1 SPCHA BOARD MEETING MINUTES September 27, 2016 Presiding ...
SPCHA BOARD MEETING MINUTES September 27, 2016 Presiding Officer: Joe Anderson, President Members in attendance: J. Abraham, J. Anderson, D. Axelson, P. Benick, P. Dzubnar, J. Hughes, A. Lecker, R. Magnuson, T. Murphy, J. Plathe, J. Scanlan, J. Wright (C. LeClair, J. Dobbelmann, T. Alexander absent) Director of Operations: Katie Murphy Director of Community Relations: Mike Pickett (absent) I. Approval of Minutes August minutes. Motion to approve by Magnuson, second Axelson. unanimously. II.
Passed
Special Guest
Paul Middleton from STX gave Board a presentation on STX’s spirit wear options. A. Lecker asked Paul to make the presentation for the Board. Paul noted for the record that he has a son who skates for SPCHA but is not looking for special consideration because of that relationship. STX is currently being used by Hill Murray and some associations, but it does not have as long a history as Bauer or CCM. One disadvantage of the STX line, compared with Bauer, is that there is only one option for the jacket and it is midweight. The goal is for spiritwear to be delivered on or before December 15, in time for Christmas. The ordering window would need to close on or before November 2 in order to guarantee this delivery date. Also, STX would provide delivery, for a delivery charge, to homes instead of having a pick up location like the Bauer distributor. The Board will take the STX presentation under advisement. III.
Officers’ Report
President’s report and Boys VP Report (J. Anderson) Bantam and Peewee hit ice last night, and the evaluation system seemed to work well. Chris Nei has five evaluators in the stands and to on-ice. The Board is very excited about the look the skaters are getting this year. Pat McGuire is evaluating the Bantam goalies and may also be available to evaluate the Peewee and Squirt goalies. SPCHA has also made final team declarations to District 2. There will be 4 Bantam teams with 14-16 skates per team and a goalie; 5 Peewee teams with 11-12 skaters per team and a goalie; and 5 Squirt teams with 10-12 skaters per team plus a goalie. Bantams will have an A, B1, B2, and C team. Peewees and Squirts will have an A, a B1, two B2, and a C team.
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SPCHA still needs coaches at the C level for Bantams, Peewees, and Squirts, but these positions are usually filled after evaluations. Girls VP Report (J. Anderson on behalf of T. Alexander) Girls numbers on the rise. For U15 B, there are 12 skaters and one goalie; U12 has 25 players and two goalies; U10 has 12 skaters and one goalie; and U8 have 18 players registered. SPCHA is trying to pick up a few more skaters at the U8 level so we can field two teams. Treasurers report (J. Abraham) The $25 and $50 late fee charges are not showing up on late registrations. The Board reviewed the 5 month budget vs actuals, and it looks like the Board is on budget. Registrations are still slightly less than budgeted because parents have the option of spreading the cost over more payments. This will even out later in the season. The annual budgeted income is $558,000, and SPCHA has already collected $286,00 with another $175,000 in revenue receivables. When taking into account concession and tournament income, SPCHA is on track to hit the budgeted for $18,000 surplus for this fiscal year. The best opportunity for additional revenue is sponsorships, and Mike will be working on this. P. Dzubnar noted that SPCHA needs to be responsible with spending this year because of the fee increase. SPCHA cannot have expenses exceed the revenues that included a fee increase. District 2 Rep (J. Anderson on behalf of J. Wright) SPCHA needs to file paperwork to get recognition for the Try Hockey for Free Day . J. Hughes and J. Wright will look into this. D2 is really pushing SafeSport this year, with a special focus on locker room monitors. Locker room monitors have to go thru SafeSport training and background checks. At the U15B level, there are six District 2 teams and two District 8 teams that will be combined to form one league. – District 2 also noted that it is still light on officials. Executive Director’s Report – (K. Murphy) Evaluations are going very well. There has been a lot of positive feedback about the transparency and the evaluation process itself. K. Murphy has asked a few veteran managers to put together a pamphlet for managers to follow and then Katie will also do one-on-one follow-up with the managers to help bridge the information gap.
