Volunteer Policy - Deforest Area Youth Football League (DAYFL)
Volunteer Policy - Deforest Area Youth Football League (DAYFL) The Deforest Area Youth Football League is a 501(c) 3 not-for-profit organization that promotes a drug, alcohol, and tobacco free environment that offers children the opportunity to build and improve football skills, maintain physical fitness, experience competition, learn sportsmanship, and most importantly HAVE FUN while in a safe environment! DAYFL relies on the power of volunteers to make our program successful. Starting with the 2013 season the following volunteer policy is being implemented. I.
Every family in the program will be required to volunteer for a minimum of 1 Board approved fundraiser and 1 Board designated game day activity per season for each player they have in the program. Note: Families of Board approved Head Coaches and Offensive/Defensive Coordinators will be given credit for these activities due to the extensive hours already dedicated to the program for: practices, games, jersey fitting, equipment hand out/hand in, Youth football night, coaching clinics, etc.
II.
A volunteer for the family can be any of the following: a. Parent b. Grandparent c. Siblings (age 16+) d. Other relatives (age 16+) e. Friend of the family (age 16+)
III.
The volunteer calendar for each season will run from January through equipment return in th st November. (Exception: 4 Grade will have until May 1 of the following season to complete fundraiser obligation for prior season). st a. Known volunteer opportunities will be posted by January 1 each year. Program members can sign up for these opportunities as soon as they are made available. Additional opportunities will be posted as they become known. b. Sign up for volunteer opportunities will be made available online and also at the annual Registration Kickoff event held in the spring. c.
IV.
Registration for the current season will not be considered complete until the player’s family has signed up for volunteer obligations or has paid the buyout option of $100 per player.
Volunteer obligations will be tracked by each Grade Director and reported to the Board. Program members will be responsible for working with their Grade Director to ensure the completion of their volunteer obligations. a. Program members will be responsible for finding a replacement volunteer if they cannot make an event they have previously committed to work. b. If an event is cancelled, it will be the responsibility of the program member to sign up for an alternate event.
DAYFL Volunteer Policy Rev: 10/11/2013
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Volunteer Policy - Deforest Area Youth Football League (DAYFL) V.
If ALL volunteer requirements for the season are not met by a family a $100 fee per player will be added to the balance due DAYFL. Players will not be allowed to register for future seasons until all balances are paid in full.
Board approved fundraising events (as of October 2013): *Event specific signups will be posted to DAYFL website as soon as they are available.
st
1. Golf Outing (20 Volunteers) – June 21 , 2013. Leader: Candi Gaston This is a combined fundraiser between DAYFL and the Grid Iron Club. Volunteers are needed for: A. Committee – (3) (Exempts family from game day activity): Organize event, recruit sponsors and golfers, and assist in supervising event on day of event. B. Event day workers – (17). Set up, take down, raffles, silent auctions, hole in one monitor, run miscellaneous games.
th
2. July 4 Activities (40 Volunteers). Leader: Sheila Smozynski Annual event includes dunk tank and food booth at Fireman’s Park. Volunteers are needed for: A. Committee – (3) (Exempts family from game day activity): Organize and run event. B. Dunk Tank – (15). Sit in dunk tank and wait to be dunked. C. Food Stand Workers – (22). Work a shift in the food stand.
3. Youth Football Night (30 Volunteers) – Early September. Leader: Nick Kemp This is an annual event at a home varsity football game. Volunteers are needed for: th A. 50/50 Raffle ticket sellers (10 – 8 Grade families & players. An adult will handle all money.) B. Concession stand workers (20)
4. Meat Raffle (10 Volunteers) – October. Leader: Beth Faust Raffle event held at a local Deforest business. A. Committee – (5): (Exempts family from game day activity). Solicits and secures items to raffle off. Help organize and run event. B. Event workers – (5): Day of event.
