UWEC Student Organization Opportunity Fund Application
UWEC Student Organization Opportunity Fund Application
Dear Student Organization, Thank you for expressing interest in and applying for funding from the Student Organization Opportunity Fund. Please note that this fund is supported by generous donations to the UW-Eau Claire Foundation. This fund is intended to benefit UW-Eau Claire student organizations by providing the support they need for a variety of activities. This money is intended for the purposes of benefitting the members of your organization, UW-Eau Claire students, faculty, staff and/ or the Eau Claire community at large. Possibilities for uses of this funding include fundraising efforts, community service, projects, programs, activities, travel, seminars, conferences, and supplies. Priority will be given to: Projects, events, and activities that emphasize diversity and inclusivity Organizations that have limited ability to obtain additional funding from other sources Applications that are clearly and neatly written Applications that address all questions and requirements Organizations with an updated OrgSync profile, including an updated constitution (within last 5 years) Because this fund is sponsored by donations, it is extremely important that you provide evidence and documentation as to how the allocated funds were spent. Requirements for documentation will be provided to you in detail should your organization receive funding. Please see the last page of this packet for additional responsibilities. Your organization will receive notification about your funding status within 2 weeks of the deadline. The applications will be reviewed by the Student Organizations Opportunity Fund Allocations committee, which is comprised of UWEC students, student senators and directors, and UWEC faculty and staff. Should you have any questions about the application or the funding process, please contact The Organizations Commission Director at [email protected] or visit the Student Senate Office in Davies 132.
Sincerely, The Organizations Commission of the Student Senate
UWEC Student Organization Opportunity Fund Application Deadlines: Fall, 2011: Friday, October 14 & Friday, November 18 *Important Note: Funding is not provided until AFTER your event/activity/project has taken place and your Evaluation & Treasurer’s Report (including receipts) has been submitted. Please Type or Print Neatly
Name of Organization Names of Co-Sponsoring Organizations/ Departments (If applicable) Contact Person Phone Number UWEC Email Dollar Amount Applying For: Amount must be between $25.00-$250.00 For Office Use Standing:
For Office Use Applied Before?
$
For Office Use Date:
Please describe your organization’s purpose, including any annual activities or events conducted by your organization.
Please describe how your organization specifically intends to use funding, if granted. Please include date, time, and location for programs or activities.
Please describe how the aforementioned activity / program / event / supplies /etc. will benefit your organization’s members, other UWEC students, faculty, staff and / or the community at large.
Budget Please complete the budget tables below. For line items that do not apply, please place a $0 in the Estimated Amount column. Please be as detailed and specific as possible. Revenue Please record the estimated amounts for all revenue sources listed as line items below, and list any additional revenue sources with estimated amounts. Expenses Please record the estimated amounts for all expenses listed as line items below. In addition, please provide a detailed list of expenses for the specific activity or project for which you are requesting funding. REVENUE
Estimated Amount Membership Dues Organization Fundraising Efforts Funding from Departments/Units External and/or Grant Funding Sponsorship
Other (please list):
TOTAL EXPENSES
Estimated Amount Organization Supplies Organization Events Marketing and Publicity Travel
Other (please list):
Please list below the anticipated expenses for the specific event/activity for which you are requesting funding.
TOTAL REVENUE LESS EXPENSES
Responsibilities of Organizations Granted Funds:
Any publicity or advertising of any medium for the activity/program/event being funded must include, “Sponsored by the Student Organization Opportunity Fund made possible through the UW-Eau Claire Foundation, Inc.”
Two weeks after the event/ final spending takes place:
The organization must submit an evaluation that includes a complete treasurer’s report with evidence (receipts, etc.) as to how the funds were spent. Please be prepared for this and keep all receipts and other items as necessary. Evaluations will be distributed with notification letters, should your organization be granted funding. A thank you note must be addressed and submitted to the UW-Eau Claire Foundation, 214 Schofield Hall .
My organization agrees to abide by the following policies: Organizations will not use funds collected from member dues, fees, or collaborative fundraising efforts, or The Student Organization Opportunity Fund to purchase alcohol that can only be consumed by members who are of legal drinking age and to purchase promotional materials for unofficial events that can only be attended by those of legal drinking age. Yes ____ No ____ Organizations must hold all official meetings and official events requiring attendance in facilities and establishments that allow persons of any age entry. Yes ____ No ____ I understand the expectations for completing an application and agree to fulfill all requirements. Signed: _______________________________________Date:__________________________________
Thank you for completing an application!