2
K. Murphy reported on the Mite/U8 meeting with division coordinators and coaches. There was a great turnout. SPCHA is going to revise the Mite/U8 parent handout and put together Mite coaching manuals. Also, Mite coaches will be notified about the Positive Coaching Alliance meeting that is scheduled for October 11. K. Murphy is working on the new helmet stickers. SPCHA cannot use its actual logo because it does not fit well on helmets. SPCHA is also going back to the other thicker sticker logos. A mite parent contacted K. Murphy about fulfilling volunteer hours by offerig a dryland training program for the SPCHA skaters. He has a gym down on W. 7 th that woud host the dryland. Many other associations offer dryland training. K. Murphy is going to explore this. Board members have reached out to CDH, SPA, and Highland High School about their players serving as mentors to SPCHA teams. The idea would be to assign one to two high schoolers to each team and have them attend a practice or game a few times a month. The Blades association is also interested in having a few of their players mentor in the girls program. Mike Nelson of the Blades is also willing to help with the goalie coaching. SPCHA has an opportunity to sell programs during the first period of Wild games and receive $1000 for the association. K. Murphy will work out a schedule for this. The Wild scholarship awards will be given out in December. SPCHA received a donation of $2500 by a former parent to go toward association scholarships. SPCHA will use it as a back-up in the event that some applicants’ Wild scholarship money does not come in. IV.
Committee Reports
Communicatons/Fundraising/Tournaments (T. Murphy on behalf of M. Pickett) Sara Ackmann from the county emailed Mike this week to say they will have a response to our co-op program very soon. Tom Tuft of the Friends of St. Paul Hockey Board has a revised contract for the marketing co-op group. As soon as we get approval from the county, the co-op program will be up and running Matt Just and Sara Ackmann asked that SPCHA commit to a foursome in the Ramsey County Parks First Tee Tournament on October 10. The cost is $72 per person, and it is a best ball tournament. Board members are to contact Mike if they are interested in playing. M. Pickett met with the Heartbreaker team this week and will meet with the Icebreaker director later this week to address managing the tournament costs to budget.
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M. Pickett would like a meeting with J. Anderson and K. Murphy to revisit a more formalized communication process that better defines responsibilites and timing. Safesport (J. Scanlan) The SafeSport training information is on the SPCHA website. All Board members need to do it. Equipment (D. Axelson) Socks will be in sometime next week. D. Axelson got a bid on mini-mite jerseys, but has also asked J. Wright to get one from Dick’s. The mini-mite returning coaches are asking for four different colors for mini-mite jerseys, potentially with sponsors. D. Axelson still needs to order socks for Mite A and B teams. Mini-mites and Mite Cs will use the socks we have on hand. D. Axelson getting the jerseys and team bins in order. The equipment budget is $9700, and approximately $3300 has been spent on socks. Hockey ops would like to order training tools. Goalies (R. Magnuson) Warm-ups went fine. R. Magnuson got an email from Steve Carroll about an individual who is a level 3 coach who is interested in volunteering as a goalie coach in St. Paul. R. Magnuson is going to follow up on this. Auto-Ice (J. Anderson) K. Larson has been working hard to get this figured out, and now it seems to be up and running. Ice scheduling is already happening and up on the website thru October. J. Anderson recommends that SPCHA find someone who might be willing to watch K. Larson this year to learn how the ice scheduling system works so we have this covered for future seasons. V.
New Business
A. Lecker provided a handout with pricing for Nike spiritwear. The Nike spiritwear does not have hockey pants or jackets. The ordering website is already online; SPCHA would need to authorize it to go live. SPCHA would receive a percentage of sales from this site. J. Wright provided a handout with an overview of the Mite evaluation process. He used the evaluation document for the older teams and updated. The two biggest changes are that Mite coaches will conduct the evaluations and the removal of the restriction that parents are not allowed in the arena. J. Wright will add the restriction that no first graders will be allowed on the A team. SPCHA is down in numbers on mites and minimites, but it is still early. Fliers will be sent to area private schools and again posted in St. Paul public schools. Motion to adjourn by P. Dzubnar. Second by P. Benick. Passed unanimously. Meeting adjourned at 9:08 p.m.
