West Point City Council Meeting 3200 West 300 North West Point City ...
West Point City Council Meeting 3200 West 300 North West Point City, UT 84015 June 5, 2012 ADMINISTRATIVE SESSION 6:00 pm – Council Room Minutes for the West Point City Administrative Session held June 5, 2012 at the West Point City offices, 3200 West 300 North, West Point City, Utah 84015 with Mayor Craythorne presiding. MAYOR AND COUNCILMEMBERS PRESENT - Mayor Erik Craythorne, Council Member Jerry Chatterton, Council Member Gary Petersen, Council Member Henderson, and Council Member Woodward EXCUSED - Council Member Andy Dawson CITY EMPLOYEES PRESENT - City Manager Gary Hill, Assistant City Manager Kyle Laws, City Engineer Boyd Davis, Recreation Director Kelly Ross, Public Works Superintendent Paul Rochell, Employee Adam Favero and City Recorder Misty Rogers VISITORS PRESENT - Angela Hunter Mayor Craythorne welcomed all in attendance and opened the Administrative Session by turning the time over to Mr. Gary Hill. 1- Quarterly Update – Mr. Gary Hill Financial Balance and Accountability Mr. Laws stated that in the “Benchmarks and Departmental Performance Measures will be added to the final budget. Development Plan and Maintain Infrastructure Mr. Hill stated the Cemetery will be discussed in a closed session in the June 19th meeting. He then turned the time over to Mr. Davis to discuss Code Enforcement. Mr. Davis stated that the process of the code enforcement has been reviewed and in the near future it will be presented to the City Council. Community-Compatible Economic Development Mr. Hill stated that the efforts within the last year regarding the General Plan and the Commercial Code have been significant. He also stated that the 7-Eleven convenience store has been a welcome site on the corner of 300 North and 2000 West. Mr. Hill then stated that later this year, the Planning Commission will be reviewing large commercial buildings. He also stated that in the near future, the Planning Commission will be reviewing the mixed use concept in the general plan with the church property located to the north of 300. Mr. Davis stated the “Beautification Master Plan” is being reviewed and implemented. Mr. Laws informed the City Council that currently, the City has approximately 51% participation in the general recycling program. He also stated that the revision of the Firearms Ordinance will be brought back to Council in the month of August. Quality Recreation Programs and Regionally – Coordinated Infrastructure and Facilities – Mr. Ross Mr. Ross stated that the “Code of Conduct” for all coaches has been well received. Mayor Craythorne asked about the RFP for the concessions. Mr. Ross stated that he is reviewing other cities policies and West Point should consider implementing something into the city policy. Community Celebration and Events Mr. Hill stated that he and the Mayor have been discussing implementing a designating a central point of contact for projects and volunteers. This discussion will be brought to Council in approximately August 2012.
