RESPONSIBLE FOR ANYSt., INJURY, LOSS, OR of any display cabinetsign or structure an adjacent exhibitor’s November 4, 2011. Applications submitted after November 3. Make checks payable to NASDA. 10474 Armstrong Fairfax, VA 22030 5. Please form andfacing complete all sections. DAMAGE THAT MAY OCCUR TO THE EXHIBITOR’S EMPLOYEES booth must be finished or suitably decorated at the expense of 4, 2011 must be accompanied by full payment of the total Fed Tax ID #: 52-0845105 OR PROPERTY FROM ANY CAUSE WHATSOEVER, OR WHICH MAY the exhibitor erecting or installing such a display and must not space INFORMATION rental charge. Any exhibit space that has not been 1. COMPANY BE SUSTAINED BY ANY PERSON WHO MAY BE ON THE PREMISES include corporate or product identity which would detract from paid for in full by November 4, 2011 can be reassigned or By completing the following, you are making a formal application for exhibit space, which will become binding upon confirmation from NASDA Show Management. LEASED TO THE EXHIBITOR OR WATCHING, OBSERVING, OR the adjacent display. canceled without refund of deposit at the discretion of show The data collected from the Exhibit Space Application & Contract will be printed in the 2012 Official Show Guide. PARTICIPATING IN ANY DEMONSTRATION OR EXHIBIT OF management. APPLICATIONS WILL NOT BE PROCESSED OR It is theASSIGNED responsibility of the exhibiting company to notify NASDA Show Management of any changes that impact the accuracy of this information. THE EXHIBITOR, UNLESS SUCH INJURY, LOSS, OR DAMAGE 10. IN FAIRNESS TO ALL EXHIBITORS, NASDA’S EXHIBIT EXHIBIT SPACE WITHOUT THE REQUIRED PAYMENT. IS CAUSED BY THE ACTIVE NEGLIGENCE OR WILLFUL ACT OF CONSTRUCTION GUIDELINES AS PROVIDED MUST BE OBSERVED. Company Name __________________________________________________________________________________________________________ _______________ Directory Reference i.e. (A-Z) ________________________ NASDA. Exhibitor and exhibitor’s contractors, and its insurers will 2. NO REFUND FOR EXHIBIT SPACE WILL BE MADE AFTER not subrogate against NASDA for theft of, loss of, or damage to 11. TO ENSURE THE SAFETY OF ALL PARTICIPANTS, FIRE NOVEMBER 4, 2011, EVEN IF SPACE IS RESOLD. Any company Street Address ___________________________________________________________________________________________________________________________________________________________ exhibitor’s or exhibitor contractors’ property while in transit to, REGULATIONS MUST BE OBSERVED. Fire regulations require canceling their contracted exhibit space, in whole or in part, after within, and in the confines of the hall. If an exhibitor uses a nonthat display materials be flame-proof. Electrical signs November 4, 2011 in the 2012 U.S. Food Showcase will forfeit City _________________________________________________________ Stateall______________________________________ Zip Code ________________________________________________________ official contractor, the exhibitor must agree to defend, indemnify, and equipment must be wired to meet the specifications of payments previously made to NASDA and will be liable for payment and hold NASDA, its officers, agents, and employees, harmless Underwriters Laboratories. Demonstration of charcoal, wood, the full contract amount due. All cancellations or space changes, Company ofTelephone ____________________________________________________________ Company Fax _______________________________________________________________________________ against any and all claims, lawsuits, judgements, costs, and paper, or liquid fuel burning equipment is prohibited in this in whole or in part, must be in writing. In addition, the right to use __________________________________________________________________ ____________ Companythe Website _____________________________________________________________ Company E-mail expenses for injury (including death), property damage, or other show. Exhibitors demonstrating cooking equipment must have complimentary registrations granted by this contract will be left harm for which recovery of damages is sought that may arise out a Class B fire extinguisher within the limits of their particular to the discretion of NASDA. Titleday, _____________________________________________________________________________________ Trade Show Contact Name _______________________________________________________ of or be occasioned by contractor’s performance of the contract, exhibit. At the close of each the cooking equipment must be breach of any terms or provisions of the contract, or by any other turned “OFF,” allowed to cool, and cleaned prior to vacating. All 3. IF THE EXHIBITION IS NOT HELD, EXHIBITOR’S PAYMENT WILL BE ________________________________________________________________________________ Contact Phone/Extension ________________________________________________________ Contact Faxcooking act or omission of contractor, its officers, agents, employees, or deep frying equipment or portable equipment must be REFUNDED. Should the exposition be canceled or abandoned, the subcontractors, in the performance of this