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Passed
Special Guest
Paul Middleton from STX gave Board a presentation on STX’s spirit wear options. A. Lecker asked Paul to make the presentation for the Board. Paul noted for the record that he has a son who skates for SPCHA but is not looking for special consideration because of that relationship. STX is currently being used by Hill Murray and some associations, but it does not have as long a history as Bauer or CCM. One disadvantage of the STX line, compared with Bauer, is that there is only one option for the jacket and it is midweight. The goal is for spiritwear to be delivered on or before December 15, in time for Christmas. The ordering window would need to close on or before November 2 in order to guarantee this delivery date. Also, STX would provide delivery, for a delivery charge, to homes instead of having a pick up location like the Bauer distributor. The Board will take the STX presentation under advisement. III.
Officers’ Report
President’s report and Boys VP Report (J. Anderson) Bantam and Peewee hit ice last night, and the evaluation system seemed to work well. Chris Nei has five evaluators in the stands and to on-ice. The Board is very excited about the look the skaters are getting this year. Pat McGuire is evaluating the Bantam goalies and may also be available to evaluate the Peewee and Squirt goalies. SPCHA has also made final team declarations to District 2. There will be 4 Bantam teams with 14-16 skates per team and a goalie; 5 Peewee teams with 11-12 skaters per team and a goalie; and 5 Squirt teams with 10-12 skaters per team plus a goalie. Bantams will have an A, B1, B2, and C team. Peewees and Squirts will have an A, a B1, two B2, and a C team.
1
SPCHA still needs coaches at the C level for Bantams, Peewees, and Squirts, but these positions are usually filled after evaluations. Girls VP Report (J. Anderson on behalf of T. Alexander) Girls numbers on the rise. For U15 B, there are 12 skaters and one goalie; U12 has 25 players and two goalies; U10 has 12 skaters and one goalie; and U8 have 18 players registered. SPCHA is trying to pick up a few more skaters at the U8 level so we can field two teams. Treasurers report (J. Abraham) The $25 and $50 late fee charges are not showing up on late registrations. The Board reviewed the 5 month budget vs actuals, and it looks like the Board is on budget. Registrations are still slightly less than budgeted because parents have the option of spreading the cost over more payments. This will even out later in the season. The annual budgeted income is $558,000, and SPCHA has already collected $286,00 with another $175,000 in revenue receivables. When taking into account concession and tournament income, SPCHA is on track to hit the budgeted for $18,000 surplus for this fiscal year. The best opportunity for additional revenue is sponsorships, and Mike will be working on this. P. Dzubnar noted that SPCHA needs to be responsible with spending this year because of the fee increase. SPCHA cannot have expenses exceed the revenues that included a fee increase. District 2 Rep (J. Anderson on behalf of J. Wright) SPCHA needs to file paperwork to get recognition for the Try Hockey for Free Day . J. Hughes and J. Wright will look into this. D2 is really pushing SafeSport this year, with a special focus on locker room monitors. Locker room monitors have to go thru SafeSport training and background checks. At the U15B level, there are six District 2 teams and two District 8 teams that will be combined to form one league. – District 2 also noted that it is still light on officials. Executive Director’s Report – (K. Murphy) Evaluations are going very well. There has been a lot of positive feedback about the transparency and the evaluation process itself. K. Murphy has asked a few veteran managers to put together a pamphlet for managers to follow and then Katie will also do one-on-one follow-up with the managers to help bridge the information gap.