Mr. Hill stated the City Intern, Even Byrd has undertaken the task of updating the city website and he is doing a great job populating the website with much needed information. Mr. Byrd was also given the task of amending an easement with the Brimhall family, which he recently completed. This easement will allow power to be run to the east side of East Park. Construction on this project will begin later this summer. Mr. Hill also stated that the City Attorney, Felshaw King recommended having the Council recognize and accept the easement on record. 2- Continuation of Budget Discussion – Mr. Kyle Laws Outstanding Issues Mayor’s Retirement – State Code for the Utah Retirement Systems states, elected officials who earn the minimum salary required by law during the first full month of the term for office qualify for retirement benefits. For the past six years, the mayor’s salary has increased yearly based on the Consumer Price Index. For the past six years, the Mayor’s salary has been within the eligible limit and we have not contributed to their retirement. This benefit goes back three years into Mayor Petroff’s tenure, between Mayor Petroff and Mayor Craythorne, the city has payment due to the Utah Retirement System of $8,500 plus interest. In addition to the past due payment an additional $2,000 will be due annually. Miss West Point Budget – Staff is proposing an increase of $1,000 to the Miss West Point Budget. There has been an increase in the amount of participants in this year’s pageant, an increase to rent Syracuse High School, and flowers are no longer donated pageant. Council Member Petersen asked what the current budget for the Miss West Point Budget is. Mr. Laws stated that the current budget is $8,815, and there is a proposed increase of $1,000 to the FY2012 amended budget as well as the FY2013 budget. Narcotics Strike Force – Two types of cities take part in the Narcotics Strike Force, both participating and nonparticipating. Participating cities provide officers to be part of the Narcotics Strike Force and non-participating cities provide payment to help pay for its cost. West Point City is a non-participating city, as West Point City does not have officers to take part in the strike force. The Council of Governments (COG) recently reviewed the rates being charged to the cities; the current rate for a non-participating city is $0.50 per resident or approximately $4,500 per year. The COG has recommended an increase in the rate by $0.25 per resident which would increase our rate an additional $3,000; this increase will take effect for FY2013. Health Insurance – In the May 1st Council Meeting, Staff proposed an increase of 10% to the Health Insurance budget. Renewal rates from insurance carriers ranged from a 13% increase to a -29% decrease, for similar plans. With this of savings, Staff reviewed options which could potentially save the city in the long-term. Staff has chosen a High Deductible Health Plan (HDHP) with Health Savings Account (HAS) through Altius as the carrier. Employees would have a Health Savings Account which they and /or the city could contribute into that would help pay for their medical costs. By choosing this High Deductible Health Plan, with a HAS, there would be no increase to the budget, therefore the impact to the budget is zero. The City’s savings in premiums would be used to fund a portion of the employee’s health savings account; this would also be a zero impact. Employees will share a 90/10 split in the cost or premiums. Staff also proposed a $4,000 payment in lieu of option for eligible employees who choose to be insured on another policy. The City currently pays $13,000 for an employee and his/her family, for health insurance. Mr. Hill stated if the City pays an employee $4,000 to take a spousal insurance policy, the City would save approximately $9,000. Mayor Craythorne asked if the $4,000 dollars would be a cash payment or a 401K contribution. Mr. Laws stated that both options had been discussed; it would be to discretion of the Council. Council Member Petersen, Member Henderson, and Council Member Woodward expressed concern with the payment in lieu of option, particularly its long term effect. Council Member Petersen stated the City should not pay someone to not be in the insurance system. And Council Member Woodward agreed. Council Member Chatterton stated that he is in favor of the payment in lieu of insurance option. Mayor Craythorne informed the Council that he had discussed the payment in lieu of option with Council Member Dawson. Council Member Henderson and Council Member Woodward requested more education on the payment and lieu of option. The Council requested that at this time the payment in lieu of option not be implemented; they asked that the payment in lieu of option be revisited next year. Mayor Craythorne stated this discussion would continue during the General Session of the Council Meeting.
