2016-17 Business Office STUDENT ACCOUNT
Each student at Christchurch School has the ability to charge items and activities on campus to a “Student Account.” The account is maintained in the Christchurch School Business Office. A statement is emailed to the student and the student’s family on the fifteenth of each month outlining charges and the current balance due. Statements can be sent to more than one address if necessary. OPENING BALANCES FOR THE STUDENT ACCOUNT AT THE BEGINNING OF THE YEAR At the beginning of the school year, CCS asks for boarding students to open the Student Account with $1,000.00 and day students to open the account with $500.00. The initial Student Account payment is outlined in the enrollment contract. This deposit is due no later than the day of registration. The purpose of these opening balances is for absorbing the cost of supplies, as well as for payment of the Student Accident Insurance premium, both of which are billed within the first few weeks of school. An estimate of the average annual charges in the Student Account is $2,000.00 for boarding students and $1,000.00 for day students. MINIMUM REQUIRED BALANCE DURING THE YEAR The school requires that boarding and day students maintain $200.00 and $100.00, respectively, as the minimum credit balance in their Student Account. Required minimum balances are also outlined in the enrollment contract. A minimum balance will assure that each student can take advantage of the many opportunities available on campus, as well as to pay for normal periodic obligations typical for all students. TYPICAL CHARGES TO THE STUDENT ACCOUNT Throughout the school year, there are typical charges that will be recorded on the Student Account for various activities and purchases. The following list is not all-inclusive, but it does offer a fairly complete listing of what should be expected to appear on the Student Account. Academic Related Charges (Boarding & Day): • Instructional Materials… ............................. …..Estimated between $25. - $100. • Technology Fee……………………………………………………..……...$200 • Regular SAT Testing ..................................................................... $45.00 per test • ACT Testing .................................................................................................. $46. • AP Exams…………………………………………………………….....…varies Student Life Related Charges (Boarding): • Boarding - Dorm Damage Deposit…..…….…..………………….……….$100. • Student Accident Insurance (mandatory) .................................................. …$95. • Laundry Fee………………………………………………………………...$300. • Safe Rental …………………………………………………………………$100.
Student Life Related Charges (Day): • •
Day Student – Breakfast, Dinner, and Weekend Meal Fee*.....…….………$75. Student Accident Insurance (mandatory)………………….........…....... …..$25
*Day Students regularly spend extended time on campus for studies and activities. This provides access to the cafeteria for all scheduled meals during the week, as well as the weekend. Student Life Related Charges (Boarding & Day): • Replacement Fee for lost Debit Card ................................................ ………$25. • Medical Service Charges (Prescriptions) ........................................... as required • Transportation Charges........................................................................ as required • Social Activities ................................................................... Cost varies per event • Special Sports Equipment (e.g. athletic shoes).................................... as required • Advisee Group Outings ................................................. two per year, cost varies PAYMENT ON THE STUDENT ACCOUNT Payment for the Student Account is handled automatically through AutoPay. Please fill out the AutoPay form found below. Except for typical holidays, the Business Office at Christchurch is open Monday through Friday, 8:00 AM to 5:00 PM. If clarification on any of the charges is needed, please feel free to call the CCS Business Office. If email would be convenient in communicating with the school’s Business Office, please provide your email address.
Enrollment in AutoPay, (Student Account Automatic Payment Plan by Credit Card) a safe and convenient way to pay your child’s student account, is required. With the Plan, the Business Office will automatically bill your credit card, so you will always maintain the credit balance required on the Enrollment Agreement of $200 for Boarding Students or $100 for Day Students. HOW DOES AUTOPAY WORK? Complete the application below and return it to the Business Office. All information is kept in a secure location accessible only by Business Office personnel. An AutoPay report will be generated monthly and if your child’s account goes below a credit balance of $200/$100, we will automatically charge your credit card the amount necessary to go back up to a $200/$100 Credit Balance. WHAT ARE THE BENEFITS OF AUTOPAY? AutoPay is secure and convenient. You are assured that your child does not lose his charging privileges if his account gets low between monthly statements. You do not need to randomly put large lump sums in the account. HOW MUCH WILL AUTOPAY COST ME? There is no charge to provide this service to you. WHEN DO I GET A STATEMENT? You will receive a monthly statement on the fifteenth of each month by email. Your credit card charge will appear on your statement monthly.