2
K. Murphy reported on the Mite/U8 meeting with division coordinators and coaches. There was a great turnout. SPCHA is going to revise the Mite/U8 parent handout and put together Mite coaching manuals. Also, Mite coaches will be notified about the Positive Coaching Alliance meeting that is scheduled for October 11. K. Murphy is working on the new helmet stickers. SPCHA cannot use its actual logo because it does not fit well on helmets. SPCHA is also going back to the other thicker sticker logos. A mite parent contacted K. Murphy about fulfilling volunteer hours by offerig a dryland training program for the SPCHA skaters. He has a gym down on W. 7 th that woud host the dryland. Many other associations offer dryland training. K. Murphy is going to explore this. Board members have reached out to CDH, SPA, and Highland High School about their players serving as mentors to SPCHA teams. The idea would be to assign one to two high schoolers to each team and have them attend a practice or game a few times a month. The Blades association is also interested in having a few of their players mentor in the girls program. Mike Nelson of the Blades is also willing to help with the goalie coaching. SPCHA has an opportunity to sell programs during the first period of Wild games and receive $1000 for the association. K. Murphy will work out a schedule for this. The Wild scholarship awards will be given out in December. SPCHA received a donation of $2500 by a former parent to go toward association scholarships. SPCHA will use it as a back-up in the event that some applicants’ Wild scholarship money does not come in. IV.
Committee Reports
Communicatons/Fundraising/Tournaments (T. Murphy on behalf of M. Pickett) Sara Ackmann from the county emailed Mike this week to say they will have a response to our co-op program very soon. Tom Tuft of the Friends of St. Paul Hockey Board has a revised contract for the marketing co-op group. As soon as we get approval from the county, the co-op program will be up and running Matt Just and Sara Ackmann asked that SPCHA commit to a foursome in the Ramsey County Parks First Tee Tournament on October 10. The cost is $72 per person, and it is a best ball tournament. Board members are to contact Mike if they are interested in playing. M. Pickett met with the Heartbreaker team this week and will meet with the Icebreaker director later this week to address managing the tournament costs to budget.
3
M. Pickett would like a meeting with J. Anderson and K. Murphy to revisit a more formalized communication process that better defines responsibilites and timing. Safesport (J. Scanlan) The SafeSport training information is on the SPCHA website. All Board members need to do it. Equipment (D. Axelson) Socks will be in sometime next week. D. Axelson got a bid on mini-mite jerseys, but has also asked J. Wright to get one from Dick’s. The mini-mite returning coaches are asking for four different colors for mini-mite jerseys, potentially with sponsors. D. Axelson still needs to order socks for Mite A and B teams. Mini-mites and Mite Cs will use the socks we have on hand. D. Axelson getting the jerseys and team bins in order. The equipment budget is $9700, and approximately $3300 has been spent on socks. Hockey ops would like to order training tools. Goalies (R. Magnuson) Warm-ups went fine. R. Magnuson got an email from Steve Carroll about an individual who is a level 3 coach who is interested in volunteering as a goalie coach in St. Paul. R. Magnuson is going to follow up on this. Auto-Ice (J. Anderson) K. Larson has been working hard to get this figured out, and now it seems to be up and running. Ice scheduling is already happening and up on the website thru October. J. Anderson recommends that SPCHA find someone who might be willing to watch K. Larson this year to learn how the ice scheduling system works so we have this covered for future seasons. V.
New Business
A. Lecker provided a handout with pricing for Nike spiritwear. The Nike spiritwear does not have hockey pants or jackets. The ordering website is already online; SPCHA would need to authorize it to go live. SPCHA would receive a percentage of sales from this site. J. Wright provided a handout with an overview of the Mite evaluation process. He used the evaluation document for the older teams and updated. The two biggest changes are that Mite coaches will conduct the evaluations and the removal of the restriction that parents are not allowed in the arena. J. Wright will add the restriction that no first graders will be allowed on the A team. SPCHA is down in numbers on mites and minimites, but it is still early. Fliers will be sent to area private schools and again posted in St. Paul public schools. Motion to adjourn by P. Dzubnar. Second by P. Benick. Passed unanimously. Meeting adjourned at 9:08 p.m.
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