West Point City Council Meeting 3200 West 300 North West Point City, UT 84015 June 5, 2012 GENERAL SESSION 7:00 pm – Council Room Minutes for the West Point City Administrative Session held on June 5, 2012 at the West Point City offices, 3200 West 300 North, West Point City, Utah 84015 with Mayor Craythorne presiding. MAYOR AND COUNCILMEMBERS PRESENT - Mayor Erik Craythorne, Council Member Jerry Chatterton, Council Member Gary Petersen, Council Member Henderson, and Council Member Woodward. Excused – Council Member Andy Dawson and Council Member Jerry Chatterton CITY EMPLOYEES PRESENT - City Manager Gary Hill, Assistant City Manager Kyle Laws, City Engineer Boyd Davis, Public Works Superintendent Paul Rochell, Employee Adam Favero and City Recorder Misty Rogers VISITORS PRESENT - Angela Hunter, Patti Seffker, Gail & Kevin Perkes, Kelsey Perkes, Caitlyn Steed, and Jared Seffker 1- Call to Order – Mayor Craythorne, welcomed all in attendance 2- Pledge of Allegiance - Repeated by all 3- Prayer – Council Member Henderson 4- Communications and Disclosures from City Council and Mayor Council Member Henderson – no comment Council Member Petersen – no comment Council Member Woodward, reminded everyone of the upcoming 4th of July Celebration. Mayor Craythorne – no comment 5- Communications from Staff Mr. Hill stated that the City has worked with neighbors of East Park, the Brimhall’s to amend an existing easement to allow power to be ran across their property into East Park Mr. Hill asked that the Council approve the amended easement. The Council unanimously approved the amended easement. 6- Citizen Comment Randy Fehr, 639 North 4500 West – Mr. Fehr stated he recently moved into West Point City and was forced to participate in the General Recycling Program. Mr. Fehr stated that it is unfair that he be forced to participate, he requested that the Council allow him to opt out of the program. Mayor Craythorne stated that this is not a question and answer session, he then thanked Mr. Fehr for his comment and stated that the Council and Staff will review his request. 7- Youth City Council Update The Youth Council Members, Caitlyn Steed, Kelsey Perkes, and Jared Seffker stood before the City Council and gave an update of recent Youth Council activities. Caitlyn Steed stated that recently the Youth Council had the opportunity to meet refugee kids from other Countries in Salt Lake City for a soccer game and a pizza dinner. Kelsey Perks informed the Council that the Youth Council is currently obtaining donations of soccer Jerseys, and equipment for the refugees. Jared Seffker stated that the Youth Council has recently planted a community garden; he then thanked the Council for their support.
8- Cooperative Agreement with UDOT, Safe Side Walk Program – Mr. Boyd Davis The City recently received a grant from UDOT for a sidewalk to be built on the south side or 300 N, between 1795 West and 1885 West. The total cost of the project is $47,046.00, and UDOT will pay 75% ($35,285.00) of the project which will leave the city with 25% ($11,762.00) of the cost. Staff recommends the Cooperative Agreement be approved. Council Member Woodward motioned to accept the Cooperative Agreement with UDOT Council Member Henderson seconded the motion The motion to accept the Cooperative Agreement passed unanimously. 9- Ordinance No. 06-19-2012, amending the West Point City Code, regarding the Cemetery Ordinance – Mr. Adam Favero / Mrs. Misty Rogers Mrs. Rogers stated while reviewing the Cemetery Code (12.15), several sections were located that were in need of revising. Mrs. Rogers and Mr. Favero informed the Council of the following proposed changes to the Cemetery Code. Subsection 12.15.010, Removal of the West Point City Municipal Center address located in subsection 12.15. Subsection 12.15.030, Removal of “cemetery sexton” from City Code. Subsection 12.15.040, Replacement of the term “cemetery sexton” and “city recorder”, with the term “staff”, “city” or “city manager’s representative”, throughout the city code. Subsection 12.15.050 J, Removal of payment arrangements from the code, it is recommended the following sentence be added in section J, “The city may make other arrangements as deemed necessary by the city manager.” Subsection 12.15.100 H, The addition of temporary markers - One temporary grave marker shall be permitted per burial plot for a maximum of six months from date of interment, or otherwise approved by the city manager. The temporary grave marker shall not exceed 18 inches in length (extending north/south) and 18 inches in height temporary grave markers must be attractive and made of durable material to withstand the elements. If a permanent headstone