Dear Student Organization, Thank you for expressing interest in and applying for funding from the Student Organization Opportunity Fund. Please note that this fund is supported by generous donations to the UW-Eau Claire Foundation. This fund is intended to benefit UW-Eau Claire student organizations by providing the support they need for a variety of activities. This money is intended for the purposes of benefitting the members of your organization, UW-Eau Claire students, faculty, staff and/ or the Eau Claire community at large. Possibilities for uses of this funding include fundraising efforts, community service, projects, programs, activities, travel, seminars, conferences, and supplies. Priority will be given to: Projects, events, and activities that emphasize diversity and inclusivity Organizations that have limited ability to obtain additional funding from other sources Applications that are clearly and neatly written Applications that address all questions and requirements Organizations with an updated OrgSync profile, including an updated constitution (within last 5 years) Because this fund is sponsored by donations, it is extremely important that you provide evidence and documentation as to how the allocated funds were spent. Requirements for documentation will be provided to you in detail should your organization receive funding. Please see the last page of this packet for additional responsibilities. Your organization will receive notification about your funding status within 2 weeks of the deadline. The applications will be reviewed by the Student Organizations Opportunity Fund Allocations committee, which is comprised of UWEC students, student senators and directors, and UWEC faculty and staff. Should you have any questions about the application or the funding process, please contact The Organizations Commission Director at [email protected] or visit the Student Senate Office in Davies 132.
Sincerely, The Organizations Commission of the Student Senate
UWEC Student Organization Opportunity Fund Application Deadlines: Fall, 2011: Friday, October 14 & Friday, November 18 *Important Note: Funding is not provided until AFTER your event/activity/project has taken place and your Evaluation & Treasurer’s Report (including receipts) has been submitted. Please Type or Print Neatly
Name of Organization Names of Co-Sponsoring Organizations/ Departments (If applicable) Contact Person Phone Number UWEC Email Dollar Amount Applying For: Amount must be between $25.00-$250.00 For Office Use Standing:
For Office Use Applied Before?
$
For Office Use Date:
Please describe your organization’s purpose, including any annual activities or events conducted by your organization.
Please describe how your organization specifically intends to use funding, if granted. Please include date, time, and location for programs or activities.
Please describe how the aforementioned activity / program / event / supplies /etc. will benefit your organization’s members, other UWEC students, faculty, staff and / or the community at large.
Budget Please complete the budget tables below. For line items that do not apply, please place a $0 in the Estimated Amount column. Please be as detailed and specific as possible. Revenue Please record the estimated amounts for all revenue sources listed as line items below, and list any additional revenue sources with estimated amounts. Expenses Please record the estimated amounts for all expenses listed as line items below. In addition, please provide a detailed list of expenses for the specific activity or project for which you are requesting funding. REVENUE
Estimated Amount Membership Dues Organization Fundraising Efforts Funding from Departments/Units External and/or Grant Funding Sponsorship
Other (please list):
TOTAL EXPENSES
Estimated Amount Organization Supplies Organization Events Marketing and Publicity Travel
Other (please list):
Please list below the anticipated expenses for the specific event/activity for which you are requesting funding.
TOTAL REVENUE LESS EXPENSES
Responsibilities of Organizations Granted Funds:
Any publicity or advertising of any medium for the activity/program/event being funded must include, “Sponsored by the Student Organization Opportunity Fund made possible through the UW-Eau Claire Foundation, Inc.”
Two weeks after the event/ final spending takes place:
The organization must submit an evaluation that includes a complete treasurer’s report with evidence (receipts, etc.) as to how the funds were spent. Please be prepared for this and keep all receipts and other items as necessary. Evaluations will be distributed with notification letters, should your organization be granted funding. A thank you note must be addressed and submitted to the UW-Eau Claire Foundation, 214 Schofield Hall .
My organization agrees to abide by the following policies: Organizations will not use funds collected from member dues, fees, or collaborative fundraising efforts, or The Student Organization Opportunity Fund to purchase alcohol that can only be consumed by members who are of legal drinking age and to purchase promotional materials for unofficial events that can only be attended by those of legal drinking age. Yes ____ No ____ Organizations must hold all official meetings and official events requiring attendance in facilities and establishments that allow persons of any age entry. Yes ____ No ____ I understand the expectations for completing an application and agree to fulfill all requirements. Signed: _______________________________________Date:__________________________________
Thank you for completing an application!
