2017 02 06 Minutes
BUDGET & INFRASTRUCTURE CLOSED COMMITTEE MEETING MINUTES OF MONDAY, FEBRUARY 6, 2017 To take a close look at our budget process and develop a new model for how we fund infrastructure. A Closed meeting of the Budget & Infrastructure Committee of the Corporation of the City of Port Coquitlam was held in the Heritage Room, City Hall, 2580 Shaughnessy Street, Port Coquitlam, on February 6, 2017 at 6:40pm. PRESENT: Councillor Dean Washington, Chair Councillor Laura Dupont Councillor Mike Forrest Councillor Darrell Penner Councillor Glenn Pollock Councillor Dean Washington Councillor Brad West STAFF REPRESENTATIVES: John Leeburn, Chief Administrative Officer Lori Bowie, Director of Recreation Karen Grommada, Director of Finance Rana McLean, Manager of Facility Services Kristen Meersman, Director of Engineering and Public Works Laura Lee Richard, Director of Development Services Steve Traviss, Director of Human Resources Robin Wishart, Director of Corporate Support Farouk Zaba, Manager of Financial Planning & Systems
Page 1 Minutes of the Closed Meeting of the Budget & Infrastructure Committee Held on February 6, 2017
1.
ADOPTION OF THE AGENDA It was moved and seconded: That the Closed Agenda of the February 6, 2017 Budget & Infrastructure Committee meeting be adopted. Carried
2.
ADOPTION OF MINUTES It was moved and seconded: That the Closed minutes of the January 11, 2017 Budget & Infrastructure Committee meeting be adopted as circulated. Carried
3.
REPORTS 2.1 Janitorial Services It was moved and seconded: That the building maintenance work be brought in house to replace the existing contracted service; and That the budget remain at $200,000; and That staff seek to achieve existing service levels and report back to Council on the Service levels prior the 2018 budget; and That a onetime cost of $13,500 to purchase equipment be included in the 2017 Financial Plan from the Building Maintenance reserve. Carried Councillor Washington and Councillor Forrest voted against the resolution 2.2
Funding the Development of a Land Strategy It was moved and seconded: That a decision on funding the development of a land strategy be deferred pending a determination of one-time funding availability. Carried
4.
ADJOURNMENT It was moved and seconded: That the Closed Budget & Infrastructure Committee meeting of February 6, 2017 be adjourned at 8:00 pm. Carried
Page 2 Minutes of the Closed Meeting of the Budget & Infrastructure Committee Held on February 6, 2017
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____________________________________
Councillor Dean Washington Chair
Karen Grommada Director of Finance
The official Minutes of the February 6, 2017 Closed Budget & Infrastructure Committee Meeting are not read and adopted until certified correct by the Committee Chairperson.
Page 3 Minutes of the Closed Meeting of the Budget & Infrastructure Committee Held on February 6, 2017
Page 1 Minutes of the Closed Meeting of the Budget & Infrastructure Committee Held on February 6, 2017
1.
ADOPTION OF THE AGENDA It was moved and seconded: That the Closed Agenda of the February 6, 2017 Budget & Infrastructure Committee meeting be adopted. Carried
2.
ADOPTION OF MINUTES It was moved and seconded: That the Closed minutes of the January 11, 2017 Budget & Infrastructure Committee meeting be adopted as circulated. Carried
3.
REPORTS 2.1 Janitorial Services It was moved and seconded: That the building maintenance work be brought in house to replace the existing contracted service; and That the budget remain at $200,000; and That staff seek to achieve existing service levels and report back to Council on the Service levels prior the 2018 budget; and That a onetime cost of $13,500 to purchase equipment be included in the 2017 Financial Plan from the Building Maintenance reserve. Carried Councillor Washington and Councillor Forrest voted against the resolution 2.2
Funding the Development of a Land Strategy It was moved and seconded: That a decision on funding the development of a land strategy be deferred pending a determination of one-time funding availability. Carried
4.
ADJOURNMENT It was moved and seconded: That the Closed Budget & Infrastructure Committee meeting of February 6, 2017 be adjourned at 8:00 pm. Carried
Page 2 Minutes of the Closed Meeting of the Budget & Infrastructure Committee Held on February 6, 2017
________________________________
____________________________________
Councillor Dean Washington Chair
Karen Grommada Director of Finance
The official Minutes of the February 6, 2017 Closed Budget & Infrastructure Committee Meeting are not read and adopted until certified correct by the Committee Chairperson.
Page 3 Minutes of the Closed Meeting of the Budget & Infrastructure Committee Held on February 6, 2017