has not been placed within six months of the date of interment, City Council has requested the city install a plain 18x18 flat block to mark a plot until a permanent monument can be placed. Subsection 12.15.110, A – The removal of the “cemetery maintenance shall occur each Thursday”, and replace with “cemetery maintenance will be performed on an as needed basis”. It also states only grave decorations deemed unsightly or that may interfere with maintenance by the cemetery crew will be discarded as necessary, and items deemed of value will be stored for one month. B - The removal of “cemetery maintenance shall occur the first Thursday in November, February, and March”, and replaced with “cemetery maintenance will be performed on an as needed basis”. D- Revised to read “Funeral flowers and floral pieces or decorations will be removed and discarded without notice when they become unsightly or after two weeks, whichever may occur first. “ F- Revised to read “All holiday decorations must be removed within two weeks following a holiday. If holiday decorations are not removed within two weeks they may be removed and discarded at the city’s discretion. Mayor Craythorne stated these minor changes will coincide with how West Point City Cemetery is currently operating. Mr. Rochell stated that the proposed restriction changes are less restrictive than in the past in past code. a- Public Hearing – no comment Council Member Petersen motioned to close the public hearing
Council Member Henderson seconded the motion 10- Resolution No. 06-05-2012, Adoption of FY2013 Tentative for West Point City and All Related Agencies – Mr. Kyle Laws (continuation from the administrative session) Mr. Laws gave a brief description of following items which discussed in the previously in the Administrative Session. Retirement with the Utah Retirement System Change in the budget for the Miss West Point Pageant An increase to the budget for the Narcotics Strike Force Changes in the budget for Health Insurance Fee Schedule Planning & Zoning, the Community Development Department has proposed a Sign Permit fee. Permanent Sign Permit ($75) Temporary Sign Permit ($10 / sign) Council Member Petersen asked what constituted a temporary sign. Mr. Davis stated that a temporary sign is defined as a banner or sign placed on the property of a business for temporary advertisement purposes. Parks & Public Property, West Point City Cemetery – Mrs. Rogers After analyzing cemetery rates for Hooper City, Syracuse City, Clinton City and Clearfield City, Staff recommends amending The West Point City Cemetery rates. Currently non-residents are paying less in West Point City than if they were being buried in their local cemetery or in surrounding cemeteries. Other cities are reviewing their current cemetery rates and discussing the possibility of rate increases. The fear of the city is if our rates do not increase, we will sell out of cemetery plots sooner than expected, as we will be selling more plots to non-residents. Staff also recommends adjusting the interment fee to coincide with actual staffing and material charges, as interment costs are approximately $300.00. The following chart shows the recommended rates increase Resident $450.00 $300.00 $750.00
Non-Resident $1,000.00 $300.00 $1,300.00
$100.00 $850.00
$100.00 $1,400.00
Resident $450.00 $300.00 $750.00
Non-Resident $1000.00 $300.00 $1,300.00
After Business Hours Fee
$100.00 $850.00
$100.00 $1,400.00
Infant or Urn Burial Plot (1/2 plot) Interment Fee
Resident $225.00 $200.00 $525.00
Non-Resident $500.00 $200.00 $700.00
After Business Hours Fee
$100.00 $625.00
$100.00 $800.00
Adult Plot Interment Fee
After Business Hours Fee
Child Interment Fee
Council Member Petersen and Council Member Henderson agreed that it is necessary to increase cemetery rates, as the proposed fees are in line with actual costs. Mayor Craythorne also stated that as the City plans for the future of the cemetery, the costs will need to increase. Fee Schedule, Proposed Changes Staff has proposed to change the Parks and Public Property heading, to Cemetery. Staff also proposed that specific language within the Cemetery Fee Schedule be changed to remain uniform. Staff then proposed that fees associated with the Cemetery be amended to reflect and proposed rate increase. Utilities Staff proposed the addition or changes to the following charge to the fee schedule. Green Waste fee (monthly - additional can) - $6.00 Green Waste Replacement can - $85.00 Green Waste Services Cancellation Fee - $12.00 General Curbside Recycling Replacement Can - $85.00 General Curbside Recycling can (monthly) - $4.75 General Recycling (monthly – additional can) - $4.75 Culinary Water (monthly