5. Alliant Center/Kohl Center Events (100 Volunteers) – Various Dates. Leader: Beth Faust Volunteers will be working a concession stand shift for these events. These events are a great way to earn funds for DAYFL outside of our community. They are easy to work…just show up and work your shift. No set up or tear down is required. Events and dates will vary from year to year. Events are posted as they are made available to DAYFL. Here is a partial list of possible events: A. WIAA Boys State Basketball Tournament - March B. UW Badger Hockey Games – Dates vary C. WI Youth Wrestling Tournament - March D. UW Badger Basketball Games – Dates vary E. Misc Concerts – Dates vary DAYFL Volunteer Policy Rev: 10/11/2013
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Volunteer Policy - Deforest Area Youth Football League (DAYFL) F. Midwest Horse Fair – April G. Brat Fest – Memorial Day Weekend H. Band Camp – Late July
6. Scoopie Night at Culvers (15 Volunteers) – 2013 Date TBD. Leader: 7. Brat Bust (20 Volunteers) – 2013 Date TBD. Leader: 8. DHS Concession Stands Full Game Shifts – Varsity Home Games. Leader: Trish Endres
Board designated game day activities (as of April 2013): *Squad specific sign up will be made available on squad pages when online registration begins. Each squad will need to fill the following spots for every home game. Note: Some squads will only have 3 home games depending on league schedule. Dates for home games are determined by league schedule and will be posted as soon as it is made available in early September. Game 1
Game 2
Game 3
Game 4
Head Coach Off Coordinator
Approved by Board
Approved by Board
Approved by Board
Approved by Board
Approved by Board
Approved by Board
Approved by Board
Approved by Board
Def Coordinator Help Coach Help Coach Squad Rep
Approved by Board
Approved by Board
Approved by Board
Approved by Board
Selected by HC Selected by HC Selected by HC
Selected by HC Selected by HC Selected by HC
Selected by HC Selected by HC Selected by HC
Selected by HC Selected by HC Selected by HC
th
Field Set Up
th
*Activity is for first games of the day. Generally 7 & 8 grade teams. Responsible for setting out yard markers, chains, and clock.
Chains Chains Down Marker Clock/Scoreboard th
Field Clean Up Concessions Concessions
th
* Generally 4 & 5 grade teams. Responsible for picking up yard markers, returning all equipment to trailer, and picking up garbage after last game. *Concession shifts are assigned either before or after your player’s game.
Concessions Concessions Concessions Concessions DAYFL Volunteer Policy Rev: 10/11/2013
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Every family in the program will be required to volunteer for a minimum of 1 Board approved fundraiser and 1 Board designated game day activity per season for each player they have in the program. Note: Families of Board approved Head Coaches and Offensive/Defensive Coordinators will be given credit for these activities due to the extensive hours already dedicated to the program for: practices, games, jersey fitting, equipment hand out/hand in, Youth football night, coaching clinics, etc.
II.
A volunteer for the family can be any of the following: a. Parent b. Grandparent c. Siblings (age 16+) d. Other relatives (age 16+) e. Friend of the family (age 16+)
III.
The volunteer calendar for each season will run from January through equipment return in th st November. (Exception: 4 Grade will have until May 1 of the following season to complete fundraiser obligation for prior season). st a. Known volunteer opportunities will be posted by January 1 each year. Program members can sign up for these opportunities as soon as they are made available. Additional opportunities will be posted as they become known. b. Sign up for volunteer opportunities will be made available online and also at the annual Registration Kickoff event held in the spring. c.
IV.
Registration for the current season will not be considered complete until the player’s family has signed up for volunteer obligations or has paid the buyout option of $100 per player.
Volunteer obligations will be tracked by each Grade Director and reported to the Board. Program members will be responsible for working with their Grade Director to ensure the completion of their volunteer obligations. a. Program members will be responsible for finding a replacement volunteer if they cannot make an event they have previously committed to work. b. If an event is cancelled, it will be the responsibility of the program member to sign up for an alternate event.
DAYFL Volunteer Policy Rev: 10/11/2013
Page | 1
Volunteer Policy - Deforest Area Youth Football League (DAYFL) V.
If ALL volunteer requirements for the season are not met by a family a $100 fee per player will be added to the balance due DAYFL. Players will not be allowed to register for future seasons until all balances are paid in full.