Please complete the form enclosed and return it to the Business Office. If you have any questions, please feel free to contact Mrs. Carol Conti (804-758-2306 ext. 141)
STUDENT ACCOUNT AUTOMATIC PAYMENT PLAN BY CREDIT CARD APPLICATION FORM APPLICANT INFORMATION STUDENT’S NAME ______________________________________________________________________________________ BOARDING OR DAY STUDENT? __________________________________________________________________________ APPLICANTS NAME: LAST_____________________________ FIRST _____________________________ MI____________ MAILING ADDRESS _____________________________________________________________________________________ CITY _____________________________________________STATE __________________________ ZIP ________________ PHONE: DAY (_______)____________________________________ EVENING (_______) ___________________________ E-MAIL _______________________________________________________________________________________________ CREDIT CARD INFORMATION
ACCOUNT NUMBER
EXPIRATION DATE
VISA
_________________________________
____________________
MASTERCARD
_________________________________
____________________
DISCOVER
_________________________________
____________________
REPLENISH STUDENT ACCOUNT TO A CREDIT BALANCE AUTOMATICALLY $200 BOARDING STUDENT, $100 DAY STUDENT ALL APPLICATIONS MUST BE SIGNED BY THE CARDHOLDER __________________________________________________ SIGNATURE
_______________________________________ DATE
BY SIGNING THIS APPLICATION, THE APPLICANT AGREES TO THE TERMS AND CONDITIONS OUTLINED IN THE AGREEMENT BELOW. Per the Enrollment Agreement, Parents/Guardians have already agreed to maintain a $200 Credit Balance for a Boarding Student or $100 Credit Balance for a Day Student in their Student Account during the current school year. ACCOUNT REPLENISHMENT The account will be automatically replenished to a $200/$100 Credit Balance. REPLENISHMENT AMOUNT The replenishment amount will vary according to the difference between the Low Balance and the required $200/$100 Credit Balance. INSUFFICIENT FUNDS If for any reason the Applicant’s credit card is declined, the Applicant will be notified immediately. CHANGES TO APPLICANT’S INFORMATION Applicant shall inform the Business Office of any changes to the Application Information, such as change in expiration date, etc. If the entire credit card is changed, a new agreement must be signed. TERMINATION Christchurch School or the Applicant may terminate this agreement at any time. CONFIDENTIALITY All information on this application will be kept in strict confidence in the Business Office of Christchurch School. Any questions, please call 804-758-2306 and ask for the Business Office: Mrs. Carol Conti ext. 141.
BOARDING STUDENTS ONLY Weekly Allowance: ! Students are allowed to receive a weekly allowance of a maximum of $50. ! Students will need to have money for all weekend activities. Money will not be given out for weekend activities. ! Allowance will be available to be picked up in Community Life on Wednesday or Thursday 12 – 4 p.m. ! There must be money in the Student Account in order to receive the weekly allowance. The attached form must be completed and kept on file in the Business Office with the parent/guardian’s permission. Travel Money: Parents can give permission for their son or daughter to receive cash from their student account, without notification from the parent, provided funds are available in the student account by completing the attached form. Travel money includes long weekends and/or holidays. Students must notify the Business Office if they will need money by Noon on Monday. The amount must be in compliance with the guidelines set by the school (maximum of $50 on weekends and maximum of $200 on holidays). ____________________________________________________________________________ PLEASE RETURN THIS PERMISSION TO THE BUSINESS OFFICE PLEASE PRINT (Student’s name)___________________________________has my permission to receive a weekly allowance and/or withdraw travel money according to the following guidelines: WEEKLY ALLOWANCE: I give my son/daughter permission to receive cash from his/her student account as a weekly allowance. $___________________/Per Week (maximum of $50) TRAVEL MONEY: I give my son/daughter permission to receive cash from his/her student account for travel money (long weekends and/or holidays) without notification from me. My son/daughter must notify the Business Office if they will need this money before noon on Monday prior to departure. $________________/per long weekend trip (maximum of $50) $________________/per holiday trip (maximum of $200) Please make your child aware of these limits. PARENT/GUARDIAN SIGNATURE ________________________________ DATE _______
Student Life Related Charges (Day): • •
Day Student – Breakfast, Dinner, and Weekend Meal Fee*.....…….………$75. Student Accident Insurance (mandatory)………………….........…....... …..$25
*Day Students regularly spend extended time on campus for studies and activities. This provides access to the cafeteria for all scheduled meals during the week, as well as the weekend. Student Life Related Charges (Boarding & Day): • Replacement Fee for lost Debit Card ................................................ ………$25. • Medical Service Charges (Prescriptions) ........................................... as required • Transportation Charges........................................................................ as required • Social Activities ................................................................... Cost varies per event • Special Sports Equipment (e.g. athletic shoes).................................... as required • Advisee Group Outings ................................................. two per year, cost varies PAYMENT ON THE STUDENT ACCOUNT Payment for the Student Account is handled automatically through AutoPay. Please fill out the AutoPay form found below. Except for typical holidays, the Business Office at Christchurch is open Monday through Friday, 8:00 AM to 5:00 PM. If clarification on any of the charges is needed, please feel free to call the CCS Business Office. If email would be convenient in communicating with the school’s Business Office, please provide your email address.