base: 6,000 gallons) - $22.50 (6,001 – 10,000 gallons) - $1.35 / 1,000 gallons (10,000 gallons +) - $1.60 / $1,000 gallons Connection Fees Staff proposed the addition or change to the following charge in the fee schedule. Meter installation/water connection (commercial) – $700.00 – 2 inches Bond Requirements Staff proposed the removal of the bonds listed under the bond section, and change the heading of Bond Requirements to Copies and Publications. Staff recommends the adoption of the West Point City Tentative Budget which has been presented over the past 3 meeting. Public hearing – no comment Mayor Craythorne entertained motion to close the public hearing Council Member Henderson motioned to close the public hearing Council Member Woodward seconded the motion The Council unanimously agreed. Council Member Petersen motioned to adopt Resolution No 06-05-2012 FY2013 Tentative Budget Council Member Henderson seconded the motion The Council unanimously agreed. Mayor Craythorne thanked the City staff for the time in which they had provided to the Budget. 11. Adoption of Minutes from the May 1, 2012 and May 15, 2012 Council Meeting – Mrs. Misty Rogers Council Member Petersen motioned to adopt the Minutes from the May 1, 2012 and May 15, 2012 Council Meeting. Council Member Woodward seconded the motion The Council unanimously agreed
12. Motion to adjourn to Closed Session Council Member Henderson motioned to adjourn to the Closed Session Council Member Woodward seconded the motion Roll Call Vote Council Member Woodward - yes Council Member Petersen – yes Council Member Henderson - yes The Council unanimously agreed
________________________ ERIK CRAYTHORNE MAYOR
___________ DATE
________________________ MISTY ROGERS CITY RECORDER
___________ DATE
Mr. Hill stated the City Intern, Even Byrd has undertaken the task of updating the city website and he is doing a great job populating the website with much needed information. Mr. Byrd was also given the task of amending an easement with the Brimhall family, which he recently completed. This easement will allow power to be run to the east side of East Park. Construction on this project will begin later this summer. Mr. Hill also stated that the City Attorney, Felshaw King recommended having the Council recognize and accept the easement on record. 2- Continuation of Budget Discussion – Mr. Kyle Laws Outstanding Issues Mayor’s Retirement – State Code for the Utah Retirement Systems states, elected officials who earn the minimum salary required by law during the first full month of the term for office qualify for retirement benefits. For the past six years, the mayor’s salary has increased yearly based on the Consumer Price Index. For the past six years, the Mayor’s salary has been within the eligible limit and we have not contributed to their retirement. This benefit goes back three years into Mayor Petroff’s tenure, between Mayor Petroff and Mayor Craythorne, the city has payment due to the Utah Retirement System of $8,500 plus interest. In addition to the past due payment an additional $2,000 will be due annually. Miss West Point Budget – Staff is proposing an increase of $1,000 to the Miss West Point Budget. There has been an increase in the amount of participants in this year’s pageant, an increase to rent Syracuse High School, and flowers are no longer donated pageant. Council Member Petersen asked what the current budget for the Miss West Point Budget is. Mr. Laws stated that the current budget is $8,815, and there is a proposed increase of $1,000 to the FY2012 amended budget as well as the FY2013 budget. Narcotics Strike Force – Two types of cities take part in the Narcotics Strike Force, both participating and nonparticipating. Participating cities provide officers to be part of the Narcotics Strike Force and non-participating cities provide payment to help pay for its cost. West Point City is a non-participating city, as West Point City does not have officers to take part in the strike force. The Council of Governments (COG) recently reviewed the rates being charged to the cities; the current rate for a non-participating city is $0.50 per resident or approximately $4,500 per year. The COG has recommended an increase in the rate by $0.25 per resident which would increase our rate an additional $3,000; this increase will take effect for FY2013. Health Insurance – In the May 1st Council Meeting, Staff proposed an increase of 10% to the Health Insurance budget. Renewal rates from insurance carriers ranged from a 13% increase to a -29% decrease, for similar plans. With this of savings, Staff reviewed options which could potentially save the city in the long-term. Staff has chosen a High