contract; except that adequately secured in its upright position and must be utilized at limit for claim for damages and/or compensation by the exhibitor Contact Cell Phone (For onsite purposes only) __________________________________________________________ Contact E-mail ______________________________________________________________ the indemnity provided for in this paragraph shall not apply to any the back portion of the exhibit to avoid spilling and turnover. Each shall be the return of the amount already paid for space in this liability resulting from the sole negligence of NASDA, its officers, exhibitor is charged with knowledge of all laws, ordinances, and specific event. Should the exposition be curtailed or abandoned in agents, or employees. regulations pertaining health, fire prevention, andany public safety the limit of claim for damages compensation Minimum boothand/or size: 10' x 10' = 100bysq.the ft. Exhibitors in 10' x 10' booths to may not share space under circumstances. 2. SPACEpart, REQUIREMENTS while participating in this exposition. Compliance with such laws exhibitor shall be the return of the prorated amount the exhibitor 22. EXHIBITOR AND EXHIBITOR’S is mandatory for all exhibitors and the sole responsibility that already paid for _____________________________ the space for the canceled portion of thisft. specific Our desired exhibit size: (depth) by __________________________ ft. (frontage) for a total ofis____________________________ sq. ft. CONTRACTORS SHALL, AT THEIR SOLE COST AND EXPENSE, PROCURE AND MAINTAIN THROUGH of the exhibitor. event. However, exhibitors will not be reimbursed if the exposition ❑ State Pavilion Exhibitor—We be participating in the ________________________________________ State Pavilion. Our State Assigned BoothTHE number ____________________________________________ TERMisOF THIS CONTRACT, THE FOLLOWING INSURANCE: is canceled, postponed,will curtailed or abandoned due to an act of a. Commercial General Liability insurance against claims for bodily 12. COST FOR REPAIRING ANY DAMAGES TO THE CONVENTION war, insurrection, terrorism, or radioactive contamination. ❑ Independent Exhibitor—Our Exhibit Booth Preferences: 1. ___________________________ 2. ____________________________ 3. ___________________________ 4. ________________________________ injury or death, property damage, and personal and advertising CENTER WILL BE BILLED TO THE RESPONSIBLE EXHIBITOR. injury occurring in or upon or resulting from the premises Nothing can be posted on, tacked, nailed, screwed, or otherwise 4. IF AN EXHIBITOR DOES NOT FOLLOW THE RULES AND REGULATIONS leased.lines Suchcompetitive insurance with shallyours: include contractual liability and attached to the columns, walls, floors, ceiling, furniture, or other SET BY NASDA, THEN THEIRToCONTRACT WILL BE TERMINATED. In space, please provide the following information. List those companies who have product assist in the assignment of exhibit 3. ASSIGNMENT INFORMATION products liability coverage, with combined single limits of properties of Dallas Convention Center. the event of a default by the exhibitor, as set forth in the previous liability of not less than $1,000,000 per occurrence, with the sentence, the exhibitor shall forfeit the amount paid for space rental, 1. ______________________________________ 2. _____________________________________ 3. _____________________________________ 4. _____________________________________________ Institute and its employees added as additional insureds. 13. INSTALLATION AND DISMANTLING PERSONNEL WILL NOT BE regardless of whether or not NASDA enters into a further lease of b. Worker’s Compensation insurance as required by statutory law ALLOWED ON THE EXHIBIT FLOOR WITHOUT WORK ORDERS AND the space involved. Employers Liabilitythat withdescribe limits notyour lessproducts. than: SERVICE BADGES. Exhibitors companies refer to the U.S. Food Showcase Productusing Category List andother enter up to six and (6) category numbers 4. DIRECTORY LISTINGS You will be listed in the official “Show Guide.” PleaseOFFICIAL c. Bodily injury by accident… $500,000 each accident than NASDA’s official contractors must advise them to check-in 5. NASDA RESERVES THE RIGHT TO ACCEPT OR REJECT ANY d. ________________________ Bodily injury by disease… $500,000 each employee with the Exhibitor Service Center staff their arrival. Copies APPLICATION. The U.S. 2. Food Showcase is Category EXHIBIT Number 1.SPACE _______________________ ______________________3. ______________________ 4. upon ________________________ 5. 