Board approved fundraising events (as of October 2013): *Event specific signups will be posted to DAYFL website as soon as they are available.
st
1. Golf Outing (20 Volunteers) – June 21 , 2013. Leader: Candi Gaston This is a combined fundraiser between DAYFL and the Grid Iron Club. Volunteers are needed for: A. Committee – (3) (Exempts family from game day activity): Organize event, recruit sponsors and golfers, and assist in supervising event on day of event. B. Event day workers – (17). Set up, take down, raffles, silent auctions, hole in one monitor, run miscellaneous games.
th
2. July 4 Activities (40 Volunteers). Leader: Sheila Smozynski Annual event includes dunk tank and food booth at Fireman’s Park. Volunteers are needed for: A. Committee – (3) (Exempts family from game day activity): Organize and run event. B. Dunk Tank – (15). Sit in dunk tank and wait to be dunked. C. Food Stand Workers – (22). Work a shift in the food stand.
3. Youth Football Night (30 Volunteers) – Early September. Leader: Nick Kemp This is an annual event at a home varsity football game. Volunteers are needed for: th A. 50/50 Raffle ticket sellers (10 – 8 Grade families & players. An adult will handle all money.) B. Concession stand workers (20)
4. Meat Raffle (10 Volunteers) – October. Leader: Beth Faust Raffle event held at a local Deforest business. A. Committee – (5): (Exempts family from game day activity). Solicits and secures items to raffle off. Help organize and run event. B. Event workers – (5): Day of event.
5. Alliant Center/Kohl Center Events (100 Volunteers) – Various Dates. Leader: Beth Faust Volunteers will be working a concession stand shift for these events. These events are a great way to earn funds for DAYFL outside of our community. They are easy to work…just show up and work your shift. No set up or tear down is required. Events and dates will vary from year to year. Events are posted as they are made available to DAYFL. Here is a partial list of possible events: A. WIAA Boys State Basketball Tournament - March B. UW Badger Hockey Games – Dates vary C. WI Youth Wrestling Tournament - March D. UW Badger Basketball Games – Dates vary E. Misc Concerts – Dates vary DAYFL Volunteer Policy Rev: 10/11/2013
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Volunteer Policy - Deforest Area Youth Football League (DAYFL) F. Midwest Horse Fair – April G. Brat Fest – Memorial Day Weekend H. Band Camp – Late July
6. Scoopie Night at Culvers (15 Volunteers) – 2013 Date TBD. Leader: 7. Brat Bust (20 Volunteers) – 2013 Date TBD. Leader: 8. DHS Concession Stands Full Game Shifts – Varsity Home Games. Leader: Trish Endres
Board designated game day activities (as of April 2013): *Squad specific sign up will be made available on squad pages when online registration begins. Each squad will need to fill the following spots for every home game. Note: Some squads will only have 3 home games depending on league schedule. Dates for home games are determined by league schedule and will be posted as soon as it is made available in early September. Game 1
Game 2
Game 3
Game 4
Head Coach Off Coordinator
Approved by Board
Approved by Board
Approved by Board
Approved by Board
Approved by Board
Approved by Board
Approved by Board
Approved by Board
Def Coordinator Help Coach Help Coach Squad Rep
Approved by Board
Approved by Board
Approved by Board
Approved by Board
Selected by HC Selected by HC Selected by HC
Selected by HC Selected by HC Selected by HC
Selected by HC Selected by HC Selected by HC
Selected by HC Selected by HC Selected by HC
th
Field Set Up
th
*Activity is for first games of the day. Generally 7 & 8 grade teams. Responsible for setting out yard markers, chains, and clock.
Chains Chains Down Marker Clock/Scoreboard th
Field Clean Up Concessions Concessions
th
* Generally 4 & 5 grade teams. Responsible for picking up yard markers, returning all equipment to trailer, and picking up garbage after last game. *Concession shifts are assigned either before or after your player’s game.
Concessions Concessions Concessions Concessions DAYFL Volunteer Policy Rev: 10/11/2013
Page | 3