Deductible Health Plan (HDHP) with Health Savings Account (HAS) through Altius as the carrier. Employees would have a Health Savings Account which they and /or the city could contribute into that would help pay for their medical costs. By choosing this High Deductible Health Plan, with a HAS, there would be no increase to the budget, therefore the impact to the budget is zero. The City’s savings in premiums would be used to fund a portion of the employee’s health savings account; this would also be a zero impact. Employees will share a 90/10 split in the cost or premiums. Staff also proposed a $4,000 payment in lieu of option for eligible employees who choose to be insured on another policy. The City currently pays $13,000 for an employee and his/her family, for health insurance. Mr. Hill stated if the City pays an employee $4,000 to take a spousal insurance policy, the City would save approximately $9,000. Mayor Craythorne asked if the $4,000 dollars would be a cash payment or a 401K contribution. Mr. Laws stated that both options had been discussed; it would be to discretion of the Council. Council Member Petersen, Member Henderson, and Council Member Woodward expressed concern with the payment in lieu of option, particularly its long term effect. Council Member Petersen stated the City should not pay someone to not be in the insurance system. And Council Member Woodward agreed. Council Member Chatterton stated that he is in favor of the payment in lieu of insurance option. Mayor Craythorne informed the Council that he had discussed the payment in lieu of option with Council Member Dawson. Council Member Henderson and Council Member Woodward requested more education on the payment and lieu of option. The Council requested that at this time the payment in lieu of option not be implemented; they asked that the payment in lieu of option be revisited next year. Mayor Craythorne stated this discussion would continue during the General Session of the Council Meeting.
West Point City Council Meeting 3200 West 300 North West Point City, UT 84015 June 5, 2012 GENERAL SESSION 7:00 pm – Council Room Minutes for the West Point City Administrative Session held on June 5, 2012 at the West Point City offices, 3200 West 300 North, West Point City, Utah 84015 with Mayor Craythorne presiding. MAYOR AND COUNCILMEMBERS PRESENT - Mayor Erik Craythorne, Council Member Jerry Chatterton, Council Member Gary Petersen, Council Member Henderson, and Council Member Woodward. Excused – Council Member Andy Dawson and Council Member Jerry Chatterton CITY EMPLOYEES PRESENT - City Manager Gary Hill, Assistant City Manager Kyle Laws, City Engineer Boyd Davis, Public Works Superintendent Paul Rochell, Employee Adam Favero and City Recorder Misty Rogers VISITORS PRESENT - Angela Hunter, Patti Seffker, Gail & Kevin Perkes, Kelsey Perkes, Caitlyn Steed, and Jared Seffker 1- Call to Order – Mayor Craythorne, welcomed all in attendance 2- Pledge of Allegiance - Repeated by all 3- Prayer – Council Member Henderson 4- Communications and Disclosures from City Council and Mayor Council Member Henderson – no comment Council Member Petersen – no comment Council Member Woodward, reminded everyone of the upcoming 4th of July Celebration. Mayor Craythorne – no comment 5- Communications from Staff Mr. Hill stated that the City has worked with neighbors of East Park, the Brimhall’s to amend an existing easement to allow power to be ran across their property into East Park Mr. Hill asked that the Council approve the amended easement. The Council unanimously approved the amended easement. 6- Citizen Comment Randy Fehr, 639 North 4500 West – Mr. Fehr stated he recently moved into West Point City and was forced to participate in the General Recycling Program. Mr. Fehr stated that it is unfair that he be forced to participate, he requested that the Council allow him to opt out of the program. Mayor Craythorne stated that this is not a question and answer session, he then thanked Mr. Fehr for his comment and stated that the Council and Staff will review his request. 7- Youth City Council Update The Youth Council Members, Caitlyn Steed, Kelsey Perkes, and Jared Seffker stood before the City Council and gave an update of recent Youth Council activities. Caitlyn Steed stated that recently the Youth Council had the opportunity to meet refugee kids from other Countries in Salt Lake City for a soccer game and a pizza dinner. Kelsey Perks informed the Council that the Youth Council is currently obtaining donations of soccer Jerseys, and equipment for the refugees. Jared Seffker stated that the Youth Council has recently planted a community garden; he then thanked the Council for their support.