6. _________________________ e. Bodily injury by disease… $500,000 policy limit of all job orders must be presented at that time for management’s designed to provide a showcase for PRODUCTS COMPRISED OF AT International Sales Contact: ______________________________________ Title: ___________________________________________ ___________________________________________________ Coverage for both the Commercial General Liability and Worker’s files to qualify their company’s participation. Upon verification, E-mail: LEAST 50% AGRICULTURAL AND/OR FOOD INGREDIENTS OF U.S. Compensation insurance must be placed through an acceptable official service badges allowing access to the exhibit area during ORIGIN ON interested A VALUE OR WEIGHT BASIS Regions whichCOMPUTED you are most in marketing your (exclusive products: of and licensed carrier in the state in which the convention is being service hours only will be issued. added water). Product labels must indicate that the products are Australia ❑ Western Europe ❑ Eastern Europe & Russia ❑ North America* ❑ Central/South America held with a ❑ Best Rating &ofOceania not less than A-,VII. Exhibitor shall produced in the United States. NASDA reserves the right to refuse ❑ Worldwide ❑ Northeast Asia & China ❑ Southeast Asia ❑ Middle East & Southwest Asia & Africa obtain and shall furnish upon request of NASDA a certificate of 14. EXHIBIT INSTALLATION IN DALLAS CONVENTION CENTER rental of display space to any company whose display of goods or insurance evidencing the required insurance to NASDA. If the DEPENDS ON THE LOCATION OF YOUR EXHIBIT SPACE. TARGET (*includesservices Canada,isMexico & Caribbean) not likely to be, in the opinion of NASDA, compatible exhibitor uses a non-official contractor, it must furnish to NASDA a DATES ARE PUBLISHED ❑ IN Agents THE EXHIBIT SERVICE KIT. with theBusiness general character and objectives the exposition. International in which your company isofinterested: ❑ Direct Sales MOVE-IN ❑ Licensing Agreements ❑ Joint Ventures ❑ Distributors completed application for use of a non-official contractor/display Companies requiring additional set-up time will be accommodated Sales thatPOSSIBLE, apply to your company: ❑ Currently Exporting ❑ as Manufacturer ❑ Distributor ❑ New to Exporting ❑ Service Provider ❑ in Retailer house and evidence of insurance as described the application as best possible. Please notify Exhibit Service Contractor if you 6. Activities WHENEVER SPACE ASSIGNMENTS WILL BE MADE BY for the use of non-official contractor/display house. Upon request, require additional time. All deliveries and maintenance work must NASDA IN KEEPING WITH THE PREFERENCES AS TO LOCATION Number of employees in your company: _______________________________________ evidence of all risks (subject to standard exclusions), property be completed prior to the show opening each day. Admission for REQUESTED BY THE EXHIBITOR. NASDA, however, reserves the Pleaseright list any languages other than Englishofthat will beassignments spoken in your coverage subject to a replacement cost valuation provision, and a outside service (maintenance) and delivery personnel must be to make the final determination all space in booth: __________________________________________________________________________________________________________ deductible not exceeding $5,000 must be forwarded. All property cleared through the staff at the Exhibitor Information Center. the best interest of the show. Products & Services Description: Please describe, in 25 words or less, what products and/or services will be displayed in your booth. This information will under your of appear the exhibitor and company exhibitor’slisting contractors is understood to on 7. the EXHIBITORS, U.S. Food Showcase Please TYPE or PRINT clearly, or send15. EXHIBIT an e-mail toINSTALLATION [email protected]. remain under its custody and control in transit to, within, and in MUST _____________________________________________________________________________________________________________________________________________________________________ BE IN PROGRESS BY 8:00 A.M. OTHER web THANsite. INDIVIDUAL STATE DEPARTMENTS ____________________________________________________________________________________________________________________________________________________________________ transit from the confines of the hall. ON SUNDAY, APRIL 30, 2012 AND COMPLETED BY 4:00 P.M. ON OF AGRICULTURE, MAY NOT SUBLET ANY PART OF THEIR SUNDAY, APRIL 30, 2012. After 4:00 p.m. on Sunday, April 30, ASSIGNED EXHIBIT SPACE. No exhibitor, other than individual ____________________________________________________________________________________________________________________________________________________________________ 23. UNION AND LABOR AND OTHER CONTRACTS: Exhibitors are 2012 any exhibit space that is completely empty, and for which no State Departments of Agriculture, shall assign, sublet, or share the required to observe all contracts and rules and regulations in freight has arrived, may be resold or re-assigned at the discretion space allotted with another business or firm unless approval has 5. ACCEPTANCE AS BINDING CONTRACT FOR EXHIBITOR Please read Exhibit Rules & Regulations regarding payment for space. Cost per square foot:between $26.00service contractors, Dallas Convention Center and effect of NASDA. All displays must be fully set up and ready by 4:00 p.m. been obtained in writing from NASDA. NO STATE DEPARTMENT OF NASDA. on Sunday, April 30, 2012. After this time, any unattended booths AGRICULTURE MAY SUBDIVIDE SPACE FOR INDIVIDUAL EXHIBITORS The total cost of exhibit space is computed as follows: ___________________________ total square feet x $26.00/sq. ft. = $ ___________________________ with crated displays will be set up at the discretion of NASDA, and INTO SPACES LESS THAN 100 SQUARE FEET. NO INDIVIDUAL all expenses will beincharged to theof exhibitor. EXHIBITOR SPACE SMALLER directly. THAN 100 SQUARE❑ Our payment ❑ We have paid our MAY State OCCUPY Department of Agriculture is enclosed the amount $ ______________. (U.S. funds24. RETAIL payable toSELLING NASDA).ON THE EXHIBIT FLOOR IS STRICTLY PROHIBITED. FEET. Exhibitors must show only goods manufactured or dealt in by FOR SHOW MANAGEMENT USE ONLY: 50% deposit total spacecourse cost due if submitted prior to November Payment inSERVICE full mustCONTRACTOR accompany Exhibit SpaceALL Application after November 4, 2011. AGREE THAT ALL DISPLAYS WILL BE APPROVED BY A 25. EXHIBITORS WILL STORE EMPTY PACKING them inofthe regular of business. Identification of an article4,or2011.16. EXHIBIT Date Received __________________ LICENSED STRUCTURAL ENGINEER. CONTAINERS. Exhibitors are advised to provide locked storage piece of equipment not manufactured by the exhibitor, but required MIS Number ___________________ facilities within their own display area for excess merchandise. forInformation operation or demonstration in an exhibitor’s display, shall be Credit Card VISA MasterCard American Express 26. PHOTOGRAPHY AND SKETCHING. be carried in the For your convenience, blank “EMPTY” stickers are provided at the limited to the usual and regular nameplates, imprint, or trademark OrderCameras Number may __________________ exhibit area, but under no circumstances may photographs be Exhibitor Service Center. under which same is sold in the general course of business. Account Number ____________________________________________________________________________ Expiration Date __________________________ Check#of the ________________________ taken without expressed authority exhibitor concerned in Received $ ______________ each case. Sketching or drawingDeposit machinery or products on display 17. NO EQUIPMENT MAY BE REMOVED DURING THE EXPOSITION 8. THE Name DISTRIBUTION OF SHOPPING BAGS IS PROHIBITED. Exhibitors Cardholder’s (as it appears on card)_________________________________________________________________________________________________ is prohibited. WITHOUT WRITTEN PERMISSION FROM NASDA. who wish to distribute samples of food or beverage products Booth Assigned _________________ limit their distribution to reasonable quantities of products Signaturemust of Cardholder________________________________________________________________________________________________________________ Frontage _________ 27. NASDA RESERVES THE RIGHTDepth TO ________x MAKE CHANGES TO THESE 18. EXHIBITORS WILL NOT BE PERMITTED TO REMOVE SAMPLES, manufactured and sold in the normal course of business. Total Square Ft. ___________________ RULES. Any matters not specifically covered herein are subject PRODUCT PROMOTIONAL MATERIALS ON TUESDAY, We agree to abide by all of the Exhibit Rules & Regulations governing the Exposition as statedAND/OR on the back of this application. to decision by NASDA. NASDAPavilion reserves the right to make such MAY 3, 2012 PRIOR TO THE OFFICIAL CLOSING TIME, WITHOUT 9. THE GENERAL RULE OF THE EXHIBIT FLOOR IS: BE A GOOD Code ____________________ changes, amendments, and additions to these rules as considered WRITTEN PERMISSION FROM NASDA. NEIGHBOR. No exhibits will be permitted which interfere with Name (please print) __________________________________________________________ Title __________________________________________________ By of_____________________________ advisable for the proper conduct the exhibit, with the provision the use of other exhibits or impede access to them or impede the that all exhibitors will be advised of any such changes. 19. EXHIBITORS’ DISPLAYS NOT BE DISMANTLED OR PACKED use of the aisle. Booth personnel, including demonstrators, Signaturefree __________________________________________________________________ Date MUST ___________________________________________________ IN PREPARATION FOR REMOVAL PRIOR TO THE OFFICIAL CLOSING are required to confine their activities within the exhibitor’s NASDA does notspace. discriminate in itsthe programs the basis of for race, color, sex, religion, age, disability, beliefs or marital TIME OF 2:00 P.M., TUESDAY, MAY 3,political 2012. Every exhibit must or befamilial status. booth Apart from specificon display space which annational origin, staffed and operational theatentire exposition. exhibiting company has contracted NASDA, no part of the Persons with a disability requiring alternative with means of communication or programfully information should contactduring NASDA 202.296.9680. The 2012 U.S. Food Showcase is sponsored by the National Association of State Departments of Agriculture, hereinafter referred to as “NASDA.” The U.S. Food Showcase is held in conjunction with the FMI2012 Event.
10474 Armstrong St. • Fairfax, VA 22030, USA • tel: 703.934.4700 • fax: 703.934.4899 • www.nasdatradeshows.org • [email protected]
