Village of Harrisville Dissolution Study Committee Meeting Meeting #9

Village of Harrisville Dissolution Study Committee Meeting Meeting #9 – September 19 @ 6:00 p.m. @ the Joint Municipal Building Minutes Attendees: Committee Members: Jessica Jenack, Julie Malbeuf, Don Messer, David Parow, Autumn Stearne, Celia Bango, Gary Williams, Ray Gregory, John LaDuc. Public: Joe Binion, Paul Countryman, Kelly Ritz, Mark Ritz, Roger LaPlatney, Ward Baker, Pamela Miller, Tom Best Consultants: Star Carter (DANC), Carrie Tuttle (DANC) 1. Review the Draft Alternatives Report and Tax Impacts Worksheet with Committee. a. Committee discussed calculations of cost savings and recommendations to include in the report. b. Notes: i. Town costs to add MEO will be adjusted to account for summer position of $11,636. ii. G. Williams noted that $25,000 reimbursement from the Water Fund to the General Fund includes the DPW and Clerk wages. The spreadsheet will be adjusted to reflect this change. iii. Contractual, Garage – corrected typo in spreadsheet; note in spreadsheet says $6202 vs. $6207 and $1185 vs. $1190. iv. Insurance – there is an opportunity for potential savings outside of dissolution by the Village reviewing their insured values and obtaining quotes. v. S. Carter pointed out that the lighting district costs per $1,000 of assessed property value were not correctly computed in the Existing Conditions Report and past presentations. The correct cost per $1,000 of assessed value for lighting is $1.045107 (rounded to the second decimal place is $1.05). The Existing Conditions Report and past presentations will be updated to reflect this change. vi. G. Williams doesn’t think that the Clerk contractual expenses are correct at $13,926 and will provide additional details so this can be properly accounted for in the projections. The Clerk informed S. Carter that the Clerk contractual expenses include:  $1,083.40 Village office phone line  $1,382.73 Village office supplies  $11.34 Tax payment on real property that is no longer tax exempt  $11,448.04 Water re-levy paid to County and then reimbursed to Village by the County.  The office phone and office supply expenses will be eliminated with dissolution, and the tax payments on real property will be added to the Town. The Water re-levy should be coming out of the Water Fund, not the General Fund; but since this expense is reimbursed, there is no addition to the Town costs and no savings. vii. Committee agreed to use 2016 Village and Town tax rates. Page 1 of 2

2. Additional meeting before October Public Meeting – Committee agreed on September 27, 2017 at 6:30 p.m. 3. Meeting Schedule: Every 3rd Tuesday of the Month Meeting

Month

#1 Kickoff and Demographics

January 17

#2 What Exists: Municipal Financials

February 21

#3 What Exists: Dept. of Public Works, Water Dept., & Highway Dept.

March 21

#4 What Exists: Fire Department

April 18

#5 What Exists: Municipal Officials & Employees and Local Laws

May 16

#6 Draft Existing Conditions Report

June 20

#7 Public Meeting #1 - Existing Conditions

July 18

#8 Alternatives

August 15

#9 Draft Alternatives Report

September 19

#10 Draft Alternatives Report Second Meeting

September 27

#11 Public Meeting #2 - Alternatives

October 17

#12 Final Dissolution Report and Plan

November 21

#13 Public Hearing (if recommended by committee)

December 19

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