8- Cooperative Agreement with UDOT, Safe Side Walk Program – Mr. Boyd Davis The City recently received a grant from UDOT for a sidewalk to be built on the south side or 300 N, between 1795 West and 1885 West. The total cost of the project is $47,046.00, and UDOT will pay 75% ($35,285.00) of the project which will leave the city with 25% ($11,762.00) of the cost. Staff recommends the Cooperative Agreement be approved. Council Member Woodward motioned to accept the Cooperative Agreement with UDOT Council Member Henderson seconded the motion The motion to accept the Cooperative Agreement passed unanimously. 9- Ordinance No. 06-19-2012, amending the West Point City Code, regarding the Cemetery Ordinance – Mr. Adam Favero / Mrs. Misty Rogers Mrs. Rogers stated while reviewing the Cemetery Code (12.15), several sections were located that were in need of revising. Mrs. Rogers and Mr. Favero informed the Council of the following proposed changes to the Cemetery Code. Subsection 12.15.010, Removal of the West Point City Municipal Center address located in subsection 12.15. Subsection 12.15.030, Removal of “cemetery sexton” from City Code. Subsection 12.15.040, Replacement of the term “cemetery sexton” and “city recorder”, with the term “staff”, “city” or “city manager’s representative”, throughout the city code. Subsection 12.15.050 J, Removal of payment arrangements from the code, it is recommended the following sentence be added in section J, “The city may make other arrangements as deemed necessary by the city manager.” Subsection 12.15.100 H, The addition of temporary markers - One temporary grave marker shall be permitted per burial plot for a maximum of six months from date of interment, or otherwise approved by the city manager. The temporary grave marker shall not exceed 18 inches in length (extending north/south) and 18 inches in height temporary grave markers must be attractive and made of durable material to withstand the elements. If a permanent headstone has not been placed within six months of the date of interment, City Council has requested the city install a plain 18x18 flat block to mark a plot until a permanent monument can be placed. Subsection 12.15.110, A – The removal of the “cemetery maintenance shall occur each Thursday”, and replace with “cemetery maintenance will be performed on an as needed basis”. It also states only grave decorations deemed unsightly or that may interfere with maintenance by the cemetery crew will be discarded as necessary, and items deemed of value will be stored for one month. B - The removal of “cemetery maintenance shall occur the first Thursday in November, February, and March”, and replaced with “cemetery maintenance will be performed on an as needed basis”. D- Revised to read “Funeral flowers and floral pieces or decorations will be removed and discarded without notice when they become unsightly or after two weeks, whichever may occur first. “ F- Revised to read “All holiday decorations must be removed within two weeks following a holiday. If holiday decorations are not removed within two weeks they may be removed and discarded at the city’s discretion. Mayor Craythorne stated these minor changes will coincide with how West Point City Cemetery is currently operating. Mr. Rochell stated that the proposed restriction changes are less restrictive than in the past in past code. a- Public Hearing – no comment Council Member Petersen motioned to close the public hearing
Council Member Henderson seconded the motion 10- Resolution No. 06-05-2012, Adoption of FY2013 Tentative for West Point City and All Related Agencies – Mr. Kyle Laws (continuation from the administrative session) Mr. Laws gave a brief description of following items which discussed in the previously in the Administrative Session. Retirement with the Utah Retirement System Change in the budget for the Miss West Point Pageant An increase to the budget for the Narcotics Strike Force Changes in the budget for Health Insurance Fee Schedule Planning & Zoning, the Community Development Department has proposed a Sign Permit fee. Permanent Sign Permit ($75) Temporary Sign Permit ($10 / sign) Council Member Petersen asked what constituted a temporary sign. Mr. Davis stated