Enrollment in AutoPay, (Student Account Automatic Payment Plan by Credit Card) a safe and convenient way to pay your child’s student account, is required. With the Plan, the Business Office will automatically bill your credit card, so you will always maintain the credit balance required on the Enrollment Agreement of $200 for Boarding Students or $100 for Day Students. HOW DOES AUTOPAY WORK? Complete the application below and return it to the Business Office. All information is kept in a secure location accessible only by Business Office personnel. An AutoPay report will be generated monthly and if your child’s account goes below a credit balance of $200/$100, we will automatically charge your credit card the amount necessary to go back up to a $200/$100 Credit Balance. WHAT ARE THE BENEFITS OF AUTOPAY? AutoPay is secure and convenient. You are assured that your child does not lose his charging privileges if his account gets low between monthly statements. You do not need to randomly put large lump sums in the account. HOW MUCH WILL AUTOPAY COST ME? There is no charge to provide this service to you. WHEN DO I GET A STATEMENT? You will receive a monthly statement on the fifteenth of each month by email. Your credit card charge will appear on your statement monthly.
Please complete the form enclosed and return it to the Business Office. If you have any questions, please feel free to contact Mrs. Carol Conti (804-758-2306 ext. 141)
STUDENT ACCOUNT AUTOMATIC PAYMENT PLAN BY CREDIT CARD APPLICATION FORM APPLICANT INFORMATION STUDENT’S NAME ______________________________________________________________________________________ BOARDING OR DAY STUDENT? __________________________________________________________________________ APPLICANTS NAME: LAST_____________________________ FIRST _____________________________ MI____________ MAILING ADDRESS _____________________________________________________________________________________ CITY _____________________________________________STATE __________________________ ZIP ________________ PHONE: DAY (_______)____________________________________ EVENING (_______) ___________________________ E-MAIL _______________________________________________________________________________________________ CREDIT CARD INFORMATION
ACCOUNT NUMBER
EXPIRATION DATE
VISA
_________________________________
____________________
MASTERCARD
_________________________________
____________________
DISCOVER
_________________________________
____________________
REPLENISH STUDENT ACCOUNT TO A CREDIT BALANCE AUTOMATICALLY $200 BOARDING STUDENT, $100 DAY STUDENT ALL APPLICATIONS MUST BE SIGNED BY THE CARDHOLDER __________________________________________________ SIGNATURE
_______________________________________ DATE
BY SIGNING THIS APPLICATION, THE APPLICANT AGREES TO THE TERMS AND CONDITIONS OUTLINED IN THE AGREEMENT BELOW. Per the Enrollment Agreement, Parents/Guardians have already agreed to maintain a $200 Credit Balance for a Boarding Student or $100 Credit Balance for a Day Student in their Student Account during the current school year. ACCOUNT REPLENISHMENT The account will be automatically replenished to a $200/$100 Credit Balance. REPLENISHMENT AMOUNT The replenishment amount will vary according to the difference between the Low Balance and the required $200/$100 Credit Balance. INSUFFICIENT FUNDS If for any reason the Applicant’s credit card is declined, the Applicant will be notified immediately. CHANGES TO APPLICANT’S INFORMATION Applicant shall inform the Business Office of any changes to the Application Information, such as change in expiration date, etc. If the entire credit card is changed, a new agreement must be signed. TERMINATION Christchurch School or the Applicant may terminate this agreement at any time. CONFIDENTIALITY All information on this application will be kept in strict confidence in the Business Office of Christchurch School. Any questions, please call 804-758-2306 and ask for the Business Office: Mrs. Carol Conti ext. 141.
BOARDING STUDENTS ONLY Weekly Allowance: ! Students are allowed to receive a weekly allowance of a maximum of $50. ! Students will need to have money for all weekend activities. Money will not be given out for weekend activities. ! Allowance will be available to be picked up in Community Life on Wednesday or Thursday 12 – 4 p.m. ! There must be money in the Student Account in order to receive the weekly allowance. The attached form must be completed and kept on file in the Business Office with the parent/guardian’s permission. Travel Money: Parents can give permission for their son or daughter to receive cash from their student account, without notification from the parent, provided funds are available in the student account by completing the attached form. Travel money includes long weekends and/or holidays. Students must notify the Business Office if they will need money by Noon on Monday. The amount must be in compliance with the guidelines set by the school (maximum of $50 on weekends and maximum of $200 on holidays). ____________________________________________________________________________ PLEASE RETURN THIS PERMISSION TO THE BUSINESS OFFICE PLEASE PRINT (Student’s name)___________________________________has my permission to receive a weekly allowance and/or withdraw travel money according to the following guidelines: WEEKLY ALLOWANCE: I give my son/daughter permission to receive cash from his/her student account as a weekly allowance. $___________________/Per Week (maximum of $50) TRAVEL MONEY: I give my son/daughter permission to receive cash from his/her student account for travel money (long weekends and/or holidays) without notification from me. My son/daughter must notify the Business Office if they will need this money before noon on Monday prior to departure. $________________/per long weekend trip (maximum of $50) $________________/per holiday trip (maximum of $200) Please make your child aware of these limits. PARENT/GUARDIAN SIGNATURE ________________________________ DATE _______