that a temporary sign is defined as a banner or sign placed on the property of a business for temporary advertisement purposes. Parks & Public Property, West Point City Cemetery – Mrs. Rogers After analyzing cemetery rates for Hooper City, Syracuse City, Clinton City and Clearfield City, Staff recommends amending The West Point City Cemetery rates. Currently non-residents are paying less in West Point City than if they were being buried in their local cemetery or in surrounding cemeteries. Other cities are reviewing their current cemetery rates and discussing the possibility of rate increases. The fear of the city is if our rates do not increase, we will sell out of cemetery plots sooner than expected, as we will be selling more plots to non-residents. Staff also recommends adjusting the interment fee to coincide with actual staffing and material charges, as interment costs are approximately $300.00. The following chart shows the recommended rates increase Resident $450.00 $300.00 $750.00
Non-Resident $1,000.00 $300.00 $1,300.00
$100.00 $850.00
$100.00 $1,400.00
Resident $450.00 $300.00 $750.00
Non-Resident $1000.00 $300.00 $1,300.00
After Business Hours Fee
$100.00 $850.00
$100.00 $1,400.00
Infant or Urn Burial Plot (1/2 plot) Interment Fee
Resident $225.00 $200.00 $525.00
Non-Resident $500.00 $200.00 $700.00
After Business Hours Fee
$100.00 $625.00
$100.00 $800.00
Adult Plot Interment Fee
After Business Hours Fee
Child Interment Fee
Council Member Petersen and Council Member Henderson agreed that it is necessary to increase cemetery rates, as the proposed fees are in line with actual costs. Mayor Craythorne also stated that as the City plans for the future of the cemetery, the costs will need to increase. Fee Schedule, Proposed Changes Staff has proposed to change the Parks and Public Property heading, to Cemetery. Staff also proposed that specific language within the Cemetery Fee Schedule be changed to remain uniform. Staff then proposed that fees associated with the Cemetery be amended to reflect and proposed rate increase. Utilities Staff proposed the addition or changes to the following charge to the fee schedule. Green Waste fee (monthly - additional can) - $6.00 Green Waste Replacement can - $85.00 Green Waste Services Cancellation Fee - $12.00 General Curbside Recycling Replacement Can - $85.00 General Curbside Recycling can (monthly) - $4.75 General Recycling (monthly – additional can) - $4.75 Culinary Water (monthly base: 6,000 gallons) - $22.50 (6,001 – 10,000 gallons) - $1.35 / 1,000 gallons (10,000 gallons +) - $1.60 / $1,000 gallons Connection Fees Staff proposed the addition or change to the following charge in the fee schedule. Meter installation/water connection (commercial) – $700.00 – 2 inches Bond Requirements Staff proposed the removal of the bonds listed under the bond section, and change the heading of Bond Requirements to Copies and Publications. Staff recommends the adoption of the West Point City Tentative Budget which has been presented over the past 3 meeting. Public hearing – no comment Mayor Craythorne entertained motion to close the public hearing Council Member Henderson motioned to close the public hearing Council Member Woodward seconded the motion The Council unanimously agreed. Council Member Petersen motioned to adopt Resolution No 06-05-2012 FY2013 Tentative Budget Council Member Henderson seconded the motion The Council unanimously agreed. Mayor Craythorne thanked the City staff for the time in which they had provided to the Budget. 11. Adoption of Minutes from the May 1, 2012 and May 15, 2012 Council Meeting – Mrs. Misty Rogers Council Member Petersen motioned to adopt the Minutes from the May 1, 2012 and May 15, 2012 Council Meeting. Council Member Woodward seconded the motion The Council unanimously agreed
12. Motion to adjourn to Closed Session Council Member Henderson motioned to adjourn to the Closed Session Council Member Woodward seconded the motion Roll Call Vote Council Member Woodward - yes Council Member Petersen – yes Council Member Henderson - yes The Council unanimously agreed
________________________ ERIK CRAYTHORNE MAYOR
___________ DATE
________________________ MISTY ROGERS CITY RECORDER
___________ DATE
